UNIVERSITY OF MINNESOTA

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1 UNIVERSITY OF MINNESOTA To: From: Re: President Eric Kaler Vice Presidents, Chancellors, and Deans Pam Wheelock, Vice President, University Services Richard Pfutzenreuter, Vice President & CFO Karen Hanson, Provost FY 2014-FY2018 Six-Year Capital Plan Date: January 31, 2013 This letter announces the opportunity for units to submit capital needs for consideration for inclusion in the Six Year All-Funds Capital Plan. The capital plan will identify the University s capital priorities for funding from all sources, including state bonding, during the period FY14 to FY18. This process is intended to confirm the projects submitted in the Six Year Planning process conducted in and to solicit proposals for new capital projects. Proposals for new projects will be due February 25. The President and senior leaders will then evaluate this information and request additional information as needed. The six-year capital plan will be reviewed/approved by the Board of Regents in May/June The attached set of documents address the submission process in detail. Instructions are being sent to Vice Presidents, Chancellors, and Deans. What exactly do I need to do for FY2014? Initiate the process by reviewing the attached list of projects submitted in last year s Six Year Planning Process (Attachment 1: Projects Submitted in 2012 Six Year Plan) and the current Six Year Capital Plan, approved by the Board of Regents in Mar (Attachment 2: University of Minnesota Six Year Capital Plan FY2013- FY 2018). For each new capital need that your unit wishes to have considered for inclusion in the six-year capital planning process, regardless of the anticipated funding source, complete the attached capital need submittal form (Attachment 3: Capital Need Submittal Form). Collect all new or revised capital needs identified within your area of responsibility, assign numerical priority rankings to them, and return the prioritized capital needs to Dean Carlson (carls064@umn.edu) in Capital Planning and Project Management by February 25, If your capital projects needs have not changed from the Six Year Planning effort, please send a note indicating no change. If needed, senior academic officers and the Capital Oversight Group (COG) may request additional clarifying information on individual capital projects. Units will be contacted to arrange submittal of additional material or to schedule a specific meeting time. 1

2 What happens if my capital need is included in the six-year capital plan? Recent experience has shown that the University s most successful projects are those that have undergone a rigorous programmatic, financial and physical planning process. This level of advance planning can only occur if projects proceed in an orderly and controlled manner. Under this six-year capital planning model, projects advance through a variety of stages, each with their own requirements, as they progress towards implementation. These stages are briefly outlined below: Proposal All projects start out in the proposal stage. Project proposals will, as in the past, undergo review at the department, college and vice president/chancellor level before being submitted to University Budget & Finance. At this stage only the most basic information regarding the project program and scope is required. No formal study is necessary, as projects are not yet included in the six-year capital plan. All proposals should, however, be directly linked to a programmatic need identified in the sponsoring unit s approved compact. Planning & Feasibility At this stage, potential funding sources are identified and priority projects are included in the six-year plan. The primary activity at this stage is the preparation of the project predesign document. A completed predesign requires approval by the Dean sponsoring the project, the appropriate academic Vice President or Chancellor, the Chief Financial Officer, and the Vice President for University Services. Resource Acquisition In this stage projects are expected to begin arranging the financing necessary for implementation. Projects that require fundraising as part of their selffinancing requirement may now, and only now, begin their development activities. Any project wishing to begin fundraising activities prior to the Resource Acquisition stage must have the express, written permission of the President. Projects in the state funding category will be asked to assist in developing the official legislative request documentation as well as the promotional materials necessary to advance their project externally. Implementation Projects that have acquired full funding or have an approved financing plan are placed in the University s annual all-funds capital budget. After approval of the annual capital budget by the Board of Regents, the projects are ready to proceed to implementation. These guidelines will assist University leadership in focusing our limited resources on those initiatives which will have the greatest impact on the University s overall mission and provide the sponsoring unit with a final product that truly meets its programmatic needs. Specific questions regarding the changes in the capital budget process or the status of previously submitted projects are best directed to Dean Carlson at The following items are attached for your reference: Attachment 1: Projects Submitted in Six Year Plan Process Attachment 2: BOR Approved Six Year Capital Plan FY 2013-FY 2018 Attachment 3: Capital Need Identification Form 2

3 2012 Six Year Plan Projects Attachment 1 College/Unit Priority Building Capital Need Estimated Cost ($000) Proposed Funding Source 2013 Status State Capital Request 2 Systemwide 1 Multiple buildings HEAPR $90,000 State bonds Funded for $50M 3 Twin Cities Campus 2 Old Main Utility Building Combined heat & power plant $81,000 State bonds Design only, UMN funded now 4 Itasca Biological Station 3 Lab & classroom facilities Replacement $6,090 State bonds Approved, under constr. 5 Twin Cities Campus 4 Eddy Hall Renovation & space optimization $21,000 State bonds In 2013 Capital Request 6 Duluth Campus 5 New facility American Indian Learning Resource Center $11,025 State bonds Not Funded 7 $209,115 8 FY2012 & 13 Projects (funded) 9 Academic Health Center New facility Neuroscience research building (BDD #4) $38,000 State bonds (Biomed Sci Program) In Design 10 Crookston Campus New facility Student residence hall & classroom $9,800 University bonds Completed State Capital Request 13 Systemwide 1 Multiple buildings HEAPR $125,000 State bonds Submitted to Legislature 14 Twin Cities Campus 2 Eddy Hall Eddy Hall Renovation $14,500 State bonds Submitted to Legislature 15 Twin Cities Campus 3 New Facility Design: St. Paul Campus Lab Replacement $6,000 State bonds Submitted to Legislature 16 Twin Cities Campus 4 Tate Hall Design: Tate Laboratory Renovation $9,000 State bonds Submitted to Legislature 17 Crookston Campus 5 New Facility Campus Wellness Center $18,000 State bonds Submitted to Legislature 18 Systemwide 6 Multiple buildings Research Laboratory Improvement Fund $12,000 State bonds Submitted to Legislature 19 Systemwide 7 Multiple buildings Active Learning Classroom Fund $12,000 State bonds Submitted to Legislature Proposed Needs FY2013 to FY Academic Health Center 1 New facility Ambulatory care clinic $195,000 State bonds In Design, not state funded 23 Academic Health Center 2 Diehl Hall Renovation for inter professional education $83,300 State bonds In 2016/18 Capital Request 24 AHC Veterinary Medicine 3 New facility Veterinary Medicine research & BSL2/3 $45,000 State bonds 25 Academic Health Center 4 Multiple buildings Infrastructure upgrades labs and offices $20,000 State bonds? In 2016/18 Capital Request 26 AHC Veterinary Medicine 5 Raptor Center Renovation of bird housing & display $2,500 Fundraising 27 Academic Health Center 6 Phillips Wangensteen Bldg Infrastructure upgrades $158,000 State bonds 28 Academic Health Center 7 New facility BDD office based research building $50,000 State bonds 29 Academic Health Center 8 Weaver Densford Hall Infrastructure upgrades $54,000 State bonds 30 AHC Dentistry 9 New facility Additional floor to ACC for Dentistry $20,000 State bonds 31 Academic Health Center 10 Moos Tower Infrastructure upgrades $185,000 State bonds 32 AHC Veterinary Medicine 11 Equine Center Expansion $6,200 Fundraising 33 AHC Veterinary Medicine 12 Animal Science/Vet Med Bldg Renovation $50,000 State bonds Biological Sciences 1 Itasca Biological Station Phase 2 facility improvements $3,500 State bonds 36 Biological Sciences 2 Biological Sciences Building Active learning labs $1,500 College funds & OCM funds 37 Biological Sciences 3 Cargill &?? Cluster research facilities $34,000 State bonds 38 Biological Sciences 4 Biological Sci Greenhouse Replacement $4,500 State bonds In 2013 Capital Request Carlson School of Management [No capital needs submitted] Crookston Campus 1 New facility Recreational Center $18,000 State bonds In 2013 Capital Request 43 Crookston Campus 2 New facility Classroom/laboratory $14,000 State bonds 44 Crookston Campus 3 Heating Plant Conversion from coal to natural gas $5, Design 1 Armory Renovation $29,000 State bonds & HEAPR

4 2012 Six Year Plan Projects Attachment 1 College/Unit Priority Building Capital Need 47 Design 1 Rapson Hall Remodeling $5,000 State bonds? 48 Estimated Cost ($000) Proposed Funding Source 2013 Status 49 Duluth Campus 1 New facility Integrated learning classroom bldg. $40,000 State bonds 50 Duluth Campus 2 New facility Downtown building renovation $20,000 State bonds 51 Duluth Campus 3 Kirby Student Center Phase 1 renovation $1,000 Campus funds 52 Duluth Campus 4 Heating Plant Boiler & chiller capacity expansion $4,000 Campus funds In Design 53 Duluth Campus 5 Montague Hall Expansion $3,000 Campus funds Education & Human Development 1 McNeal Hall Renovation/repurposing $12,000 State bonds 56 Education & Human Development 2 New facility ICD & Lab School replacement $21,000 State bonds 2018 Capital Request 57 Education & Human Development 3 TCF Stadium Build out of kinesiology lab space $1,300 College funds & fundraising Food, Ag,& Nat Resources Sciences 1 BBE & Engr/Fisheries Lab Renovation & expansion $80,000 State bonds In 2014/16 Capital Request 60 Food, Ag,& Nat Resources Sciences 1 Kaufert Lab Renovation $15,000 State bonds 61 Food, Ag,& Nat Resources Sciences 2 New facility Rosemount ROC $10,000 State bonds & gravel proceeds 62 Food, Ag,& Nat Resources Sciences 3 New facility Waste to energy digester $2,000 Grants 63 Food, Ag,& Nat Resources Sciences 4 Bell Museum Renovation $33,000 Fundraising & HEAPR 64 Food, Ag,& Nat Resources Sciences 5 New facility Bee Lab $6,000 Fundraising In 2013 Capital Request Global Programs 1 New facility Additional space (University or leased) $12,000 Fund raising 67 Global Programs New facility Short term housing $5,000 Public/private partnership HHH School of Public Affairs 1 Humphrey Center Renovation of Humphrey Forum $8,000 Fundraising Intercollegiate Athletics 1 Baseball Stadium Replacement $7,500 Fundraising Under Construction 72 Intercollegiate Athletics 2 Williams & Mariucci Arenas Facility enhancements $6,300 Internal loan Completed 73 Intercollegiate Athletics 3 New facility Basketball development center $15,000 Fundraising 74 Intercollegiate Athletics 4 Bierman Field Athletic Bldg Convert gym to wrestling practice facility $3,600 Fundraising 75 Intercollegiate Athletics 5 G N Football Complex Inflatable structure for practice field $1,000 Fundraising 76 Intercollegiate Athletics 6 Bierman track Reconstruction $4,800 Internal loan 77 Intercollegiate Athletics 7 TCF Stadium Gymnastics practice facility build out $2,600 Fundraising & Univ funds 78 Intercollegiate Athletics 8 Mariucci Arena Remodel hockey team area $1,900 Fundraising 79 Intercollegiate Athletics 9 Bierman Field Athletic Bldg Convert wrestling room to academic support $400 Fundraising 80 Intercollegiate Athletics 10 New facility Year round golf practice facility $3,300 Departmental funds Law 1 Mondale Hall Expansion Fundraising Liberal Arts 1 Elliott Hall Renovation or replacement $80,000 State bonds In 2018 Capital Request 85 Liberal Arts 2 Pillsbury Hall Renovation $24,000 State bonds In 2016 Capital Request Morris Campus 1 New facility Student residence hall $7,000 University bonds Under Construction 88 Morris Campus 2 Briggs Library Library/Student Center renovation $23,000 State bonds 89 Morris Campus 3 Historic mall buildings (5) Renovation $23,000 State bonds Research 1 Systemwide Lab renovations for physical sciences $10,000 State bonds In 2013 Capital Request 92

5 2012 Six Year Plan Projects Attachment 1 College/Unit Priority Building Capital Need 93 Rochester Campus 1 New facility Academic/learning labs building $55,000 State bonds 94 Estimated Cost ($000) Proposed Funding Source 2013 Status 95 Science & Engineering 1 Amundson Hall Expansion $30,000 Fundraising In Design, SD Approved 96 Science & Engineering 2 Tate Lab Renovation $80,000 State bonds In Design 2014 Capital Request 97 Science & Engineering 3 M.E. Engines Lab Relocation $5,000 CSE & lab renovation funds In Design 98 Science & Engineering 4 Old Mechanical Engr. Renovation $48,000 HEAPR & CSE funds? In Design 99 Science & Engineering 5 Shepherd Labs Renovation $39,000 State bonds Student Affairs 1 St. Paul Student Center Replacement or renovation $34,000 University bonds 102 Student Affairs 2 New facility West Bank recreation center $14,000 University bonds In Design 103 Student Affairs 3 New facility St. Paul Campus recreational fields $5,000 University bonds 104 Student Affairs 4 Coffman Memorial Union Remodeling for student organizations $1,000 CMU reserves In Design 105 Student Affairs 5 Bolstad Golf Course Refurbish golf course (planning) $500 Rec Sports reserves Undergraduate Education 1 Systemwide Classroom renovation $3,000 State bonds In 2013 Capital Request University Libraries 1 Wilson Library Renovation $50,000 State bonds In 2016/18 Capital Request 110 University Libraries 2 Wilson Library JF Bell rare books library $1,700 State bonds & University In Design 111 University Libraries 3 Printing Services Collection storage $1,400 U Libraries & University In 2016/18 Capital Request University Services 1 Systemwide HEAPR $300,000 State bonds In 2013/14/16/18 Capital Request 114 University Services 2 TC Campus Demolition of obsolete buildings $15,000? 115 University Services 3 TC Campus Electrical substation (planning) $500 Utility rates 116 University Services 4 New facility Superblock consolidated dining facility $18,000 University bonds 117 University Services 5 New facility Intermodal transit facility $36,000 University bonds $2,207,300

6 University of Minnesota Six Year Capital Plan FY FY 2018 BOR APPROVED Six Year Plan Attachment 2 All $ in thousands ($1 = $1,000) State Capital Request: Unprioritized 3 Location Project Total Contribution Contribution 4 Systemwide HEAPR 90,000 90, Twin Cities Combined Heat & Power Plant 81,000 54,000 27,000 6 ROC&FS Itasca Facilities Improvements 6,090 4,060 2,030 7 Twin Cities Eddy Hall Rehabilitation & Space Optimization Projects 21,000 14,000 7,000 8 Duluth American Indian Learning Resource Center (AILRC) 11,025 7,350 3,675 9 Total 209, ,410 39, University Funded Projects (FY2013) 11 Location Project Total Contribution Contribution 12 Twin Cities Containerized Data Center 12,000 12, Twin Cities Baseball Stadium Replacement 7,500 7, Morris Student Residence Hall 6,900 6, Twin Cities Mechanical Engineering Engine Lab Relocation 5,000 5, Total 31, , Minnesota Biomedical Sciences Research Facilities Authority 18 Location Project Total Contribution Contribution 19 Twin Cities Project #4 50,000 37,500 12, State Capital Request 23 Location Project Total Contribution Contribution 24 Systemwide HEAPR 35,000 35, University Funded Projects (FY2014) 27 Location Project Total Contribution Contribution 28 Twin Cities Decommission/Demolition of Obsolete Buildings 3,000 3, Total 3,000 3,000 Page 1 of 5

7 University of Minnesota Six Year Capital Plan FY FY State Capital Request: Unprioritized 32 Location Project Total Contribution Contribution 33 Systemwide HEAPR 100, , Twin Cities Tate Laboratory of Physics Rehabilitation 85,000 56,667 28, Twin Cities St. Paul Campus Research Labs: Phase 1 40,000 26,667 13, Crookston Recreation Center Expansion 18,000 12,000 6, Systemwide Active Learning Classroom Pool 10,000 6,667 3, Total 253, ,000 51, University Funded Projects (FY2015) 40 Location Project Total Contribution Contribution State Capital Request 45 Location Project Total Contribution Contribution 46 Systemwide HEAPR 35,000 35, University Funded Projects (FY2016) 49 Location Project Total Contribution Contribution 50 Twin Cities Decommission/Demolition of Obsolete Buildings 3,000 3, State Capital Request: Unprioritized 54 Location Project Total Contribution Contribution 55 Systemwide HEAPR 100, , Twin Cities Pillsbury Hall Rehabilitation for English 24,000 16,000 8, Twin Cities St. Paul Campus Research Labs: Phase 2 40,000 26,667 13, Twin Cities AHC Release Space Repurposing 65,000 43,333 21, Twin Cities University Libraries Consolidation: Phase 1 30,000 20,000 10, Duluth Active Learning Classrooms 35,000 23,333 11, Total 294, ,333 64, University Funded Projects (FY2017) 63 Location Project Total Contribution Contribution 64 Twin Cities Superblock Dining Facility 18,000 18, Page 2 of 5

8 University of Minnesota Six Year Capital Plan FY FY State Capital Request 68 Location Project Total Contribution Contribution 69 Systemwide HEAPR 35,000 35, University Funded Projects (FY2018) 72 Location Project Total Contribution Contribution 73 Twin Cities Decommission/Demolition of Obsolete Buildings 3,000 3, Twin Cities Intermodal Facility 36,000 36, Total 39,000 39, State Capital Request: Unprioritized 78 Location Project Total Contribution Contribution 79 Systemwide HEAPR 100, , Systemwide University Libraries Consolidation: Phase 2 30,000 20,000 10, Twin Cities Health Sciences Inter-Professional Education Facility 82,000 54,667 27, Twin Cities Elliott Hall & Institute of Child Development Replacement 80,000 53,333 26, Morris Briggs Library Conversion to Learning Commons 24,000 16,000 8, Total 316, ,000 72,000 Page 3 of 5

9 University of Minnesota Six Year Capital Plan FY FY SUMMARY State Capital Request Summary Total Contribution Contribution State Capital Request 209, ,410 39, State Capital Request 35,000 35, State Capital Request 253, ,000 51, State Capital Request 35,000 35, State Capital Request 294, ,333 64, State Capital Request 35,000 35, State Capital Request 316, ,000 72, Total 1,177, , , Minnesota Biomedical Sciences Research Facilities Authority Total Contribution Contribution ,000 37,500 12, Total 50,000 37,500 12, University-Funded Projects Total Contribution Contribution ,400 31, ,000 3, ,000 3, ,000 18, ,000 39, Total 94,400 94, Grand Total 1,321, , , Page 4 of 5

10 University of Minnesota Six Year Capital Plan FY FY Other Projects Under Consideration #### Proposing Project #### UMC Heating Plant Conversion from Coal to Gas #### UMD Kirby Student Center Renovation - Phase 1 #### UMD Boiler & Chiller Infrastructure Expansion #### UMD Montague Hall Expansion #### UMR Academic/Learning Lab Building #### UMTC Athletics #### UMTC Athletics #### UMTC Athletics #### UMTC Athletics #### UMTC Athletics #### UMTC CBS #### UMTC CDes & CEHD #### UMTC CFANS #### UMTC CFANS #### UMTC CFANS #### UMTC CFANS #### UMTC CSE #### UMTC CSE #### UMTC CSE #### UMTC CVM #### UMTC CVM #### UMTC Global Programs #### UMTC HHH #### UMTC Student Affairs #### UMTC Student Affairs #### UMTC Student Affairs #### UMTC U Services KEY CBS College of Biological Science Cdes College of Design CEHD College of Education and Human Development CFANS College of Food, Agricultural and Natural Resource Sciences CSE College of Science and Engineering CVM College of Veterinary Medicine HHH Humphrey School of Public Affairs UMC University of Minnesota Crookston UMD University of Minnesota Duluth UMR University of Minnesota Rochester UMTC University of Minnesota Twin Cities Basketball Development Facility Bierman Space Conversion for Wrestling Inflatable Structure for Football Practice Hockey Team Area Remodeling Williams & Mariucci Arena Enhancements Active Learning Labs Armory/Rapson Hall/McNeal Hall Bell Museum Renovation/Replacement Bee Research Lab Rosemount ROC Facility Waste-to-Energy Digester Amundson Hall Expansion Mechanical Engineering Renovation Lind Hall for IMA Raptor Center Improvements Equine Center Expansion Administrative & Program Facility Civic Innovation Laboratory West Bank Recreation Center Coffman Union 2nd Floor Remodeling Fieldhouse Electric Power Plant Planning Page 5 of 5

11 CAPITAL NEED IDENTIFICATION FORM Attachment Six-Year Capital Improvements Plan University of Minnesota Project Name: Campus: Building Name: College/Administrative Unit/Department: Description of Capital Need: What programmatic needs will be accommodated by the proposed project? What are the inadequacies of the existing facilities that prevent the fulfillment of programmatic and operational needs? Justification: How will the proposal advance the University s capital planning goals,principles, and metrics of ensuring student success, ensuring faculty research productivity and scholarly impact, fulfilling the University s statewide mission, and protecting public assets and investments? What is the expected impact on the college, department, and/or program s national ranking and on the University s quality and competitiveness? What alternatives have been considered for accommodating the facility need? Anticipated Program Operating Impact: What are the projected annual program costs (e.g., faculty, staff, program operations) and annual revenue (e.g., tuition, research overhead, external sales) related to the project? Project Timing: What is the desired timeline for addressing the facility need? Why is the timing important? Funding Source: What is the anticipated source of funding for the project?