Dear Adjunct Faculty:

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2 Table of Contents WELCOME LETTER... 3 ABOUT OCTC... 4 QUICK REFERENCE GUIDE... 5 Division of Arts and Sciences... 5 Division of Professional and Technical Studies... 5 EXPECTATIONS REGARDING ADJUNCT FACULTY... 8 ONLINE FACULTY CERTIFICATION... 9 REQUIRED TRAINING HUMAN RESOURCES INFORMATION YOUR KCTCS ACCOUNT INSTRUCTION AT OCTC Syllabus Requirements Class Rosters Reporting Requirements Record No-Shows & Last Date of Attendance To enter grades within the Faculty Center, follow these steps: Student Evaluations of Instruction Photocopiers and Print Shop Your Blackboard Account Support Services COMPLIANCE WITH FEDERAL REGULATIONS FALL 2017 Calendar SPRING 2018 Calendar CAMPUS MAPS IMPORTANT LINKS

3 Dear Adjunct Faculty: Welcome to Owensboro Community and Technical College! Many of you have taught for OCTC previously, and we are pleased you are continuing with us this academic year. For those of you who are first-time OCTC instructors, know that our students, faculty, and staff appreciate the experience and insight you bring to our classrooms. We are grateful you have joined our team. Student success is the hallmark of OCTC. We depend on you to help us maintain that commitment of success through a welcoming and challenging classroom environment. Adjunct faculty are critical to our ability to offer courses and programs at times and in locations that fit our students needs. Your expertise creates a quality learning experience for our students. Thank you for your commitment to them and to our community. This handbook is specifically designed to provide adjunct faculty with concise information on policies, practices, resources, and services at OCTC. If you have questions that are not addressed here, please do not hesitate to call or stop by the Office of Academic Affairs for clarification or more information. Contact information is listed below: Mike Rodgers, Interim Chief Academic Officer mike.rodgers@kctcs.edu, (270) Dr. Stacy Edds-Ellis, Interim Dean of Academic Affairs, Division of Professional and Technical Studies, stacy.edds@kctcs.edu, (270) Dr. Marc Maltby, Interim Dean of Academic Affairs, Division of Arts and Sciences marc.maltby@kctcs.edu, (270) Have a great semester. Sincerely, Scott Williams, Ph.D. President 3 August 6, 2016

4 ABOUT OCTC Owensboro Community & Technical College (OCTC) is a public, two-year, open admissions college accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) and is one of the sixteen colleges that make up the Kentucky Community & Technical College System (KCTCS). The college values innovation, is focused on student learning, and is responsive to economic trends. Most OCTC students are from the counties of Daviess, Ohio, Hancock and McLean in Kentucky, but many others travel from elsewhere in Kentucky and southern Indiana. The college encourages its graduates to continue their academic studies and has created pathways to baccalaureate degrees in every associate degree program offered. Academic Programs OCTC awards associate degrees, diplomas, and certificates in a variety of disciplines. For a complete listing, visit Programs of Study. We also have a Transfer Center to provide students with assistance in transferring courses to OCTC or in accumulating credits to transfer to a particular college or university. Campus Locations OCTC has three physical campuses in Daviess County, two off-campus sites, and one campus in Hancock County as well as a wide variety of online offerings. OCTC Main Campus 4800 New Hartford Road Owensboro, KY ( ) OCTC Downtown Campus 1501 Frederica Street Owensboro, KY ( ) OCTC Southeastern Campus 1901 Southeastern Parkway Owensboro, KY ( ) OCTC Hancock County Center & Annex 8010 Hwy 60 West Lewisport, KY ( ) Centre for Business and Research 1010 Allen Street, Owensboro, KY ( ) U.S. Bank Owensboro Operations Center-Tamarack Location 2800 Tamarack Road Owensboro, KY 4

5 QUICK REFERENCE GUIDE Emergency Information Campus Security (Room openings/closings; escorts; safety concerns; disturbances; jump starts; car openings.) Main Campus or Southeast Campus Downtown Campus Emergency (Life threatening injuries; fires; serious police situations; crimes in progress.) Administration, Department Heads, and Administrative Assistants Division of Arts and Sciences Interim Dean of Academic Affairs, Dr. Marc Maltby Administrative Assistant, Stacey Bertke Humanities and Fine Arts, Dr. Julia Ledford Mathematics, Sciences & Social Sciences, Dr. Veena Sallan Division of Professional and Technical Studies Interim Dean of Academic Affairs, Dr. Stacy Edds-Ellis Administrative Assistant, Nikki Wimpelberg Business, Health, and Public Service, Kathy Hoffman Manufacturing and Skilled Trades, Dean Autry Nursing, Terri Lanham

6 Organizational Structure Williams, Scott Midkiff, Kitt Rodgers, Mike McKenney, Janet President Executive Administrative Assistant Interim Vice President of Academic Affairs and Advancement Senior Administrative Assistant Arts and Sciences Maltby, Marc Bertke, Stacey Howard, Penny Humanities and Fine Arts Ledford, Julia Associate Dean Art Communications English History Music Philosophy Spanish Theatre Interim Dean of Academic Affairs Administrative Assistant Administrative Assistant Mathematics, Sciences & Social Sciences Sallan, Veena Associate Dean Biology Chemistry Education Chemistry Mathematics Psychology Sociology Academic Student Support Services Abell, Donna Library Director Hodskins, Becky TRiO Director Lee, Sherry Teaching & Learning Center Kinney, Mary TRAC Lovitt, Brent Cyber Center Professional and Technical Studies Edds-Ellis, Stacy Wimpelberg, Nikki Johnston, Cynthia Interim Dean of Academic Affairs Administrative Assistant Administrative Assistant Business, Health, and Public Service Kathy Hoffman Department Chair Administrative Office Technology Agricultural Studies Business Administration Systems Criminal Justice Fire Rescue Science Healthcare Facility Leadership Human Services Interdisciplinary Early Childhood Education Medical Assisting Medical Information Technology Paramedic/EMT Radiography Surgical Technology Veterinary Technology Manufacturing/Skilled Trades Dean Autry Associate Dean Air Conditioning & Refrigeration Technology Automotive Technology Computer Information Technology Computerized Manufacturing & Machining Diesel Technology Electrical Technology Engineering and Electronics Technology Industrial Maintenance Technology Welding Technology Nursing Lanham, Terri Associate Dean/Director Kentucky Medication Aide Nurse Aide Nursing Academic Student Support Services Miller, Karen Early College Skaggs, Meredith Concurrent Enrollment/NACEP 6

7 All buildings below are located on the Main Campus unless otherwise noted. If you have a question about... Who do you call? Building Phone # Audio/Visual Assistance IT Department/Help Desk Benefits, Pay Vickie Hohiemer, HR Director SE Campus Blackboard Issues Lorraine Sturgeon/ Blackboard Help Desk Library Bookstore Sonya Southard, Manager Campus Center Business Office/Fee Payment Administration Career Placement Katie Ballard Library Workforce Solutions Cindy Fiorella DT Campus Computer/ Assistance IT Department/Help Desk Adv Tech Center Financial Aid Andrea Borregard Campus Center Library Library Maintenance Dorrita Ashley Maintenance Print Shop Lora Waters Angela Smith Library DT Campus Sexual Harassment Reporting Kevin Beardmore, VP Student Affairs Campus Center Student Records Christy Ellis, Registrar Campus Center Switchboard Mary Durr Adv Tech Center Tutoring/Proctored Exams Sherry Lee (Teaching & Learning Center) Library

8 EXPECTATIONS REGARDING ADJUNCT FACULTY Owensboro Community and Technical College expects faculty to carry out their duties in a professional, ethical, and collegial manner that enhances the mission of the College. Adjunct faculty represent a substantial portion of the OCTC teaching staff. The College is aware of the important contributions made by adjunct instructors, not only in the classroom but also in the community. Adjunct faculty report directly to the Department Chair and/or the appropriate program/curriculum coordinator. Instructors are expected to: prepare adequately for all classes; provide students with the approved course objectives; evaluate student progress appropriately, equitably, and in a timely manner; establish and maintain effective working relationships with colleagues and supervisors; conduct classroom and college-related activities in a professional manner; meet all assigned classes punctually; maintain all necessary and required records relating to student achievement, progress, and attendance; assist in maintaining effective laboratories where applicable; and provide all students with reasonable academic assistance. In addition to the information provided in this guide, faculty members are expected to be generally familiar with the contents of the OCTC s Academic Affairs Policies and Procedures Guide (need to change link) and the KCTCS Code of Student Conduct. Adjunct faculty are also encouraged to be familiar with the current KCTCS Catalog and OCTC Class Schedule. Instructor's Absence OCTC does not provide substitute instructors and discourages any cancellation of classes. If a faculty member must be absent from class for illness, the Department Chair and the class should be notified in advance. The faculty should let the Department Chair know what arrangements have been made for the class. If an emergency occurs and students are not notified in advance that the class is canceled, the Associate Dean/Department Head and the Program Coordinator should be given the necessary information that can be placed on the classroom door to notify students of the instructor's absence. For classes meeting at regional/off-campus sites, faculty should notify the appropriate contact person at that site as well as the Associate Dean/Department Head. 8

9 ONLINE FACULTY CERTIFICATION Before teaching an online class for the first time, all faculty must complete Blackboard training that will include: 1. Formal Sessions Getting Started with Blackboard Intermediate Blackboard Wimba Tools: o Pronto o Live Classroom (Blackboard Collaborate) o Wimba Podcaster 2. Advanced Topics in Blackboard Selected from PD sessions and approved alternatives. 3. Creation of a Blackboard trial or live course shell that meets OCTC Quality Assurance Rubric criteria. Faculty will be notified of the training requirements via . 9

10 REQUIRED TRAINING We live and work in a complex and evolving world. Knowing the right thing to do, as well as how and when to do it, is essential. We want our KCTCS employees to have an easy path to obtaining the training and awareness necessary to succeed, so we've have a single place to start for all of it. KCTCS works with the following partners that cover the spectrum of all compliance and mandatory employee training issues: Cosaint - (IT Acceptable Use and Security, Harassment Free Workplace, FERPA and Drug Free Workplace). Training for these areas must be completed by all employees. OSHA/Hazardous Communication training must be completed by all employees. Sexual Violence Awareness (Lawroom/Campus Clarity). This link is unique each year and will be communicated to you directly via . This training must be completed by all employees and students. All employees will receive notification through regarding required training and deadlines. 10

11 HUMAN RESOURCES INFORMATION Contracts Contracts will be issued at the beginning of each semester and/or bi-term session for the classes to be taught. All required personnel and payroll forms (including signed contracts) must be completed, and on file, in the Human Resources Office before pay will be issued. Pay Periods OCTC issues paychecks on the 15 th and 30 th of each month. Assuming all necessary paperwork has been completed, the first checks will be issued on September 15 (Fall) and February 15 (Spring). Regular semesters will have 8 pay periods and summer semesters will have 4 pay periods. Personnel Files Well before the first day of the teaching assignment, adjunct faculty MUST have the following items on file with the Human Resources Office: Official KCTCS Faculty Personnel Application OFFICIAL copies of all graduate and undergraduate transcripts issued to OCTC Completed background check Completed DIRECT DEPOSIT form (PR095) for payroll along with CANCELLED check Copies of relevant credentials, such as licensures, teaching certifications, professional certifications, etc. Human Resources Office The Human Resources Office is located at the Southeast Campus (1901 Southeastern Parkway) and is available to assist you in all areas related to your employment at OCTC. Please contact Vickie Hohiemer, Director of Human Resources, at or vickie.hohiemer@kctcs.edu. 11

12 YOUR KCTCS ACCOUNT All adjunct faculty will receive a KCTCS account. It is important that you activate and maintain your account as you will receive important student, department, college, and KCTCS-related information. Some important s may be routed to the Clutter folder instead of the Inbox in Outlook, so faculty should check this frequently or turn off Clutter. You will need an active account to retrieve your class rosters and submit final grades through PeopleSoft (KCTCS's online human resource management system). Similarly, a KCTCS User ID and password are necessary to access the Blackboard course management system, the KCTCS Intranet, and required KCTCS trainings. Note that you will have to change your password every 90 days. KCTCS can be accessed from any computer from the KCTCS homepage at owensboro.kctcs.edu and by clicking on the top right corner or by visiting 11

13 Click GO TO YOUR Students should be contacted through official KCTCS accounts to ensure confidentiality. For questions about your KCTCS username and password, please contact: Craig Miller at or 12

14 INSTRUCTION AT OCTC Syllabus Requirements Syllabus guidelines, a template, and a checklist can be found at the OCTC Faculty and Staff page. Syllabi for faculty should be approved by the Associate Dean/Department Head or Program Coordinator prior to the beginning of the semester. Students should receive a syllabus no later than the second class meeting. All syllabi must be submitted electronically to Academic Affairs. Annually, syllabi for all classes are reviewed by each department. Class Rosters Hard copies of class rosters are not provided. Class rosters can be accessed through Peoplesoft via the following steps: 1. Select Main Menu, KCTCS Student Administration, KCTCS Student Records, Advisors, Class Rosters. 2. Complete the search page according to these directions: Enter the Class Nbr. Enter the Term you wish to view the class roster for. If you don't know the term number, click on the Lookup Term icon to view a list of valid term numbers. Enter the Subject or the Subject, a space, and Course Number in Course Number field if desired. For example, entering the subject HIS will bring back all HIS 101, HIS 102, etc. Entering HIS 101 will bring back only HIS 101 class sections. Do not enter a space between the subject and catalog number when searching for modular courses (for example, CIS1001). 13

15 Click the Search button and select from the resulting list. You may also search by Campus and Instructor Name. Enter the desired information and click the Search button. 3. Review the roster information by utilizing the scroll areas on the right and bottom of the page. 4. Click the Home link when finished to return to the Home page. Reporting Requirements To support student success all faculty are required to complete and submit various reports. Those applicable to adjunct faculty include: 1. Starfish: Starfish is composed of Starfish Early Alert which is an early warning and student tracking system and Starfish Connect which is an educational support networking system. The Early Alert system alerts students, instructors, and advisors via when students are not performing as expected in their courses. The Connect system gives students the ability to contact and make appointments with members of their My Success Network such as instructors and advisors. For instructors, Starfish allows you to receive notifications when flags are raised concerning the academic performance of your students, raise flags when you are concerned about a student s academic performance, raise flags to recognize students with outstanding academic performance, clear flags when students have shown improvement, enter notes into student folders, and set up office hours for students to schedule appointments with you. 14

16 Several times per semester, faculty will be ed instructions and provided a link for completing Starfish retention reports. Information provided will be used to troubleshoot students academic and support issues. 2. Financial Aid/Attendance: Students who have stopped attending a class or have never attended the class at all may be recorded using a roster within the Faculty Center in PeopleSoft. Recording the last day of attendance for students who have initially attended the class, but have stopped attending at some point will assist colleges in their efforts to address Return of Title IV funds. Colleges can run several queries to pull information recorded on this roster or to identify rosters that still need to be utilized. Record No-Shows & Last Date of Attendance To record no-shows or last attendance date, follow the instructions within this section. 1. Log in to Peoplesoft, choose Faculty Center, and the My Schedule page should display. 2. Verify that you are viewing classes from the correct term. To change the term, click the Change Term button and select the preferred Term and click Continue to view classes for that term. 3. To record students that have never attended class at all or to identify those that have stopped attending, click on the No Show/Last Att Date Roster icon for the preferred class. This will take you to the No Show/Last Date of Attendance page for the selected class. 15

17 4. To record information on the No Show/Last Attendance Date roster, follow the instructions listed in steps on the page to populate the roster. Click the Update Roster button. This will ensure that the roster has the most recent list enrollment data on the roster. Click on the No Show/Last Attendance Date page tab to refresh the page and display the most recent roster data. When it is time to report no shows, click the No Show button for any students that NEVER attended the class. When it is time to record last attendance dates, use the following instructions: o If your campus requires the last date of attendance be recorded at the end of the term for students that earned a failing grade, enter a Last Attendance Date at End of Term. Once you have entered all of your data, check the appropriate checkbox to indicate the roster is ready for reporting: o Check the The Now Shows have been recorded and the roster is complete checkbox when finished recording no shows. o Check the The Last Attendance Dates at End of Term have been recorded and the roster is complete checkbox when finished recording last dates at end of term for students that earned a failing grade. Click the Save Roster button. The data entered will be saved and will gray out. However, any students on the roster that do not have data entered will remain active for updates later. 5. To view a different attendance roster, click the Change Class button to return to the My Schedule page and click on the No Show/Last Att Date Roster icon for a different class to view that roster 6. Click the Home link when finished. 16

18 If you make a mistake and enter data in error, you may contact your local college registrar to request that the information be corrected. 3. Grade Report: Final grades are submitted via PeopleSoft. Please note that you must enter the last date of attendance for a student when requested in the program and that an incomplete I grade must be completed through the Registrar s Office. Electronic or paper copies of gradebooks should be submitted to the Associate Dean/Department Head. The grade rosters are generated approximately mid-term each term. The roster must be created before you will be able to enter any grades. Once created, grades may be entered using the grade roster in the Curriculum Management area or through the Faculty Center. If the grade roster has not yet been created, you must follow the instructions in the Entering Grades in Curriculum Management Grade Roster section to generate the roster. To enter grades into the grade roster in the Faculty Center, follow the instructions within this section. 21

19 To enter grades within the Faculty Center, follow these steps: 1. The Faculty Center should display the My Schedule page as soon as you login to PeopleSoft. If it does not you may navigate to it by selecting Main Menu, Self Service, Faculty Center, My Schedule. 2. The Faculty Center home page will display information such as your classes, meeting times, class dates, and enrolled students for the selected term. To change the term, click the Change Term button and select the preferred Term and click Continue to view classes for that term. 3. Each class should have three icons displayed to the left of the class link. Each icon represents a roster for that particular class. The icon legend at the top of the page identifies each icon. 4. To view the grade roster for a class, click on the Grade Roster icon. 22

20 5. Complete the Grade Roster page according to the following instructions: The Grade Roster Type will default as Final Grade. Do not change. The Approval Status will default as Not Reviewed. Do not change. Once all grades have been entered and you are ready to post the roster, you will change the status. If some students are already graded, you may select the Display Unassigned Roster Grade Only checkbox to view only students without grades. To enter grades, select the preferred Roster Grade for the student. If you want to assign the same grade to several students at once, you may check the checkbox for those students, select the grade from the drop down box on the bottom left of the roster, and click the add this grade to selected students button to assign the grade. 23

21 Once all grades have been entered, change the Approval Status from Not Reviewed to Approved and click the Post button to save the grades and post to the students transcripts. The Post button will only appear once you have entered all grades and have selected Approved from the Approval Status drop down box. If you have not entered all grades or have not been granted access to post grades, click the Save button to save the grade roster. This will not post the grades to the students records, but will save the grades to the grade roster page. You cannot partially post the grade roster from the Faculty Center. If you wish to post a partial grade roster, you must use the grade roster under the Curriculum Management menu instead of the Faculty Center using the instructions in the Grades chapter of this manual. 6. To view a different grade roster, click the Change Class button to return to the My Schedule page and click on the Grade Roster icon for a different class to view that roster. 7. You may generate s to students from the grade roster using three options listed below. All options open an notification page addressed to the instructor with the students blind copied (BCC). This prevents the students from seeing other student addresses. You simply create your message and click the Send Notification button to send the . To an individual student, click the Name link for that student. To multiple students, select the Notify checkbox for the desired students and click the Notify Selected Students button. 24

22 To send an to all students, click the Notify All Students button. All active students should have a KCTCS address within PeopleSoft. However, if any student does not have an active address, the following will occur: When selecting multiple students, any students without an emil address will not have a checkbox beside his/her name and cannot be selected. If the Notify All Students button is selected, any students without an address will be displayed on a Students without Address screen. You may click the Continue button to continue sending an to the rest of the students or click the Cancel button to return to the previous page. Student Evaluations of Instruction All classes taught by adjunct faculty are reviewed through student evaluations. Throughout the final four weeks of every semester, online surveys are administered through EvaluationKit in Blackboard to all students. At the conclusion of each semester, results are sent via to each instructor as well as the Associate Deans/Department Heads. If the results indicate areas of concern, the Associate Dean/Department Head will meet with the instructor to address performance issues. At the discretion of the Associate Dean/Department Head, classroom observations may also be conducted as part of the adjunct faculty evaluation process. The following criteria are included in the student evaluation of instruction using a scale of Not Applicable, Strongly Disagree, Disagree, Agree, or Strongly Agree: 1. This instructor clearly defines course expectations and my responsibilities. 2. This instructor is prepared and organized. 3. This instructor is responsive if I need individual help. 4. This instructor treats students with respect. 5. Active engagement in this course is encouraged. 6. Given the nature of this course, information is presented at an appropriate rate. 7. Exams are consistent with course material. 8. I receive timely, constructive comments about my exams, papers, and/or projects. 9. My work is graded fairly. 10. I would recommend this instructor to other students. 11. Students are provided the opportunity to supply any additional comments or suggestions. The following questions are added to the student evaluation of instruction for online courses: 1. Based on my experience in this course, I would take another online course. 2. I prefer to take online courses: A. as a primary method of taking courses B. as a supplement to on-campus courses C. only if I cannot take on-campus courses 3. Compared to a traditional course, the work required for this course is: A. about the same 25

23 B. more than expected C. considerably more than expected D. less than expected E. considerably less than expected Photocopiers and Print Shop Photocopiers are available in all campus buildings and are accessible using a personal five-digit code (generally the last five digits of your Social Security Number). Please keep your code confidential. You should use the Print Shop for all large print jobs. Plan ahead; Print Shop pick-up and delivery occur around 12:30 pm each week day. Please have all materials placed in the bins (located near the copying machine in most buildings) with a completed request form. If you are unsure of your Department, you may contact the Office of Academic Affairs for that information. Return time for completed print jobs is generally 24 hours (Friday s jobs are returned on Monday), but any jobs that are large or require special attention will almost always take longer than that. If you are working from home and absolutely cannot fill out a request and place it in a bin (the preferred method), you may submit it through , but you must include all the pertinent information that is on the copy request forms. When submitting through (working from home, etc.) you will need to send it to all three addresses below: octcprintshop@kctcs.edu angelar.smith@kctcs.edu lora.waters@kctcs.edu Your Blackboard Account Blackboard is KCTCS s online course management system. It allows faculty to post announcements, assignments, course handouts, tests, class grades, and other information accessible to enrolled students. Access to Blackboard requires an active KCTCS User ID and password (the same used for your account). All faculty receive course shells for use in Blackboard. For assistance, please contact OCTC s Professional Development Coordinator, Lorraine Sturgeon (lorraine.sturgeon@kctcs.edu). Note that Blackboard is a very good tool for communicating with students when the college experiences emergency closings. 26

24 Support Services Library (Learning Resource Center) Library resources and services are available to students on all OCTC campuses and sites, as well as offcampus locations through a proxy server. Help with finding research materials and how to access and use library resources is available to both campus and online students. All students have access to numerous print and electronic resources, which include books, ebooks, and periodicals through comprehensive online databases. Students may also obtain a student ID card at the Library. Through a statewide reciprocal agreement with all academic libraries, interlibrary loan is available to students to request materials. Assistance is provided to students in person, by telephone, and through online tutorials and an Ask a Librarian link on the Library s web site. Online chat/texting services are also available. Faculty may request a presentation by a librarian for library instruction for their classes, in which students will learn what resources are offered and how to access them. For online instruction, faculty may have their students participate in the Library s ecommunity that offers online tutorials via Blackboard. Students have convenient access to integrated services of the Library, Cyber Center, and the Teaching and Learning Center in one centralized location on the main campus. Teaching and Learning Center (TLC) The Teaching and Learning Center, located on the first floor of the Main Campus Library, offers free tutoring to OCTC students. The TLC offers class presentations at the beginning of each semester to inform students of its staff, along with qualified student tutors and faculty volunteers, who provide academic support, especially in the areas of math, computers, sciences, English, and other areas of writing using MLA and APA formats. The TLC assists students with study skills, test taking, and test anxiety concerns. All proctored online exams are scheduled by the TLC and are administered by the TLC staff. Contact Sherry Lee at Open Computer Labs Computer labs for student use are available on the Main Campus at the LRC s Cyber Center (first floor of the Library) and at the Southeast Campus in Room 260. START Center OCTC s START Center, located in the Campus Center of the Main Campus, offers assistance with applying to OCTC, completing placement testing, registering for classes, ordering books for online classes, dropping and adding courses, and requesting academic records. 27

25 Counseling Center The primary function of counseling services at OCTC is to assist students in achieving more effective personal, social, educational, or career development and adjustment. Available services include: Academic Counseling Career and Transfer Counseling Personal Counseling Disability Services Crisis Intervention The Main Campus Counseling Center is located in the Campus Center, Lower Level, Room 102. Call (270) TRAC Central TRAC (Transfer, Retention, Advising, Careers) Central, located on the second floor of the Main Campus Library, is a free, full-service resource for all students and alumni of Owensboro Community and Technical College. When you visit TRAC Central you are eligible for the following career and job resource services: Job Listings Job Search Websites News & Upcoming Events Resource Links Services Transfer Information Call or

26 TRiO Student Support The TRiO program offers academic and personal support for students with disabilities, those who are first-generation college students (meaning neither parent graduated with a bachelor s degree), or individuals who are low-income. The goal of the program is to reduce barriers to help students successfully complete classes, graduate, and/or transfer to a four-year institution. TRiO provides: Academic advising and intervention throughout the year Free tutoring support Career advising and networking opportunities Résumé preparation and job placement services Participation in cultural enrichment opportunities Help applying for and understanding the financial aid process Financial literacy workshops/budget planning Visits to four-year institutions to discuss transfer options The TRiO Office is located on the second floor of the library. Contact Becky Hodskins at , Lindsey Greer at , or Mary Bruner at

27 COMPLIANCE WITH FEDERAL REGULATIONS Owensboro Community and Technical College is committed to a policy of providing educational opportunities to all qualified students regardless of economic or social status, and will not discriminate on the basis of race, color, religion, sex, marital status, beliefs, age, national origin, sexual orientation, or physical or mental disability. Americans with Disabilities Act (ADA) / Section 504, Rehabilitation Act Section 6.5 of the KCTCS Administrative Policies and procedures specifies the rights and responsibilities of everyone involved in providing academic accommodations to students in keeping with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of It mandates that each college designate a coordinator for disability services and that the coordinator shall have the authority to determine eligibility for services and the type and extent of the services ( ). For OCTC, the Disability Services Coordinator (DSC) is Dr. Joseph Yazvac ( , Rm. 102B of the Campus Center Building, joe.yazvac@kctcs.edu). In compliance with Section , Dr. Yazvac will identify accommodations on a case-by-case basis and provide guidance and support for faculty as they implement accommodations. For more information, see and OCTC Disability Services Office When a student in your class has disclosed and documented a disability and appropriate reasonable accommodations are determined, an notification from the Disability Services Coordinator (DSC) will be sent to you specifying the accommodations that are appropriate to your class. You and the student will be given instructions to sit down together and discuss them within the first or second week of classes or within a week of the documentation approval if this occurs after classes have started. If you have questions regarding the accommodations, or if you need help interpreting the student s request, you are encouraged in the to contact the DSC (Dr. Yazvac) for clarification and/or assistance. Family Educational Rights and Privacy Act (FERPA) The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student education records. Colleges in the Kentucky Community and Technical College System comply with FERPA s confidentiality protections and adhere to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers. In general, the records maintained by the college are available only to the student, to college personnel with legitimate educational interests, to other institutions where the student is seeking financial aid, and to authorized representatives of the Comptroller General of the U.S., the Secretary the U. S. Department of Education, or an administrative head of an education agency, in connection with an audit or evaluation of federally supported programs, and as provided by Section of the Kentucky Revised Statutes. However, information may be released by the institution to appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of a 30

28 student or other persons. Records may be disclosed without consent to officials of another school in which a student seeks or intends to enroll. Records may also be furnished in compliance with a judicial order or pursuant to a subpoena or with the consent of the student. For more information, see Sexual Misconduct Policy Statements Pursuant to policy, procedure, and practice, KCTCS is committed to providing a work and scholastic environment that is respectful, professional, and free from unlawful harassment and other forms of illegal discrimination. Individuals, including students, employees, volunteers, customers, and visitors, shall not be forced to tolerate a hostile work or scholastic environment or be subject to illegal offense(s) against a person or property motivated in whole or in part by an offender s bias against a sex, race, religion, disability, ethnic origin, sexual orientation, or any other characteristic protected by local, state, or federal employment discrimination law. All faculty, staff, and employees in all positions, as well as volunteers, are covered by and are expected to comply with this policy and to take appropriate measures to ensure that prohibited conduct does not occur. It is the current policy of the Kentucky Community and Technical College System (KCTCS) to maintain an environment for students that is free of discrimination, sexual harassment, sexual misconduct and all forms of sexual intimidation and exploitation. Sexual harassment is an assault on a person s privacy and integrity. It can cause poor academic performance, physical illness, fear of reprisal, anxiety, and loss of self-confidence. Sexual harassment also can affect those exposed to the situation, causing conflict in the classroom, a decline in morale, and a loss of respect for the responsible party. Information concerning an allegation of sexual harassment will be handled in a confidential manner insofar as possible. To comply with federal law and to safeguard our students and employees, KCTCS has enacted policies and procedures governing KCTCS prohibition of sexual misconduct, dating violence, domestic violence, sexual assault, and stalking. These policies and procedures address the legal definition of those terms, the definition of consent, safe and positive options for bystander intervention, information on risk reduction, and policies and procedures should an incident of sexual misconduct occur. For more information, see 31

29 SESSION CALENDARS Academic Year: FALL 2017 Calendar MONTH/DAY Fall 2017 Semester August Aug 9 W Last day to arrange a student tuition and fee payment plan Aug 9 W Last day to pay to avoid cancellation of registration & late fee (students registering after this date must pay tuition the same day they register) Aug 14 M Class work begins. (First class day of the academic session.) Aug 16 W Last day to enter a class without instructor permission. Aug 18 F Last day to drop classes and receive 100% tuition refund. Aug 18 F Last day to enter a class for fall semester with instructor permission. Aug 18 F Last day to drop a course without a grade Aug 28 M Last day for reinstatement of students who failed to pay registration fees. September Sept 4 M Labor Day (legal holiday) Sept 12 T Last day to withdraw from classes and receive 50% tuition refund. Sept 14 R Last day to file application for December graduation. October Oct 1 Su First day of advance registration for Spring 2018 Oct 7 Sa End of first bi-term Oct 9-14 M-Sa Fall break (academic holiday) Oct 16 M Midterm Oct 16 M Beginning of second bi-term Oct 16 M Last day to change from credit to audit. Oct 16 M Last day for students, at their own discretion, to officially withdraw from class and receive a grade of W. November Nov 23 R Thanksgiving Day (legal holiday) Nov 24 F KCTCS holiday Nov 25 Sa Academic holiday December Dec 1 F Last day for a student, at the discretion of instructor, to officially withdraw from a class and receive a grade of W. Dec 2 Sa End of class work. Dec 4-10 M-Su Final examinations week. Dec 10 Su End of fall semester. Dec 14 R Fall Commencement Not counting finals week: 14 Mondays 14 Tuesdays 15 Wednesdays 14 Thursdays 14 Fridays 14 Saturdays Please note: 10 minutes should be added to Monday only, Thursday only, Friday only, and Saturday only classes. Calendars Fall 17 to Summer 18 Approved by the Rules Committee 10/21/16; approved by Administrative Council, 11/21/16; and approved by the faculty of the College Assembly, 12/2/16. 32

30 SPRING 2018 Calendar SESSION CALENDARS Academic Year: Spring 2018 Semester MONTH/DAY January Jan 1 M New Year s Day (legal holiday) Jan 3 W Last day to arrange a student tuition and fee payment plan Jan 3 W Last day to pay to avoid cancellation of registration & late fee (students registering after this date must pay tuition the same day they register) Jan 8 M Class work begins. (First class day of the academic session.) Jan 10 W Last day to enter a class without instructor permission. Jan 12 F Last day to drop courses without a grade. Jan 12 F Last day to drop classes and receive 100% tuition refund. Jan 12 F Last day to enter class for spring semester with instructor permission. Jan 15 M Martin Luther King, Jr. Day (legal holiday) Jan 22 T Last day for reinstatement of students who failed to pay registration fees. February Feb 6 T Last day to withdraw from classes and receive 50% tuition refund. Feb 8 R Last day to file an application for May graduation. Feb 19 M President s Day (legal holiday). March March 1 R First day of advance registration for Summer and Fall 2018 March 3 Sa End of first bi-term Mar 5-10 M-Sa Spring Break (academic holiday) March 12 M Midterm. March 12 M Beginning of second bi-term March 12 M Last day for students, at their own discretion, to officially withdraw from class and receive a grade of W. March 12 M Last day to change for credit to audit. March 30 F Morning one half day academic holiday Afternoon - one-half day KCTCS holiday for Good Friday observance April April 27 F Last day for a student, at the discretion of instructor, to officially withdraw from a class and receive a grade of W. April 28 Sa End of class work. Apr 30 Final exams begin May May 6 Su Final exams end May 6 Su End of spring semester May 10 R Spring Commencement Not counting finals week: 13 Mondays 15 Tuesdays 15 Wednesdays 14 Thursdays 14 Fridays 14 Saturdays Therefore 15 minutes should be added to Monday only classes and 10 minutes should be added to Friday only classes Calendars Fall 17 to Summer 18 Approved by the Rules Committee 10/21/16; approved by Administrative Council, 11/21/16; and approved by the faculty of the College Assembly, 12/2/16. 33

31 CAMPUS MAPS Main Campus 4800 New Hartford Road Owensboro, KY Academic Programs Accounting Administrative Office Technology Biology Business Communications Computer Information Technology Criminal Justice English Healthcare Facilities Leadership Human Services/Social Work Interdisciplinary Early Childhood Manufacturing Industrial Technology Mathematics Music Medical Information Technology Nursing Physics Psychology Sociology Spanish Surgical Technology Theatre Services Academic Affairs Advancement Business Office Discover College Financial Aid Learning Resource Center Teaching & Learning Center President s Office Public Relations START Center Student Records TRAC Central 34

32 Southeastern Campus 1901 Southeastern Parkway Owensboro, KY Academic Programs Agricultural Studies Automotive Diesel Emergency Medical Services Technology Fire/Rescue Science Technology Radiography Technology Welding Technology Services Human Resources 35

33 Downtown Campus 1501 Frederica Street Owensboro, KY Academic Programs Air Conditioning Technology Art Medical Assisting Veterinary Technology Services Human Resources Ready to Work Go Fame Skill Train Workforce Solutions 36

34 IMPORTANT LINKS Online Resources Blackboard KCTCS Employee Forms KCTCS Employee Intranet KCTCS Webmail Password Policies and Resets PeopleSoft (Student Admin, Financials, & HR) Academic Resources Academic Affairs Policies and Procedures Academic Calendar Class Schedules Disciplinary Action Form Change of Grade Form Incomplete Grade Form KCTCS Catalog Office 365 Student Code of Conduct Campus Information Campus Directory Emergency Guide Regulations and Trainings FERPA Regulations KCTCS Trainings Title IX Information Americans with Disabilities Act 37