MINUTES HARRISON COUNTY BOARD OF EDUCATION. November 17, 2009

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1 MINUTES HARRISON COUNTY BOARD OF EDUCATION November 17, 2009 The Harrison County Board of Education held a regular meeting on Tuesday, November 17, 2009, at 4:30 p.m., at Lost Creek Elementary School, Lost Creek, West Virginia. Members of the board present were: Paul J. Howe, III, President Sally J. Cann, Vice President Michael L. Queen James L. Reaser Charles P. Reider Executive secretary: Susan Lee Collins Staff members present were Joe Ammons, Lindy Bennett, Elizabeth Bowman, Vic Fisher, Victor Gabriel, Ron Poole, and Denise Spatafore. A ribbon-cutting ceremony was held at 4:30 p.m. for the ribbon cutting of the new Lost Creek Elementary playground. President Howe called the meeting to order at 5:25 p.m., and Lost Creek Elementary students led the Pledge of Allegiance. Mr. Reaser led the prayer. Under Special Presentation, Superintendent Collins read a Proclamation for American Education Week, and Mrs. Cann moved to accept the Proclamation for American Education Week. Mr. Reaser seconded the motion, and all members voted 'aye'. It read as follows: A Proclamation WHEREAS, public schools are the backbone of our democracy, providing young people with the tools they need to maintain our nation s precious values of freedom, civility, and equality; and WHEREAS, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for, and access to, a productive future; and WHEREAS, education employees, be they substitute educators, custodians, teachers, secretaries, aides, bus drivers, or librarians, work tirelessly to serve our children and communities with care and professionalism; and 109

2 WHEREAS, schools are community linchpins, bringing together adults and children, educators and volunteers, business leaders, and elected officials in a common enterprise. NOW THEREFORE BE IT RESOLVED, that the Harrison County Board of Education does hereby proclaim November as the 88 th annual observance of American Education Week. PASSED, by the Harrison County Board of Education, Clarksburg, West Virginia, this 17 th Day of November, Paul J. Howe, III, President Sally J. Cann, Vice President Michael L. Queen, Member James L. Reaser, Member Charles P. Reider, Member Susan Lee Collins, Superintendent Under Special Recognition, the board recognized Citizen of the Year Antonio Petitto, Jr. Under Agenda Adjustments, Superintendent Collins requested the following items: 1. Change the regular Board Meeting scheduled for December 1, 2009, 5:00 p.m., to December 8, 2009, at 6:00 p.m. 2. Add December 14, 2009, at 6:00 p.m, as a special meeting for the purpose of discussing the Comprehensive Education Facilities Plan. 3. Trip approval for Mid Atlantic Aero Space Complex to Washington, D.C. 4. Under Personnel: a. Tab 13, page 4, Item C., Initials MH Change terminate to resignation b. Tab 13, page 7, Item B, Initials JLJ Change Middle to High 110

3 Mr. Queen moved to approve the Agenda Adjustments as presented. Mrs. Cann seconded the motion, and all members voted aye. Under Delegations, the following people spoke to the board: 1. Kim Floyd 10 Year Plan 2. Richard Fowler CEFP Report 3. Shari Jones Lost Creek Elementary School Library/Librarian 4. Matt Fahey Liberty Athletic Complex vs. Consolidation 5. Billie Jo Dodd Liberty 10 Year Plan 6. Michele Rowan Athletic Complex Funding 7. Mike Loar Liberty 10 Year Plan/Field Project 8. Coach Pete Iaquinto Support for Liberty 9. Vanessa McNemar Intervention Help 10. Tim Brady, Comprehensive Education Facilities Plan Chairman Spoke to dispel the issue of the CEFP committee or members closing any schools Under Consent Items, Mrs. Cann moved to approve, as amended, Consent Items A through G. Mr. Reider seconded the motion, and all members voted aye. They were as follows: A. Minutes: 1. October 29, 2009 Special Meeting 2. November 3, 2009 Regular Meeting B. Payment of Vendor Accounts-Unpaid Bills The Vendor Accounts-Unpaid Bills Report page 1 through 26 for October 13 thru October 27, 2009 total $2,784, C. Budget Supplement and Transfer Requests Supplements are for the following: Vocational Education, Fresh Fruit/Vegetable Grant-Wilsonburg & North View, Bugle Bill, Unrestricted Funds Healthy Schools, Drug Free Communities, GED Funds, Big Elm Kiln Grant, College Night Donations, and College Courses. The attached transfers are for Title I ARRA Funds, Step 7 Funds, and Title I/II. D. Out-of-State Travel, Professional Meetings, and Transportation Requests Out-of-State Travel Study Requests All High School and Middle Schools to Washington, D.C. December 11 or 18 NASA Museum and IMAX Theater 150 students Liberty High to Harrisburg, PA January 12 Pennsylvania Farm Show 50 Students Lincoln High to Port Clinton, OH December 4-5 Area 3 Rifle Meet 8 students Lincoln High to Harrisburg, PA January 12 Pennsylvania Farm Show 23 Students South Harrison High to Harrisburg, PA January 12 Pennsylvania Farm Show 10 Students Adamston Elementary to Pittsburgh, PA May 26 Kennywood Park 47 students Big Elm Elementary to Pittsburgh, PA May 27 Heinz Field & Carnegie Science Center 105 students 111

4 Out-of-State Professional Travel Requests Jeannine Lafferty, Norwood Elementary, to New Orleans, LA November American Speech-Language-Hearing Convention Constanza Baker, Liberty High, to Orlando, FL February Liberty Band Trip to Busch Gardens & Sea World Dawn Orton & Megan Oliverio, Bridgeport Middle to Washington, D.C. November th Grade Trip Out-of-State Transportation Requests Bridgeport High to Pittsburgh, PA November 21 Quiz Bowl Competition 1 bus E. Student Transfer Requests (see file) F. Energy Education Policy #2305 First Reading The purpose of this new policy is to clarify procedures to be followed in order to govern the Energy Conservation Program. G. Establishment of meeting dates: December 8, 2009 Regular Meeting Auditorium 6:00 p.m. December 14, 2009 Special Meeting Comprehensive Education Facilities Plan Robert C. Byrd 6:00 p.m. January 12, 2010 Regular Meeting Auditorium 6:00 p.m. January 26, 2010 Regular Meeting Auditorium 6:00 p.m. February 2, 2010 Regular Meeting Auditorium 6:00 p.m. February 16, 2010 Regular Meeting Auditorium 6:00 p.m. March 2, 2010 Regular Meeting Auditorium 6:00 p.m. March 16, 2010 Regular Meeting Auditorium 6:00 p.m. April 6, 2010 Regular Meeting Auditorium 6:00 p.m. April 20, 2010 Regular Meeting Auditorium 6:00 p.m. May 4, 2010 Regular Meeting Auditorium 6:00 p.m. May 18, 2010 Regular Meeting Auditorium 6:00 p.m. June 1, 2010 Regular Meeting Auditorium 6:00 p.m. June 15, 2010 Regular Meeting Auditorium 4:00 p.m. June 30, 2010 Special Meeting Auditorium 12:00 p.m. Under Building Program, Mr. Reaser moved to table the Comprehensive Education Facilities Plan Preliminary Goals and Objectives to December 8, 2009, regular board meeting. Mr. Queen seconded the motion, and all members voted 'aye'. Tim Brady, Jimmie Smith, and Wendy Imperial were present to answer questions regarding the Comprehensive Education Facilities Plan. Mr. Reaser moved to approve the Application for Payment #1, in the amount of $31,559 from Sutter Roofing & Metal Co., Inc., for Nutter Fort Intermediate School Roof Replacement. This request has been approved by our staff. Mrs. Cann seconded the motion, and all members voted 'aye'. Under Reports, the board received the following information: 1. In-State Travel Study and Transportation Report (see file) 2. Financial Report for October The financial report is for the month of October 2009, and this report includes all financial activity for the month, including 112

5 income statement and balance sheet accounts for Harrison County Schools. It also contains balance sheet accounts for the agency funds of the United Technical Center and RESA VII. 3. School Board Effectiveness Minutes This is a report of the School Board Effectiveness meeting which was held on October 12, At 7:35 p.m., Mr. Reaser moved that pursuant to 6-9A-4 (2) of the West Virginia Code, that the board go into executive session to discuss the building program, personnel and personnel matters which, if discussed in public, might affect adversely the reputation of any person. Mr. Reider seconded the motion, and all members voted 'aye'. At 8:04 p.m., Mr. Reaser moved to adjourn executive session, and to reconvene in regular session. Mrs. Cann seconded the motion, and all members voted 'aye'. Mr. Queen moved to approve the personnel recommendations as amended, with the exception of Page 2, Item 6, Initials AC. Mrs. Cann seconded the motion, and all members voted 'aye'. (See agenda pages Mr. Queen moved to adjourn the meeting at 8:10 p.m. and Mr. Reider seconded the motion. All members voted aye. Paul J. Howe III, President Susan Lee Collins, Executive Secretary SLC/eab 113

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