Week 8. Developing Oral and Online Presentations. Copyright 2012 Pearson Education, Inc. publishing 1 as Prentice Hall.

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1 Week 8 Developing Oral and Online Presentations Education, Inc. publishing 1

2 Planning a Presentation Education, Inc. publishing 2

3 The Three-Step Process Compose the message Education, Inc. publishing 3

4 Analyze the Situation Education, Inc. publishing 4

5 Audience Mindsets Supportive Uninterested Hostile Audience attitudes Interested-neutral Apprehensive Education, Inc. publishing 5

6 Try to anticipate the likely emotional state of your audience members. Here are some tips for dealing with a variety of mindsets: Supportive. Whenever you are fortunate enough to be speaking to people who welcome you and your message, deliver a presentation that is clear, concise, and upbeat. Speak in a relaxed, confident manner and provide just enough information to confirm their belief in you and your message. Interested but neutral. Plan to build your credibility as you present your main idea and key support points. Address possible objections as you move along to show that you have considered all sides of the issue. Be confident, but remain open to questions and challenges. Uninterested. If people do not care, it does not matter how good your presentation is. Think creatively to find a way to connect your message with some aspect of their personal or professional lives. Apprehensive. If listeners are worried, respect their feelings. If your message will calm their fears, use the direct approach to share the good news. If your message will confirm their fears, consider the indirect approach to build up rational support for the negative message. Hostile. No one looks forward to an angry audience, but they will care about your message. Treat their feelings with respect and avoid humor. Prepare thoroughly so you can provide complete information in a calm, rational way. Consider using the indirect approach to build support for your message, addressing points of concern during the presentation. Education, Inc. publishing Chapter 14-6

7 Assess the Environment Classroom or theater Conference table Horseshoe or U shape Café style seating Education, Inc. publishing 7

8 Classroom or theater seating, in which all chairs or desks face forward, helps keep attention focused on the speaker and is usually the best way to accommodate large audiences. However, this arrangement inhibits interaction among audience members, so it is not optimal for collaborative activities. Conference table seating, in which people sit along both sides of a long table and the speaker stands at one end, is a common arrangement for smaller meetings. It promotes interaction among attendees, but it does tend to isolate the speaker at one end of the room. Horseshoe or U shaped seating, in which tables are arranged in the shape of a U, improves on conference table seating by allowing the speaker to walk between the tables to interact with individual audience members. Café seating, in which people sit in groups at individual tables, is best for breakout sessions and other small group activities. However, this arrangement is less than ideal for anything more than short presentations because it places some in the audience with their backs to the speaker, making it awkward for both them and the presenter. Education, Inc. publishing Chapter 14-8

9 Select the Medium Education, Inc. publishing 9

10 Organize Presentation Main idea Scope Approach Content Education, Inc. publishing 10

11 Presentation Outline 1. State your purpose and main idea 2. Organize your points and sub-points 3. Identify major points throughout 4. Plan transitions between sections 5. Prepare bibliography and sources 6. Choose a compelling title Education, Inc. publishing 11

12 The Speaking Outline Use planning outline Presentation cues Select key words Add delivery cues Presentation reminders Arrange your notes Education, Inc. publishing 12

13 Developing a Presentation Education, Inc. publishing 13

14 Adapt to the Audience Small groups Large audiences Casual style Formal style Elicit participation Control participation Simple visuals Multimedia Education, Inc. publishing 14

15 The Presentation Introduction The body The close Education, Inc. publishing 15

16 The Introduction Arouse interest Build credibility Preview the message Education, Inc. publishing 16

17 Presentation Body Present main points Connect your ideas Hold audience attention Education, Inc. publishing 17

18 Presentation Close Restate main points End with clarity Reinforce the message Education, Inc. publishing 18

19 Delivering a Presentation Education, Inc. publishing 19

20 Presentation Methods Memorizing Reading Using notes Impromptu Education, Inc. publishing 20

21 Practice Your Delivery Your style The material The equipment Your timing Pronunciation Questions Education, Inc. publishing 21

22 Develop Positive Energy Don t worry about being perfect Prepare additional material Practice and visualize success Stay calm and confident Have your opening line ready Education, Inc. publishing 22

23 Develop Positive Energy Dress appropriately, yet comfortably Take a three-second break Focus on your audience and message Maintain eye contact with audience Keep going and build your confidence Education, Inc. publishing 23

24 Speaking Confidently The start Your posture Tone of voice Education, Inc. publishing 24

25 Respond to Questions Ground rules Preparation Nonverbal cues Education, Inc. publishing 25

26 Respond to Questions Honest answers Control Conclusion Education, Inc. publishing 26

27 Incorporating Technology into Your Presentation Education, Inc. publishing 27

28 Online Presentations Advantages Disadvantages Cost savings Digital divide Convenience Human moments Education, Inc. publishing 28

29 Presentation Tips Previews Rehearsal Simplicity Education, Inc. publishing 29

30 Presentation Tips Feedback Audience Connectivity Education, Inc. publishing 30

31 Planning Your Presentation Visuals Chapter 17 - Education, Inc. publishing 31

32 Types of Visual Aids Chapter 17 - Education, Inc. publishing 32

33 Verifying Design Plans Review the plan Check the style Keep it simple Use time wisely Chapter 17 - Education, Inc. publishing 33

34 Choosing Structured or Free-Form Slides Chapter 17 - Education, Inc. publishing 34

35 Designing Effective Slides Chapter 17 - Education, Inc. publishing 35

36 Select Design Elements Colors Artwork Fonts Type style Chapter 17 - Education, Inc. publishing 36

37 Design Consistency Slide master Templates Chapter 17 - Education, Inc. publishing 37

38 Creating Effective Slide Content Chapter 17 - Education, Inc. publishing 38

39 Text on Slides Highlight key points Summarize and preview Signal major shifts Illustrate concepts Create interest Chapter 17 - Education, Inc. publishing 39

40 Readable Content Select a central idea Control the content Limit text only slides Use short phrases Limit use of sentences Use parallel grammar Use active voice Include short titles Chapter 17 - Education, Inc. publishing 40

41 Tables and Graphics Simplify Clarify Chapter 17 - Education, Inc. publishing 41

42 Animation and Media Transitions Builds Hyperlinks Multimedia Chapter 17 - Education, Inc. publishing 42

43 Completing Slides and Support Materials Chapter 17 - Education, Inc. publishing 43

44 Reviewing the Slides Quality control Back-up plan Chapter 17 - Education, Inc. publishing 44

45 Effective Handouts Charts and diagrams Technical papers Relevant articles Case studies Resources Presentation slides Chapter 17 - Education, Inc. publishing 45

46 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Education, Inc. publishing Chapter 14-46