2017 ADEA Fall Meetings October 25 27, 2017 Hyatt Regency Columbus Columbus, OH

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1 , October 25 27, 2017 Hyatt Regency Columbus Columbus, OH ADEA Sections on Dental School Admissions Officers and Student Affairs and Financial Aid (ADEA AFASA) Wednesday, October 25 Preliminary Agenda 8:00 a.m. 5:00 p.m ADEA Diversity Workshop Series (additional registration required) 4:30 7:00 p.m. ADEA AADSAS Advisory Group (closed meeting) 5:10 7:10 p.m. ADEA CAAPID Advisory Group (closed meeting) 5:30 7:30 p.m. Dental School Tour: The Ohio State University College of Dentistry (Optional; registration required) Thursday, October 26 Tour The Ohio State University College of Dentistry s (OSU COD) and learn about its programs, plans, and impact on educating the next generation of dental professionals. The fourth largest public dental school in the United States, OSU COD consists of 10 divisions with seven advanced education programs, including a dental hygiene graduate program. The college offers students interprofessional collaboration, hands-on experience in patient clinics, and extensive community services programs. Learn about the building and renovation project, which will provide a 130,000 square foot addition for student labs and clinics, an ambulatory surgery center, a faculty practice, a radiology clinic, a central sterilization facility, and a community gathering space. 7:00 8:00 a.m. Joint Networking Breakfast 8:00 8:15 a.m. Welcome and Introductions Welcome to Attendees and Introduction of all AFASA Section Leaders Brian Sherman, M.A., Case Western Reserve University School of Dental Medicine American Dental Education Association Page 1 of 10

2 Overview of Agenda Valerie Maglione Rico, D.M.D., Rutgers, The State University of New Jersey, School of Dental Medicine Attendance and Electronic Sign-in Instructions Isaac Stickney, M.Ed., University of New England College of Dental Medicine 8:15 8:30 a.m. ADEA Announcements Introduction of ADEA Representatives Linda Reed, Boston University Henry M. Goldman School of Dental Medicine ADEA Division of Educational Pathways (DEP) Announcements Carolyn Booker, Ph.D., ADEA Senior Vice President for Educational Pathways Chonté James, ADEA Director of Predoctoral Application Service 8:30 10:00 a.m. AFASA Short Talk Presentations: The Dental Student Experience From Admissions to Alumni Status Introduction Valerie Maglione Rico, D.M.D., Rutgers, The State University of New Jersey, School of Dental Medicine Presenters Various Presenters From AFASA Membership Several AFASA Section members will each present five- to 10-minute Short Talks on topics spanning the full cycle of the dental student experience, from recruitment, admissions and financial aid, to student involvement and the academic experience, to graduation and alumni status. Sample topics include success strategies for recruitment and retention, best practice in financial aid, diversity and inclusion strategies and initiatives, social media strategies in recruitment and retention, effective communication systems and strategies, student involvement, leadership, engagement opportunities and challenges, and creating a humanistic culture at the college. Explain the broad scope of the dental student experience from admissions to graduation. Identify tools and strategies for success from colleagues in the field across the areas of admissions, student affairs, and financial aid. American Dental Education Association Page 2 of 10

3 Compare and contrast strategies and best practices in admissions, student affairs, and financial aid from various dental institutions. Identify areas of interest in admissions, student affairs and financial aid to explore more deeply through small group conversations during the afternoon roundtables. CE Credits: :00 10:15 a.m. Joint Networking Break 10:30 a.m. noon AFASA Short Talk Roundtables 10:15 10:45 a.m.: Group A Short Talk Presenters 10:45 11:15 a.m.: Group B Short Talk Presenters 11:15 11:45 a.m.: Group C Short Talk Presenters 11:45 a.m. noon: Large Group Sharing and Discussion Introduction and Large Group Discussion Facilitation Linda Reed, Boston University Henry M. Goldman School of Dental Medicine Presenters Various presenters who gave Short Talks during morning session AFASA members will delve more deeply into the topics presented during the morning Short Talks on The Dental Student Experience from Admissions to Alumni Status by participating in three rounds of small group discussions. During each 30-minute round, participants will select one of three different discussions to join, each facilitated by presenters from the morning. Just as the morning Short Talks focused on topics spanning the full cycle of the dental student experience, these small group discussions will unpack these topics in more depth and allow participants to raise questions and share best practices from their own institutions and experiences. Describe trends and best practices from a broad scope of topics related to the dental student experience, from admissions to graduation. Create tools and strategies for success across the areas of admissions, student affairs, and financial aid. Compare and contrast strategies and best practices in admissions, student affairs, and financial aid from various dental institutions. Identify opportunities for sharing resources with colleagues from other academic dental institutions. CE Credits 1.5 American Dental Education Association Page 3 of 10

4 12:15 1:45 p.m. Joint Welcome Lunch and Presentation by Dr. Valachovic: Debunking Common Myths About Dental Education Welcome and Introduction Leon Assael, D.M.D., CMM, Chair of the ADEA Board of Directors Presenter Richard W. Valachovic, D.M.D., M.P.H., ADEA President and CEO Health care and higher education never stop changing, and those changes continue to impact dental education. Along the way, misperceptions and myths about dental education have surfaced in the health care community. Join Dr. Valachovic as he talks about some of these common myths and busts them using information from the current edition of the ADEA Snapshot of Dental Education. Describe key trends in health care and dental education. Explain common myths about dental education and the facts that bust each myth. CE Credits: 1.5 2:00 3:45 p.m. Attend One of Two Concurrent Sessions OPTION 1: Advanced Standing: Determining Foreign-Educated Applicants Hand Skill Competence Presenters Emily Rhineberger, M.A., ADEA Senior Director of Application Services Rosa Chaviano-Moran, D.M.D., Rutgers, The State University of New Jersey, School of Dental Medicine Daniel Ketteman, D.D.S., Southern Illinois University School of Dental Medicine Eddie Sheh, D.D.S., Herman Ostrow School of Dentistry of USC Wenlian Zhou, D.D.S., Ph.D., D.M.D, University of Nevada, Las Vegas, School of Dental Medicine In a recent survey of advanced standing program staff, determining hand skill of foreign-educated dentists ranked as one of the challenging aspects of the admissions process. In this session, presenters will share their methods for determining hand skill competence in their own programs and will then lead a discussion about best practices. American Dental Education Association Page 4 of 10

5 Summarize two methods of determining hand skill competence of foreign educated dental applicants. Outline best practices for determining hand skill competence of foreign educated dental applicants. OPTION 2: Recent and Proposed Changes in Financial Aid and Their Potential Impact on Dental Education Presenter Paul S. Garrard, M.B.A., Founder and President, PGPresents This interactive session will look at recent and proposed changes to financial aid, specifically those involving student loans and repayment options, and the potential impact on dental schools and their students. We will explore available resources to help schools prepare their students and graduates to deal with these changes. Identify proposed changes and possible implementation dates for changes to financial aid. Identify and discuss potential institutional policy implications. Identify effective communication strategies for informing students and alumni of changes. Identify possible implications for students and graduates interested in academic dentistry. CE Credits 1.5 3:45 4:00 p.m. Joint Networking Break 4:00 5:30 p.m. Joint Opening Plenary Session: How to Achieve Work-Life Balance and Avoid Burnout Presenter Lynne Hughes, Director of Development and Wellness, Medical Society of Virginia Foundation This session will focus on what a life in balance and out of balance looks like, the balance continuum, strategies to avoid becoming burned out, and how to address the unique challenges that dental professionals face. This session will include interactive activities and daily coping strategies. American Dental Education Association Page 5 of 10

6 Explain what life in balance looks like. Identify symptoms of burnout. Develop strategies for leading a balanced life. Discuss the impact of burnout personally and professionally. CE Credits: 1.5 5:30 6:30 p.m. Joint Networking Reception Friday, October 27 7:45 8:45 a.m. Joint Networking Breakfast 9:00 10:00 a.m. Welcoming the Canadian Faculties of Dentistry to ADEA AADSAS 10:15 10:30 a.m. Joint Networking Break Introduction Brian Sherman, M.A., Case Western Reserve University School of Dental Medicine Linda Reed, M.Ed., Boston University Henry M. Goldman School of Dental Medicine Presenters Representatives From the Canadian Faculties of Dentistry This interactive session will introduce Canadian Faculties of Dentistry admissions and student affairs staff, who will share information about their dental schools admissions procedures, application statistics, financial and academic support resources available to their dental students, and other general information. U.S. dental school staff are encouraged to exchange information so the Canadian Faculties of Dentistry representatives can learn about application and admissions processes and procedures common to U.S. dental schools. Compare and contrast admissions procedures, application statistics, financial and academic support resources between the U.S. and Canadian dental schools. Identify possible ways for U.S. and Canadian dental schools to work together in the application service. American Dental Education Association Page 6 of 10

7 10:45 a.m. noon Preparing for Life After Dental School (Co-sponsored With the ADEA Section on Students, Residents and Fellows [ADEA COSRF]) Introduction Valerie Maglione Rico, D.M.D., Rutgers, The State University of New Jersey, School of Dental Medicine Dianne Foster, R.D.H., M.A., University of Louisville School of Dentistry Presenters Various Presenters From ADEA COSRF This presentation will provide participants with a first-hand student and resident perspective on how they believe the dental school experience prepares them for life after graduation. The session will highlight the kinds of opportunities, through mentorship, leadership, involvement, research, service and so on, and the specific resources outside the classroom that had the biggest impact on their dental school experiences and supported their academic, personal and professional goals and success. The presentation will be followed by a Q&A session. Interpret students and residents perspectives on how the dental school experience prepares students to graduate and pursue their career goals. Summarize students and residents perspectives on the resources, experiences, and opportunities that had the greatest impact on their dental school experience and helping them feel prepared for life after graduation. Identify best practices in recruitment, student life, academic support, mentorship and leadership opportunities and resources that may be implemented at your institution. CE Credits 1.5 Noon 1:00 p.m. Joint Networking Lunch 1:00 2:30 p.m. The Online Offsite Learner: Strategies for Success (Co-sponsored With the ADEA Section on Academic Affairs Academic Deans) Presenter Sara Gordon, D.D.S., M.S., University of Washington School of Dentistry The facilitator will introduce the session to set the stage about trends in teaching and learning in dental education on the use of online and asynchronous learning technologies, and the challenges and opportunities they present. This highly interactive workshop will include American Dental Education Association Page 7 of 10

8 small group activities and demonstration of how various media can be integrated into the classroom or online modules to enhance learning. 1. Introduction: We want and need distance learning five minutes 2. Pair and share: Taped lectures pros and cons? five minutes 3. Tally the pros and cons: What s the verdict? five minutes 4. Content: What could possibly go wrong? film clip less than five minutes 5. Content: Get active online 15 minutes, including annotated/voiceover PowerPoint; taped seminars/lectures (with online activity); softchalk; portfolios/case reports with mentorship; online textbooks with quizzes.; group online writing projects; Facebook and other social media; quizlet, games; virtual anatomy and other fun activities. 6. Table activity: Design a dream course in 10 minutes 7. Content: Secure online assessments 10 minutes 8. Q&A/discussion 25 minutes Debate the advantages and disadvantages of taped lectures. Describe the strategies and technologies that encourage active online learning. Develop fair, ethical formative and summative assessments for distance learners. Design a didactic course that accommodates effective asynchronous offsite learning. CE Credits 1.5 2:30 2:45 p.m. Joint Networking Break 2:45 4:00 p.m. Hot Topic Roundtables Presenters: Brian Sherman, M.A., Case Western Reserve University School of Dental Medicine Valerie Maglione Rico, D.M.D., Rutgers, The State University of New Jersey, School of Dental Medicine Isaac Stickney, M.Ed., University of New England College of Dental Medicine Judith Porter, D.D.S., Ed.D., M.A., University of Maryland School of Dentistry Dianne Foster, R.D.H., M.A., University of Louisville School of Dentistry American Dental Education Association Page 8 of 10

9 Linda Reed, Boston University Henry M. Goldman School of Dental Medicine In this session, participants will join in facilitated roundtable discussions around hot topics in admissions, financial aid, and student affairs. Topics will include: Table 1: Diversity and Inclusion Strategies and Initiatives Table 2: Student Conduct and Peer-Review Process Table 3: Student Financial Literacy and Budgeting Table 4: Social Media in Recruitment and Retention Table 5: Professional Wellness and Work/Life Balance Each round will last 20 minutes and participants will rotate through two different tables during this session. All five topics will be offered during each 20-minute session, and a facilitator will keep notes to aggregate and share discussion points raised by each of the two groups that join that table. At the conclusion, participants will share with the larger group an overview of each table s topic and highlight key takeaways. The session will be broken down as follows: 2:50 3:10 p.m.: Roundtable Topic 1 (select one) 3:10 3:30 p.m.: Roundtable Topic 2 (select one) 3:30 4:00 p.m.: Large group sharing and reporting from each table Identify trends in hot topics related to admissions, financial aid, and student affairs work. Apply best practices learned from discussion with colleagues related to the topics discussed. CE Credits 1.0 4:00 4:30 p.m. AFASA Closing Announcements and Reminders for the ADEA Annual Session & Exhibition American Dental Education Association Page 9 of 10

10 The American Dental Education Association is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. The American Dental Education Association designates this activity for up to 11.5 continuing education credits. Continuing education (CE) credit is awarded for participation in individual designated educational sessions and not for overall attendance. All speakers agree that neither they nor members of their immediate family have any financial relationships with commercial entities that may be relevant to their presentation. American Dental Education Association Page 10 of 10