Space Planning & Programming

Transcription

1 Space Planning & Programming Tampa, FL January, 2015 Joe Bilotta JBA Incorporated Agenda General Issues Space Inventory Evaluation/Planning Space Administration Trends & Good Practices 1

2 Parking and Space Why Do Space Planning? Largest Asset Provide Physical Environment Program Needs Capital Assessments Develop Priorities Capital Maintenance Statewide Analysis GOOD BUSINESS Why is it Useful? Master Planning Long Range Planning Building Programming Accreditation Issues Budget/Funding Requests Maintenance/Repair and Replacement Issues Space Efficiencies Appropriate Space Allocations Space Adjacencies 2

3 Space Planning Space Planning Superficial Superficial Inside Outside IOU Underground 3

4 A S S I G N A B L E C I R C U L A T I O N M E C H A N I C A L 4

5 S T R U C T U R A L S E R V I C E G R O S S 5

6 Space Planning and Administration Existing Conditions Amount (quantity) The Big One Ownership Power Growth Accreditation Politics And so on.. Condition (quality) Facilities Audits Periodic reviews Consultants or in-house Database it Don t ever accept reports Building values are usually drivers Drives maintenance plans? Helps prioritize 6

7 Place (adjacencies) Program Relationships Academic Operations Research Operations Student Experiences All of the above at one time? Effectiveness (design) Program Evaluations Academic expertise Get educated, get involved with the real business Keep it decade current Space Classifications Post Secondary Education Facilities Inventory and Classifications Manual National Center for Education Statistics, Revised and Reprinted April 1997, NCES (92-165r) nces.ed.gov/pubs/92165.pdf 7

8 Space Classifications Classroom Facilities s Laboratory Facilities s Office Facilities s Study Facilities s Special Use Facilities s General Use Facilities s Support Facilities s Health Care Facilities s Residential Facilities s Unclassified Facilities s Space Planning and Administration Evaluation and Planning Space Projections University Space Planning Guidelines by Bariether & Schillinger WICHE Higher Education Facilities Planning and Management Manuals CEFPI Space Planning Guidelines for Institutions of Higher Education Association of Physical Plant Administrators Mandated Guidelines CREATE YOUR OWN 8

9 Classroom Spaces TIME DEPENDENT Contact Hours vs. Credit Hours Room Utilization Station Efficiency ASF per station Classroom Spaces Contact Hours Weekly Hours * Room Utilization * Station Efficiency = Number of Stations # Stations * ASF per Station = TOTAL ASF 600 stdnts * 2 credits * 1 contacts/day or Hours * 75% Utilization * 67% Station Efficiency or /20.1 = 59.7 or 60 Stations 60 Stations * 30 ASF per Station = 1800 TOTAL ASF Laboratories Instructional Support Space Open Labs Research Funding Number of Researchers Faculty Staff GRA s 9

10 Laboratories Contact Hours Weekly Hours * Room Utilization * Station Efficiency = Number of Stations # Stations * ASF per Station = TOTAL ASF 600 stdnts * 2 credits * 4 contacts/day or Hours * 50% Utilization * 80% Station Efficiency or /16 = 300 Stations 300 Stations * 60 ASF per Station = 18,000 TOTAL ASF Research Production People Revenues Other? Continuous Change % Non Bench Largest % of Lab ICR s Office Functions Offices Conference Rooms Storage Work Rooms File Rooms Mail Reception? 10

11 Office Functions Offices Closed ASF Open ASF Special Circumstance ASF Conference Rooms 20%-33% employees ASF/Stn Support Spaces 10%-25% of above Work Rooms, Files Rooms varies Reception, Mail Rooms varies Storage varies Study Facilities Library Space Material Storage/ Stacks Study Facilities Library Space Material Storage/ Stacks Study Space 11

12 Study Facilities Library Space Material Storage/ Stacks Study Space Processing/ Service Study Facilities Stack Space Standard Shelving per volume.15 ASF for Law Libraries Compact Shelving.02 ASF per volume Other Media varies, convert to volumes Reading Space 10%-25% student body ASF per station Service Space Local Libraries 10%-15% stack and reading Main and Law Libraries 20%-25% stack and reading Lounge and Merchandising 3-5 ASF, # used in reading Special Use Athletic/PE/Rec. Spectator Seating Special Events Field Buildings/ Animal Quarters Greenhouses Churches Clinic Media Production 12

13 Special Use Athletic Varies based on sports Physical Education/Recreation 20,000 ASF core of 1000 FTE 5 ASF per FTE over 1000 Spectator Seating 7-9 ASF per seat Special Events Varies Field Buildings/ Animal Qtrs ASF per FTE in Dept. 100 ASF FTE Faculty in research Greenhouses Varies Churches Varies Clinic 5 ASF per station (Psych, H.E.) Media Production 9800 ASF core of 4000 FTE + 1 ASF UG and 2 ASF Grad FTE General Use Assembly Exhibition/Display Museum Food Facilities Merchandising Lounge Game Rooms General Meeting Rooms Day Care General Use Assembly Museum Exhibition/Display Food Facilities Merchandising Lounge Game Rooms General Meeting Rooms Day Care 9-10 ASF per FTE for Student Centers (includes food, lounge, meeting rooms, game rooms, merchandising) Fine and Performing Art Programs (6,000 ASF 20,000 Core) Large Music Programs (75,000ASF - 100,000 ASF) 13

14 Support Facilities Computer Centers Telecommunication Rooms Shops Central Storage Control Rooms Vehicle Storage Hazardous Materials Support Facilities Computer Centers 5,000 ASF Core for 5,000 FTE 5 ASF per FTE above 5,000 FTE Telecommunication Varies Shops and Central 8% - 10% Total Space on Storage Control Rooms Varies Vehicle Storage Varies Hazardous Materials Varies Health Care Patient Bedrooms/ Baths Nurse Stations Surgery/ Examination Diagnostics Supplies Public Waiting Support Spaces ACTUALS 14

15 Residential Dormitories Apartments Houses Services Residential Dormitories 150 ASF 200 ASF per bed Apartments ASF per bed Houses Varies Services Varies Others Inactive Areas Swing Space/ Conversion Area Unfinished 15

16 Non Assignable Entry Lobbies Restrooms Hallways Custodial Mechanical Outdoor Space Outdoor Space 16

17 Outdoor Space Outdoor Space Outdoor Space 17

18 Space Planning and Administration Space Administration Space Management Office/Person Software Databases Spreadsheets Lease Back Programs Committees Educate and Get Your Feet Wet Campus Administration Be Consistent Ownership/Accuracy Tools Databases GIS Processes Campus Office Academic Function Auraria Inventory and Planning Model 18

19 Role of Consultant Resource Team Member/Partner Leads Process/3 rd Party Develops Processes Studies Scenarios Develops Database Builds Guidelines NO REPORTS Space Changes Libraries Veterinary Schools Printing Operations International Services What to be Careful About Inventory problems Guideline acceptance Understanding what the model is used for Must be usable by the majority 19

20 Space Planning and Administration Issues and Trends Writer and Semiotics Expert, Steve Johnson Where do Good Ideas Come From? Space Planning and Administration Sir Ken Robinson Changing Paradigms Steve Johnson Where do Good Ideas Come From? steven_johnson_where_good_ideas_come_from.html 20

21 Space Models Scenario Planning Testing by Administration Testing Operations Data Driven Analysis Can Adjust as Campus Changes Multiple Uses NO REPORTS Individual Individual Lecture 21

22 Group Lecture Collaborative Adaptable/Flexible 22

23 Helmholtz Germany Environmental Lab Eon Travel Lab Auburn Nursing Simulation - Physical Clinical (On and Off Site) 23

24 Experiential Computer Experiential - Studio Interior Design Media Colorado ITL IU Sciences Experiential - Bench 24

25 Toledo Fatigue Lab Experiential - Custom Oregon State Wave Lab Hybrid Condition Audits 25

26 Effectiveness Assessments The Box Problems in the System Class Scheduling Weak Inventory and/or Guidelines Admin. Support Involvement Faculty/Staff playing the Game No Progress Statistical Planning 26

27 2D vs. 3D Most Space Planning is One- Dimensional Master Planning vs. Project Planning Postage Stamp vs. Performance Hall One on One Individual Self-Paced Learning Resources Small Team Programs Student Presentation Lab Groups Group Study Clinical Internships Simulation Student Timelines Attract Assess Incoming Develop Curriculu m Learning Blocks Reach Objectives Assess Outgoing Success 27

28 Learning Block Spaces " Individual, Self-Paced " One-on-One " Small Team " Group Study " Clinical " Internships " Simulation " Lab Grouping " Presentation " Learning Resources Rate of Change Rate of Change 28

29 Classrooms Classrooms Classroom or Lab? 29

30 Classroom or Lab? Efficiency Ratios Efficiency Ratios 130 vs X 30

31 Efficiency Ratios New Technologies Integrated spaces Space driven by programs No more moving from room to room and programs being driven by spaces Integrated model New Technologies REDUCES SERVICE SPACE NEEDS REDUCES TOTAL ASF PER STUDENT CONDUCIVE TO CHANGE INCREASES AWARENESS INCREASES FLEXIBILITY IMPROVES UTILITY DISTRIBUTION CHANGES PLANNING PROCESS COMPUTER/ CONFERENCE RESOURCE CENTER LECTURE OFFICE LIBRARY LABORATORY PROJECT STORAGE SHOP SPACE Passive Active High ASF/Person Low ASF/Person High Security Low Security Clean Dry Movable High Tech Dirty Wet Fixed Low Tech 31

32 Space per Student on Rise Additional Traditional Tools Reduced Class Sizes Computers at Stations Imaging Projections Systems Integrated Teaching Time Does Web Based Instruction Balance the Increase in Space? Space per Student The Credit Hour? Night Planning Utilization Use of Light Security Public vs. University Community Transportation Operating Costs Interaction with Local Events 32

33 Good Planning Guidelines are Guidelines Get Everyone Involved Needs are Indicators Space must be Conversion Capable Communicate and Partner Re-evaluate BE OPEN The Unknown Technology Off Site Instruction Gifts Economy Collaboration University Transition 33