REGULAR MEETING. Stephen Burns Dr. Robert Cappa Joanne Ewing Christopher Hannum Robert A. Heckman Carl Kubitz, Jr. Ralph C. Richard Sherry Shultz

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1 REGULAR MEETING The Regular Meeting of the Board of School Directors of the Oley Valley School District was held on Wednesday, February 16, 2011, at 7:00 p.m. in the Elementary School Library. President Robert A. Heckman presided and called the meeting to order. Janet Keehn, Board Secretary, recorded minutes. Roll call was taken as follows: Present: John Bieber Stephen Burns Dr. Robert Cappa Joanne Ewing Christopher Hannum Robert A. Heckman Carl Kubitz, Jr. Ralph C. Richard Sherry Shultz Roll Call Also meeting with the Board: John Stott, Esquire, Solicitor for the Board Jeffrey F. Zackon, Ed.D., Superintendent Tracy S. Shank, Ed.D., Assistant Superintendent Darrell Markley - Ed.D., High School Principal Daniel Marks Middle School Principal Sheila Simyak - Elementary Principal Matthew Broskey, Elementary/Middle Dean of Students Reading Eagle - Kristen Boyd Technology Jeff McElhare Nathan Rosenberger Student Representative Guests: Cindy Oesterle Tim Talarico David Talarico The Pledge to the Flag was led by President Robert A. Heckman. SCHOOL PROGRAM Dr. Jeffrey F. Zackon, Superintendent, thanked the Elementary School Administration and staff for hosting tonight s meeting. Mr. Marks, Middle School Principal introduced Ken Bagenstose, Language Arts Teacher, who presented the winners of the Middle School Spelling Bee. The Champion, Samantha Buzalewski, and Runner-up, Celia Porter shared their experience with the School Board. Mrs. Sheila Simyak, Elementary Principal, introduced Mrs. Lynn Muir and Mrs. Cindy Oesterle from the Elementary PTSO. The PTSO will be sponsoring an upgrade to two playgrounds, and reviewed the proposal for School Board members. 1

2 STUDENT REPRESENTATIVE REPORTS Nathan Rosenberger, Junior Class Representative, reported on activities in all District Buildings. COMMENTS FROM AUDIENCE No comments. APPROVAL OF MINUTES A motion was made by Mr. Hannum, seconded by Mrs. Ewing, to approve the Combined Committee Minutes of Wednesday, January 12, 2011, and the Regular School Board Meeting Minutes of Wednesday, January 19, Dr. Cappa, Mrs. Ewing, Mr. Hannum, Mr. Kubitz, Mr. Richard, Mrs. Shultz, and Mr. Heckman, all voting yes. January 2011 Minutes FINANCIAL REPORT A motion was made by Mr. Hannum, seconded by Mrs. Shultz, to approve the Financial Report for period ending January 31, Dr. Cappa, Mrs. Ewing Mr. Hannum, Mr. Kubitz, Mr. Richard, Mrs. Shultz, and Mr. Heckman, all voting yes. APPROVAL OF BILLS 1. A motion was made by Mr. Kubitz, seconded by Mr. Burns, to approve/ratify the payment of bills in the amount of $1,871, from the General Fund. January 2011 Financial Report Approval of Bills January 2011 General Fund Dr. Cappa, Mr. Hannum, Mrs. Ewing, Mr. Kubitz, Mr. Richard, Mrs. 2. A motion was made by Mr. Hannum, seconded by Mrs. Ewing, to approve/ratify the payment of bills in the amount of $77, from the Capital Projects Fund. Approval of Bills January 2011 Capital Projects Fund 2

3 COMMUNICATIONS SECRETARY Bereavement arrangement Thank you note received from Dawn Cambria and family SOLICITOR S REPORT No Report SUPERINTENDENT S REPORT Dr. Zackon, Superintendent, briefed Board Members on the following information: The Science Fair was a success, thanked Mrs. Marybeth Short and staff for all their efforts. Reminder of the Township Supervisor School Board Joint Meeting to be held on Thursday, March 10, 2011, at 7:00 p.m. in the Oley Township Municipal Building. (change from OVSD Calendar) School will be closed on President s Day, Monday, February 21, The FFA will host a breakfast at the High School on Friday, February 25 th. Superjazz will be held at the Middle School on Saturday, February 26, 2011 Three Oley Valley students qualified for Regional State Band Lucy Stone, Kyrstyn Witmyer, and Zach Jepson-Berger ADMINISTRATION ACTION ITEMS 1. A motion was made by Mr. Hannum, seconded by Mrs. Ewing, to Substitutes: Add/ratify Elizabeth Gettis to the substitute aide list Substitutes Teacher Aide Subs Add the following names to the substitute teacher list: Abel Maldonado Music Amber Miller Elementary Katie Burkert Elementary Meghan Gumpher - Elementary Substitute Teachers 3

4 Add Joshua Cusatis (Elementary) to the Guest Teacher list. Guest Teacher Conference/Workshop: Dr. Markley and Jared Sparks (HS Special Education Teacher) to attend a conference given by Apple in Education entitled Leading Design Curricula on Wednesday and Thursday, March 1 and 2, 2011, in Philadelphia. Cost for mileage - $ Apple in Education Workshop Philadelphia Sparks, Markley Field Trip Mrs. Lisa Hvizda, six chaperones and 40 students to visit Spain in The tour to Barcelona, Granada, Seville, and Madrid, Spain is planned for Tuesday, March 27, 2012 to Thursday, April 5, Cost for substitute is $ Dr. Howe, Mr. Deysher, and 35 students to compete at the FFA Regional Level on Tuesday, May 3, 2011, in Manheim Fairgrounds. Cost for Transportation and Substitutes is $ Tour of Spain 2012 Hvizda FFA Regional Competition Manheim Dr. Cappa, Mrs. Ewing, Mr. Hannum, Mr. Kubitz, Mr. Richard, Mrs. COMMITTEE REPORTS Budget and Finance Committee Ralph C. Richard, Chairperson Carl Kubitz, Jr. Joanne Ewing 1. A motion was made by Mr. Richard, seconded by Mr. Bieber, to Authorize the payment of $36, for Medical Pool reimbursement to qualified personnel for approved medical expenses. The Corporate Resolution to open the Marc McKently Scholarship Fund Account at National Penn Bank establishing signers to be the Superintendent, Board Secretary, and Business Manager. Two of three signatures are required. Medical Pool Scholarship Fund Account - NPB Marc McKently 4

5 1. Next meeting Tuesday, February 22, 2011, at 7:00 p.m. in the Administration Building Board Room Personnel Committee John Bieber, Chairperson Dr. Robert Cappa Sherry Shultz 1. A motion was made by Mr. Bieber, seconded by Mr. Hannum, to Employ nine (9) students as Summer Youth Custodians. The work schedule will be Monday through Thursday, six (6) hours per day, for a total of nine (9) weeks, starting Monday, June 13, Salary will be $7.25 per hour, and $7.35 per hour for returning workers from last Summer, without benefits. Offer a Summer Library Program for The program will take place at the Elementary School on the following dates: Summer Youth Custodians Program 2011 Summer Library Program 2011 June 22, 29 July 6, 13, 20, 27 August 3, 10, A motion was made by Mr. Bieber, seconded by Mr. Kubitz, to Employ Jaclyn Burdis as a Guidance Counselor assigned to the High School. Salary will be $47,301.00, pro-rata per annum, with benefits, effective Wednesday, March 2, Employ HS Guidance Burdis 5

6 Accept the letter of Intent to Retire effective at the end of the school year from Victoria Merritt, High School Science Teacher. Accept the letter of resignation of Robert Fulk, as Middle School Maintenance person effective Monday, February 14, Approve the Educational Sabbatical for Brian Liskey, High School Science/Gifted Teacher for the school year. Intent to Retire HS Science Teacher Merritt Resignation MS Maintenance Fulk Educational Sabbatical Liskey 1. Meeting Summary of February 8, Next meeting Tuesday, March 8, 2011, at 6:00 p.m. in the Administration Building Board Room Policy Committee Dr. Robert Cappa, Chairperson Stephen Burns Sherry Shultz 1. Next meeting Monday, March 7, 2011, at 8:00 p.m. in the Administration Building Board Room Curriculum Committee Joanne Ewing, Chairperson John Bieber Christopher Hannum 1. A motion was made by Mrs. Ewing, seconded by Mr. Hannum, to Request for an Elementary School Wellness Night ES Wellness Night 6

7 Accept the Target Field Trip Grant (recipient Wang Sheng) Request for the Eduplanet Seed District Agreement. Accept Grant Target Wang Sheng Eduplanet Agreement 2. A motion was made by Mrs. Ewing, seconded by Mr. Hannum, to offer the Extended School Year Program during the Summer of ESY Meeting Summary of February 7, Next meeting Monday, March 7, 2011, at 6:00 p.m. in the Administration Building Board Room Property & Transportation Committee Christopher Hannum, Chairperson Ralph Richard Stephen Burns 1. A motion was made by Mr. Hannum, seconded by Mrs. Ewing, to Authorize the Oley Valley Elementary School PTO to proceed with the development and construction of two new playgrounds at the Oley Valley Elementary Center, to be paid for by the Oley Valley Elementary PTO. Accept and award the quotation from Berkshire Systems Group, Inc., for the Administration Building Fire Alarm repair at a cost of $27, Berkshire Systems Group, Inc., is a vendor on the State Bid List. Two ES Playgrounds OVES-PTO Award Quotation Admin Building Fire Alarm repair Berkshire Systems 7

8 Purchase display cabinets, via State Contract, from Education Furniture Solutions at a cost of $17, Display Cabinets Education Furniture Solutions Dr. Cappa, Mrs. Ewing, Mr. Hannum, Mr. Kubitz, Mr. Richard, Mrs. 1. Next meeting Monday, March 7, 2011, at 7:00 p.m. in the Administration Building Board Room Student Activities Committee Stephen Burns, Chairperson Dr. Robert Cappa Sherry Shultz 1. Next meeting Legislative Report John Bieber, COLA Representative 1. PSBA Legislative Report of February 10, 2011 Berks County Intermediate Unit Ralph Richard, Representative 1. A motion was made by Mr. Richard, seconded by Mr. Kubitz, to The Berks County Intermediate Unit No. 14 Budget for mandated services in the amount of $699, with the Oley Valley School District share being $26, This is an increase of $74.57 for Oley Valley over last year. (Board Vote) BCIU No Budget 8

9 The Berks County Intermediate Unit No. 14 Budget for mandated services in the amount of $699, with the Oley Valley School District share being $26, This is an increase of $74.57 for Oley Valley over last year. (Individual Vote) Agricultural Advisory Committee Ralph Richard, Representative Berks Career & Technology Center Robert A. Heckman, JOC Representative Dr. Robert Cappa, JOC Alternate Representative Berks E.I.T. Bureau Carl Kubitz, Jr., Berks E.I.T. Representative Sherry Shultz, Alternate Berks E.I.T. Representative Technology Committee Carl Kubitz, Jr., Chairperson Joanne Ewing Christopher Hannum 1. The One-to-One Technology Public Presentation Monday, February 28, 2011 at the High School 9

10 Secretary s Report Janet Keehn, Board Secretary 1. Student Representative Reports February 2011 Executive Session President Heckman moved the meeting into Executive Session at 7:55 p.m. for reason of Personnel. The session ended at 8:21 p.m. Executive Session Personnel Other Robert A. Heckman, President 1. A motion was made by President Heckman, seconded by Mrs. Ewing to Student Expulsions The Expulsion Resolution for Student No No The Expulsion Resolution for Student No No The Expulsion Resolution for Student No No Motion was followed by roll call vote: Mr. Bieber yes, Mr. Burns yes, Dr. Cappa no, Mrs. Ewing yes, Mr. Hannum yes, Mr. Kubitz yes, Mr. Richard yes, Mrs. Shultz yes, and Mr. Heckman yes. Eight votes yes, one vote no. ADJOURNMENT A motion was made by Mr. Richard, seconded by Mr. Hannum, to adjourn the meeting. Voice vote followed motion, all in favor. The meeting adjourned at 8:26 p.m. Adjournment Respectfully Submitted, Janet E. Keehn Secretary 10

11 11 February 16, 2011