OPERATIONS COUNCIL MINUTES November 9, 2015

Transcription

1 OPERATIONS COUNCIL MINUTES November 9, 2015 Attending (list names) Chris Bailey Margit Brumbaugh Darlene devida Brendan Glaser Wendy Hall Richard Hamilton Kyle Hammon Cliff Hicks Karen Joiner Jared Miller Kirc Roland Kendra Sprague Melinda Weatherford Nolan Wheeler Recorder, Sandie St. Onge Chris Bailey called the meeting to order at 1:32 p.m. 1. UPDATE ON GOALS - Covered in the written reports 2. MEETING TOPICS - Update on Emergency Preparedness Nolan Wheeler reported that meetings with both Longview and Kelso police department representatives have been helpful in identifying areas where safety can be bolstered. Labels are being posted above doors to identify the building and room number for emergency calls requesting assistance or reporting emergency situations. Exit doors are also being labeled as north, east, west, or south. The lock down posters will be replaced soon with new posters containing additional information, such as earthquake procedures and evacuation routes. A system to provide PA announcements to speakers in lobbies and outside areas, text alerts, and 911 messages is being considered, but will require a funding source. Security cameras are back on the list. Self-defense, emergency preparedness training and emergency drills are being planned. Discuss with your work group how to react in an emergency situation. Plan ahead for emergency scenarios. Send suggestions to Nolan; the more specific the better. Karen Joiner ran everyone through a quick activity that should become second nature to everyone. Without looking around you - Where is the closest fire pullbox? Where is the closest fire extinguisher? Where is the closest AED? Senior staff members in Nursing have been assigned the task of evaluating emergency situations (looking out the classroom door) to determine if a door needs to be locked or a room should be evacuated. Fall into Winter Enrollment and Retention Campaign Wendy Hall reported that the Enrollment and Retention Workgroup has been looking at enrollment numbers and discussing strategies to increase retention and enrollment. The current campaign will encourage students to meet with their advisors and enroll prior to December 10. Random drawings will choose four students who do pre-enroll to receive a $500 scholarship. Faculty and staff will be receiving thank you cards and lifesavers for their effort in support this campaign. The Transitions program will provide similar incentives to their students in the form of four $25 Bookstore gift cards. Kendra Sprague reminded attendees that we are all a part of the process to retain students, so get the message out. Kendra provided the dates for winter registration Veterans early registration begins November 13, general priority registration appointments begin November 16, and open registration begins November UPCOMING TOPICS January 11 Lauren Hendricksen (Department of Health) will be providing a workshop titled Why Wellness Matters. 4. ROUND TABLE Kirc Roland Fall athletics finished well. Volleyball will be going to Tacoma for playoffs.

2 Brendan Glaser o Natalie is officially gone and Rachel Mystic will fill in on an interim basis from December 1 through the end of March. An Executive Assistant to the Vice President for Instruction job announcement will go out with a hopeful fill date of the end of March. o Academic master planning and institution-wide priorities are being discussed. Karen Joiner Emergency awareness is vital. Safety awareness discussions need to be included on the first class day of every quarter. What can be done in your current site in a shooter situation? Safety needs to be a core value. Darlene devida o Academic master planning and professional-technical committee program planning are underway. o Safety drills are needed. Kendra Sprague o November is open enrollment month for health coverage. A benefit fair will be held on campus November 17 from 1 to 4 in the Rose Center lobby. o Veterans Day is a holiday and campus will be closed November 11. o Efficiency closure dates are December 23, 24, 28, and 29. Leave slips need to be turned in or accommodations to work need to be requested by December 15. o Recruitment is ongoing for several positions. Jared Miller Fitness Center memberships are going strong with 84 memberships to date. Margit Brumbaugh o The recent trip to Japan went very well. LCC has a five-year contract with ATOMI University to provide short-term programs during winter quarter. WACO High School will be working with local high schools in an exchange program and LCC plans to bring those students to campus for visits. LCC hosted a China group from CTITC (technical college) last week. Their programs are very well aligned to our business programs. o Marketing materials are being revised in preparation for a recruitment fair next month where Margit hopes to interest a more diverse population of international students to apply to LCC. o We still need more host families to grow the international program. Kyle Hammon o Faculty are busy in state and local school issues, including the math bridges class (Dawn and Teri), STEM conferences (Adam and Katrina), and grant writing for a revised curriculum (Lucas). o A new assessment tool needs to be identified as COMPASS is no longer available next fall. Richard Hamilton o Safety locks are being ordered and an energy audit is being performed to reduce energy consumption. o The Library chiller will be replaced over the November 11 closure. Wendy Hall o The catalog, student handbook, and schedule are now available for downloading and printing. o The 2016 Transforming Lives award will be going to Shawney Garbe. Sandie St. Onge - The International Programs office is scheduled for a visit by SEVP Field Representative Jonathan Dietzen on Monday, November 30 to learn

3 how we operate our International Program and records. He will also provide answers to questions me may have regarding regulations, policies, procedures, and SEVIS in general. Melinda o The Learning Commons is busy with significantly more student activity than in past years. Test Anxiety Tuesday and speech tutors are also brining in students and several faculty members have started providing their office hours in the Learning Commons. o OER is very well accepted and there is actually more demand than there is supply! o The elearning Advisory Task Force is being revitalized. A one-desk service model is being planned. Cliff Hicks o There were over 400 entries to name to cafeteria and the winning name Fork and Flame will be showing up soon in signage and media. The lower enrollment numbers are being reflected in lower book sales. o There will be a color ceremony by Veterans Alliance tomorrow at 7:45 at the flag pole. Nolan Wheeler o The Department of Ecology stopped by for a surprise visit today. o The financial audit is completed and corrections are being finalized. o The same auditor will be returning next Monday to start an accountability review audit that will last through the holidays. o Payday during the efficiency closure is now scheduled for December 23. o o Retro payments to faculty are being processed. Classrooms used 20 hours a week and labs used 18 hours a week may be included in requests for larger spaces. Chris Bailey o LCC has received a real estate grant valued at 500 K in Wahkiakum County and will be putting up for sale. o The LCC budget looks ok at this point, but may be revisited winter quarter. Clark and Highline are both cutting instruction and programs and some cuts may impact LCC, such as nursing and paralegal. o Our enrollment is down by almost 9% today. o ctclink conversion is not going well. It seems the data conversion is the biggest problem and has affected financial aid, general journals, payroll and financial statements. It is being suggested that our August date be pushed out to October or later, dependent on the outcome of the 90- day stabilization point for Tacoma and Spokane district. Once we know the rest of the story, back-up people need to be ready to go and overtime is anticipated. Training needs to begin on live scenarios more than one month prior to the go-live date. o Graduating student survey results are showing a growing level of satisfaction, but 9-11% over the last survey.

4 OPERATIONS COUNCIL REPORT - President s Office NOVEMBER 2015 President Chris Bailey Margit Brumbaugh, International Program Hahli Clark, Business & Industry/Corporate Training Wendy Hall, Effectiveness and College Relations Erin Zeiger, Foundation Kendra Sprague, Human Resources CORE THEME III: STUDENT ACCESS, SUPPORT and COMPLETION In collaboration with the Enrollment & Retention Group, the Effectiveness & College Relations Department launched an intensive Fall into Winter Registration campaign to encourage student retention from fall to winter quarter. The campaign, which will run through December, features incentives in the form of $500 tuition/book credits for four randomly selected students who register by December 10 (the last day of finals), lots of on-campus promotional materials and a targeted social media marketing campaign aimed at students. The department also provided each faculty advisor and ed planner with a roll of lifesavers with inspirational messaging to remind them of the important role they play in student retention and completion. CORE THEME IV: INSTITUTIONAL EXCELLENCE Effectiveness & College Relations facilitated a contest for LCC students, faculty and staff to come up with a new name for the LCC Cafeteria. The winning suggestion the Fork & Flame was submitted by Amanda Sirois. LCC s graphic designer Maya Muller created a logo to accompany the new name. A new printer-friendly version of the LCC catalog was launched in October, allowing for easy printing of the catalog either in sections or as a whole. In the near future, printed versions of the catalog will be available through the LCC Bookstore for a nominal fee. Effectiveness & College Relations provided assistance with a variety of projects related to communication of emergency preparedness to the campus, including development and design of a new Emergency Procedures poster for placement in each classroom and department on campus. In addition, updates were made to the online Emergency Handbook and content for the updated Emergency Operations Plan was reorganized. Red Devil Wellness (RDW) continued the partnership with Willow Grove Gardens to bring a Community Supported Agriculture (CSA) program to LCC employees. The CSA program allows participants to pick up fresh, local produce at LCC each Thursday. It has run all summer and ended the last week of October. LCC, Washington State University of Vancouver, and Clark College battled it out in the Walktober challenge, a walking challenge during the month of October. The college to have the highest average will be declared the winner in early November. A few of our Faculty members presented a fitness app lunch & learn so that employees could learn more about the apps they can use to track their steps during Walktober.

5 Human Resources helped welcome and orient a number of new full and part-time employees. HR provided training opportunities to staff on variety of topics: Motivation for Change: the Power of Positive Thinking presented by Kaiser Permanente; Safety & Scones for Supervisors presented by Janel Skreen, Director of Environmental Health & Safety; and Unconscious Bias at LCC: Increasing Cultural Awareness presented by Dr. Sonel Shropshire. These professional development opportunities were well attended by staff and faculty. In addition, we provided WFSE classified contract training for supervisors and classified staff. The HR team attended the annual Northwest HR Management Conference, and the Safe Zone Training organized through the Diversity & Equity Committee. Both trainings were sponsored through Foundation grants and included information to better support our campus community in new and existing programs. We also attended the inaugural Northwest Title IX Administrators Conference. OTHER TOPICS: New Hires/Changes: Kate Gehring ECPS3/Lead Teacher (Head Start) Sonja Sample Program Specialist/Child & Family Liaison (Head Start)

6 OPERATIONS COUNCIL REPORT INSTRUCTION November 2015 Brendan Glaser, Vice President of Instruction Darlene devida, Dean of Instructional Programs Kyle Hammon, Dean of Instructional Programs Karen Joiner, Executive Dean & Director of Nursing Melinda Weatherford, Associate Dean of Learning Resources Tamra Bell, Director of Workforce Programs and Career Services Sarah Griffith, Director of elearning Sandy Junker, Director of Head Start Core Theme I: Workforce & Economic Development B&I and Continuing Education: LCC Continuing Education recently received approval from the Department of Licensing to offer Commercial Driver s License (CDL) training for both Class A and Class B licensure. The first class is in progress with four employees from the City of Longview and River City Transit. This initial class is Class B with Bus Endorsement. Class B is required for operators of single vehicles weighing more than 26,001 pounds and requires 20 hours in the classroom and 28 hours of drive time. Class A is required for operators of vehicles weighing more than 26,001 pounds towing a trailer, requires 40 hours in the classroom and 120 hours of drive time. Instructors for the program are Jim Dillinger and Mindy Smith. Mary Harris is the program coordinator. Twenty community members participated in Continuing Education for Home Care Aides in October, required training for anyone who cares for disabled or elderly individuals in their home or in assisted living facilities. LCC Continuing Education offered one session of DOT Traffic Flagger Certification in October with nine community members participating. Ten individuals from area non-profit organizations participated in Continuing Education s Fundraising/Grant Writing series. Employees from Family House Academy, Three Rivers Christian, and Goodwill participated in the three day series that focused on writing grant proposals to local and regional funding sources and using the tools necessary to prepare and review a long term strategic fundraising plan. LCC Continuing Education, in collaboration with Corporate Partnerships & Training, provided five sessions of Mental Health First Aid in Cowlitz, Clark and Wahkiakum counties. The 8 hour program gives participants the tools to assist someone experiencing a mental health related crisis; how to recognize the warning signs and risk factors for mental health and addiction concerns; strategies for assisting someone in both crisis and non-crisis situations; and where to turn for help. One hundred ten individuals from multiple organizations took part in the training. Transitional Studies: Jill Yates coordinated an I-BEST Team Teaching Training with six faculty teams. The training led to CASAS testing of all students in BTEC 104 and BTEC 171. Additional testing of MASP, NURS 090 and DHET students was successful. Of the 76 students tested, 75 scored eligible for I-BEST, however, 10 were ineligible due to their programs. A total of 65 students were successfully moved to enhanced-fte-earning I-BEST sections. Career & Employment Services: CES staff worked with the following agencies to promote partnerships and provide career services to students and the community: o WorkSource: Julie Miller, Career Navigator (a position designed to work with graduating students for job search and placement) will be co-located in the career lab two mornings per week. A joint marketing plan is under development to inform students and faculty about services and referrals.

7 Workfirst: o o Highlands Neighborhood Association: Initial meetings were held to map outreach efforts to the HNA Community Center to promote career related activities and services. Offender re-entry: Career Specialist Steven Chapman attended several meetings with Department of Corrections, Work Release, and WorkSource personnel to discuss offender education issues in Cowlitz County and to map out opportunities for collaboration. The ICE (Integrated College Experience) class is fully staffed and running. Currently there are four students. This is an open-entry, college-prep class designed to increase skills for incoming students and allow them to meet participation requirements as they wait to begin college classes. Worker Retraining: In collaboration with Veterans Services, Worker Retraining hosted a back-to-school event for veterans in an effort to recruit eligible veteran students. During the event, the Fitness Center provided sample smoothies and belayed students on the climbing wall. Overall, the event was successful in recruiting and connecting students to resources and for building community among veteran students. In partnership with WorkSource, the WIOA program is offering paid internships to eligible students. The intent of the program is to provide long-term unemployed students the opportunity to enhance their skills in a work environment related to their program of study. To date, two students have been placed in paid internships (in the Nursing and Administrative Services Manager programs), with additional placements anticipated in Winter Quarter. During the Career and Employment Services Council fall meeting, Dani Trimble moderated an employer panel hosted by Bellingham Technical College. The theme of the panel was Building Strategic Partnerships and sought to address the success and challenges of collaboration among employers, faculty, and staff in preparation for the implementation of WIOA. Basic Food, Employment & Training (BFET): A new partnership has been developed with Lower Columbia CAP which began offering BFET services in October. The BFET program at CAP will offer job search and work experience opportunities for basic food recipients. This partnership will expand the services available to LCC BFET students and hopes to increase employment outcomes and job retention for participants. This model of collaboration between colleges and community based organizations has been a hallmark of BFET success in other regions, and LCC plans to incorporate these best practices in our program. Through a grant awarded by the LCC Foundation, BFET and WorkFirst will be offering monthly community resource presentations to increase student awareness of community programs and services as they relate to financial literacy, social services, and victim advocacy. The kickoff presentation was hosted by Red Canoe on the topic of Building Credit on October 29th. Core Theme II: Transfer & Academic Preparation Nursing, Allied Health, and Education: The nursing program received approval from the nursing commission for the new AN DTA/MRP degree. Implementation is planned for January Natural Science: Katrina Fuller, Rhonda Meyers, and Lucas Myers attended the PULSE (Partnership for Undergraduate Life Science Education) Departmental transformation workshop Oct 2-4. The event was funded by an NSF/NIH grant. Armando Herbelin, Katrina Fuller, Lucas Myers, and Jason Malozzi attended the first in a series of Systems Biology workshops (October 16), with an emphasis on collaboration and integrating Big Data into STEM curriculum. Lucas Myers is taking a leadership role at the state level. Transitional Studies: Theresa Stalick attended the fall Council for Basic Skills meeting at Spokane Community College. The primary topic of discussion surrounded requirements of the Workforce Investment and Opportunity Act (WIOA) and best practices for transitioning Basic Education for Adults (BEdA) into this new era. Core Theme III: Student Access, Support & Completion Nursing, Allied Health, and Education: SNO & ASLCC sponsored the flu shot clinic last week. Although enrollment is slightly decreased, all records were broken with approximately 430 doses administered. The medical assisting class held a celebration for Medical Assistant appreciation week. Liz Engel and Vicky Soladey were recognized and thanked for sharing their medical assisting practice by educating new medical assistants.

8 Transitional Studies: Transitional Studies continues to offer the Credit for Prior Learning opportunity for High School 21+ students who are working towards their high school diploma. Seven applications for Credit for Prior Learning were submitted fall quarter. High School 21+ credits were awarded to these students who submitted documentation and/or certificates outlining previous training and/or experience in occupational and electives credit areas. Learning Resources: Library: The library uses an online research help service called AskWA where students can instant message a librarian 24/7 to get research assistance. Library staff contributes one hour of librarian support per week to the service. Student use of the service has increased 53% compared to this time last fall due to increased promotion. Library: Librarians have provided workshops in 16 classes for 371 students. Library/OER: LCC students have saved over $93,000 this quarter through faculty and librarian collaboration efforts to replace expensive commercial textbooks with open textbooks. Additional courses will convert next quarter. elearning: The elearning Department provided two Canvas boot camps and four Canvas orientations. elearning: Disability Support Services and elearning are working together to provide closed Captioning for videos created by faculty. DSS has some additional funding this year to cover closed captioning. For any videos that cannot be captioned with the funds, elearning will continue to provide captioning with YouTube software. Captioning companies are currently under review, with Caption Sync as the main choice thus far. Workforce Programs and Career Services: Career and Employment Services provided 11 presentations (serving 90 students) in LCC classrooms through the Don t Cancel that Class option with faculty. Career and Employment Services staff currently see over 100 students per week for assistance with financial aid guidance, internships, career help, and other topics. Getting Ahead in a Just Getting By World, held on October 28 th, was the first in a series of workshops for TANF parents. This 45-hour series helps individuals in poverty build their resources toward a more prosperous life for themselves, their families, and their communities. Steven Boyer from the WF office is the first facilitator for the series to be offered through June The program is funded by the Local Planning Area Partnerships Innovation Incentive Grant Program. Core Theme IV: Institutional Excellence 25Live: The 25Live project final Quick Start training was completed October th. This will finalize the academic interface download effort. A total of 1,526 academic and non-academic events have been downloaded into the 25Live system. The project is on track for completion in January The final component needed for completion is the transfer of data from the current Trumba Calendar into 25Live. Mathematics: Dawn Draus met with the high school math teachers to review the l high school Math Transfer Agreement. The agreement provides a way for area high school students to place directly into college math courses according to which classes they took and the grade earned. For example, a student who received an A or B in a HS Algebra 2 course would place directly into our MATH 141 course. Terri Skeie and Dawn Draus presented at the Best Practice Exchange on their work developing online math test preparation materials. Their course space for this work is called YouPrep and is being piloted this month. Students can take a quick assessment, and then study specific topics and skills. It is intended to serve as on online form of the Math Department s successful Math Boot Camps. Learning Resources: In an effort to improve services and streamline processes in the Learning Commons, Tutoring, Library, and elearning joined forces to develop a Handbook for Student Workers designed to give students upfront and detailed expectations for their work. This also allows staff to hold all students to a common set of standards in a way that is equitable and fair. Lower Columbia College was well represented at the NW elearn Conference in Olympia, WA on October 22 and 23. Eight faculty attended and four of those attendees presented. Amber Lemiere shared the innovative way she is using audio comments for grading, while Mark Gaither showed colleagues how he initiated a SOLE classroom (Student Organized Learning Environment). Eli Hayes and Shalaina Joiner gave a presentation at the specific request of Canvas on the My Advisee App utilized for Canvas Advising courses. Melinda Weatherford, Sarah Griffith, Stefanie Neill, and Nadine Lemmons also attended.

9 Addressing Safety Concerns Instruction Division: The Instruction team has created temporary emergency maps and has placed these in every classroom on campus. This effort to provide location information to occupants in the case of emergency was a shortterm, quick fix until more sophisticated emergency preparedness posters being prepared by Campus Services are ready. Nursing, Allied Health, and Education: Safety items that were completed: You Are Here signs were made and posted for each classroom and office in the Health Science Building and the Early Learning Center. All phones in the classrooms and offices on the 2nd floor of HSB were labeled with emergency The Early Learning Center Staff were sent a safety reminder regarding keeping doors locked. The back entrance to the faculty offices on the second floor of HSB was made an exit only option and will be kept locked. Natural Science: Natural Science Faculty discussed with students what to do in the event of an earthquake, especially in lab settings; it was also suggested that we install tie-downs/wall anchors for large pieces of equipment, refrigerators, etc. Transitional Studies: All full and part-time Transitional Studies Department staff members met on October 13 th for Zombie Apocalypse training. During this ad hoc safety and security training, staff members viewed and discussed safety videos from the LCC Security page, developed specific safety plans for a variety of emergency scenarios, and discussed and assigned immediately actionable items to promote safety and security in the Vocational Building. Rachel Mistic created temporary updated and enhanced You are here. maps for 32 classroom and egress points in the Vocational Building for 911 and/or safety/emergency calling. Maps were posted immediately and include closest building access point. Each of ten staff work stations were supplied with a Safety Desk Reference. Staff members covered peek-a-boo glass panels in office and Assessment Lab doors. The department added Safety & Security as a standing item on future, quarterly staff and faculty meeting agendas and plans to increase safety and security coordination efforts with Vocational Building partners (i.e. - Welding, Manufacturing). Theresa Stalick has requested additional Emergency Building Coordinators for the north side and west wing of the Vocational Building and classroom keys for every Transitional Studies instructor to use in the event of a Lock Down. Transitional Studies has requested a Vocational Building key for the VOC 159 reception/intake desk staff to use in the event of an evening Lock Down and is investigating the possibility of installing an access key pad for the VOC 158 Assessment Lab. Learning Resources: The Learning Resources Department held a group walk-through of the Library Learning Commons facility and offices on October 9th to assess emergency and safety needs and concerns. A list was compiled and shared, and the department has begun taking steps to address issues. Workforce Programs and Career Services: Workforce Programs staff utilized an all-staff meeting to review the Active Shooter video as a group and discuss other resources and safety concerns. Career and Employment staff are developing a one page safety cheat sheet that will be posted in highly trafficked/visible areas in the Admissions Building. This sheet will contain brief instructions for staff covering a number of emergency situations including fire, inclement weather, evacuation, and active shooter. Topics of Interest Recognition / Personnel Karen Joiner attended the Council on Nursing Education in Washington State (CNEWS) meeting held over three days in Seattle. Mary Harris attended the Continuing Education Council meeting in Bellingham on October 15 th and 16 th. The 2-day meeting included a Center of Excellence presentation; CTCLink presentation and discussion; legislative overview; marketing peer panel; and individuals continued workgroup work from spring quarter. Mary is part of the Instruction/Assessment workgroup.

10 Leeann Curry is providing registration services for the Head Start early learning conference, Let s Give them Something to Talk About on November 14 th. To date, 100 individuals have registered to be part of this year s conference which is focused on reading, small group learning, and behavior management. Elena Ross was selected to receive a $500 stipend for development of an Open Textbook for her winter 2016 Nutrition course. Melinda Weatherford attended the Library Leadership Council meeting in Bellevue October 15 th and 16 th. Melinda and Sarah Griffith attended the elearning Council meeting in Olympia October 20 th and 21 st. Melinda is serving on the Open Educational Resources (OER) work plan group for both councils. Head Start Federal and State Reviews: October 20 th 21 st was our Federal Environmental Health and Safety Review of our classrooms and centers throughout the county. Sandy Junker was notified by the Federal Team Leader in charge of the review that Head Start had no non-compliance issues. Positions open: Dianne Bagby, Early Head Start Supervisor is retiring in December. Interviews for her position will be October 23 rd. Head Start is still in need of two P/T hourly teacher assistants. Classes have started! The new ECEAP classroom started October 5 th and is a success. Karla Sparks is the ECEAP teacher and Michelle Bighouse-Rodriquez is her Teacher Assistant with Jen Marthaller as the Family Advocate. New Policy Council Board to be elected October 26th: The Policy Council will have new members in October as new parents are elected through their centers. Officer elections for Policy Council will take place at the October meeting. Trainings will be held throughout October and November for the Policy Council Board, Cabinet and Board of Trustees. United Way Woman of Excellence Award: Sandy Junker, Director of Lower Columbia Head Start was honored with the Woman of Excellence Award at the United Way function on October 15 th. ECEAP Director Meeting/Washington State Association: Sandy Junker attended the ECEAP Director meeting October 22 nd -23 rd and the WSA meeting in Spokane, Washington with Shelley Aldrich, Lead Teacher, and two parent representatives. Coming Up: 4 th annual Infant K Conference will be held on November 14 th at the LCC Rose Center. This is being organized by the Birth to Three Forum, which is facilitated by Head Start and other early learning professionals that work with infant/toddlers. Upcoming Events November 12 13, 8 am 5 pm, Project Management Essentials presented by Jerry Petrick, a certified Project Management Professional and business advisor with the Small Business Development Center; held in Administration, Heritage Room November 13-14, 7:30 9 pm, Center Stage Theatre Presents: Almost, Maine by John Cariani; held in Rose Center, Center Stage Theatre November 14, 8:30 am 3 pm, Infant through Kindergarten Conference, Let s Give them Something to Talk About! held in Rose Center, Wollenberg Auditorium November 15, 2 3:30 pm, Center Stage Theatre Presents: Almost, Maine by John Cariani; held in Rose Center, Center Stage Theatre November 17, 5:30 7:30 pm, Athletics Booster Spaghetti Dinner held in LCC Student Center November 17, Careers in Health and Science event will consist of an employer panel and an opportunity for staff to meet with students; held downstairs in the Student Center with a tentative start time of noon November 18, 2:30 4 pm, Money $mart Keep it Safe! held in Admissions, Room 120 November 19, 12 1 pm, Community Conversations: Environmentally friendly design, such as those used in LCC s Health & Science Building presented by Andy Rovelstad of Rovelstad Architects; held in Rose Center, Wollenberg Auditorium November 19 21, 7:30 9 pm, Center Stage Theatre Presents: Almost, Maine by John Cariani; held in Rose Center, Center Stage Theatre November 20, 1 2 pm, Career Workshop: Communications at Work held in Admissions, Room 120 November 23, 1 2 pm, Career Workshop: Current Employment Trends held in Admissions, Room 120 November 25, 2:30 4 pm, Money $mart 8 Landlord & Tenant Responsibilities held in Admissions, Room 120 November 26, Holiday: Thanksgiving Day; campus closed November 27, Holiday: Native American Heritage Day; campus closed

11 LOWER COLUMBIA COLLEGE Administrative Nolan Wheeler, VP Services Desiree Gamble, Payroll Richard Hamilton, Campus Services Cliff Hicks, Auxiliary Services Brandon Ray, Information Technology Kirc Roland, Athletics Janel Skreen, Safety & Security NOVEMBER 2015 OPERATIONS COUNCIL REPORTS CORE THEME IV: INSTITUTIONAL EXCELLENCE Auxiliary Services: Food Services- The cafeteria naming contest is over and the cafe will now be called The Fork and Flame. We had over 450 entries! The bookstore and The Fork and Flame are teaming up with Trio for a food drive. Donate one or more canned goods to the bookstore location and receive 25% off of apparel; donate one or more cans to the espresso stand by the cafe and receive 25% off of your coffee purchase. The bookstore and the fitness center are teaming up with the Veterans Alliance and are doing Angel Trees and a toy drive for less fortunate children. The bookstore is also selling LCC Proud shirts for $5, with all proceeds going to Christmas toys for less privileged children in the area. The fitness center workout classes have been very successful with staff and faculty. We have already exceeded this year s goal of staff and faculty memberships. Fitness center staff are working hard on marketing the fitness center to the general student population. Information Technology Services: Upgraded Comcast service in the Fitness Center to reduce complexity in the system and equipment burnout; installed centralized equipment and eliminated the need for set-top boxes and infrared readers to be installed at each viewing location Troubleshot audio issues in the gym Re-programmed audio/video equipment in the Fitness Center classrooms Completed a major network infrastructure overhaul, installing single-mode fiber optic between HSB and all buildings on campus (except the Admin building and Campus Services) Assisted the rural outreach program in Wahkiakum (library) with troubleshooting Setup a new rural outreach site at Woodland High School for ESL Capital Projects Campus Wide o All family restroom signage on campus will be replaced with signs reading All Gender Restroom in the month of November. Health & Science Building o UPS interference with PUD meters engineers, contractor and sub-contractors are still working with the PUD to resolve the UPS interference. Pavilion/Site Enhancements/Water Feature o Photo cells were added to the exterior lights to minimize power consumption. o The water feature is only operational from 8am to 8pm. Library Chiller Replacement

12 o The old chiller serving the Library and Admissions will officially be replaced this November. Contractors will begin work on the project starting Monday, November 9 th. To minimize disruption on campus, the old chiller will be removed and replaced with its newer counterpart on Veterans Day (Wednesday, November 11 th ) while staff, faculty, and students are on holiday. The brand new chiller will be up and running by Wednesday, November 18 th. Please note that during this transition, there will be no cooling capabilities in the Library and Admissions. Due to the cooler temperatures outside we do not anticipate any issues. Vocational Building Project Proposal o We completed our third program meeting on October 27 th. The architect firm is preparing the first draft of our request. Currently, we are looking at an approximately 50,000 sqf replacement request (replacing Vocational, Science, and Physical Science Buildings). There is a possibility of adding additional square footage to the building proposal without being penalized depending on how many hours our current classrooms and labs are being used. We are compiling the classroom usage data to determine our usage. The project proposal is due January 4 th at 5:00 pm. Emergency Preparedness Work is being conducted with outside vendors to replace classroom door hardware. The updated hardware will allow the door to be locked from the interior of the classroom by either a button or a flip switch. The lead time is quite long, so we re researching ordering magnetic door strips in the interim. During the month of November, signage will be placed in every classroom above the classroom door indicating the building and room number. Example: Health & Science (HSB) 101. This allows occupants of rooms to easily identify their location in the case of an emergency. Updated evacuation plans for campus buildings are in the process of installed around campus. Classrooms and class labs will be the first to be updated. Updated emergency posters will be placed in classrooms and class labs replacing the Lockdown Instructions posters. Maintenance/Custodial/Grounds/Print Shop: All campus buildings are being monitored/diagnosed for roof leaks as we enter the rainy season. A leak was repaired on the HSB roof above room 302. Everyone is now dry and comfortable. Outlet power and monitor brackets were installed in the AAR classrooms. They are ready for the monitors to be installed by IT and will then be fully operational. The HVAC unit in the Vocational building was repaired. The vent motor in the Head Start West kitchen was repaired and is now venting properly. A clay drying lab was built behind the CMS compound for ceramics instructors and students to facilitate class projects. With the onset of the fall season, the grounds crew has been busy raking, blowing and vacuuming leaves around campus. Considerable time went into getting the Student Center Conference Rooms ready for regular use. The walls were steam cleaned, new carpet was installed by Beresford, and new furniture has been ordered. Safety & Security: With the Security Manager position vacant, we have taken this opportunity to create and update procedures within the department. This includes training all security team members

13 regarding Title IX reporting and investigations, and roles and responsibilities during emergencies. Security has established regularly scheduled patrols during daytime hours. Security has been working with individual departments to discuss active shooter preparedness. New uniforms were issued to all Security team members. Janel Skreen, Richard Hamilton, Wendy Hall, and Nolan Wheeler have met to update the College s emergency response plan. Once the emergency response plan has been updated, we will focus on updating our business continuity plan used during emergencies. We ve had a number of medical emergencies on campus this quarter and have updated our medical response procedures to improve our responses. Safety has completed the Department of Ecology (DOE) Pollution Prevention Plan and continues to self-audit activities in preparation for a surprise DOE visit. Emergency Preparedness Training on CANVAS is being finalized for a January 2016 roll out. This updated training will include training for an active shooter scenario. Athletics The LCC volleyball team qualified for the NWAC championship tournament by taking third place in the West Region. The tourney begins November 19th in Tacoma. The Trios program reports a good response to its food drive conducted at the final volleyball home game on Friday November 6th. The LCC softball team had a great showing against NCAA nationally ranked Oregon and Division one Portland State in a fall scrimmage event in Hillsboro. The Ducks beat the Devils 8-1, but received praise from Oregon head coach Mike White. Portland State had to rally to beat LCC 5-4. The LCC baseball team also took on a NCAA Division One foe, playing two games at Gonzaga. Playing at NCAA campuses is a great recruiting tool. The LCC women s basketball team took part in the ASLCC Harvest Fest, volunteering time to help make the event a success. The staff, including volunteers, made for a successful LCC Cross Over volleyball tournament. Lin Benton coach Jamie Frazier sent a letter congratulating LCC for a good job hosting. Devil Vision made its debut in October and the response to the live streaming of home contests on youtube has been very positive.

14 OPERATIONS COUNCIL REPORT STUDENT SERVICES Kendra Sprague, Interim Vice President for Student Success Chad Meadors, Advising & Testing Jodi Dahlke, TRiO Educational Talent Search & Student Support Services Nichole Seroshek, Registration Marisa Geier, Financial Aid Mary Kate Morgan, Disability Support Services Roxana Ahmadifard, Student Programs November 2015 CORE THEME II: TRANSFER AND ACADEMIC PREPARATION TRiO Educational Talent Search took a group of twenty 9 th and 10 th graders to Central Washington University on October 9 th to meet with admissions counselors, tour the campus, and explore beyond-high school opportunities. TRiO Student Support Services took 17 students to Portland State University for a campus tour, followed by a cultural activity at Sauvie Island to the corn maze and pumpkin patch. TRiO Educational Talent Search took a group of students to the University of Washington-Tacoma preview day. All Running Start students who ended up on Academic Early Warning have been contacted. We will continue to monitor these students throughout the quarter. Degree audits have been completed for all senior Running Start students who are on pace (or close to) to receive their AA. Guadalupe Rodriguez and Kami Collette made visits to RA Long, Wahkiakum, Kelso, Toutle, Castle Rock, Kalama, Ridgefield, La Center, and Woodland high schools to meet with counselors and discuss Running Start updates. CORE THEME III: STUDENT ACCESS, SUPPORT AND COMPLETION TRiO Educational Talent Search and Student Support Services staff participated in the annual NAEOP (Northwest Association of Educational Opportunity Programs) regional conference in Spokane in mid-october. The conference covered topics such as grant writing for the ETS competition, APR (annual performance report) training, persistence and completion, recruitment and retention, and financial literacy. Disability Support Services and Vet Corps collaborated to create content for a Veteran Services Orientation that will launch in December. Veteran benefits, community resources, and campus resources will be main topics. The goal is to increase veteran retention and build positive relationships. Disability Support Services created an optional seizure disclosure form that gives students a chance to disclose more in depth information about their seizure disorder to relevant safety/security personnel and faculty. The goal is to increase knowledge and ability to identify and care for the person in case of a seizure. Our advising team and other key implementers presented their Canvas Advising Tool to the ATD Best Practices symposium. CORE THEME IV: INSTITUTIONAL EXCELLENCE Betty Sjoblom, Loan/Veteran Coordinator retired from the financial aid office on 10/1/15. The interview process is currently underway to fill the open position. New rules concerning the time line for filing the FAFSA are scheduled to be implemented next year. Students will complete two FAFSA s in the same calendar year. Starting January 2016 for the academic year and then again in October 2016 for the academic year. Both FAFSA s will require the same year of income, FAFSA will then be available each year in October for the following academic year and use income from the prior, prior year (PPY this is a new acronym from the Department of Education). The financial aid office will work to implement procedures to accommodate this change and provide early information to students.

15 TOPICS OF INTEREST ENROLLMENT Enrollment as of close of business : State FTE for fall quarter is 2473, compared to 2673 on the same date last year (-7.5 %). TRiO Educational Talent Search has 436 students for the academic year out of a required 500 student total. TRiO Student Support Services has 154 students for the academic year out of a required 220 student total. Running Start has a current enrollment of 356 students total (312 FTE). Oregon Rural Outreach has a current enrollment of 28 students for Fall quarter. Student Services and College Relations are launching a retention marketing campaign for Winter Registration Fall into Winter STUDENT ACTIVITIES/ATHLETICS Student Government has been offering spin and barre classes. They have been very popular! The spin classes have been full and the barre classes have had 20 students in each class. The ASLCC Club Chair hosted the Fall CCOC Quarterly Social on Tuesday, October 13 th. Representatives from many of the CCOCs were in attendance including advisors and students. Tiffany Stewart led a discussion on what makes clubs important and why we have them on campus. There was great feedback on clubs providing a place of friendship, acceptance, growth and knowledge that can t be found in the classroom. An idea was brought forth to put on a Quarterly CCOC Fair so the ASLCC Club Chair will be working to put this on starting Winter Quarter. Amy Roloff, best known for her role as the mom on TLC s Little People Big World, came to campus on October 9 th. The event was a huge success with a crowd of about 200 people including LCC students, staff, faculty and community members. Amy talked about diversity, the value of respecting yourself as well as others and how to fulfill your purpose and find your own success. She stayed afterwards to take pictures and autographs with every person that requested one. This was a collaboration between ASLCC Student Government and LCC s Disability Support Services. Harvest Fest is an annual event put on by ASLCC and will be held in the Student Center on Thursday, October 29 th from 6-8pm. This year the event will not be open to the community, it will be a closed event to children and their families that are in the Early Learning Center (Home & Family Life) and Head Start programs. We decided to put more focus on campus programs and the children and families of LCC s students, staff and faculty. The event will include kids games, crafts, a costume contest and food. Every year the ASLCC Sports Chair organizes a Spirit Night for each of the athletic teams. These events provide an opportunity to show appreciation to the fans, teams, coaches and recognize the sophomore athletes. The Soccer Spirit Night was on Wednesday, October 28 th vs. Pierce and the Volleyball Spirit Night will be on Friday, November 6 th vs. Centralia. The annual Christmas tree giveaway project gives back to students in need and spreads some holiday cheer. Student government officers purchase ten Christmas trees, lights, tree toppers, ornaments and stands. They are decorated and put up around campus for the month of November. LCC Staff and Faculty members can nominate students they would like to see receive one of the trees. A committee of ASLCC Student Government officers meets to go through the applications and recipients can pick the trees up the week of Fall Quarter finals. UPCOMING EVENTS AND IMPORTANT DATES November Running Start Priority Registration Nov 3 Ridgefield HS College Fair Nov 5 La Center HS College Fair Nov 6 - ASLCC Spirit Night (see information above) Nov 11 - Holiday-Veteran s Day-campus closed Nov 12 WF West HS College Fair Nov 13 - Last day to withdraw from fall quarter classes Nov 13 - Veterans and dependents priority registration begins Nov 16 Priority registration appointments begin Nov 16 Present LCC: The Smart Choice To Seniors At Onalaska HS Nov 17 Kelso HS Above And Beyond College Fair

16 Nov 17 Kelso HS Family Info Night (College Applications) Nov 23 - Open registration begins Nov Holiday-campus closed Dec 1 - Winter quarter admissions application deadline for degree and certificate seeking students