ecampus Basics Overview

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1 ecampus Basics Overview 2016/2017

2 Table of Contents Managing DCCCD Accounts DCCCD Resources... 2 econnect and ecampus... 2 Registration through econnect... 3 Fill out the form (3 steps)... 4 ecampus Access... 4 Access ecampus from the DCCCD main page... 5 Log Into ecampus Updating Personal Information & Updating Personal Information... 8 Change your Password How to Access ecampus Training Material Add/Create Content Areas Move, Rename, Hide Content Areas Move Content Menu Items Rename a Content Area Hide a Content Area Delete a Content Area Step 3: Course Tools Contacts Step 1: Set Course Options Course Properties Course Name and Description Set Availability Set Course Duration Grade Center Location Icon Legend The Action Bar Work Offline Layout Position Grade Information Bar Column and Cell Menus Adding a Grade Column Create An Assignment Create a Grade Column (in the Grade Center) Entering Grades Directly in the Grade Center Certifying a course in econnect How to Certify Classes How to Certify 100% Attendence How to Certify Partial Attendance How to Submit a Final Grade in econnect Submitting Grades Online Through econnect Page 0 of 54

3 Grade Confirmation Page 1 of 54

4 Managing DCCCD Accounts. Before new Dallas County Community College District instructors can teach, they need to complete all necessary paperwork and profiles to manage their ecampus and econnect accounts. Incomplete paperwork can delay or prevent new instructors from accessing online accounts or teaching a course DCCCD Resources All Dallas County Community College District employees must contact their campus Human Resources department to ensure all necessary profiles and forms are completed prior to starting work. The Help Desk is another DCCCD resource. It offers technical support for Colleague, My Portal, ecampus, econnect, Microsoft Office Suite, internet browser support, and other District software. The Help Desk can be reached by the following: Faculty Help Desk Support Phone (972) Monday- Sunday, 7am-midnight Do not share the faculty phone number with students. Students have their own help desk support with the following: Student Help Desk Support Phone (866) or (972) Monday- Sunday, 7am-midnight econnect and ecampus econnect and ecampus are two distinct web programs used by DCCCD. Faculty use econnect to obtain teaching schedules and class rosters; certify their classes, post final grades; their classes, and more. Instructors can only access their econnect account after their Human Resource office creates their profile. ecampus offers courses, communication tools, testing features and access to many teaching and learning resources. Therefore, ecampus can be considered a virtual campus. ecampus accounts are generated when instructors register for an ecampus course through econnect. Page 2 of 54

5 Registration through econnect To enroll into an ecampus online assessment: 1. the econnect Main Menu ( click the Employee Menu either from the main menu or tab. 2. In the My econnect Account, select Log In. 3. Enter your Login ID and Password, and select SUBMIT. 4. Choose Register for Staff Enrichment in the Staff Enrichment Menu. Page 3 of 54

6 Fill out the form (3 steps) 1 Enter the Current Term 2 Enter Course # 3 1. Term: Enter the current term 2. Course information: Course: Select XDLP from the list Course #: 2001 or 2003 Section #: Click Submit. NOTE: You must leave all other fields blank. ecampus Access If you do not have an ecampus login, one will be created after registering for training in econnect, (please allow 24 hours.) The ecampus login ID is the department designated ID. For example, if the username is mld4646, your ecampus login is mld4646. Page 4 of 54

7 Access ecampus from the DCCCD main page 1. At the DCCCD Home Page, select the ecampus link or select the web browser address box and enter: NOTE: For future reference, bookmark: No other pages within ecampus should be bookmarked. 2. To access your courses in ecampus, select the Access Courses link. Page 5 of 54

8 Log Into ecampus. 1. Select the username text box and enter your username. (Your username is your Department issued ID.) 2. Enter your password. 3. Select Login. NOTE: The first time you log in, your password will be the same as your username. Once you log in, you will be prompted to change your password. Once you are logged in, you will be able to access your Courses & Organizations 4. Select the class listed in the course module My Courses. Page 6 of 54

9 Updating Personal Information & To edit your name and address: You have the option of selecting the link (with your name) next to the Logout button. This link is also known as the My Blackboard link. OR selecting (on the My DCCCD page / ecampus tab) the Personal Information link Note: As you navigate through ecampus, the My Blackboard link will remain visible (at the top of your screen) and will be accessible at any time. Page 7 of 54

10 Updating Personal Information 1. Select the Personal Information link from Tools on your My DCCCD page. 2. Select Edit Personal Information. Page 8 of 54

11 3. To update your name or , select the desired text box and type the correct information. 4. Select Submit. NOTE: The Username cannot be modified. Page 9 of 54

12 Change your Password To change your password: 1. Log in to ecampus (if not already logged in). 2. Select Personal Information from Tools. 3. Select Change Password. Page 10 of 54

13 Password Requirements 4. Select the New Password text box and enter a new password (Be sure to follow the Password Requirements) 5. Enter the new password again to confirm 6. Select Submit Page 11 of 54

14 How to Access ecampus Training Material 1. Select the Training link. Instructor Tutorials NOTE: You and your students can also access the Student Tutorials from this page 2. Select the Access Tutorials link. NOTE: If the Access Tutorials link is not available, and you cannot see the Faculty tab, please contact to the Help Desk to upgrade your ecampus account for Faculty access. Page 12 of 54

15 3. You are now at the ecampus Instructor Tutorials site. You can locate tutorials by selecting the desired Tutorial using the drop down menus or by using the Site Map. NOTE: If you are new to ecampus, we recommend viewing tutorials in the order in which they are presented. Add/Create Content Areas We are going to add a new content area to the Course Menu. In this example we are going to add a content area called Start Here. 1. Log in to ecampus (if you are not already logged in) and select a Course. 2. NOTE: Edit Mode button on the upper right corner inside the course has to be set to ON to be able to edit the Course Menu. Page 13 of 54

16 3. Select the ( ) icon at the top of the Course Menu. 4. Select Content Area. Type the Name (of the Content Area to be created). 5. Select Available to Users (if you wish to make the newly created content area available to your class. Note: Even if set to visible, the new content area will be invisible to the class as long as there is no content in that content area.) 6. Select Submit. Page 14 of 54

17 The new content area appears in the Course Menu. NOTE: An empty ( ) content area will not appear on the student s course view. Move, Rename, Hide Content Areas Log in to ecampus (if you are not already logged in) and select a Course. Course Menu Content Areas can be Moved, Renamed, Hidden and Deleted. Page 15 of 54

18 Move Content Menu Items You can change the order of Content Area Menu Items. In this example, we will move the Start Here button to after the Home Page button. To move a Course Menu link/button: 1. Select the keyboard accessible reordering button, ( ) found to the upper right of the course menu. 2. From the Reorder: Menu Items popup, select Start Here from the list of menu items, then use the up arrow button, ( ) to reorder. 3. Select Submit. 4. The Start Here button is now under the Home Page button. Page 16 of 54

19 Rename a Content Area Next we will see how to Rename a Content Area. In this example we will change the name Mashups to Course Videos. 1. Select the Mashups link ( ) drop-down arrow. 2. Select Rename Link. 3. Type the new Name. 4. Select the Check ( ) to Save the new name. Page 17 of 54

20 Result: content area is now labeled Course Videos. Hide a Content Area You can Hide a Content Area. In this example we will hide the My Grades Content Area. 1. Select the My Grades Menu ( ) drop-down arrow. 2. Select Hide Link. Page 18 of 54

21 Delete a Content Area You can delete a Content Area. In this example we will delete the Help Content Area. 1. Select the Help Menu ( )drop-down arrow. 2. Select Delete. (Instructor View) This symbol ( empty. ) indicates the Content Area is NOTE: An empty content area will not show in the student view. This symbol ( hidden. ) indicates the Content Area is Page 19 of 54

22 Results:(Edit Mode: Off / Student View) Because Edit Mode is Off, the student view of the Course Menu appears. Start Here is not showing because it contains no content and My Grades is not showing because we hid it. Step 3: Course Tools Contacts Contacts is a place where instructors can add profile information about themselves and others. This is a good place to add office hours, phone numbers, and other information to help students identify people who have a role in the Course. To add a Contact (an instructor profile): 1. In the Control Panel, expand Course Tools (by selecting the drop-down arrow). 2. Select Contacts. Page 20 of 54

23 3. Select Create Contact. 4. Fill in the information you want the students to see. Page 21 of 54

24 5. Under Options, select Yes to make the Profile Available. In Create Contact (instructor profile), you can add an image of yourself. 1. Select Browse to add an image. 2. Navigate to the desired image. 3. Select the image. 4. Select Open. Page 22 of 54

25 5. Select Submit. Result NOTE: If the image is too large, ecampus will resize it to fit and some distortion may occur. Page 23 of 54

26 Step 1: Set Course Options Course Properties 1. Log in to ecampus (if you are not already logged in) and select a Course. 2. In the Control Panel expand Customization (by selecting the double-down arrows). 3. Select Properties. HINT: You can hide the Main Course Panel for an expanded workspace. To hide it, select the left-pointing arrow. Page 24 of 54

27 The Main Course Panel is now hidden. To unhide it, select the right-pointing arrow. Course Name and Description 4. Type a new Course Name (Optional) HINT: Be specific with the course name --such as putting the semester-- so students will not be confused with other similar classes (classes they have taken previously and still appear in their My Courses panel). Page 25 of 54

28 5. Enter a Description if desired (optional) 6. Select Submit (if you are through with all options on this page.) Note: User can see a course's description when they view a course as a guest by selecting the Courses tab Course Search (for the course of interest). NOTE: A course s name can be changed, but the Course ID cannot be changed. Page 26 of 54

29 Set Availability 1. Under Set Availability, select Yes to make the course available or No to make it unavailable. NOTE: Check to see that Continuous is selected. Even if Yes is selected, the course may not be available if the Course Duration "Select Dates" radio button is selected. Page 27 of 54

30 Set Course Duration 1. Should you wish to set the course duration by dates, select Select Dates. 2. If Select Dates is selected, then choose the Start Date and End Date. NOTE: The system makes the course totally unavailable on the date shown in the End Date. For the End Date, select a date that is at least one day after the course End Date; e.g., if the course ends on October 2, select October Select Submit. Page 28 of 54

31 Grade Center Location Grade Center is a separate item in the Control Panel. One can directly access a desired Grade Center view by selecting one of the following: Needs Grading view Full Grade Center view Assignments view Tests view a Favorites view (These will appear if you have created your own shortcuts to particular views.) 1. In the Control Panel, expand Grade Center (by selecting Grade Center). 2. Select Full Grade Center. Page 29 of 54

32 Icon Legend The Icon Legend provides definitions of the icons used in the Grade Center. Select the Icon Legend button to see the legend. The Action Bar The Action Bar allows you to: Create a Grade Column Page 30 of 54

33 Create a Calculated Column. A Calculated column allows you to calculate grades by combining multiple columns. By default two calculated columns appear in the Grade Center: Weighted Total column Total column You can Manage your Grade Center. Using Manage one can, among other things, create Grading Periods, Categories and Smart Views Organize (move, freeze and unfreeze) columns Control Row Visibility (Hide one or more students from view) Send You can Create Reports or view Grade History. The View Grade History is a log of all grade changes. Work Offline You can, by selecting Work Offline, Download and Upload your Grade Center users' information and grades. (A downloaded Grade Center file will open up in Excel.) Page 31 of 54

34 Layout Position The Sort Columns By drop down menu provides several sort column choices. Grade Information Bar When you select a grade, the details for that cell are shown in the Grade Information Bar. Page 32 of 54

35 Column and Cell Menus Each column heading and each cell, when selected, displays a drop down menu. To view the menu, select the drop-down arrow next to the column name or cell data. Column Menu Cell Menu The most notable menu options used in the columns drop down menus are: Grade Attempts Grade with User Names Hidden (Previously Grade Anonymously.) View All Attempts Grade Questions (Only available with Tests that have questions) Hide from Students (on/off) (You can now show/hide a column from students.) Hide from Instructor View (If you want to hide a column from your view but not the students view.) Page 33 of 54

36 Adding a Grade Column There are two ways to add a column to your Grade Center: 1. Create (in a Content Area by selecting one of the Assessment drop-down menu links) a Test, Survey, Assignment, Self and Peer Assessment, or a SafeAssignment. (Using this method will automatically create a column in the Grade Center.) 2. Create Column (in the Grade Center) We are going to show you both methods. First we will (briefly) demonstrate how to automatically create an Assignment column in the Grade Center by using (in a Content Area) the Assessment action bar button. For more information see the tutorial located in ecampus BT101, Manage Content, named Adding Assignments. Create An Assignment 1. In the Course Menu, select the desired content area. You can use any content area. In this example we are using the content area called Content. 2. From Assessment, select Assignment. 3. Fill out the Create Assignment information. NOTE: Using this method you can create an assignment (grade) column that will automatically appear in the Grade Center. Page 34 of 54

37 Create a Grade Column (in the Grade Center) Now we will show you how to create a grade column in the Grade Center (e.g., Special Projects). 1. Select Create Column. 2. Type the Column Name. Page 35 of 54

38 3. Select the desired Primary Grade Display format. 4. Select the Secondary Display if desired. 5. Assign a Category if desired. For information about Categories see the Categories and Running Weighted Totals section. 6. Type the possible points for this assignment. NOTE: Create Grade Column has two display options. The Primary Display will appear in the Grade Center and My Grades. The Secondary Display will only appear in the Grade Center. The Secondary Display is visible ONLY to the instructor. 1. If desired input a Due Date using the mm/dd/yyyy format. The date, August 16, 2013 would be formatted as 08/16/2013. HINT: You can also use the calendar icon to select a date. Page 36 of 54

39 2. Select Submit. If necessary, scroll from the left to see the newly created Grade Column. Page 37 of 54

40 Entering Grades Directly in the Grade Center The Grade Center works like Excel and other spreadsheets. You can enter the grade directly into a cell. (Note: for assignments that have been submitted --i.e., have the Needs Grading icon-- grades should be posted via View Grade Details.) In this example, the student has submitted the assignment by . We will directly enter the grades for Special Project directly in the Grade Center. 1. Select the desired cell. 2. Input the Grade. 3. Press the Enter key on the keyboard. Note: The next available grade cell appears below the last edited grade cell. Grade fields always move to the next available grade cell below.. Page 38 of 54

41 If the grade field reaches the end of a grade column, then the grading field moves to the top grade cell on the immediate column to the right. Note: Because ecampus and econnect are two different programs, final grades must be entered separately for ecampus and econnect Page 39 of 54

42 Certifying a course in econnect As a multi-million dollar participant of the federal financial programs, the Dallas County Community College District is required to verify that ALL students begin attendance in each class for which they have registered. Failure to comply with the mandate could result in federally sanctioned financial penalties and/or loss of an institution s eligibility for federal financial aid (TitleIV) program participation. Note: Attendance can be defined as actual presence in the class, turning in an assignment, logging in to an online discussion, taking a test, going on a field trip, etc. Participation must occur prior to or on the certification date. If a student is certified for non-attendance, this does not mean that they are going to be dropped from the class NOR does it mean that they can no longer attend the class. How to Certify Classes 1. Log in to econnect as Faculty if not already logged in. Page 40 of 54

43 2. From the econnect Faculty Menu choose Certify My Classes. Page 41 of 54

44 3. Select the Term 4. Select the current term OR the start/stop date of the semester. 5. Press the Submit button. Note: After the term certification date you will not be able to certify classes between the hours of 10pm and 4am. This is to protect students from being dropped from classes for non-payment in error. Page 42 of 54

45 1. Select the box next to the desired course. 2. Press Submit. Page 43 of 54

46 How to Certify 100% Attendence 3. Select the check box next to 100% Attendance. 4. Press Submit. Page 44 of 54

47 You will see a confirmation screen and receive an confirming the submission. Note: Once you have certified your class, you will no longer be able to make changes online. If you need to make a change, please contact the Financial Aid Office at your campus. Page 45 of 54

48 How to Certify Partial Attendance 1. Select the check boxes next to Students who have Never Attended. 2. Select the check box next to Certification. 3. Press Submit. Page 46 of 54

49 How to Submit a Final Grade in econnect The District requires that students see their grades inside ecampus to track their progress, and their final grades in econnect. Because ecampus and econnect are two different programs, final grades must be entered separately for ecampus and econnect. Submitting Grades Online Through econnect Faculty should have active accounts and be familiar with the basic features of econnect before attempting to submit grades online. A video/audio presentation of this manual will be available online through a link within econnect. 1. Log in to the faculty section of econnect with your username/password at 2. Select the Grade My Classes link. Page 47 of 54

50 3. Select the Current term from the drop down menu. Then click SUBMIT. A list of your classes eligible for grading will be visible. 4. Choose the class for which you wish to enter final grades. Then click on the SUBMIT button. If you are teaching more than one class, you will have to return to this screen to enter grades for other classes. Note - Classes are visible three business days before the official final day of each class. Grades must be entered by the end of the third business day after the official final class day. Students without grades by the end of the third business day will automatically be assigned a grade of NR (not-reported). To change NR grades, you must submit a grad e change form to the Registrar's Office for each student. Page 48 of 54

51 Entering grades: You have only 15 minutes to input and submit your final grades. If you have not submitted your final grades within the 15 minute time period, you will be logged out of this screen and all additions will be lost. You do not have to enter all grades for this class in one session. If a grade of I or WX is assigned, an Incomplete or WX Contract with appropriate signatures must be submitted to your Registrar's Office. Not all colleges grant WX grades. Please check with your Registrar's Office for more details. E grades are only to be given in developmental coursework. Caution: Corrections to grades may only be made prior to submitting. Once you click SUBMIT, you cannot go back and change a grade on this screen. If you find that an input error was made after grades have been submitted, you will need to send a grade change form to the Registrar's Office. You cannot enter or remove a grade of W. Valid Grades: A,B,C,D,F E (Developmental classes only) A#, B#, C#, D#, F# (Honors/Credit Only) N (Failed to participate in the class) CP, NC (CE classes Only) WX (Not at all Colleges) I (Requires incomplete contract) Page 49 of 54

52 You must select SUBMIT to save grades. If the grade entered is not valid for the academic level, such as a Credit section trying to enter a grade of CP, econnect will not save the grade, and it will report an error. If you do not wish to make any changes you can return to the course list, search for another term or return to the faculty menu. Grade Confirmation Again, you do not have to enter all grades in one session, but students without a grade receive an NR grade if a grade is not entered by the third business day after the class ending date. If you enter some, but not all grades for one class, you will get a partial completion notice as seen below. You will see a confirmation screen indicating that you have partially or completely submitted final grades for this course. You can now choose another class to enter grades, or return to the faculty menu. Page 50 of 54

53 Partial completion: Full completion: You will also receive an confirmation notice. This is sent to all instructors listed for this class. You should print or save this message for your records. Page 51 of 54

54 DALLAS COUNTY COMMUNITY COLLEGE DISTRICT District Software Training & Support 9596 Walnut St. Dallas, TX Page 52 of 54

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