Administrative Bulletin

Transcription

1 Administrative Bulletin IX INDIANA PUBLIC RETIREMENT SYSTEM (INPRS) In January 2018, the INPRS self-service secure website will look different. Provided below are a couple of items to expect, starting the week of January 2nd. 1. New login credentials (PIN) to be received in the mail by the second week of January; 2. New phone number (844) GO-INPRS or (844) ; You can login in now to get information on the upcoming changes. Provided below is the website address for INPRS Kirby Stahly, ext DEMOLITION OF PARK HILL LEARNING CENTER AND 64 BUILDING In preparation for the construction of New Haven Intermediate School, the Park Hill Learning Center and '64 Building will be demolished in the next few weeks. The demolition of the '64 Building is scheduled to start next Tuesday, November 21st. The demolition of the '64 Building will start on the east side. The demolition will NOT be done with a wrecking ball or implosion. 3. OPEN ENROLLMENT for MEDICAL, DENTAL AND VISION PLAN SELECTION Kirby Stahly, ext Open Enrollment will be held from November 20, 2017 through December 8, All eligible employees (those working 6 or more hours per day) will be expected to log into Employee Access to participate in or waive the medical plan. See Enclosure #1. We are also hosting Open Enrollment Meetings as listed below: November 20, 2017 Administration Building 4:00-5:00 pm Administration Building 6:00 7:00 pm December 6, Administration Building 4:00-5:00 pm Administration Building 6:00 7:00 pm Tina Grady, ext. 1009

2 4. ELEMENTARY CURRICULUM CONNECTION The Curriculum Connection contains upcoming information regarding assessments, curriculum updates, video clips, instructional websites, and more. Please see Enclosure #2 for specific elementary school information. 5. SECONDARY CURRICULUM CONNECTION Teresa Knoblauch, ext The Curriculum Connection contains upcoming information regarding assessments, curriculum updates, video clips, instructional websites, and more. Please see Enclosure #3 for specific middle and high school information. 6. FRANCINE S FRIENDS MOBILE MAMMAGRAPHY UNIT Deborah Watson, ext Francine's Friends Mobile Mammography Unit is returning to EACS. This is a wonderful and convenient service offered to EACS and to our community by Parkview Hospital and the Breast Diagnostic Center. See Enclosure #4 for more details. 7. SPECIAL EDUCATION DEPARTMENT NEWSLETTER Abby Koroncevicius, ext Enclosure #5 is details regarding the happenings and important information from the Special Education Department. For more information please contact Jenny Snyder ext REMINDER: EAST ALLEN COUNTY SCHOOLS 403(B) PLAN Connie Brown, ext East Allen County Schools offers a 403(b) Plan (qualified retirement plan) to employees. All employees are eligible to participate and the only requirement is that the annual contribution must exceed $200. See Enclosure #6 to read the 403(b) Universal Availability Notice for East Allen County Schools. 9. REMINDER: EACS UNITED WAY CAMPAIGN Kirby Stahly, ext The EACS United Way Campaign started will conclude Friday, November 17. Your United Way donation will help advance programs that benefit our students and families i.e. Real Men Read, Kindergarten Round Up, 211 and much more! If you don t want to pledge on-line please see Enclosure #7 for a printable pledge form. 10. REMINDER: CPR/AED TRAINING Tamyra Kelly, ext Classes are offered free of charge twice a month through the end of the school year. December classes will be held in the Woodlan area, January classes will be held in the Paul Harding area and February classes will be held in the New Haven area. All classes will start at 4:15 PM, class

3 size is limited and requires pre-registration. If you need this certification for your license renewal, or call (ext. 7008) Abby Koroncevicius, Health Services Coordinator. November, 2017 January & February 2018 Class Schedule November 29 (Wednesday at CEEL) December 7 (Thursday WOHS) December 19 (Tuesday WOHS) January 18 (Thursday PHJH) January 30 (Tuesday PHJH) February 13 (Tuesday NHPS) February 28 (Wednesday NHPS) Certification is through the American Heart Association and lasts for two years. Any employee interested in, or needing certification renewal may also participate in this training. Abby Koroncevicius, ext. 7008

4 Human Resources Department 1240 State Road 930 East New Haven, Indiana Phone: (260) Fax: (260) OPEN ENROLLMENT 2018 (November 20, 2017 December 8, 2017) INSTRUCTIONS 1. Log into your Employee Access 2. Click on the Insurance Enrollment tab at the top far right of the page 3. Click below Insurance Enrollment Form on the blue link 4. Verify demographic information is correct 5. Choose the Medical plan or click Waive 6. Choose a Vision plan or click Waive 7. Choose a Dental plan or click Waive 8. Verify dependent information if applicable Pencil click the pencil to check the appropriate boxes for each dependent. Trach can allows you to delete dependents 9. Enter other insurance if applicable (including Medicare) 10. When finished click Submit at the bottom of the page After you have submitted, you may verify you choices at any time in Employee Access 11. Changes can be made until December 11, 2017

5 , 2017 Monitoring For Meaning During Guided Reading Jan Richardson says to always consider your first focus while listening to a student read to be selfmonitoring. There are two non-verbal cues that she suggests doing if a student ignores errors that make sense and disrupt meaning. One suggestion is for the teacher to put his or her thumb up when the student is making sense and then put their thumb down when the student isn t. Eventually, to transfer responsibility for monitoring, have the student do it with the teacher. The second nonverbal cue is using a sticky note or notecard that says Make Sense. Place the card in front of the student. If the student ignores meaning, don t say anything, just point to the card. When the student stops, rereads or selfcorrects, draw a star on the sticky note. Students enjoy seeing how many times they are able to monitor on their own by the number of stars on their card. Richardson suggests using verbal cues as well. If a student ignores errors that disrupt the meaning, wait until the student finishes the sentence and say, Are you right? Did that make sense? Ask the student to reread and find the error. Avoid pointing out the mistake. The student must find the mistake before he or she can fix it. A final option is to give specific praise. When a student monitors, smile and say, I like the way you noticed that didn t make sense. Use praise even if he or she doesn t solve the problem. It is a reminder that they need to be listening while reading. What's New in EDGE? (EACS High Ability Education) Strategy of the Week: Personal Analogies As we work with students on concepts, it is always good for them to build connections between their prior knowledge and their new knowledge. One quick way to do this is an exit slip at the end of a class period by asking students to create a personal analogy. For example, an exit slip could read, "When I was learning today, I felt like a/an, because." You could also do this activity as a team building activity or "brain break" and ask students to make a personal analogy such as, "Today I feel like a/an, because." This is a great way to get students thinking outside the box as well! Questions? Contact Carrie Shappell, EACS High Ability Coach at extension 3155 or cshappell@eacs.k12.in.us EL (English Learner) CORNER WIDA Guiding principle #6: Students use language in functional and communicative ways that vary according to context. english language learners classroom interactions using responseprotocol student interaction think pair shares and circle chats language development and ells 5 challenges and solutions Scantron B3 November Thanksgiving Break Dates to Remember November 22 24

6 Important Dates Scantron Bundle 3 Testing ECA Retest Window ISTEP Grade 10 Retest Window 11/13 11/21 11/28 12/15 12/4 12/15 Secondary: Middle School & High School Rigor in the Classroom Rigor is not. *Giving a lot of homework *Doing more in your classroom *Using just resources Rigor is... Creating an environment in which students *Are expected to learn at high levels *Are supported so they can learn at a higher level *Demonstrate learning at high levels November 17, 2017 EL (English Learner) CORNER WIDA Guiding principle #6: Students use language in functional and communicative ways that vary according to context. englishlanguage learners classroom interactions using responseprotocol studentinteraction think pair shares and circle chats languagedevelopment and ells 5 challenges and solutions What s New in Edge? EACS High Ability Education Strategy of the Week: Personal Analogies As we work with students on concepts, it is always good for them to build connections between their prior knowledge and their new knowledge. One quick way to do this as an exit slip at the end of a class period is by asking students to create a personal analogy. For example, an exit slip could read, "When I was learning today, I felt like a/an, because." You could also do this activity as a team building activity or "brain break" and ask students to make a personal analogy such as, "Today I feel like a/an, because." This is a great way to get students thinking outside the box as well! Questions? Contact Carrie Shappell, EACS High Ability Coach at extension 3155 or cshappell@eacs.k12.in.us Questions or Concerns about the Bundles? Please make sure you fill out a bundle feedback form located on the district shared drive.

7 Francine's Friends Mobile Mammography Unit is returning to EACS. This is a wonderful and convenient service offered to EACS and to our community by Parkview Hospital and the Breast Diagnostic Center. Parkview recommends women have an annual mammogram beginning at age 40. Women 35 and older, who are not experiencing any problems with their breasts, can get a screening mammogram on the coach. All participants must have a family physician as the screening report is sent to the physician. For participants that have insurance, their insurance company will be billed. For those that have EACS Group Health Insurance, Mammograms will be considered as a wellness benefit, covered at 100%. Please bring a photo ID and your insurance card. NO ONE will be turned away for inability to pay. Francine s Friends has funding available and a donation toward the cost of the mammogram is welcome screening schedule: January 16 (Tuesday) Paul Harding Jr/EAU January 19 ( Friday) New Haven High School February 2 (Friday) Prince Chapman February 8 (Thursday) Cedarville February 14 (Wednesday) New Haven Middle March 26 (Monday) Leo Jr/Sr High April 16 (Monday) Woodlan K 12 Campus May 4 (Friday) Heritage K 12 Campus Appointments may be scheduled in by calling (260)

8 Our Mission: To improve student outcomes. Compliance: Specially Designed Instruction Box - This box should detail what staff will do to address the documented need. How are you teaching the skill listed in the goal? Example: James will receive small group instruction that includes redirectives, hierarchy cueing system, and modeling of age appropriate verbal language skills. As we come off of the first of two due process hearings, it s a good reminder to staff that any with a student s name is considered discoverable in legal matters BE CAREFFUL WHAT YOU PUT IN . GOAL SAMPLES Given a binder with folders for each class, the student will organize class materials in the correct folder with 80% accuracy 3 out of 4 weeks. Given an assessment on IEP components, the student will be able to identify their IEP accommodations with 80% accuracy 4 out of 5 probed trials. If you have questions regarding goals, copy and paste the Google link and Joni Schmalzried from INSTRC will provide feedback. Her plan is to check the document every Friday and give feedback by Monday. kcgufrf7osq0tzru8z_e9mxm5y2hiily/edit?ts=59 d79535 PD Opportunities: Online Modules Trauma Informed Care 11/10 Teachtown webinar 11/28 (am) The Indiana Center on Teacher Quality (ICTQ), a State Professional Development grant funded by the IDOE, has developed free, online training modules on topics that may be of interest to teachers, paraprofessionals & administrators.this month s features include: Universal Design for Learning & Co- Teaching. OCTOBER S AWESOME OUTCOMES 8/31/2016 WINNER IS JESSICA TINKLE Contact the Special Education Office to claim your prize! Transition Tip: This is a reminder when completing the Transition portion of the IEP that you must summarize the assessments into three separate categories and reference the assessment given within each category: Employment, Education, and Independent Living. If the student does not need an IL goal, make sure you include the assessment title and date in the cite evidence box or the IEP will not be compliant. Your transition summaries must include information relating to the students post-secondary goals or your IEP will not be compliant. ASD Team AWESOME OUTCOMES Our IREACH program hosted a presentation with INSOURCE focusing on self-advocacy. (See pics below) WHS hosted the Behavioral Strategies Webinar held on 10/30 for the entire staff and had several staff members participate. Karen Hathaway s Life Skills recycling group made the front page of the HHS newspaper The Structure! The group is working to recycle enough materials to earn a recycled bench to place in the school. Stay tuned! Regina Troyer has created a "Homework Office" that supports Executive Function Skills. (See picture below or check out CANVAS for more details) Did You Know? People who have experienced trauma have heightened states of arousal which impact how they process sensory input. Symptoms of trauma often resemble sensory processing disorders especially with increased sensitivity to light, sounds, touch and movement. Understanding and incorporating sensory friendly classrooms will not only help your students with sensory need but also those who have experienced trauma. Click on the link below to view primary trauma lessons taught by Sesame Street characters! breaking-initiative-to-help-children-cope-with-traumatic-experiences/ QUOTE: A child whose behavior pushes you away is a child who needs connections before anything else Kelly Bartlett

9 East Allen County Schools 403(b) Plan Universal Availability Notice 2018 This notice provides important information regarding the 403(b) plan in which you are eligible to participate (the plan ). You may want to take the opportunity to either (1) begin making pre-tax and/or Roth 403(b) elective deferral contributions or (2) review your current elections and decide if you want to make changes. Before making any initial elections or changes, you should be sure to consult the written plan and any other materials provided to you that explain the terms of the plan. Specific information about the 403(b) Plan can be found at: plan_-_mass_mutual When can I enroll? You are eligible to enroll immediately upon your date of hire. You may choose your initial elective deferral rate by completing the appropriate application and any other necessary forms including a Salary Reduction Agreement at initial enrollment. This contribution will continue unless it is modified or revoked in the future. Return all completed forms to EACS Payroll Specialist (Nancy Vandell). Can I change or stop my elective deferral contributions? You may change your elective deferral contributions, once per pay period, during the plan year. You are permitted to revoke your election at any time during the plan year. Please contact EACS Payroll Specialist (Nancy Vandell) for further instructions. When are my elective deferral contributions effective? After completing the enrollment requirements, your elective deferral contributions will begin on the next pay period or as soon as administratively possible. What is the maximum amount that I can contribute? The Internal Revenue Code limits the annual contributions you can make to a 403(b) plan and the limits are adjusted each year. The 2017 & 2018 limits are as follows: Elective deferral $18, $18, Age 50 catch-up $6, $6, years of service catch-up $3,000.00* $3,000.00* * The 15 years of service catch-up contribution applies before the age 50 catch-up contribution and is based on a formula that takes into account all past contributions to the plan and employee s total years of service to East Allen County Schools. The maximum allowable for the 15 years of service catch-up may be lower than this maximum. Whom do I contact for additional information? To learn more about 403(b) plans, please visit and search for Publication 571. If you have any questions about how the plan works or your rights and obligations under the plan, please contact your plan administrator at: Contact name: Kirby Stahly Extension: address: kstahly@eacs.k12.in.us

10 UNITED WAY OF ALLEN COUNTY PLEDGE FORM MY INFORMATION (PLEASE PRINT) UNITED WE FIGHT. UNITED WE WIN. MR/MRS/MS/DR FIRST NAME LAST NAME MR/MRS/MS/DR SPOUSE S FIRST NAME SPOUSE S LAST NAME HOME ADDRESS CITY STATE ZIP PHONE: m HOME m WORK m CELL EMPLOYER NAME MY INTERESTS I have specific interest in the area(s) below: Your pledge to United Way supports our mission in Allen County of uniting our community's time, talent, and treasure to cultivate and advance community-wide solutions that address the most critical issues around: Basic Needs Education Financial Stability Health MY PLEDGE TO THE COMMMUNITY FUND, THE MOST POWERFUL WAY TO MAKE AN IMPACT. (PLEASE SELECT PAYROLL DEDUCTION OR ONE-TIME GIFT) m Easy payroll deduction: I want to contribute the following amount per pay period. m $50 m $40 m $25 m $10 m Other $ My pay periods are: m Weekly (52/year) m Every two weeks (26/year) m Twice a month (24/year) m Monthly (12/year) m Other MY PREFERENCES (CHECK ALL THAT APPLY) My contribution of $1,000 or more, alone or with my spouse, qualifies me as a Leadership Giver. m Please list me/us in the Leadership Book as:. m Please do NOT list me. My gift of $500 or more qualifies me for membership in Women United, a group focusing on early childhood education. I remembered United Way of Allen County in my estate plan or wish to do so. My first gift to United Way was in. PLEASE SIGN HERE (TO AUTHORIZE YOUR PLEDGE) m One-time gift to be paid by: m Cash m Personal check (enclosed) Check # m Credit card (Visa/MC/AmEx/Discover) $50 minimum, include billing address above CC# Expiration Date / Security Code (from back of card) m Bill my home address ($250 minimum) m Securities: Please contact United Way at (260) Signature Date My Total Annual Gift is: $ THANK YOU! No goods or services were provided in exchange for this donation. In order to protect your privacy, United Way of Allen County will not release your name to other parties unless otherwise authorized. This contribution will continue unless revoked or modified by donor.

11 THANK YOU FOR YOUR GIFT. YOU ARE A GAME-CHANGER. WE CONNECT. United Way bridges the gap between individuals and resources, community organizations and donors. We make the greatest difference when we unite in our fight against the issues facing Allen County. WE LEVERAGE RESOURCES. Your investment in United Way ripples through Allen County, regardless of whether you give money, time, or other resources. For every dollar invested, there is an impact of $1.80 in the community. WE KNOW THE COMMUNITY. Whether it is through Community Conversations or 2-1-1, we gather information and we share it. We understand what kind of community Allen County wants to be. Together we will get there. WE BUILD COMMUNITY RELATIONSHIPS. United Way welcomes all to the table. No other organization has the breadth of relationships we do. Join us as we LIVE UNITED. THE MISSION OF UNITED WAY OF ALLEN COUNTY: Unite our community s time, talent, and treasure to cultivate and advance community solutions that address the most critical issues around basic needs, education, financial stability, and healthy lives. WHAT CAN YOUR WEEKLY GIFT PROVIDE IN A YEAR? $3 $5 PER WEEK $10 PER WEEK $25 PER WEEK $50 PER WEEK PER WEEK PROVIDES 172 MEALS FOR HOMELESS INDIVIDUALS PROVIDES 7 HOURS OF PHYSICAL THERAPY FOR A CHILD WITH DISABILITIES SUPPORTS AN ADULT LEARNER PREPARING TO TAKE THE GED PROVIDES A DENTAL EXAM FOR 3 UNINSURED PATIENTS PROVIDES 5 CANCER PATIENTS SUPPORT SERVICES IF YOU DIRECTED YOUR GIFT TO UNITED WAY OF ALLEN COUNTY YOU DO NOT NEED TO COMPLETE THE SECTION BELOW. DESIGNATION OPTIONS (NOT REQUIRED) m m m Share my gift equally with United Way Allen County and with United Way of Designate my gift to the United Way of (Min. $50 pledge each) Designate a portion of my gift % to the following UWAC Funded Partner(s) (Min. $50 pledge each) For a list of funded partners and other area United Ways, please see our website at CONNECT WITH US. PO Box Fort Wayne, IN E Berry St Fort Wayne, IN V: F: