Apply Texas. Tracking Student Progress

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1 Apply Texas Tracking Student Progress

2 Common Admission Application System Apply Texas (AT) Originally, only for general academic teaching institutions; now, all public higher education institutions must accept AT freshman and transfer applications. For the academic year: 1,454,500 applications submitted 665,000 applicants 140 participating colleges and universities 1,400 participating school districts 2

3 Apply Texas Major Components 1. Advisory Committee (Apply Texas Advisory Committee, or ATAC) 2. Portal for colleges to update forms and assist students with applications (apps) 3. Portal for completing apps for admission 4. High School (HS) counselor portal for assessing student progress 5. Apply Texas Counts freshman, transfer and dual credit app data 3

4 Applications: Creation to Institutions Student starts or submits form AT Tech Team implements forms Institutions Set Up forms AT System stores data NSC sends data to IHEs AT System sends data to NSC ATAC designs forms Insts admit students 4

5 Complementary Roles Serve on ATAC College Update their applications, deadlines annually Recruit students, participate in outreach, college fairs Evaluate applicants, offer admission High School Prepare students for college Encourage all students to apply for admission and financial aid Identify and offer assistance to students struggling with the application process Sponsor college fairs 5

6 Calendars College Early May final list of changes to application forms received from ATAC June Apply TX Workshop July new cycle opened for institution SETUP August new cycle begins High School August new cycle s applications go online; replace prior year data in Counselor Suite (CS) February new year FAFSA data starts being posted in CS End of July current data deleted from CS 6

7 Technical Support System Support, application implementation, security, distribution, data management & helpdesks: Applicants: o Technical o Password Counselors: Institutions: 7

8 Applicant Portal Applicants create a Profile of basic demographic information, are assigned a userid & password, and then: 1. select application type, semester/year, and institution 2. complete the application form 3. sign confirmation page 4. click on submit 8

9 High School Counselor Access All data is password-protected. How to get a password: 1. District gives ESC Regional Contact (RC) a list of eligible counselors 2. RC enters names, addresses into System 3. System sends counselors a temporary password 4. Counselor logs in, signs a Family Educational Rights and Privacy Act (FERPA) Certification, sets up permanent password 5. Certification and access must be renewed each year 9

10 College Staff Access See Document 1 Access is password-protected. How college staff gets access: Colleges identify Gatekeepers when joining the program. Gatekeepers grant access to other college staff via the administrative suite Manage Authorizations menu Executive Updaters update application forms, including payment processing and scholarship information Application Viewers cannot change forms but can view them, search for applications, payments 10

11 Logging In URL is Counselor login opens to his/her HS admission applications page College login opens to a link to the administrative suite menu and search engine 11

12 HS Use of the Admission Application Page See Document 2 1. How many of your students have started at least one application to a college? 2. Of those you can see in the handout, how many have completed applications to 2-year institutions? 3. How many have not completed any applications? 4. Has Logan Caldwell applied to Midwestern State University? 12

13 Using Logan s Application Details Page See Documents 3 and 4 Click on app listing (final column) for Logan 1. For which colleges has he only started an app? 2. What are the deadlines for submitting the incomplete applications? 3. Did he apply to any community colleges? 4. Do any of the other schools require an essay? 13

14 Using the FAFSA Apps Data See Document 5 To access the FAFSA data, go to the blue bar at the top of your admissions application page and click on FAFSA Apps 1. How many students have started the FAFSA? 2. Have all of them completed it? 3. How many were selected for verification? What does that mean? 4. Which of these students could compete for a TEXAS Grant? 14

15 College Listserv Subscription required to receive ApplyTexas notices. To subscribe: Send to: In subject line, enter: subscribe ApplyTexas Firstname Lastname* * Your first name and last name To unsubscribe: Send to: In subject line, enter: unsubscribe ApplyTexas 15

16 College View of Admission Applications See Document 6. Accessed via search feature of administrative site Can search by: Application ID Last Name, First Name, Date of Birth Semester and Application Status within a Date Range Semester and School or School/Major within a Date Range 16

17 Results of College Searches See Document 7 1. How many applicants have saved, but not submitted their applications? 2. For what semester were these students applying? 3. How can you contact Cheshire Cat to offer assistance in completing the application process? 17

18 Apply Texas Counts Public-access college and high school statistics about university Freshman and 2-year college Admission Applications (including dual credit applications). Accessed through: A link at top of ApplyTexas Application screen labeled, ApplyTexas Counts, or A Google search on Apply Texas Counts, or by Going to 18

19 Counts for TEA Regions, Districts & Schools At Apply Texas Counts Screen: 1. Select term and year for which data is wanted and click on submit 2. Scroll down and click on view counts by school districts, and at next screen, 3. Select district, click on submit, and view district # s 4. Click on district name to get HS data 19

20 Using HS Count Data Document 8. T or F? More apps were submitted than started in fall 15. Document 9. Which region generated the most apps for fall 15? Document 10. Which district in the Austin Region had the largest number of applicants for fall 15? Document 11. Which school in Austin ISD had the most submitted applications in fall 15? Document 12. Which 2 colleges received the most applications from McCallum HS for fall 15? 20

21 Using College Count Data Document 13. T or F? Students in the South Texas Higher Education Region submitted the most applications in fall Document 14. Which two colleges in the South Texas Region received the most submitted applications? Document 15. Which three high schools had the largest number of applicants for UT-San Antonio? 21

22 Final Question from Us to You How can Apply Texas be improved? 22

23 Contacts Jane Innis Caldwell Director of Student Support Division of College Readiness and Success 23

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