MINUTES OF THE PTA AGM MEETING HELD ON SATURDAY 7 th MARCH 2015 AT ASSANI HALL TYPE OF MEETING DATE TIME VENUE FORMAL 7/3/

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1 MINUTES OF THE PTA AGM MEETING HELD ON SATURDAY 7 th MARCH 2015 AT ASSANI HALL TYPE OF MEETING DATE TIME VENUE FORMAL 7/3/ AM ASSANI HALL MEMBERS PRESENT AGENDA 1. Opening Prayer 2. Chairman s Report 3. Confirmation of minutes of the last A.G.M. 4. Matters Arising 5. Treasurer s report Adoption of Accounts 2013/ Elections 7. Chairperson elect s Maiden Speech 8. A.O.B MIN 1/3/ 2015 OPENING PRAYER o The meeting opened with a prayer by Charles Kudate. MIN 2/2/2015 CHAIRMAN S REPORT JAMES KIPLIMO - PTA CHAIRMAN LYDIA ANYANGU - PTA VICE CHAIR JOHNSON KAMONI - PTA TREASURER PAULINE MARIMA - PTA VICE- TREASURER JEMIMAH ALUDA - PTA MEMBER ALEX OMOLLO - PTA MEMBER DAVID SITUMA - PTA MEMBER PROF. GEOFFREY KIHARA - PTA MEMBER PETER MUTHAMA - PTA MEMBER NAOMI MBUGUA - RP HEADMISTRESS MILDRED OBUYA - RRK HEADMISTRESS RIARA PRIMARY PARENTS RIARA KINDERGARTEN PARENTS RIARA PRIMARY & KINDERGARTEN TEACHERS The chairman, Mr. Kiplimo welcomed the members present to the meeting and informed them that the meeting would only take 2 hours. He took the members through the PTA A.G.M minutes 2014.He also apologized to them for not sending out the minutes on time as it was an oversight. He also thanked the committee members for their efforts and sacrifice which they made 2014 a fruitful year. The committee members felt honoured to contribute to the promotion and maintenance of a working relationship between parents, teachers and the school PTA AGM MEETING Page 1

2 management in ensuring that our children enjoy the best learning environment so that each of them realize his or her highest potential. The chairman noted that the boy child was in danger as they were being left behind. This was confirmed by the fact that majority of the parents in attendance were mothers. ACHIEVEMENTS Financial support to the Motisha club for the Std 8 pupils. Their efforts paid off as the pupils recorded exemplary performance in K.C.P.E Sponsorship of supplementary Insha and composition marking for the Upper Classes which helped improve their language proficiency. Completion of the solar panel project which the pupils use both as a learning tool and alternative source of energy. Organized a very successful teachers motivational luncheon and team building activities at Enashapai Resort and Spa at Naivasha on Saturday 27 th September Sponsored awards for the best performing teachers so as to continue raising the bar of achievement and excellence. Completion of the swimming pool project, a facility the pupils have been using ever since. Moral and financial support to bereaved families in the Riara Fraternity. Sponsoring some categories during Prize Giving Day in the Primary section. PENDING ISSUES Increasing the PTA subscription to 1,500/= with the parents approval. Upgrading of the school library. Tree planting session in the school. The pupils will get a chance to adopt a tree and visit various areas to learn more about the environment. Organizing motivational talks for the parents. Holding a staff retreat and recognizing the long service teachers to be undertaken in After discussing the pending issues, the chairperson called upon the school heads to make their presentations: MRS. NAOMI MBUGUA She welcomed the parents to the meeting. She took the parents through year 2013 and 2014 K.C.P.E results. It was noted that there was an improvement of 2.4 i.e 73.6 to All the std 8 candidates had been admitted to good high schools. 88 Riara Primary pupils also took part in the Dublin Soccer Tournament in Dublin, Ireland from 31 st July to 7 th August 2014.They were able to visit historical sites such as the State House. The school also participated in the County Drama Festivals and won in the Best Scripted play and Best Actress Categories. It was also noted that the school was registered as the 2 nd largest school centre for the ABSRM (Associated Board of the Royal Schools on Music) in the country in 2014, a field in which the pupils performed exceptionally well. PTA AGM MEETING Page 2

3 MRS. MILDRED OBUYA She informed the parents that the Kindergarten pupils had learnt to use the magic words, learnt to share and that all the all pre- primary pupils had graduated to Std 1. She thanked the PTA for presenting the graduands with T-shirts and the Christmas Party for the kindergarten pupils. It was suggested the Std 1 pupils could enjoy the Christmas Party as well. The parents input was highly appreciated in the re-designing of the T-shirts. MIN 3/2/2015 MATTER ARISING 1. PTA MATTERS The parents praised the committee members for the professional and excellent presentation made to them during the AGM. They were also applauded for awarding the pupils as the parents had noted a remarkable improvement in the pupils performance. Parents had, in the previous meeting, requested that the minutes be sent to them on time. The Chairman apologized for the delay saying that this oversight. They also requested that the PTA Constitution be sent out to them to acquaint themselves with the document. However, there is need to review it as it was drafted in Circulation of the constitution could be done through the parents addresses. It was suggested that the incoming committee could explore the possibilities of heating the pool since the cold season is approaching. It was noted that the PTA revenue had gone down. This was due to the decline in the number of existing and new parents in Riara. The members were informed the subscription of 300/= for existing parents and 800/= for new parents had been incorporated in the year The PTA had been cushioned financially as the previous committees did not undertake many activities, hence the PTA account has substantial amount. However, the amount would start to dwindle with the activities to be undertaken. In order to support and manage the PTA activities, the treasurer recommended an increment of the annual subscription from 300/= to 1,500 for existing parents and 800/= to 2,000/= for the new parents. Members requested for a budget for the activities for the year They were informed that the committee members could not have come up with the budget since the elections were around the corner. The in coming committee was charged with that responsibility. 2. SCHOOL SELECTION Some parents raised concern that the std 8 pupils had performed well in the K.C.P.E but the high school calling letters were wanting. PTA AGM MEETING Page 3

4 Mrs. Mbugua discussed the criteria being used by the Government and added that the matter was being looked into nationally. She also informed them that the choice of the High Schools was a very important exercise in determining the school the candidate would be called into as there were certain schools that must be selected as the first choice in the National selection. 3. PERSONAL DEVELOPMENT Personal development of the pupils and teachers is a key in the development of the school. The members suggested that a sub-committee be formed in the next committee meeting to look into it. Mrs. Mbugua informed them that the school had mentorship programme for the Std 8, life skills programme at Lukenya and Brackenhurst and counselling sessions for the pupils within the school with professional counsellor. There are teachers who have gone back to school to improve and add to their professional skill on the school- based programme. 4. A.O.B The parents suggested that PTA Constitution could be posted in the Riara Primary PTA website for the parents to access. Some of the school buses are in dilapidated state i.e Bus no: 25.Hence, the transport management needs to look into the matter urgently. The quality of the T-shirts needs to be looked into as some of them faded after the first wash. In reference to the International trips, the parents need to stick to the recommended amount. Some parents felt that the amount allocated for the pocket money is too much yet some are still adding more to their children during the trip. The homework policy should be provided to the parents in order for them to understand the document. The movement at the parking lot should be looked into by the school management as the safety of the pupils is paramount. Some pupils had developed stomach problems after eating school lunch in the school. The parents requested that the issue be looked into. MIN 4/2/2015 TREASURER S REPORTS 2013/2014 The account report for 2013 and 2014 was read and thereafter proposed by Wangui and seconded by Peter. On majority vote, the parents voted on the increment of the PTA membership from 300/= to 1,000/= for existing parents and PTA subscription from 800/= to 1,500/= for new parents joining Riara Primary and Kindergarten. PTA AGM MEETING Page 4

5 MIN 5/2/2015 ELECTIONS The PTA 2014 Committee was dissolved. Mr. Peter Mundia, Riara Springs Deputy-Headteacher was appointed the presiding officer during elections of 2015 office bearers. The parents present met and the following parents were elected as level representatives: Reception _ Ramat Hamoud Intermediate _ Stacy Annastacia Magwilu Pre-unit _ Jemimah Aluda Std. 1 Nyambura Githongo Std. 2 Robert Kimuri Std 3 Peter Muthama Std 4 Linet Vushya Std 5 Irene Sakuda Std 6 David Situma Std 7 Pauline Marima Std 8 Prof. Geoffrey Kihara The Presiding officer, Mr. Mundia, requested the representatives-elect to sit at the high table and introduce themselves to the members present. The following level representatives were elected into the respective positions: PTA Chairperson Nyambura Githongo PTA Vice- Chairman Prof. Geoffrey Kihara PTA Treasurer Irene Sakuda PTA Vice-Treasurer Robert Kimuri MIN 6/2/2015 CHAIRPERSON-ELECT S MAIDEN SPEECH Nyambura Githongo thanked the members for electing her as the PTA Chairperson. She promised to serve the parents diligently. The vote of thanks was delivered by Tabitha Ouya There being no other business, the meeting ended at pm. PTA AGM MEETING Page 5