Match Week & Match Day Requested Information Class Meeting Awards Ceremony Match Ceremony

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1 2016 MATCH

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4 Match Week & Match Day Requested Information: Deadline for response : Feb. 8, 2016: Contact Information for MATCH WEEK, March Nomination for Class Speaker Match Day & Commencement Photo Release Authorization RSVP for these March 18 th events: Class Meeting Awards Ceremony Match Ceremony

5 Mark Your Calendars: BUSM Match Day: Friday, March 18, 9:00 a.m.-3:00 p.m. Alumni Banquet: Saturday, May 7, 2016, location & time TBA School of Medicine Commencement: Thursday, May 12, 2016, 2:00 p.m., Agganis Arena All-University Commencement: Sunday, May 15, 2016, 1:00 p.m., Nickerson Field

6 Interviews Are (almost) Over Now What? Creating Your Rank Order List Tuesday, January 19, :00-6:00 p.m. Auditorium at 670 Albany St. Angela Jackson, MD Associate Dean for Student Affairs

7 Outline: 1. Important deadlines and dates 2. Your Rank Order List 3. Strategies 4. How the MATCH Algorithm works 5. NRMP Rules 6. Schedule for Match Week

8 2016 AAMC Graduation Questionnaire - GQ Between February 14, 2016 and June 10, Individual link sent in an from gq@aamc.org on Feb. 14, 2016 Your input: Confidential Voluntary Valuable! GQ topics include assessment of your overall experience and with the Academic Affairs, Student Affairs and Financial Services: Adequacy and quality of instruction Strengths and weaknesses of your medical education Elective experiences Preparedness for residency Student services Specialty choice and career plans Financing of education

9 Deadlines and Dates January 15, 2016 February 24, :00 pm, EST March 14, 2016 March 14-17, 2016 Friday, March 18, 2016 Ranking opens in R3 Ranking closes in R3 Did I Match? SOAP Process Match Day 12:00 Noon EST Match Day Ceremony at BUSM 1:00 pm EST Match Results posted on NRMP website

10 Meet with Your Advisor/OSA dean: or make an appointment with either your FSA and/or your OSA Dean to discuss your Rank Order List Dr. Angela Jackson Dr. Kenneth Grundfast Dr. Robert Beazley Dr. John Polk Dr. Dan Chen Dr. Karen Symes Dr. Samantha Kaplan Dr. Rafael Ortega

11 Strategies: 1. Assess the competitiveness* you, specialty and program 2. Do not try to guess where the program will rank you 3. Consider the program characteristics, geography, etc. 4. Make your ROL long enough programs, or more 5. Some reach programs 6. Include safety programs Refer to Match Data in the NRMP or CiM:

12 How the Match Algorithm Works 1. Starts with an attempt to place an applicant in the program ranked #1 by the applicant 2. A tentative Match occurs: if the program also ranked the applicant and the program has unfilled positions if the program is filled but the applicant is ranked higher than another applicant tentatively matched to that program

13 How the Match Algorithm Works 1. There is no match if: the program did not rank the applicant. the program ranked the applicant but is filled with other applicants more preferred by the program, 2. Matches are final when: the algorithm completes its cycles, all tentative matches become final. 3. Couples match when: the algorithm places a couple in their highest ranked pair of programs on the PRIMARY list where BOTH matched.

14 And if you don t Individualized plan come to OSA to discuss in detail Extending medical school (delaying graduation until 2017) is not a strategy that is beneficial for all unmatched students

15 Summary Discuss your list with Deans and faculty advisors Prepare a ROL worksheet before entering the NRMP Match Site Be sure to certify your Rank Order List Complete your ROL at least a week before the deadline: Wednesday, Feb. 24, 2016, 9:00 p.m., E.S.T. Do not make last minute changes

16 Match Rules, Violations, & Consequences MPA-Main-Residency-Match-Applicants-and- Programs.pdf

17 Match Participation Agreement,1

18 Match Participation Agreement, 2

19 THE MATCH COMMITMENT All Match commitments are binding. The ranking of applicants by a program director and the ranking of programs by an applicant establishes a binding commitment to offer or to accept an appointment if a match results. The same binding commitment is established during the Match Week Supplemental Offer and Acceptance Program (SOAP ) in the Main Residency Match if a program offers a position by listing an applicant on its preference list and the applicant accepts that offer. The NRMP will conduct a violation investigation into any suspected or alleged breach of its policies.

20 Match Waivers: Waivers must be requested from, and can be granted only by, the NRMP, for both applicants and programs. Circumstances: Personal hardship Change of specialty (deadline of December 15 th prior to start of training) Ineligibility (delayed graduation, credentialing or visa issues)

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22 Communication between Applicants and Programs: Restrictions on Persuasion

23 Match Violation Investigations Reports of potential MATCH violations are taken seriously and investigated fully Violation policy: content/uploads/2014/06/2015-violations- Policy.pdf

24 Violation by an Applicant Final Report sent to: Applicant s medical school Directors of residency programs The party who reported the violation NRMP Executive Committee American Board of Medical Specialties Federation of State Medical Boards (if applicant is to be permanently barred) Interested parties as determined by NRMP Applicant may be identified as a match violator in R3 System, or barred from future matches for one to three years, or barred permanently.

25 Couples Match Information: Any two applicants can register for the Couples Match. A $15 per partner couples fee must be paid, non-refundable. 20 unique programs on primary list, and 20 unique programs on supplemental list can be ranked by each partner before extra rank fees apply ($30 per program). Each partner enters his/her own list. Lists MUST have equal number of ranks. Applicants participating as a couple can rank the same program more than once.

26 Couples Information Applicants decide what constitutes an acceptable pair of programs. NRMP does not check this information. Use special code ( ) to indicate when one partner is willing to go unmatched if the other partner matches. Code should be used at bottom of lists when other acceptable program pairs have been exhausted. Couples are matched on PRIMARY list only supplemental rank order lists are NOT linked.

27 What is the SOAP? Program run by ERAS: Supplemental Application and Offer Program for students who did not match NOT a second match SOAP applies to: Unmatched or Partially Matched Applicants eligible to enter residency July 1, 2016

28 Applicant Eligibility ALL applicants will be notified of eligibility Friday before Match Week via ERAS and Friday, March 11, 2016 Regardless of whether or not you need to enter SOAP you will receive notification from the NRMP (This does not mean that you did not match)

29 SOAP Procedures Week-and-SOAP-Schedule.pdf Unmatched/Partially Matched applicants notified by ERAS at 11:00 am on Monday, March 14, 2016 Unfilled Programs List available at 12:00 pm Monday to unmatched/partially matched SOAP-eligible applicants. Students can apply to Unfilled Programs at 3:00 PM Monday through ERAS Interested programs will initiate contact with applicant; applicants are prohibited from contacting programs first. The School or other third parties cannot initiate contact with programs on behalf of the student No offers or commitments allowed outside of ERAS R3 System

30 SOAP Procedures First program offers sent at Noon on Wednesday, March 16, 2016 via wait for ERAS confirmation that all offers are generated. Login into ERAS to accept/reject offer Deadline of 2:00 pm to accept Receive confirmation if you accept IF you remain unmatched by 2:00 p.m., list of unfilled programs will update Round 2 Offers sent by 3:00 pm Deadline to accept is 5:00 pm Thursday, March 17, 2016: Rounds 4, 5 and 6, beginning at 9:00 am Friday, March, 18, 12:00 noon match envelopes released Friday, March 18, 1:00 pm, match results posted on your NRMP accounts.

31 What can the OSA do? Come to OSA ASAP if you did not match:? New Personal Statement,?New LOR OSA Upload your MSPE and transcript for ERAS Deans and other department faculty available to counsel and help you with the SOAP process If a program contacts you, the OSA or faculty may then contact the program on your behalf

32 Take home points ALL students will receive an Friday, March 11, 2016 regarding their SOAP eligibility If you did not Match, the NRMP notifies the OSA and applicants on Monday, March 14, at 11:00 AM, and posts to the NRMP website at 12:00 noon. The OSA will start contacting any unmatched students to help with the SOAP process We will upload MSPEs and Transcripts into ERAS

33 Rank List Entry Procedures Susan Norris Office of Student Affairs

34 Getting Started Use your AAMC ID and password to log in to the NRMP s secure, web-based Registration, Ranking, and Results (R3) system. Couples must register both partners AAMC IDs in their NRMP files. Your NRMP/AAMC ID and your ERAS/AAMC ID must be the same. Review the NRMP website for procedural information: Creating a Rank Order List - Tutorial: Review ROL section of User Guide: lo gin to R3 system, and click on Help

35 Definitions Match Status: ACTIVE Registered RANKING ROL started CERTIFIED ROL ROL finished Fee Status: PAID No fees due Credentials: VERIFIED By school (US, Osteo, Canadian applicants) ECFMG Status: VERIFIED By ECFMG (IMGs & 5th Pathway applicants)

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49 Final Considerations Do not wait until the last minute to enter your rank order list (ROL)- the servers may be overloaded and very slow Do not make last minute changes to your ROL No changes can be made to ROLs after 9:00 p.m. EASTERN time February 24, 2016; and only certified lists will be used in The Match The NRMP will NOT enter a list, add, delete or move programs or in any way modify a rank order list.

50 Summary Prepare a rank order list worksheet with program codes in order of preference before entering them on the My Rank Order List screen Be sure to certify your rank order list Complete your list at least a week before the February 24, 2016 deadline Relax!

51 For more NRMP information visit: Main Residency Match Like us on Facebook Follow us on Twitter Questions? NRMP (6767) (toll-free)

52 Application for Medical License If you took more than 4 years to complete your medical education, your state licensure board may request a letter from your medical school, explaining why. Your residency program and/or licensure board will let you know if this is a requirement, and where to have us send this information. Link for form to request Letter of Explanation:

53 General Information: Rank Order List may be entered on any computer with Internet access: home computer, public library computers, Alumni Medical Library, main campus libraries, Office of Student Affairs Access NRMP Rank Order List website with AAMC ID # and selfcreated password Your signature is required if you withdraw from the Match, - please contact Loretta Dyson in the Registrar s Office at (617) You must withdraw by 4:00 p.m., February 24, 2016.