P.O. Drawer 140, 100 Central Circle Low Moor, VA Office (540) MINUTES

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1 P.O. Drawer 140, 100 Central Circle Low Moor, VA Office (540) MINUTES REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD September 17, 2012 The Alleghany County School Board held its regular meeting on September 17, 2012 at 6:00 p.m. at Boiling Spring Elementary School, Covington, Virginia. PRESENT: William W. Angle, Vice-Chairman; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk. ABSENT: Patsy G. McKinney Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance. Chairman Persinger announced the following revisions to the agenda: 1. Agenda item #13-58, Approval of CTE Textbook Adoption Committee will be removed from the agenda. 2. Agenda item #13-66, Timeline for school redistricting will be added to the agenda. This is an information item and will be inserted after agenda item # (13-44) APPROVAL OF MINUTES OF AUGUST 20, 2012 REGULAR MEETING MOTION: That the Board approve the minutes of the August 20, 2012 regular meeting. COMMUNITY PARTICIPATION (13-45) OPENING REMARKS AND WELCOME BY AMY DEW, PRINCIPAL BOILING SPRING ELEMENTARY SCHOOL Ms. Dew introduced her staff members and welcomed everyone to the school. She stated Boiling Spring is fully accredited and she is proud of the many accomplishments of the school, including a 100% pass rate for the fourth grade math SOL tests. She thanked the School Board for its continued support. (13-46) REMARKS BY BOILING SPRING ELEMENTARY PTO REPRESENTATIVE Sissy Persinger, PTO treasurer, welcomed everyone to the school. She stated the PTO holds several fundraisers throughout the year, as well as Family Fun Night, Santa Shop, and other events. (13-47) SCHOOL BOARD COMMENDATIONS 4 BOILING SPRING STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2012 SOL ASSESSMENTS 4 th Grade Hope Arthur; 5 th Grade Faith Daly, Jordan McPeek, and Gavin Reyes (13-48) SCHOOL BOARD MEMBER COMMENTS Mrs. Bryant thanked Ms. Dew and staff for hosting the meeting and providing a great meal. She stated the school looked great. She thanked Mrs. Persinger for the support the PTO provides to the school.

2 She encouraged parents to be proactive in helping their children with their school work. She congratulated the students for their SOL awards. Mr. Fridley thanked Ms. Dew for hosting the meeting. He thanked Mrs. Persinger and stated the PTO is very important to the school. He thanked the staff for attending the meeting. He stated the start of the school year has gone smoothly and he is hoping for a mild winter. Mrs. Kerns stated it was her first time to Boiling Spring School and complimented the area. She congratulated the students on their awards and encouraged them to keep up the good work. Mr. Truett thanked everyone for attending the meeting although the weather was rainy. He stated he realizes how large Alleghany County really is each time he drives to Boiling Spring. He thanked Mrs. Persinger for her service with the PTO. Mr. Angle echoed his fellow board members comments. He recognized and thanked Shannon Cox for attending the meeting as the Boiling Spring representative of the Board of Supervisors. He stated this will be another big budget year coming up and asked for everyone to be patient with the Board. Dr. Campbell stated Boiling Spring is an outstanding school and she thanked the staff for making it possible. She congratulated the students for their SOL awards. She noted a letter would be going home to parents soon explaining the new federal regulations for school lunches and why our lunch menus have changed this year. Mr. Persinger also thanked Ms. Dew for her hospitality. He congratulated the students for their SOL awards and recognized the parents of those students. He stated he is looking forward to another successful school year. BUDGET AND FINANCE (13-49) BUDGET REPORT School Operating Fund $ 1,051, School Textbook Fund $1,116, Alleghany Foundation Nursing Grant $79, Governor s School $71, Scholarship $80, Alleghany Foundation Mental Health Initiative $7, School Capital $2,338, Medicaid Reimbursement $647, Grand Total $5,395, (13-50) PAYMENT OF BILLS MOTION: That the Board approve the payment of bills, as presented. SECOND: Mr. Truett (13-51) TEN-DAY STUDENT MEMBERSHIP REPORT Keven Rice, Director of Budget and Finance, presented the first 10 days of school student membership report. Mr. Rice noted that membership on the tenth day was 2,580 which is 20 students less than the membership level of 2,600 upon which the budget is based. He noted Comprehensive Services Act (CSA) students, for whom we must account in our division membership but for whom we do not receive state funding, are not included in the 10 day membership total. (13-52) CAFETERIA REPORT Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $370,376.

3 SUPERINTENDENT S REPORTS & RECOMMENDATIONS (13-53) CALENDAR INFORMATION Dr. Campbell reminded Board members of the following upcoming events: -September 18, 12:00 p.m. - JRTC Joint Board at JRTC -October 15 Regular monthly meeting at Callaghan Elementary School -October 16, 12:00 p.m. JRTC Joint Board at JRTC -October monthly calendar (13-54) EVALUATION OF SIX-YEAR IMPROVEMENT PLAN Jan Hobbs, Director of Human Resources and Pupil Personnel, presented the division s Six Year Improvement Plan for review. She explained that input will be solicited from all stakeholders and that the document will be posted on our website. A final evaluation will be presented to the Board during its November meeting. (13-55) SUMMARY OF STATE DISCIPLINE, CRIME AND VIOLENCE REPORT Ms. Hobbs reported 1,874 discipline referrals for ; 917 at AHS, 716 at CMS, and 241 at the elementary schools. Not all discipline referrals are reported to the state because they have a discipline sanction of in school suspension and are considered minor offenses. Of the 1,874 referrals, 1,430 were not included in the state report. The total number of referrals is an increase of 389. Part of the increase in the number of referrals is due to principals entering all discipline related incidents into the data system even if the student is given a warning. The School Resource Officers reported 241 referrals. (13-56) ACCOUNTABILITY REPORT Ms. Hobbs reported the state had not released the information yet and will not until September 27; therefore, the report will be presented to the Board at the October meeting. (13-57) APPROVAL OF ESEA APPLICATION (NCLB) Ms. HObbs presented the Local Consolidated Elementary and Secondary Education grant application for approval. She explained that the plan includes $678, in anticipated funds from Title IA and Title IIA. In addition it includes consortium agreements for Title IC and Title III. MOTION: That the School Board approve the submission of the ESEA Application, as presented. SECOND: Mr. Angle (13-58) APPROVAL OF CTE TEXTBOOK ADOPTION COMMITTEE This item was removed from the agenda at the start of the meeting. (13-59) APPROVAL OF GIFTED ADVISORY COMMITTEE Ms. Hobbs noted the committee members consist of parents, teachers, administrators, and community representatives. MOTION: That the School Board approve the Gifted Advisory Committee, as presented, (13-60) APPROVAL TO ADMINISTER YOUTH RISK BEHAVIOR SURVEY Ms. Hobbs explained the division will be administering the Youth Risk Behavior Survey to students enrolled in grades eight, ten, and twelve. This survey is given periodically to students. Content covered within this survey include questions of healthy behaviors associated with violence, suicide, tobacco use, alcohol and drug use, sexual behavior, physical activity, bullying, and social behaviors. Results of the survey are used to plan programs and assist in securing funding for identified areas of need. MOTION: That the School Board approve the administration of the Youth Risk Behavior Survey, as presented, SECOND: Mr. Truett

4 (13-61) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE Mr. Higgins reported an asphalt walk was installed and also new gravel was put in the upper parking lot at the high school. COMMUNICATIONS (13-62) SUMMARY OF FEDERAL SCHOOL NUTRITION PROGRAM ANNUAL AGREEMENT This was provided for information purposes. (13-63) MONTHLY JRTC UPDATE This was provided for information purposes. CLOSED SESSION (13-64) CODE OF VIRGINIA: PERSONNEL A.1 MOTION: That the School Board enter closed session to discuss Personnel as authorized by the Code of Virginia Section A.1. TIME: 6:35 p.m. MOTION: That the School Board return to open session from closed session. TIME: 6:50 p.m. CERTIFICATION OF EXECUTIVE SESSION The Chairman requests a motion to certify that to the best of each member s knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board. SECOND: Mr. Angle ROLL CALL VOTE: Mr. Angle - YES Mrs. McKinney- ABSENT Mrs. Bryant - YES Mr. Persinger - YES Mr. Fridley - YES Mr. Truett - YES Mrs. Kerns YES TIME: 6:52 p.m. 6 -YES 0 -ABSENT 0-NO _ Chairman, Alleghany County School Board Clerk PERSONNEL (13-65) PERSONNEL ACTIONS MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent. SECOND: Mrs. Kerns

5 OTHER BUSINESS (13-66) TIMELINE FOR SCHOOL REDISTRICTING Dr. Campbell presented a draft timeline to the Board. She reminded the Board that they must hold a public hearing for school redistricting. Dr. Campbell explained that Cropper GIS is planning to make a presentation and recommendation to the Board in November. Board members agreed that if schools are redistricted, an announcement should be made to the public by the end of January. ADJOURNMENT MOTION: That the September 17, 2012 regular meeting of the Alleghany County School Board be adjourned. TIME: 7:23 p.m. Chairman, Alleghany County School Board Clerk