GRADUATE ASSISTANTSHIP

Transcription

1 GRADUATE ASSISTANTSHIP Request to Post Position on Graduate Study Website Graduate Study 520 O Dowd Hall Eligibility and Requirements for an assistantship appointment 1) Students must have regular admission status to a specific graduate degree program. 2) Students with a conditional admission status may be considered for an appointment if the conditional requirements can be met within the first semester of the award enrollment period. An assistantship award will be terminated should the conditional requirements not be satisfied. 3) Students must be in good academic standing (3.0 GPA). 4) ALL students with graduate assistantships are expected to maintain a full-time enrollment status at Oakland University during the semester(s) for which they are appointed. 5) Graduate Assistants must maintain an overall grade-point average of 3.00 AND show satisfactory progress toward completing degree requirements. Graduate Assistantships are to be academic in nature. Students are to be engaged in research or other scholarly activities that relate in some way to the mission of their graduate program. Hiring Department Undergraduate Admissions Hiring Supervisor Emily Stepanian-Bennett, Visit Coordinator Contact Person fox2@oakland.edu Phone Funding Source Tuition funded through Graduate Study and stipend funded through Undergraduate Admissions (12609) Posting Dates Begin Date 4/28/14 End Date 7/25/14 Student Level PhD/Doctoral X Masters Length of Service Academic Year Hours Per Week X Academic year Fall Semester(Only) Summer Semester(Only) (Fall-Winter) Winter Semester(Only) Enter maximum number of hours you want the student to be available to work X 20 hours 10 hours Graduate Program X Preferred Required List general or specific graduate program(s) [example: Business vs Marketing] Master of Education in Higher Education Leadership Job Description (Provide a description of the GA position) See attachment Responsibilities (Graduate Assistant responsibilities -required/expected) - See attachment Preferred Experience (List preferred experience or skills) - See attachment Duties (Brief bullet list of duties for abbreviated posting) - See attachment Special Posting Instructions

2 OAKLAND UNIVERSITY Job Description Graduate Assistant for Student Recruitment Office of Undergraduate Admissions General Summary The Graduate Assistant for Undergraduate Recruitment is an Oakland University graduate student who works in the Office of Undergraduate Admissions. The GA, under the direction of the Visit Coordinator or Communications Coordinator, is involved in a variety of activities including recruitment program planning and implementation support, coordination of the campus visit program, and organization of the student admissions ambassador program. Essential Duties: Assist with the planning and implementation of all undergraduate recruitment programs including: daily campus tours, Saturday tours, special group visits, Transfer Open House, Discover OU, Go for the Gold, Welcome Receptions, Grizzly Story Visits, Are You Ready for College?, Transfer Tuesdays & Academic Visit Days. Support the development and delivery of on-campus events and programs for high school and community college counselors. Assist the Visit Coordinator and Office Assistant II with programming efforts including the negotiation and reservation of facilities, catering, housing and other logistics for recruitment programs, on and off campus as needed. Manage the day-to-day operation of the campus visit program including the creation of the daily campus tour schedule, the facilitation of group visits and campus tour greetings, and the creation of the Telecenter schedule. Assist with the supervision of student ambassadors who assist in day-to-day operations of the Office of Undergraduate Admissions including staffing the front desk and Tele-center. Assist in the hiring, training and supervision of student staff. Advise prospective students and family members via the Visit (visit@oakland.edu) account. Monitor the effectiveness of student ambassador members and student personnel issues (time-reporting, goal-setting, and performance management). Prepare ambassador training and weekly materials and oversee on-going training for general and campus tour specific customer service, for general, group and special tours. Manage strategic communication with students, parents, counselors, faculty, staff, students and alumni, including , print, and social media.

3 Assist with the inventory, maintenance and distribution of admissions recruitment materials. Assist the Communications Coordinator and Office Assistant II to create and update program materials including invitations, program agendas, evaluations, and supplies. Establish cooperatively, with internal and external colleagues, the schedule and coverage for programs and tours, as appropriate/assigned. Monitor and track campus visit registrations and attendance through CRM system. Represent the University, its missions, policies, and procedures, benefits and features to a broad range of constituents in person, on the telephone, and/or via . Design recruitment presentation materials and resources consistent with the Undergraduate Admissions mission and goals. Maintain detailed reports of campus visits and evaluations to determine overall success of programs and events. Meet regularly with supervisor to provide updates, monitor performance, and seek guidance. Occasionally assist with prospective student appointments, high school visits, and college fairs. Create and maintain information using Google Docs, Excel, PowerPoint, Publisher, Word and/or Prezi. Understand and respond to general campus, program, admissions, application, financial aid (including need and merit-based aid), and recruitment questions posed by callers, visitors or s. Refer students & parents to appropriate departments for assistance. Familiarity with Oakland University and its organization, mission, commitments, structures, programs Other duties as assigned Qualifications: Applicants must be admitted and enrolled full time in an Oakland University graduate program. The Master of Education in Higher Education Leadership program is preferred. Must be able to effectively work and communicate with prospective students, current students, parents, alumni, office colleagues, other university administrators and faculty, elementary, middle school and high school administrators, faculty, and community college counselors. Must possess strong oral and written communications skills.

4 Must be willing to help prospective students and their families. Must be detail-oriented and employ excellent customer service skills. Must have two years of programming experience. Must be able to effectively lead, supervise, train, and motivate student ambassador staff with full knowledge of personnel policies and practices. Experience with large-scale event planning and campus recruitment tours. Ability to work effectively as a member of a team and handle multiple tasks at once. Must possess a strong desire to positively represent Oakland University. Must be able to work on projects autonomously but be comfortable with direct supervision. Supervision Exercised: Functional supervision may be exercised over student support staff. Supervision Received: Supervision is received from the Visit Coordinator or Communications Coordinator, Undergraduate Admissions Working Conditions: Work is performed in a typical office environment Evening and weekend hours will be required to conduct special recruiting, on-site admission and enrollment programs both on- and off-campus Contract period: Fall 2014 semester - Winter 2015 semester. Summer employment may be available. Compensation: $4,160 per semester, 20 hours per week 16 credits granted for the year (8 credits of graduate credit granted per semester during the academic year)

5 Oakland University Undergraduate Admissions GRADUATE ASSISTANT APPLICATION Please print or type: Last Name First Middle Initial Grizzly ID Number Local Address Cell Phone Number City State Zip Code Local Phone Number Permanent Address: (If different than above) Street City State Zip Code OU address Graduate Program Name/degree seeking Term of entry at OU Please answer the following questions: 1. Why are you interested in working as a Graduate Assistant for Undergraduate Admissions, and what personal qualities do you have which will contribute to your ability to work as a GA? 2. How would this position challenge you? 3. List activities and leadership positions held (school & community). 4. What work or outside commitments do you have during the fall, winter, spring and summer semesters? 5. Please describe your experience with program planning. Please indicate the times you are unavailable for an interview during the summer: Graduate Study Form 3_2009

6 Monday Tuesday Wednesday Thursday Friday 8:00 a.m. 8:30 a.m. 9:00 a.m. 9:30 a.m. 10:00 a.m. 10:30 a.m. 11:00 a.m. 11:30 a.m. 12:00 p.m. 12:30 p.m. 1:00 p.m. 1:30 p.m. 2:00 p.m. 2:30 p.m. 3:00 p.m. 3:30 p.m. 4:00 p.m. 4:30 p.m. 5:00 p.m. 5:30 p.m. 6:00 p.m. 6:30 p.m. 7:00 p.m. 7:30 p.m. 8:00 p.m. 8:30 p.m. I affirm that the information which I have provided on this application form is complete, accurate, and true to the best of my knowledge. I hereby give approval for the Office of Undergraduate Admissions to check my academic and judicial records and understand that this information will only be used in the GA selection process. Signature: Date: This application packet must be returned with a resume, cover letter, and anticipated fall availability to: Emily Stepanian-Bennett Visit Coordinator, Undergraduate Admissions 104J North Foundation Hall or to fox2@oakland.edu by June 15, 2014 Graduate Study Form 3_2009