MINUTES OF THE BOARD OF SCHOOL TRUSTEES BAUGO COMMUNITY SCHOOLS BAUGO TOWNSHIP ELKHART, INDIANA

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1 MINUTES OF THE BOARD OF SCHOOL TRUSTEES BAUGO COMMUNITY SCHOOLS BAUGO TOWNSHIP ELKHART, INDIANA The Board of School Trustees of the Baugo Community Schools met in regular session on August 14, 2017 at 7:00 p.m. at Baugo Educational Service Center, County Road 22 West, Elkhart, IN Board members present were Mr. Caleb Pontius, Ms. Julie Phillips, Mr. Edward Collins, Mr. Michael Showalter and Mr. Eric Ott. 1. Call to Order The meeting was called to order at 7:00 p.m. by Mr. Pontius, Board President. Pledge of Allegiance was lead by Mr. Pontius. 2. Minutes Approve July 24, 2017 Regular Board Meeting Minutes. Upon a motion by Mr. Collins and seconded by Mr. Ott, the July 24, 2017 Regular Board Meeting minutes were approved. The motion carried Additions or Corrections to the Agenda There were no corrections or additions to the agenda. 4. Old Business There was no old business. 5. Superintendent s Reports/Celebrations 1. Strategic Commitment #1, Financial Updates: Mr. DuBois reported fund balances and distributed fund report: -Fund balances for July 2017: Fund Balances: July 2017 General Fund $ 554,584 Capital Projects w/o tax warrants $ 712,158 Transportation w/o tax warrants $ 129,056 Bus Replacement Fund $ 229, Strategic Commitment #2, Student Learning: (Dir. of Curriculum, Building Principals) Carol Deak, Director of Curriculum: -Ms. Deak reported that the district is fully staffed.

2 3. Strategic Commitment #3, Operations: (Mr. Wolford, Mr. Ziegler, and Mr. Dean) -Mr. Ziegler reported that things are going well with nothing further to report. 6. Discussion Items 1. Parent Engagement: Building principals shared the many strategies, programs, events and communications currently used to connect with parents/guardians. 2. Mr. DuBois gave a brief explanation of school finance, budget, and funds. 7. New Business - Action Items : Permission to Advertise Capital Projects Plan, Bus Replacement Plan (2018 Budget) Mr. DuBois asked the board for permission to advertise the Capital Projects Plan, Bus Replacement Plan (2018 Budget). A motion was made by Ms. Phillips and seconded by Mr. Collins for permission to advertise the Capital Projects Plan, Bus Replacement Plan (2018 Budget). The motion carried : General Obligation Bond Project Hearing Mr. DuBois asked the board to conduct a General Obligation Bond Project Hearing. Mr. Pontius, Board President, stated the purpose of the Project Hearing is to inform the public as to the proposed Projects and to allow all interested parties, the taxpayers and the patrons of the School Corporation to voice their opinions as to the Projects and ask questions. There were no comments. A motion was made by Mr. Collins and seconded by Mr. Ott to close the Project Hearing. The motion carried : Adopt General Obligation Bond Project Resolution Mr. DuBois asked the board to adopt the General Obligation Bond Project Resolution. A motion was made by Mr. Collins and seconded by Mr. Showalter to adopt the General Obligation Bond Project Resolution. The motion carried : Adopt Preliminary General Obligation Bond Resolution Mr. DuBois asked the board to adopt the Preliminary General Obligation Bond Resolution. A motion was made by Mr. Collins and seconded by Mr. Showalter to adopt the Preliminary General Obligation Bond Resolution. The motion carried 5-0.

3 : Adopt General Obligation Bond Reimbursement Resolution Mr. DuBois asked the board to adopt the General Obligation Bond Reimbursement Resolution. A motion was made by Ms. Phillips and seconded by Mr. Showalter to adopt the General Obligation Bond Resolution. The motion carried : Approve Conflict of Interest Disclosure Mr. DuBois asked the board to approve a conflict of interest disclosure for Mr. Pontius for 2017/18. A motion was made by Mr. Collins and seconded by Mr. Ott to approve the conflict of interest disclosure. (Mr. Pontius recused himself from the vote.) The motion carried : Approve Baugo CS Non-Certified Personnel Handbook Update Mr. DuBois asked the board to approve the Baugo CS Non-Certified Personnel Handbook update. A motion was made by Mr. Collins and seconded by Mr. Ott approve the Baugo CS Non-Certified Handbook update. The motion carried : Approve The 2017/18 Crossing Educational Agreement Mr. DuBois asked the board to approve the 2017/18 Crossing Educational Agreement. A motion was made by Ms. Phillips and seconded by Mr. Collins to approve the 2017/18 Crossing Educational Agreement. The motion carried : Approve The 2017/18 Elkhart Area Career Center Agreement Mr. DuBois asked the board to approve the 2017/18 Elkhart Area Career Center Agreement. A motion was made by Ms. Phillips and seconded by Mr. Ott to approve the 2017/18 Elkhart Area Career Center Agreement. The motion carried 5-0.

4 : Approve Uniform Internal Control Standards Mr. DuBois asked the board to approve Uniform Internal Control Standards as submitted by the Indiana State Board Of Accounts. A motion was made by Ms. Phillips and seconded by Mr. Showalter to approve the The Uniform Internal Control Standards as submitted by the Indiana State Board Of Accounts. The motion carried : Approve Teacher Appreciation Grant Language Ms. Deak asked the board to approve Teacher Appreciation Grant Language in compliance with I.C A motion was made by Mr. Collins and seconded by Mr. Ott to approve the 2017/18 Elkhart Area Career Center Agreement. The motion carried : Approve Donation Mr. DuBois asked the board to approve the following donation: Donating Organization/Individual Purpose/Type of Donation Amount/Value of Donation Heartland RV Monetary for Tennis Court Fan Bleachers $1, A motion was made by Mr. Collins and seconded by Mr. Showalter to approve the donation. The motion carried : Approve Facilities Use Requests Mr. DuBois asked the board to approve facilities use requests: Requesting Organization Friends/Family of Jerry Fawley Jimtown Community Church Basketball League Requesting Individual Jan Dean David Polston Purpose of Request Dates and Times Facility Memorial Service 08/19/2017 JES Gym/Cafe Community recreation November 4, March 10, 2018 JHS Gyms as available. Will coordinate with Nate Dean A motion was made by Mr. Collins and seconded by Mr. Ott to approve the facilities use requests. The motion carried 5-0.

5 : Approve Fundraisers Mr. DuBois asked the board to approve the following fundraisers Organization School Start Date End Date Goal Fundraising Activity Fundraising Purpose Girls Volleyball JJHS 08/23/17 same $5,000 Serve-a-Thon / pledges Uniforms and equipment Jimtown Band JHS 05/11/18 same $2,000 Jazz Cafe TBD A motion was made by Mr. Collins and seconded by Mr. Showalter to approve the fundraisers. The motion carried : Approve Personnel/Human Resources Mr. DuBois asked the board to approve the following personnel/human resources: Terminations: Name Position School Effective Matthew Kline 1/2 Assistant Football Coach JHS 08/14/17 Frank Amato 1/2 Assistant Football Coach JHS 08/14/17 Deborah Wood Cafeteria JIS 08/14/17 (Retirement) Mindy Osler Cafeteria JIS 08/14/17 Scott Hamstra 4th Grade Team Leader JIS 08/14/17 Cara Poelstra Aide JHS 08/14/17 Ivan Castillo Spanish Teacher JHS 08/14/17 Doug Southworth Director of Facilities JHS 08/16/17 Alexandria Hylkema Custodian BESC 08/18/17 Jamie Eaton Yearbook Advisor JJHS 08/14/17 Brenda McCuddy Aide JJHS 08/14/17 (Retirement) Paula Teegardin Aide JJHS 08/14/17 Amy Nicholls Business Office Spec/Finance BESC 08/25/17 Scott Hamstra Teacher JIS 08/14/17 Jessica Ake CDL Bus Driver BESC 08/14/17 Jack Kobold Special Education Teacher JES 10/31/17 (Retirement)

6 Hiring: Name Position School Effective Allyson Cora Teacher - Temporary Contract JES 08/14/17 Cinnamon Trejo Spanish Teacher JHS 08/14/17 Brandi Marchant Secretary/Treasurer JJHS 08/14/17 Megan Washington Special Ed Aide JHS 08/14/17 Elizabeth Seymore Special Ed Aide 7 hrs JJHS 08/14/17 Misty Perrin Special Ed Aide JHS 08/14/17 Cherise Brown Special Ed Aide JJHS 08/14/17 Brittany Hedman Title 1 JES 08/14/17 Keri Roberts Special Ed Aide JIS 08/14/17 Corina Aites Title 1-7hours JES 08/14/17 Nicole Miller 5.5 hour Cafeteria JIS 08/14/17 Shaunte Williams Jimtown Junior High Volleyball Coach JJHS 08/14/17 Alllyson Tobolski Freshmen Volleyball Coach JHS 08/14/17 Alllyson Tobolski Teacher - Temporary Contract JIS 08/14/17 Transfers: Name From To Effective Ashley Chancellor JIS Cafeteria Assistant JIS - Special Ed Aide 08/14/17 Gina Freel BESC Bus Office Specialist/Operations BESC Bus Office Specialist/Finance 08/14/17 Harold Williams Substitute Custodian Full time Custodian 08/14/17 Other: Name Description Effective Dawn Dickey Change from 5.5 hours to 6 hours - JIS Cafeteria 08/14/17 Diane Gramentz Change from 4.0 hours to 3.75 hours - JIS Cafeteria 08/14/17 Sue Thompson Change from 2.5 hours to 3 hours - JIS Cafeteria 08/14/17 Conference Leaves: Attendees Conference Date Location Effective Christina Kaler Ethos/Lego Robotics 10/10/17 TBD 08/14/17 Kathie Conrad, Carrie Friedauer Kathy Nowicki, Amy Campbell High Ability Boot Camp 08/17 & 08/24/2017 Indpls 08/14/17 Annual Title III Meeting 08/17/2017 Indpls 08/14/17

7 Job Openings: 1. Jimtown High School: Math Department Leader Math Academic Team Coach Math Academic All-Team Coach Coordinator Boys Assistant Tennis Coach (2018/19) Boys Assistant Basketball Coach Freshmen Class Sponsor Assistant Wrestling Coach 2. Jimtown Junior High School: 8th Grade Boys Basketball Coach 7th Grade Boys Track Coach A motion was made by Mr. Ott and seconded by Mr. Collins to approve Personnel/Human Resources. The motion carried Announcements Mr. DuBois announced the following upcoming events: 1. Next Regular Board Meeting - Monday, August 28, 2017, BESC. 9. Other Business to Come Before the Board There was no other business. 10. Claims Upon a motion made by Ms. Phillips and seconded by Mr. Ott, the board approved the payment of total payroll claims in the amount of $542, total regular claims in the amount of $991,366.11, total clearing claims of $169, total bank transfers in the amount of $0.00 with a grand total claims in the amount of $1,703, The motion carried 5-0.

8 10. Adjournment There being no other business to come before the board, Mr. Pontius made a motion, seconded by Mr. Collins to adjourn at 8:08 p.m. The motion carried 5-0. Edward Collins, Secretary