SIUE Student Affairs Visioning the Future 2014 Five-Year Possibilities

Transcription

1 SIUE Visioning the Future 2014 Five-Year Possibilities

2 Thematic Goals 1. PROGRAMMATIC ENHANCEMENT: Assessing the appropriate level of staffing to protect and enhance our commitment to quality services. 2. BUILDING THE FUTURE: Expanding and improving physical facilities in response to demand for expanded space. 3. CAMPUS LIFE: Continuing to provide students with vibrant and dynamic student activities, programs, and events. 4. STUDENT SUCCESS: Developing a strategic, data-driven, retention model with Academic Affairs to achieve the retention rate as reported in our six-year retention data. 5. GLOBAL CAMPUS CLIMATE: Internationalizing the campus in preparing our students for a more global society. 6. PROFESSIONAL ENHANCEMENT: Providing staff with opportunities to include establishing and developing a College of Personnel program with Academic Affairs.

3 1. Additional staffing needs to meet increased demand of services: Disability Support Services Requesting funds to support a Services Coordinator who will work with high-risk students that have unique and special disabilities. Requested funding in 16 process. Position is being developed and anticipated to be filled Spring 2016 or earlier. Requesting funds for Development Officer for fundraising activities to fund initiatives, develop proposal for foundation and help with grant writing. Will evaluate and request funding in the future. Counseling Services Opportunities for Academic Results (SOAR) As demand for services and psychological pathology has increased, a commitment has been made to be more proactive with the retention of students. Subsequently the following positions are being planned to be added to Counseling Services: a Multi-cultural counseling (MCC) specialist (FY15). b. Case Manager position funded (FY15) c. Part-time psychiatrist to staff from contracted service (FY16). d. Wellness coordinator, if it is determined to be needed. Due to increased concerns and accountability regarding retention, graduation, and socialization issues affecting underrepresented student populations within the university, additional staff must be made available. Currently, only one Advisor exists in that capacity. Therefore, in order to effectively accommodate and serve these populations, we are requesting funds to support adding to our staff. Expanding our staff from one would assist us in meeting the university s goal of an inclusive educational environment for all underrepresented students. (Health Service for wellness coordinator) MCC position has been approved and the search is underway. Case Mgr position has been proposed to be funded via. Fee Review in FY 14 process has budgeted for these staffing changes. Will continue to monitor student needs on an annual basis. We will continue to monitor these concerns while we serve these populations to the best of our ability. Due to the progressing needs of the department, we are also requesting funds to support a Clerical Assistant who will assist the Office Support Specialist with the clerical and fiscal functions of the department.

4 Health Service Fitness Increase educational programing to enhance the well-being of students in collaboration with other units. a. assign RN to each hall for consultation of health issues and program topics b. Kimmel encourage professional staff to mentor/advise student organizations that focus on health issues c. Campus Recreation, Dining Services, (and Counseling Services) develop a comprehensive plan for eating disorder/excessive exercise students d. International Services provide staff mentors for incoming international students that provide guidance with insurance issues and American health practices Use of fitness programs, space and equipment accounts for over 55% of all indoor uses of recreational activity. The demand for fitness programs has increased in the past but seems to be leveling off. The demand has been met with the assistance of additional graduate assistants. If demand increases in the future, Fitness would be analyzing creating an additional full time position in place of graduate assistants for consistency. Counseling Services,, Campus Recreation, International Services Develop program goals with each unit and align staff skills with unit needs. Provide guidance and coordinated care with wellness coordinator for identified units The Director will assess the need for adding this position in the future if demand increases. Campus Rec The Club Sports program is a rapidly expanding service area. The expanding regulatory mandates for operating club sports require that the program receive a higher level of direct staff oversight and supervision. Oversight is needed in extensive travel locally, regionally and nationally and Risk Management & Safety Issues. Clubs have grown from 7 to 31 over a ten year period. Explore the need to add a staff person to directly oversee the Club Sport program in FY16. The position would carry other program responsibilities as well.

5 Process International Programs Increase personnel to meet recommendations and growth projected in the International Task Force Report. Recommendations include but not limited to: Increasing faculty-led travel study opportunities, support for faculty developing and leading travel studies, funds beyond graduate school and faculty development lines to support faculty contact with potential international collaborators, travel funds to finalize relationships with direct exchange and international partnerships. And Academic Affairs Continue to seek funding to implement International Task Force Recommendations. Established budget and timeline for implementation of all but reorganization of International and Graduate Admissions. Process Develop English as a Second Language program. and Academic Affairs Collaborate with Academic Affairs to provide this service in house. /Textbook Develop a Task Force to assist in transitioning from hard copy text to digital/e-textbooks., Academic Affairs and Task Force is being convened in FY14 to study the impact of transitioning to digital text and the financial model to support this in concert with our traditional rental system. Career Development Process Increase Career Counseling staff from 4 to 6 with the intention of providing one dedicated Counselor per School or College. Overall services in the department and required services by faculty are increasing and staffing levels need to be increased to accommodate the demand. By FY 15, review the need to add additional Career Counselors. Will continue to monitor student needs and service requests. 2. Develop plans for facility needs in, to meet the enrollment 14,000 students. Health Service Intercollegiate Athletics Foundation Expand health center to include x-ray room for simple films. Unit will serve intercollegiate athletics, club sports, intramural sports as well as general student population (international students for chest x- rays, students with frequent respiratory issues and minor trauma injuries to extremities). X-ray equipment to include digital imagining., Health Service, Intercollegiate Athletics Develop a plan for expansion with Affairs. Collaborate with IA for equipment purchase/donation. Projected goal FY 16

6 Fitness Operational and rental income Over the past few years surveys, focus groups, and statistical data have indicated a need to expand the free weight room space. Collaborate with residents of Eco House to recommend upgrades for the Eco House. and Administration and Facilities Management In FY12, Campus Recreation presented a proposal to the VCSA to explore the financial implications of expanding the free weight room. In FY13, the services of an architectural firm were retained in order to establish preliminary facility design and a budget for the project. A preliminary plan and budget have been established. With Board of Trustee approval, construction documents will be developed during the Spring of FY14. Design is completed and going out to bid in early Operational and Central Funds Continue to develop outdoor spaces (playground) according to the Concept Plan designed by Arbor Day Foundation while meeting National Program for Playground Safety standards including maintenance of fall zones. and Administration Implementations of additional components are as funds are identified through reallocation or grants. Annual inspection of playground by certified Playground Inspector. Bond proceeds and student rents Complete a Strategic plan/feasibility study to determine need and type of housing/renovations. and Administration Financial Affairs has been charged with updating the Bond Model to look at renovation and possible replacement of housing facilities. /Reserve Funds Add additional dining concepts based on need at offsite locations to alleviate pressures of lunch crowds in the, to include food trucks. Also update current dining facilities and seating areas in lower level. Administration and Will continue to try and identify space in new construction venues for food venues as opportunities arise, Science expansion, Library, Nursing bldg. etc. A plan is in place for updating the current dining facilities and seating area.

7 / Reserve Funds Update mechanical systems to modernize and make more efficient operations and implement retro commissioning study recommendation to achieve energy management and systems management savings through the building including changes to HVAC, Lighting, and other systems. and Administration A plan is in place for these upgrades over the next five years in the UC RRR budget. /Reserve Funds /Reserve Funds Complete study and begin construction plans for renovation of 2 nd floor ceiling, lighting, and fire sprinkling. Project to include replacement of carpet and furniture in meeting rooms. Complete Union Station Renovation. and Administration. and Administration. Waiting for cost estimates and drawings in preparation for project approval process. Funds available and construction to begin Spring/Summer Success Will continue to assess and monitor use of the Success for a possible expansion in the future to meet student organization and student needs. Will continue to monitor and develop feedback from constituencies for discussions. Units Operational, or Central Funds As additional is explored, new housing is built adjacent to campus or enrollment continues to increase, will need to analyze current services and operations that are dependent on enrollment and residents to see if current facilities are meeting the needs.,, Kimmel Leadership, Disability Support Services, Counseling and Health Services A plan or funding request will be presented once needs are identified.

8 3. Explore ways to strengthen programs Who Resources Process Collaborating Operating and Fundraising Dollars Identify funds for educational consultant as the adopts the Reggio Emilia/Project Approach to Education and School or Education Continued implementation will occur as funds are identified through reallocation or as fundraised dollars are achieved. Develop a plan for a College Personnel Program at the with Academic Affairs Disability Support Services Opportunities for Academic Results (SOAR) or Reallocation of Existing Resources Operational Investigate/research programs that will enhance students with disabilities at SIUE and enhance curricular and co-curricular learning. (i.e. Targeted Learning Assistance, Online Course Offering Access, and Disability Awareness Outreach) Support for low income student parents including funds to assist with cost of child care. and Academic Affairs, Academic Affairs and Information Technology and US Department of Education Operational Support for monthly Parent Support Group. and Support for the development of supplemental programs that will assist us in increasing the retention and graduation rates of underrepresented student populations. of Discussions are continuing regarding developing a plan for a College Personnel program on campus with the School of Education. As e-text, online course offerings, and funding develop; timeline expectation by Child Care Subsides funded FY09-13 using CCAMPIS funds. Currently seeking funding through ISBE to assist student parents with cost of program. Parent Support Group funded FY11-13 with Meridian Funds, CCAMPIS funds and. Currently seeking funding through ISBE to assist student parent parenting support. SOAR has currently increased utilization of tutoring services, as well as participation in Study Skills Seminars.

9 Counseling and Health Services, Disability Support Services, Dental School and Pharmacy School Reallocate Resources Add offices of unique populations to the electronic medical records (EMR) system and securing releases to share concerns and feedback. Counseling and Health Services, Disability Support Services, IT support staff; School of Dental Medicine and School of Pharmacy To begin discussions rental income, Counseling services fee Develop a program to enhance conflict resolution in. Review and revise the student conduct administration process (software, staffing). Collaborate with campus partners to enhance education/expectations about alcohol and other drugs in., Dean of s office and Counseling Services All parts of the process have been put in place. Assessment of data and process will be reviewed to make adjustments for better efficiency. Health Service Academic Units Expand and enhance specific partnerships with Academic units that support and enhance the classroom experience for students a. SON practicum site for NP, RN ; reach out to ESL for collaborative practice b. SOP continue influenza campaign partnership; continue physician oversight of clinical skills program c. Health Ed senior project continue and expand partnership with senior health education projects Health Service Academic Units Counseling Services (wellness coordinator) Ongoing; Career Development Current Budget; Reallocation of Resources Implement digital resources to increase the availability of distance career counseling options and job readiness skills for students and alumni. and Information Technology To begin discussions 4. Explore ways to strengthen students participation in campus life activities. Programming Committee and Kimmel Leadership Development, Grants and Reallocation of Resources Continue to implement the recommendations from the Campus Life Plan as appropriate. All units. All Vice Chancellors On-going

10 Opportunities for Academic Results (SOAR) Rental income Support for student mentoring programs, events, and activities in collaboration with multi-cultural Greek Organizations and Organizations. Continue to develop a strategic plan for the Focused Interest Communities, with special attention to the upper-class FICs. Design and implement a community specifically for transfer students. Kimmel Leadership and Vice Chancellor of Developed mentoring program with the Johnetta Haley Scholarship Academy focused on African American female freshman A community specifically for transfer students has been developed in FY Advance s of Excellence (ACE) All Affairs Units Existing Utilize AQIP and CAS Standards to guide explorations for quality and efficiencies through Program Reviews for all units. External guidelines and Vice Chancellors On going Campus Rec Existing Assessment and review of Fitness programs and facilities. Director and staff of Campus Rec Existing Establish and develop a Quality Assessment Council to support, guide and assist units in the development of learning outcomes and measure quality effectiveness and efficiencies. of and staff of each unit. During FY 14, Campus Recreation engaged in an assessment and review of the Fitness programs and facilities. The assessment tool being utilized is the American College of Sports Medicine Health/Fitness Facility Standards and Guidelines. The final review will be delivered to the Vice Chancellor in the Spring of FY14. In FY14 this committee will convene to begin measuring assessment in Affairs. Appropriate units in Affairs Existing Maintain or seek accreditation where accreditation agencies exist. Directors and staff of each unit. Rental Income Evaluate and recommend a course of action to have a user-friendly housing management system and ITS On going Evaluation of current system has begun with current vendor.

11 Counseling Services Existing Existing Continue to develop the training practicum in collaboration with Academic Affairs. Current staff need to obtain license in order to supervise students interested in clinical psychology program doing practicum work in Counseling Services Gain accreditation for CS from the International Association of Counseling Services, Inc (IACS) Campus Wide On going Develop proposal, initiate discussions Existing Develop an interface mechanism with the Director of Retention Affairs/Retention Director Develop proposal, initiate discussions