(Information enclosed can also be found on our website at

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1 October 21-22, 2016 The Lansing Center, Lansing Michigan Enclosed are the following: Petition Notice & Slate of Candidates Petition Biographical & Signature Forms Proposed Resolution Form 2017 Proposed and 2018 Draft Convention Exhibits Information and Reservation Form Convention Lodging Information Volunteer Information Form (Information enclosed can also be found on our website at July 22, 2016

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3 NOTICE TO MEMBERS OF THE 182 ND ANNUAL CONVENTION OF THE DIOCESE OF MICHIGAN Petition Nominations Now Being Accepted Petitions for additional nominations for elective office are now being solicited. The Petition Form and Biographical Statement, which together comprise the Petition, are enclosed. The petition must be completed and sent to the address below not later than September 6, Clergy, wardens and lay delegates are asked to bring this request to the attention of your congregation by verbal announcement, publication in service leaflets as well as posting in a prominent place. Please photocopy the petition information as needed. Please type or print all information and use additional pages as needed. The Petition Form must be signed by 15 persons who are members of the clergy or members in good standing of one or more congregations in the diocese. The petition and biographical form may be sent by mail, or FAX to: The Rev. Dr. W. Richard Hamlin Secretary of Convention Diocese of Michigan 4800 Woodward Avenue Detroit, MI Fax: secretaryofconvention@edomi.org Questions??? Please contact the Secretary of Convention, The Rev. Dr. W. Richard Hamlin at secretaryofconvention@edomi.org or Canon Jo Ann Hardy, 313/ ; jhardy@edomi.org

4 Report of the Committee on Nominations and Elections for the 182 nd Annual Convention as of July 11, 2016 Nominations by Petition will be accepted through September 6, 2016* Cathedral Chapter (1 clergy, 1 lay to be elected) Lay: Ms. Dawn McDuffie Cathedral Church of St. Paul, Detroit Clergy: Commission on Ministry (1 clergy, 1 lay to be elected) Lay: Clergy: Ms. Pam Wagner Grace, Southgate The Rev. Dr. Katherine Carlson All Saints, East Lansing The Rev. Carol A. Mader St. James, Dexter The Rev. James Pashturro St. Stephen s, Hamburg & St. John s, Howell Deputy to General Convention (4 clergy, 4 lay to be elected) Lay: Ms. Elizabeth Anderson St. John s, Royal Oak Ms. Carol Latimer Spirit of Grace, West Bloomfield Mr. Stephen J. Ott Cathedral Church of St. Paul, Detroit Ms. Felicity Thompson St. Andrew s, Ann Arbor Mr. Eric Travis Trinity, Belleville Ms. Edie Wakevainen Christ Church Cranbrook, Bloomfield Hills

5 Deputy to General Convention (4 clergy, 4 lay to be elected) Clergy: The Very Rev. Susan Anslow Williams St. Stephen s, Troy The Rev. Paul Castelli St. George s, Milford The Very Rev. Ellis Clifton St. Clement s, Inkster The Very Rev. Philip M. Dinwiddie St. James, Grosse Ile The Rev. Dr. W. Richard Hamlin Retired The Rev. Deon Johnson St. Paul s, Brighton The Rev. Carol A. Mader St. James, Dexter The Rev. Dcn. Jenny Ritter St. John s, Howell The Rev. Judith Schellhammer St. Michael and All Angels, Cambridge Junction The Very Rev. Lisa Tucker-Gray St. John s, Plymouth Disciplinary Board (1 clergy, 1 lay to be elected) Lay: Clergy: Mr. Michael Stone Richards Cathedral Church of St. Paul, Detroit Mr. Michael Stewart St. James, Birmingham Ms. Pam Wagner Grace, Southgate The Rev. Steve Domienik St. John s, Westland & Nativity, Bloomfield Twp. The Rev. Beth Taylor St. John s, Royal Oak Standing Committee (1 clergy, 1 lay to be elected) Lay: Clergy: Ms. Ann Putallaz St. Clare of Assisi, Ann Arbor Mr. Robert Sherry St. Thomas, Trenton The Rev. Deon Johnson St. Paul s, Brighton The Rev. Joyce Matthews Christ Church Cranbrook, Bloomfield Hills The Very Rev. James Rhodenhiser St. Clare of Assisi, Ann Arbor The Very Rev. Dr. Lisa Tucker-Gray St. John s, Plymouth * Bishop s Nominations for Trustee of the Diocese will be published in September. Nominations for this office are not accepted by petition.

6 The 182nd Convention of the Diocese of Michigan October 21/22, 2016 The Lansing Center, Lansing Michigan Mr./Ms./Mrs./The Rev. Address City/State/Zip Daytime Phone FAX Number Address: Congregation City The above named person is nominated for: Cathedral Chapter Commission on Ministry Deputy to General Convention Disciplinary Board Standing Committee To indicate that the above named person will serve if elected, the nominee should sign her/his signature here: To be valid, this form must be signed by 15 (fifteen) clergy and/or members of congregations in the Diocese of Michigan: Please return this completed Petition Form and Biographical Information Form so that it is received by September 6th either by mail, fax or to: Nomination Petition Form The Rev. Dr. W. Richard Hamlin, Secretary of Convention Diocese of Michigan 4800 Woodward Avenue Detroit, MI FAX: 313/

7 Biographical Information Form For Nominees by Petition (Name of office) Mr./Ms./Mrs./The Rev. Present Service: (Congregation, Deanery, Diocese) Pursuant to Canon , please include a brief summary of your Anti-Racism education and training. Previous Service: (Congregation, Deanery, Diocese) Service in the Community: Other qualifications for this office: What gifts, talents, skills and experience would you bring to this office? Biographical Form During your term of office, what do you think should be your primary focus? Please return to the Secretary of Convention along with the Nomination Petition Form by September 6, 2016

8 The 182nd Convention of the Diocese of Michigan October 21/22, 2016 The Lansing Center, Lansing, Michigan RESOLUTION Please see Canon PLEASE PRINT CLEARLY, OR TYPE Resolution No. (Committee Use Only) ORIGINATOR: (Enter name of person writing the resolution) Address City Zip Daytime Phone ( ) SUBJECT: Enter the text of the resolution below: Resolved, State your argument in favor of the resolution. Continue on back if necessary. EXPLANATION/RATIONALE: 2016 Proposed Resolution Form to secretaryofconvention@edomi.org or mail to: The Rev. Dr. W. Richard Hamlin, Secretary of Convention, 4800 Woodward Avenue, Detroit, MI Resolutions must be received (electronic form preferred) by the Secretary of Convention no later than 4:30 p.m., August 22, 2016.

9 The 182nd Convention of the Diocese of Michigan October 21/22, 2016 The Lansing Center, Lansing, Michigan DIOCESAN COUNCIL OPERATING BUDGET 2015 Actual Results 2016 Approved 2017 Proposed 2018 Draft

10 Episcopal Diocese of Michigan 2017 Proposed Operating 90 Days Prior to Diocesan Convention Summary 2017 Compare Proposed 2017 to 2018 Draft Actual 2016 Bud Operating Revenues Apportionment Pledges 1,533,884 1,550,000 1,572,000 22, % 1,572,000 Dividends & Interest 495, , ,801 2, % 487,801 Contributions 220, , ,500 (2,000) -0.9% 223,500 Transfer from Reserves 36,883 7,055 0 (7,055) % 0 Total Operating Revenues 2,286,962 2,268,163 2,283,301 15, % 2,283,301 memo: Total Op Rev w/o Reserves 2,250,079 2,261,108 2,283,301 22, % 2,283,301 Operating Expenses Salaries and Benefits 1,086,930 1,143,928 1,145,767 1, % 1,145,767 Professional Fees 112,756 88,100 88, % 88,100 Occupancy 167, , ,800 (1,500) -0.9% 170,800 Office Expenses 60,926 58,470 61,170 2, % 61,170 Communications and P.R. 34,111 37,400 37, % 37,400 Conf, Meetings, & Events 105,880 95, ,800 14, % 109,800 Denominational Support 389, , ,713 (6,902) -1.9% 362,713 Travel & Related Business 91,580 73,300 77,100 3, % 77,100 Grants & Other Outreach 206, , , % 209,751 Equipment 25,414 20,700 20, % 20,700 Total Operating Expenses 2,281,059 2,268,163 2,283,301 15, % 2,283,301 Net Oper Surplus/<Deficit> 5, % 0 memo - Total Sal & Ben net of Reserves 1,050,047 1,136,873 1,145,767 8, % 1,145,767

11 Episcopal Diocese of Michigan 2017 Proposed Operating 90 Days Prior to Diocesan Convention Account-Level Detail 2017 Compare Proposed 2017 to 2018 Draft Actual 2016 Bud Operating Revenues Apportionment Pledges Apportionment Curr Yr 1,518,959 1,540,000 1,562,000 22, % 1,562, Apportionment Prior Yr 14,926 10,000 10, % 10,000 1,533,884 1,550,000 1,572,000 22, % 1,572,000 Dividends & Interest Dividends 47,701 51,857 52, % 52, Extended Ministries 350, , ,094 3, % 342, Endowment Fund 51,502 49,496 49, % 49, Interest Income 45,941 45,900 43,413 (2,487) -5.4% 43, , , ,801 2, % 487,801 Contributions Tannahill Fund 217, , , % 217, Contributions 2,979 8,000 6,000 (2,000) -25.0% 6, , , ,500 (2,000) -0.9% 223,500 Transfer from Staff Reserves Release from Designated 36,883 7,055 0 (7,055) % 0 36,883 7,055 0 (7,055) % 0 Total Operating Revenues 2,286,962 2,268,163 2,283,301 15, % 2,283,301 memo: Total Oper Revenue w/o Reserves 2,250,079 2,261,108 2,283,301 22, % 2,283,301 Operating Expenses Salaries and Benefits Salaries 779, , ,269 (5,011) -0.6% 800, Staff Exp Shared by Oth (72,090) (52,668) (52,167) % (52,167) Payroll Taxes-FICA 36,972 38,686 38,075 (611) -1.6% 38, Medical Insurance 203, , ,941 7, % 212, Life Insurance 5,683 4,399 5,800 1, % 5, Disability Insurance 4,686 5,017 5, % 5, Worker's Compensation 2,408 2,000 2, % 2, Clergy Pension 52,351 53,922 54, % 54, Lay Pension 37,609 44,353 44, % 44, Retiree Medical 23,597 25,554 21,189 (4,365) -17.1% 21, Sabbatical Provision 13,516 12,058 13,172 1, % 13, Other Personnel Costs % 0 1,086,930 1,143,928 1,145,767 1, % 1,145,767 Professional Fees Pastoral Care 1,200 1,200 1, % 1, Ecclesiastical Discipline 8,933 2,400 2, % 2,400

12 Episcopal Diocese of Michigan 2017 Proposed Operating 90 Days Prior to Diocesan Convention Account-Level Detail 2017 Compare Proposed 2017 to 2018 Draft Actual 2016 Bud Outside Services 26,540 24,000 24, % 24, Legal 27,041 15,000 15, % 15, Audit 13,140 13,500 13, % 13, Accounting % Payroll Processing 6,571 4,000 4, % 4, IT Support 27,528 28,000 28, % 28, Honoraria 1, % 0 112,756 88,100 88, % 88,100 Occupancy Diocesan Center Maint 155, , , % 155, Property/Liability Insur 11,648 16,500 15,000 (1,500) -9.1% 15, , , ,800 (1,500) -0.9% 170,800 Office Expenses Telephone 8,076 8,000 8, % 8, Cell Phone 7,392 7,470 7, % 7, Internet Services 413 1,000 1, % 1, Postage & Delivery 22,191 24,000 23,000 (1,000) -4.2% 23, Net Copy Exp/<Reimb> 3,264 4,800 5,800 1, % 5, Ref Materials/Subscript 1,778 2,250 1,950 (300) -13.3% 1, Licenses/Copyright % Office Supplies 16,500 9,300 9, % 9, Bank Charges ,550 3, % 3, Late Fees % Worship Supplies % ,926 58,470 61,170 2, % 61,170 Communications and P.R Electronic Marketing 125 2,000 2, % 2, Promotional Marketing 1,450 3,000 3, % 3, Outside Printing/Copying 32,469 32,400 32, % 32, Bulk Mail % Copying % 0 34,111 37,400 37, % 37,400 Conferences, Meetings, & Events Membership 5,749 4,500 4, % 4, Conference & Seminars 9,046 10,400 10, % 10, Training 1,469 2,400 2, % 2, Facility Rental 24,060 13,000 24,000 11, % 24, Hosting 3,626 5,600 4,200 (1,400) -25.0% 4, Other Meeting Costs 114,230 99, ,000 13, % 113, Staff Meetings 1, % 400

13 Episcopal Diocese of Michigan 2017 Proposed Operating 90 Days Prior to Diocesan Convention Account-Level Detail 2017 Compare Proposed 2017 to 2018 Draft Actual 2016 Bud Event/Meeting Offset (53,391) (40,600) (49,100) (8,500) 20.9% (49,100) 105,880 95, ,800 14, % 109,800 Denominational Support TEC Assessment 373, , ,513 (7,172) -2.0% 346, Provincial Assessment 4,137 3,930 4, % 4, Episcopal Election Accr 12,000 12,000 12, % 12, , , ,713 (6,902) -1.9% 362,713 Travel & Related Business Mileage Reimbursements 22,608 22,000 22, % 22, Gas cost (Auto) 1,404 1,600 1,400 (200) -12.5% 1, Vehicle Expense 15,525 7,000 7, % 7, Staff Travel & Lodging 46,485 36,500 40,500 4, % 40, Travel - Meals 5,558 6,200 6, % 6,200 91,580 73,300 77,100 3, % 77,100 Grants and Partnerships Discretionary Fund 1,187 3,000 3, % 3, Chaplaincy Support 120, , , % 120, Grants MDGs 14,842 15,050 15, % 15,751 Advocacy Ministries 18,995 19,000 19, % 19,000 Social Ministry Prog 50,793 52,000 52, % 52,000 YAYA Scholarships % 0 206, , , % 209,751 Equipment Equipment Rental 17,347 10,400 10, % 10, Equip Maint & Supplies 386 1,000 1, % 1, PC Equip & Software 7,682 9,300 9, % 9,300 25,414 20,700 20, % 20,700 Total Operating Expenses 2,281,059 2,268,163 2,283,301 15, % 2,283,301 Net Operating Surplus/<Deficit> 5, % 0 memo - Total Sal & Ben net of Reserves 1,050,047 1,136,873 1,145,767 8, % 1,145,767

14 The 182nd Convention of the Diocese of Michigan October 21-22, 2016 The Lansing Center, Lansing, Michigan To: From: Re: Congregations, Committees, Agencies and Ministries of the Diocese and All Interested Parties Beth Rowley, Executive Assistant, Office of the Bishop Exhibit-Display Space Reservation We are happy to extend this opportunity to your organization to participate as an exhibitor during the 182nd Convention of the Diocese of Michigan. In years past, the exhibit area has always served as important gathering and focal point for our time together. To further enhance the exhibit area, the pre-banquet reception on Friday night, and the continental breakfast on Saturday will take place in the exhibit area. If you are interested in reserving space in the exhibit area, please complete the reservation form enclosed with this memo, and return it with your check, payable to The Diocese of Michigan to: Convention Exhibit Reservation Office of Diocesan Convention 4800 Woodward Avenue Detroit, MI The reservations due date has been extended to August 15, 2016 and will be processed on a first come-first served basis. Exhibit space is limited, so please return your reservation form & fee as soon as possible. Questions may directed to browley@edomi.org or 313/ Exhibit/Display Information We look forward to seeing you in October! The Exhibit Area will be open to the public: Friday, October 21, 4:00-7:00 p.m. Saturday, October 22, 7:00 a.m. - 3:00 p.m. Set-up for exhibits begins on October 21 at noon.

15 The 182nd Convention of the Diocese of Michigan October 21-22, 2016 The Lansing Center, Lansing, Michigan Name of Committee, Agency, Organization or individual: Contact Person(s): Please print or type information Name Address City/State/Zip Daytime Phone Number Table reservation request: table(s) x $50 (display only) $ table(s) x $80 (Items for sale or auction) $ Electrical Outlets: The Lansing Center will supply an electrical outlet (220 amp) for your exhibit table at an additional cost of $55.00 each. Please indicate this need below: electrical outlet (s) x $55 each $ Names for your nametags (2) If you plan to sell items at your table, please give a brief description of those items below: The person listed on this form will be notified regarding specific arrangements, hotel and meal reservations and set-up arrangements for exhibitors. Please read the following statement carefully and sign below: While we will do everything possible to assure the security of exhibit space, Exhibitors are liable for the safety and security of exhibits and related materials. The Diocese and The Lansing Center are not to be held liable. Exhibit Reservation Signature: Date: All Reservation Forms and CHECKS (payable to the Episcopal Diocese of Michigan) must be received no later than August 15, Send the form and check to: Convention Exhibit Reservation - Office of Diocesan Convention Diocese of Michigan, 4800 Woodward Avenue, Detroit, MI 48201

16 Convention Lodging Rooms have been reserved for Friday night, October 21, 2016 at the Radisson Hotel (which is at the convention site). Rooms are available on a first-come, first served basis. Radisson Hotel 111 N. Grand Ave., Lansing, MI To make your reservation call (ask for Episcopal Diocese rate) Or Book on-line at Room Cost: One King or Two Double Beds: $ per night Rooms are held under: Episcopal Diocese of Michigan Note: The Diocese of Michigan has contracted for a block of rooms with the Radisson Hotel for convention delegates and guests. Please make your reservation by using the information provided so we are properly credited. Thank you for your cooperation!

17 The 182nd Convention of the Diocese of Michigan October 21/22, 2016 The Lansing Center, Lansing, Michigan Your help is needed for a successful Diocesan Convention! Hospitality/Greeters are needed Friday and Saturday to greet delegates and serve as guides within the convention center. Chairs will be provided at most hospitality stations. Tellers work directly on the convention floor on Saturday to assist the Secretary of Convention in quickly counting the show of hand votes. We are looking for volunteers to work all day with a 1.5 hour break for lunch. (10-12 needed) Vendor Set-up/Break-down assistants are needed Friday and Saturday. Volunteers will help set-up and takedown vendor displays and help with registration where needed. (2 needed each day) Yes, I would like to volunteer for Diocesan Convention, October 21/22 at the Lansing Center, Lansing (333 E. Michigan Ave.) Name (please print - as you want it on nametag) Address City Zip Congregation City Daytime Phone ( ) Cell Phone ( ) I am not a delegate I am available to serve as: Hospitality/Greeter: Friday: 1:00 pm - 6:15 pm Saturday: 6:45 am - 1:00 pm Teller: Saturday 7:30 am - 5:00 pm I am an alternate Volunteers Needed Vendor Set-up/Breakdown: Friday: 12:00 noon - 3:00 pm Saturday: 2:00 pm - 4:00 pm Please return this form to the Volunteer Coordinator, Julie Travis via FAX or mail to EDOMI, 4800 Woodward Ave., Detroit, MI You may also your response to Julie Travis at pcjuli@yahoo.com or call her at (734) and a form will be completed for you. Please respond by Friday, October 7th. Thank you! Confirmations and updates will be sent via , if provided.

18 The Episcopal Diocese of Michigan 4800 Woodward Avenue Detroit, MI The Rt. Rev. Wendell N. Gibbs, Jr., Tenth Bishop