DynDevice: the complete, straightforward and cost-effective system for managing e-learning and blended training

Transcription

1 DynDevice: the complete, straightforward and cost-effective system for managing e-learning and blended training The e-learning platform with 6 solutions that can be activated according to your specific needs 1. TRAINING MANAGEMENT 2. Distribution of courses in SCORM format 3. Creation of courses Starting from 59,00 per month 6. COMPANY Intranet 5. E-commerce AND WEBSITE 4. HR management MEGA ITALIA MEDIA S.r.l.

2 e-learning Platform e-learning Platform The customizable SCORM 2004-certified e-learning platform for creating and delivering E-LEARNING COURSES easily and with great cost savings! Starting from 59,00 per month Course enrolment Creation and issue of certificates Archive of training documents (including previous) Deadline management for mandatory courses 1. TRAINING MANAGEMENT is made of 6 SOLUTIONS: Distribution of e-learning courses on any device Community management Gamification Courses on workplace health and safety 2. Distribution of courses in SCORM format SCORM course editor Import of external materials Video-call exams Web conferences and webinars Classroom and blended courses 3. Creation of courses Mega Italia Media is proud to introduce DynDevice, the platform for creating and distributing e-learning content which is already being used by several companies and institutions of medium to large size (between 100 and over 10,000 employees). The platform enables you to control and manage the whole life cycle of your e-learning and classroom-based training activities. Using DynDevice is straightforward and intuitive for both end-users and administrators. All admin-end windows are equipped with a live guide which follows and helps users with all the features. The service is delivered in cloud mode; you will not have to worry about any IT/ technical aspect. The platform is multi-browser and multi-device courses can be accessed and completed on personal computers, smartphones, tablets with any of the common operating systems. Platform Made in Italy Certified in the U.S.A. Project management Progress/internal discussions Attendance management Advanced download areas Payroll and expense refund 6. COMPANY Intranet 5. E-commerce AND WEBSITE e-commerce of courses and products DEM (Direct Marketing) Newsletter Additional features (News, Photogallery, Chat, Calendar, Forum) SEO-friendly system 4. HR management Roles and skills Risk types and mandatory skills Management of medical visits Registry of staff and personal data Try the Demo at and do not hesitate, ask for a free quote of your new e-learning platform! 2 3

3 1. Training Management 1. Training Management MAIN FEATURES OF TRAINING MANAGEMENT MANAGEMENT OF COURSE ENROLMENTS Advanced management of enrolments in e-learning, blended or classroom courses (with management of resources such as lecturers and classrooms). Enrolments can be timeprogrammed, block booked, etc. CREATION AND ISSUE OF CERTIFICATES It is possible to create personalized certificates, have them issued automatically at the end of a course and them to learners. There is an option to set up night-time upload to remote storage backup servers. TRAINING DOCUMENTATION ARCHIVE (INCLUDING PREVIOUS) DynDevice is also an archive for easy and quick consultation of all documents related to business training (certificates, minutes, training contracts...) - including previous non- DynDevice training once the related documents have been uploaded. MANAGEMENT OF DEADLINES FOR MANDATORY SAFETY COURSES Automated management of deadlines for mandatory workplace health and safety courses and /control panel alerts in order to keep schedules monitored and ensure compliance to the relevant laws and regulations. MAIN BENEFITS Centralized management of all training (mandatory safety training and other training) A unique, organized and easy-to-consult archive of all documentation FULL PROCESS MANAGEMENT 1. TRAINING MANAGEMENT With the addition of solutions 2. Course delivery and 3. Course Creation, DynDevice can manage the training process in full (as summarized in the following steps). Collection Processing Export Import Fruition The image above shows a typical DynDevice-powered e-learning process: 1. collection of materials to be included in the course (video, slides, documents, etc.) 2. processing and editing of the collected materials via the LCMS 3. export of a learning object to SCORM standard 4. import of the SCORM object into the LMS to activate it 5. use of the course by learners and completion of targets FEATURES ADVANCED USER IMPORT FROM CSV DynDevice is equipped with a powerful importer of user accounts from CSV files which enables you to: create new users from CSV data if they do not exist yet select users via the Username column in order to update rather than add a new entry register multiple imported users (created or updated) to one or more courses. Enrolment can be instant or programmed, with or without an invitation take advantage of a template file containing all possible personal data columns import and include only available/relevant columns in the CSV file automatically merge one of more columns in the CSV during import and set up a separator where needed set up uniqueness checks to one or more columns (e.g. for tax codes) ADVANCED MANAGEMENT OF COURSE ENROLMENT You can enrol users in e-learning, classroom or blended courses following two main paths: From a course, select the users to enrol From a user, select which courses to enrol him/her in Enrolments can be programmed over time, interconnected with one another, or immediately executed (with instant sending of an inviation ). For each submitted invitation, you can track the result ( delivered or undeliverable due to error / bounce, read, clicked, etc.). MANAGEMENT OF CERTIFICATES DynDevice has a Certificate feature which enables you first to create the certificates to be awarded to users (learners/students) at the end of an e-learning or classroom/blended course (and also virtual with web-conference) or during the course itself (e.g. certificates to be awarded upon reaching certain sections of the course), and then their related archive area with search and retrieval. Certificates are created within DynDevice with an editor which is largely similar to the most common video-writing programs such as Microsoft Office and Open Office and will be downloadable by users in PDF format. In the certificates you can enter variables that will be replaced with relevant values at the time of generation (e.g. course name, learner s name, etc.). Naturally, you can insert images of any kind (including signature and logos) inside the certificates. This enables you to generate legally-valid certificates: a certificate, once generated for a user or a series of users, can no longer be deleted or edited and all its related information (such as attendance data for that course) are stored and archived for future reference. Optionally, you can also instruct DynDevice to automatically load the documents to a remote server which is legally authorised for backup storage. MANAGEMENT OF FUNDED TRAINING PLANS The DynDevice e-learning platform allows you to fully and thoroughly manage all data of projects and training plans. You can create multiple training plans, with time-limited availability where needed, and associate them to relevant enrolments in e-learning courses. The system, if necessary, also allows you to restrict access to the course to specific times in order to comply with specific projects requirements. All training plan data can then 4 5

4 2. 1. Distribution Training Management of Courses 2. Distribution of Courses be inserted in the documents produced by DynDevice (reports, training contracts and certificates) via appropriate variables. MANAGEMENT OF TRAINING ARCHIVE The e-learning platform DynDevice enables you to comprehensively manage your training archive, including all training undertaken by learners in the classroom and any pre-existing training delivered via any other e-learning platform. For each learner, you can upload references to external courses: course name, date, extended description and any certification awarded. With this specific feature, each learner (once logged in to the e-learning Platform) will have access to a specific summary page with all the courses completed on DynDevice and a list of any other training courses that have been uploaded and assigned to the learner by the platform administrator (or by teachers / consultants when applicable) - with the option to download any related certificate. MANAGEMENT OF DEADLINES FOR HEALTH & SAFETY COURSES MAIN FEATURES OF THE COURSES DISTRIBUTION SYSTEM MULTI-DEVICE FRUITION Deliver e-learning courses on all devices (including mobile): PC, MAC, tablet, smartphone, SmartTV. COMMUNITY MANAGEMENT Create a community of users around the e-learning process: chat, comments, boards and forums help and facilitate learning. GAMIFICATION Add competitive dynamics to your e-learning platform. MAIN BENEFITS 2. DISTRIBUTION OF COURSES IN SCORM FORMAT Thanks to the DynDevice e-learning platform, it is possible to monitor validity and expiration of mandatory courses on workplace health & safety and, in general, of all e-learning or classroom / blended courses. DynDevice alerts the administrator about courses that are about to expire so that the appropriate actions can be taken (e.g. enrolling the user of an expiring course in the appropriate refreshment course). Alerts are sent both by and directly to the internal control panel. Availability of training on any device, anytime, 7 days a week A system which is perfectly compliant with health and safety regulations and has all the required technical features FEATURES Total courses and new courses to be published Available courses and active users New online courses available for installation News on the latest system updates Upcoming staff training deadlines A detailed administrator panel with dynamic overview of usage data. THE SCORM PLAYER OF THE E-LEARNING PLATFORM DYNDEVICE For e-learning courses, DynDevice is equipped with a SCORM Player which is officially certified for SCORM 1.2 and SCORM 2004 formats. For each LMS, being equipped with a player that is fully compatible with the most popular e-learning format is crucially important, as it enables the reproduction of learning objects without any loss of functionality. This SCORM player can also be used to run any e-learning parts that may be included in a classroom course. Recap of platform databases Trend of users rating Average test score of users Activated / deactivated notification s Learner support via TUTOR Main Features of DynDevice s Scorm Player These are the main features: Full compatibility with SCORM standard Full graphic customization Compatibility with all popular browsers and devices: PC, tablet, smartphone and SmartTV Full compatibility with W3C standards Who issues the certification? The SCORM certification is issued by ADL Certification Testing Centers, specifically the DynDevice Center from the Wisconsin Testing Organization (Academic ADL Co-Lab)

5 2. Distribution of Courses 2. Distribution of Courses MULTI-CHANNEL AND MULTI-DEVICE USE AS ALLOWED BY DYNDEVICE DynDevice can be used and enjoyed on an ample variety of devices. Specifically, all modern browsers are supported and therefore compatibility is guaranteed with: Computers (desktop, laptops and 2 x 1 such as Surface Note) Tablets (such as ipad, Samsumg Galaxy Tab etc.) Smartphones (iphone, Android devices, Windows 10 Mobile, etc.) SmartTVs User statistics For each user, you can view detailed stats which include: total number of courses that can be accessed (enrolled in), completed courses with expired enrolment, completed courses with still-valid enrolment, non-completed courses with expired enrolment, non-completed courses with non-expired enrolment (currently open courses), course progress. In addition, it is possible to access the user s course details to display start date, end date (where applicable) and the relative learning path (completed sections, number of attempts for each section, etc.). Course statistics For each course (e-learning or blended), you can view detailed statistics which include: total number of registered users, users who are no longer enrolled and have completed the course, users who are still enroled and have completed the course, users who are no longer enrolled and have not completed the course and users who have not completed the course and are still enrolled (i.e. the users who are currently doing the course), average score in recent months, etc. You can then access the detail area with stats on the number of users who have succesfully completed a specific section, the total number of attempts made for each section, and so on. This feature is important to highlight a course s critical areas. MANAGEMENT OF E-LEARNING COMMUNITIES WITH DYNDEVICE LCMS Managing the community of users of your e-learning courses (or enrolled in classroom courses) is of crucial importance and DynDevice provides all the tools you need to do it comprehensively. Through community tools, learners will be able to comment on the courses they are attending, ask questions and receive feedback or suggestions. An e-learning system with an active community results in several benefits, such as: The DynDevice admin interface (responsive version) can also be used with all these devices: as an example, the image shows the editing phase of a learning object (course editor) using an ipad. DETAILED STATISTICS SYSTEM An example of how a responsive SCORM Learning Object appears on a tablet and a smartphone. DynDevice provides extremely detailed and in-depth stats on: users (learners / students): how many courses they have completed (e-learning and / or blended), their progress in the courses they are following, etc. courses: how many users have completed the course (e-learning or classroom), how many users are currently doing the course, etc. For each type of stat, there are analytical and detailed values; you can also extract reports in CSV, Excel, and PDF format. learners are more satisfied with the platform ideas are shared between learners and between them and their tutors ideas and suggestions are shared between learners and platform administrators Naturally, all the information gathered through the community will enable teachers and administrators of the DynDevice-managed e-learning platform to adjust the courses in order to improve them based on the feedback collected. Chat between users and between users and tutor Learners will be able to use this feature to chat (directly from their browser) to other learners and to all tutors / administrators of the e-learning platform who are logged in at that moment. The chat section is divided into rooms: the school s main room (where users can chat to all other students) and rooms dedicated to specific courses (where users can only chat to students who are enrolled in that particular course). Forum The DynDevice e-learning platform can be enhanced with a real Forum with all its typical features (message posts divided into discussions, notifications, etc.). Forum discussions can also be opened automatically by e-learning courses in order to encourage the use of this tool and engage learners

6 2. 3. Distribution Creation of of Courses 3. Creation of Courses Posting on Facebook With DynDevice FB-Connector (available on all DynDevice suite solutions), you can also publish news about your e-learning activity, such as the availability of a new course or the upgrade of existing courses. Publication can be automatically triggered by specific events or can be done manually, directly from the control panel. GAMIFICATION WITH DYNDEVICE With DynDevice, from version of the 2. Course delivery solution, you can add competitive dynamics to your e-learning platform by introducing gamification. This is an important tool because recent studies have shown that a LMS which includes competition of some kind can improve user interaction, motivation and performance. How does gamification work in DynDevice? The game element is very simple: learners who are enrolled in courses gain points by: starting a course advancing in a course writing comments and thereby contributing to the community adding messages to the forum Points earned generate a table, which is shown on the e-learning course pages (in a box on the side) and on a dedicated page. Therefore learners are motivated to gain points in order to improve their position in the table. And not only that. Rewards and prizes Administrators can set acknowledgments (badges or tokens) to be awarded to users as they reach target scores. Badges awarded will be displayed right below a user s profile picture. On top of mere acknowledgements, it is also possible to award prizes to users who have reached specific target scores. Prizes can be system-generated discount coupons for the platform s e-commerce or special notifications for other kinds of prizes - the platform administrator s fantasy is the only limit in that regard. E-LEARNING PLATFORM INTEGRATION VIA API The e-learning platform DynDevice is equipped with an application programming interface (API) which enables you to perform all the operations that are normally carried out on the control panel. These include: users personal data management group and subgroup management course enrolment retrieval of course status for users generation of reports PDF recovery of certificates and reports APIs are web-services in SOAP standards, and by using them you can connect DynDevice to external software such as your program for staff management. MAIN FEATURES OF AUTHORING TOOLS SCORM COURSE EDITOR Create your own Learning Objects in SCORM format (1.2 or rd Edition) with the editor/visual authoring tool. IMPORT OF EXTERNAL MATERIAL Create e-learning courses with your own audio, video, text and file content in different formats and easily import existing content (e.g. from PowerPoint files). EXAMS IN VIDEO-CALL Manage all types of exams (face to face or in video conferencing). WEB-CONFERENCE AND WEBINAR Set up web-conferences (virtual classrooms) and webinars. CLASSROOM AND BLENDED COURSES Create, plan and manage classroom and blended courses; manage venues, classrooms and relative bookings; manage your teachers and their availability. MAIN BENEFITS Develop training courses with your own contents and targeted to your specific needs Distribute your courses to other DynDevice platforms on Courstore Have total control of programming and managing activities for all types of courses SOME DETAILS 3. Creation of Courses Solution 3. Course editor of DynDevice s Content Management System ( LCMS - learning content management system) offers a full range of features which enable you to create e-learning content. In particular: Centralized content repository: this allows you to reuse contents and materials (or part of them) in different sections or courses. Creation of learning objects through templates: authors will no longer have to worry about the purely graphic and aesthetic aspects of the course on the users end.thanks to a wide-ranging choice of templates, there is no need for any page-creation processes (while content security and compatibility are guaranteed). All templates are responsive. Standard content: with DynDevice you can create SCORM packages which are 100% compatible with the most popular e-learning format. Maximum usability: Both content generated with DynDevice and its management windows are available on mobile devices such as smartphones or tablets such as Apple ipad or Samsumg Galaxy, as well as all desktop and laptop computers. Using DynDevice is extremely simple and intuitive: moreover, all windows are equipped with analytical live assistance which follows and helps users with all the features in real time. This solution requires solutions 1. Training management and 2. Course delivery to be activated

7 3. Creation of Courses 3. Creation of Courses FEATURES THE SCORM EDITOR AND AUTHORING TOOLS FOR COURSES DynDevice features full and advanced e-learning authoring tools, specifically a SCORM course editor which enables you to create courses (learning objects) in SCORM rd Edition (or SCORM 1.2) format. These are some of its many features: production of synchronized slides and videos via simple windows and drag & drop operations management of navigation sequences between the different sections of the course according to the numerous SCORM rules, including: inhibition of access to certain sections if certain goals have not been achieved skipping of sections if certain goals have been achieved (this can apply simultaneously to different sections of the same course and/or different courses) early termination of specific sections upon achieving certain goals mandatory repetition of specific sections if certain minimum targets have not been met generation of simple or complex evaluation tests (multiple choice questions, open questions, image or video interaction, etc.) upload of documents of any type and format (pdf, doc, ppt, xls, mov, mp3 etc.) import of Power Point files and JPG slide conversion All of the above is obviously equipped with a comprehensive, easy-to-read and user-friendly on-line guide. The SCORM editor for editing course contents With the editor of the 3. Course creation solution you can edit the contents of your course by dividing it into sections and lessons. There is no limit to the number of sections or lessons that can be created for each course and there is no limit to the number of levels that can be used to organize their structure. For each lesson, you can edit its content with a simple editor which is very similar to the one used by the most popular word processing programs (Microsoft Word, Open Office, etc.). In addition to the content that can be inserted with the editor, you can add videos, audio files and slides. A screenshot of the creation form for SCORM Learning Objects. Slides synchronized to the video One of the most common difficulties among course developers has always been how to sync multiple slides to a single video. DynDevice has eliminated this problem by making it possible to set the timing for individual slides in a truly simple and intuitive way. Depending on the screen position of the video, it is possible to set which slide to show by simply setting the seconds of its appearance. Note that the slide set for the video segment will always be displayed even if the user moves back or forward in playback (however, this option is disabled by default). You can also import Power Point files and automatically convert them into JPG slides, so as to have them as image files which can be included in SCORM objects and used on all common devices. Navigation sequence The navigation sequence is very important in a course: blocking access to certain areas if users have not completed all the previous ones can be a key constraint in certain types of training courses. DynDevice offers the ability to edit several SCORM rules governing the navigation sequence of a course. Generating evaluation tests An important section of the DynDevice course editor is dedicated to generating evaluation tests. In each section of the course, it is possible to add different types of tests aimed at verifying a user s learning. The test can consist of x number of questions to which y number of answers can be associated (only one of which is correct - single choice - or more than one - multiple choice). It is then possible to assign a specific score to each answer and set a minimum overall score for passing the test. Documents supported by the SCORM editor In all courses (or SCORM packages), you can insert attached documents of different types, including PDF, DOC, XLS, AVI, MOV, FLV, MP3 etc. The course user can open these attachments easily, because DynDevice helps users to attach documents that are easy to open without causing learners any problems....and once my own SCORM packages are created? Once you have edited your SCORM packages with the appropriate teaching materials, it is possible to make them available to users via 2. Course delivery on DynDevice. At the same time, it is also possible to export the SCORM course generated and deliver it to your customers as a stand-alone package, or distribute it through CourStore to DynDevice users worldwide. EXPORTING LEARNING OBJECTS IN SCORM 2004 Mega Italia Media has been adopting the SCORM 2004 format as the main way of building and exporting courses on DynDevice and, because of the resulting certification, can guarantee its correct interpretation in the related LMS, with 100% adherence to the standard. Therefore, choosing the SCORM 2004 format enables you to run and use the courses developed with DynDevice both on the DynDevice platform itself and any other third-party SCORM -compliant LMS. NAVIGATION SEQUENCE IN COURSES The SCORM 3rd edition format, for which DynDevice is certified, enables you to establish a wide variety of navigation rules within a learning object. These are the main ones: inhibition of access to certain sections if the previous ones have not been completed or

8 3. Creation of Courses 3. Creation of Courses if certain goals have not been reached (such as achieving a pre-set minimum score in a test) skip sections of the course if certain targets have been met (these can also simultaneously apply to different lessons of the same course or different courses) early termination of certain course sections upon reaching or exceeding pre-set goals mandatory repetition of one or more sections if certain pre-set minimum targets have not been reached You can simultaneously combine multiple rules to create user-specific navigation sequences: adding real-time auto-corrections to a learning path increases its speed and effectiveness. AUTOMATED IMPORT OF EXTERNAL MATERIAL The SCORM course editor of DynDevice enables you to easily import slides into learning objects in the following file formats: PPT: Microsoft Power Point Presentation File. Slideshow slides will be imported into the learning object after being converted to images. PPTX: Latest Microsoft Power Point Presentation Files. Slideshow slides will be imported into the learning object after being converted to images, and if audio or video tracks are associated to one or more PPTX slides, their respective MP4 files will also be imported and timed appropriately according to the duration of the presentation. PDF: Sides (PDF pages) will be conveniently converted into images and imported into the learning object. ZIP: Images contained in the ZIP will be imported into the learning object as slides. The window that enables the import of external files which are automatically converted into slides in the Learning Objects. HOW THE DYNDEVICE COURSTORE WORKS: SELLING E-LEARNING COURSES DynDevice e-learning platforms are all equipped with CourStore, a virtual store of e-learning courses within the control panel. With CourStore, system administrators have access to a large catalog of e-learning courses divided by category and ready for installation. Any upgrade to installed courses, automatically notified by talking icons, will always be distributed via the e-learning course store. This system represents an opportunity not only for administrators of e-learning platforms which are solely used for on-line courses, but also for those who use DynDevice primarily to create their own content. Specifically, they will have access to a potential network of customers and resellers by placing their courses in the CourStore showcase. Publication can be executed directly from the course editor of the 3. Creating courses solution. CREATING, MANAGING AND CONDUCTING VIDEO-CALL EXAMS IN E-LEARNING COURSES A video-call exam being conducted. DynDevice enables you to organize and conduct remote videocall exams simply by using your browser, without ever having to install any third-party software. It is possible to create and manage objects called RTC Exams (where RTC stands for real time communication) which can be included in your online courses (e.g. in the SCORM learning objects that make up the didactic part of the course and the related certificate). All learners, upon reaching an object of this type, will be able to book a video-call session with the examining teacher, choosing among the slots made available for RTC exams by the e-learning platform administrator. On the date and at the specific time booked by the learner, the examiner will start the videocall, and the learner will be able to answer test questions. All of this just by clicking [Call] and [Reply] with no need to install any software or plug-in, all you have to do is enter the course containing the RTC Exam object! The image shows specific teacher s features within the detail of a course containing an exam object. DynDevice will take care of ing appropriate reminders both to the learner and the teacher so that they do not forget about the agreed RTC exam session which, upon completion, will be evaluated by the examiner. If his / her evaluation is positive and the related report is uploaded, the learner will be allowed to advance in the course and access subsequent objects (these could be other Learning Objects or, often, and end-of-course certificate). WEB-CONFERENCES AND VIRTUAL CLASSROOMS With DynDevice, you can organize virtual classrooms in a web-conference and include them in classroom / blended courses (similarly to Learning Objects, advanced tests, etc.), making them an integral part of the courses. The main features are: ability to create one to many web-conferences ability to create many to many web-conferences ability to share pre-uploaded slides for a conference in a virtual classroom session ability to show the teacher s PC monitor to the whole conference access to the web-conference simply by using your browser, without having to install any external software One-to-many web-conferences One of the possible modes of virtual classrooms in web-conferencing set up via the DynDevice e-learning platform is one to many. In this case, the teacher who starts the lesson can see and hear all the students connected to the virtual classroom (up to 50), while the students can only see and hear the teacher, plus any projected slide or the teacher s PC screen when this is shared in the conference. A web conference with live screen sharing

9 3. Creation of Courses 3. Creation of Courses Many to many web-conferences The second available mode is many to many. Here, the teacher who starts the lesson can see and hear all students connected to the virtual classroom, and they can see and hear the teacher and all other learners, too. This mode, however, can be used with a smaller number of users compared to the previous one: not because of technical limits, but in order to keep the quality of training at a high level. PC display and slide sharing The teacher who starts the web conference will be able to share certain preuploaded slides (which are associated to the current virtual session) with all participants. Alternatively, the teacher can share his/her PC screen: e.g. to show and explain how a software works, or show the output generated by Power Point. Document Management For all virtual classrooms you set up, DynDevice comprehensively manages: registration of users (both by administrator and automatic via e-commerce) confirmation of user participation (with the ability to choose among different dates where applicable) creation of attendance sheets and participation reports upload of documents on to the platform by the teacher approval of documents by the administrator Integration with Cisco WebEx The third available mode is the creation of a web-conference which is integrated with Cisco WebEx software. DynDevice will still manage session enrolments, sending of confirmation s and all relevant documents. At the start of the session, users will be shown a link to download and automatically start WebEx, thereby enabling them to use it for their web-conference. COMPLETE WEBINAR MANAGEMENT WITHIN E-LEARNING COURSES With DynDevice you can organize webinars in live streaming and include them in your blended courses (in exactly the same way as Learning Objects, Advanced Tests, etc.), making them an integral part of the courses. The main features are: ability to create webinars in live streaming within the courses ability to share pre-uploaded slides in the webinar, directing their airing in real time ability to set up webinar participants and manage reporting ability to issue course certificates related to webinar participation COMPLETE MANAGEMENT OF CLASSROOM AND/OR BLENDED COURSES From version 2.0 of the 3. Course creation solution released in January 2013, DynDevice has been integrating all the features that are useful to organize and manage courses which include one or more classroom sessions, known as blended courses when they also include e-learning sections. You can manage them comprehensively as the system enables you to: organize calendars and the availability of classrooms and teachers direct the enrolment / confirmation processes manage classroom session documents (reports, attendance sheets and registers) create certificates Office and Classroom management You can create and continuously manage the physical location of classroom sessions. For every classroom of each site, you will be able to manage available places and calendar slots. Information on each site can be enhanced with directions to the location (map, car routes, public transport, etc.) which can be made available to the learners at the appropriate time. Session Management Create classroom sessions to be included in the courses: these sessions will have to be assigned to a particular teacher and conducted at a specific location; you will be able to insert them in a specific course so that they can accept enrolments (learners) according to the size of the assigned classroom. Classroom / blended course Management Create and manage classroom courses, set number of users, expiration and course plans. The blended type of course can include all online course objects (including SCORM packages executed with the relative player) and Classroom session objects (according to the chronological order of the sessions). These courses, just like e-learning courses, can also be sold online (via specific public pages) if your DynDevice is equipped with the 5. E-Commerce and Website solution (the internal content management system of DynDevice). Use by learners and management by teachers Learners can access online course details to view course plans in full, conduct any e-learning parts that may be included and confirm their attendance to classroom sessions. On the other hand, teachers will have access to the course without any restrictions, they will be able to see the SCORM objects reserved for them and they will be able to utilize all classroom session-related functions (download of attendance sheet and reports/minutes for learners, ability to upload signed documents, etc.). Document Management Similarly to how Web-conference sessions are managed, for each organized webinar the DynDevice e-learning platform comprehensively manages: user registration (both by the administrator and automatically via e-commerce) confirmation of participation by users generation of participation reports and attendance sheets upload of documents to the platform by the teacher approval of documents by the administrator

10 4. HR Management 4. HR Management MAIN FEATURES OF HR MANAGEMENT ROLES AND SKILLS Staff tasks and skills management with gap displaying and improvement programmes. RISK TYPE AND MANDATORY ROLES Automatic alerts about mandatory tasks according to number of employees and risk type. MANAGEMENT OF MEDICAL VISITS Management of employees medical visits, deadlines, bookings and medical centres. PERSONAL DATA REGISTER Management of employees personal data, contracts and documentation. MAIN BENEFITS Quick and precise control of mandatory workplace health and safety training Task assignment according to up-to-date skills Efficient programming for continuous staff improvements This solution requires solution 1. Training management to be activated. FEATURES ROLES, SKILLS AND GAP MANAGEMENT DynDevice, when equipped with solution 4. HR management, enables you to comprehensively manage roles and related skills to be assigned to employees. Therefore, the system allows you to always be in control of your staff s general training level, the individual levels achieved and progressive improvements. Possible operations include: creating an infinite number of roles (e.g. Programmer ) creating an infinite number of skills to be associated to one or more roles (e.g. Knowledge of PHP ) setting minimum required level for each role <-> skill pair (values ranging 0-100%) setting every employee s current level <-> skill pair (values ranging 0-100%) setting a specific value of improvement in a particular skill upon successful completion of an e-learning course (e.g. +10%) assigning roles to one or more employees checking GAPs between an employee s expected and actual skill level quickly creating Training paths aimed at closing - role <-> skill GAPs with automatic enrolment in the appropriate e-learning courses In addition, the system is able to extract data in Excel format. 4. HR Management SETTING OF RISK TYPE AND MANAGEMENT OF MANDATORY TASKS You can set your company s Risk types and Staff categories using the window shown on the image. Once you have completed the operation and applied appropriate changes, DynDevice will automatically import the roles that must be assigned to one or more employees (e.g. Fire officer, First aid officer, etc.) from the centralized database of CourStore. Missing tasks alerts DynDevice will send the platform administrator a monthly to alert him/her about mandatory roles that are not assigned to any employee, or are assigned but not covered by scheduled courses (e.g. if the First aid officer role is assigned to an employee who has never completed the appropriate course, or has only completed an expired course). Naturally, this kind of information can be accessed at anytime through the dedicated window in the control panel. The window for managing medical centres and visits. MANAGEMENT OF STAFF MEDICAL VISITS AND RELATIVE DEADLINES A very interesting feature of solution 4. HR management is the ability to comprehensively manage periodic and mandatory medical visits for staff. Specifically, you can: enter details of the medical centres (or doctors) where visits are conducted add booked visits and assign them to specific employees update a visit s status from booked to completed, add outcomes and/or expiry date of its validity monitor visits deadlines and expirations in order to book new visits with appropriate notice Automatic import of mandatory roles according to risk type and number of staff settings. Therefore, DynDevice offers you full control and also makes managing periodic mandatory medical visits extremely easy and straightforward. FULL MANAGEMENT OF STAFF PERSONAL DATA AND DOCUMENTS The 4. HR management solution enables you to fully manage staff personal data and all other related data, such as: contract documents, additional letters/references, etc. Therefore, staff can be organised in a tree thereby realistically reproducing your company s organization chart. Depending on the position occupied in the tree, employees can then be granted different levels of access (more or less restricted) within your 6. Intranet

11 5. e-commerce and Website 5. e-commerce and Website MAIN FEATURES OF E-COMMERCE AND WEBSITE MANAGEMENT E-COMMERCE OF COURSES OR PRODUCTS AND SERVICES E-Commerce of your own courses through the same e-learning platform where they are used, or of products and services to the public. WEBSITE MANAGEMENT Advanced and comprehensive management of your website s content. DEM NEWSLETTER It is possible to send promotional direct marketing (DEM) newsletters to existing or prospective customers to advertise your courses or services. SEVERAL OTHER FEATURES You can add news, photogalleries, chats, forums, event calendars... FULLY SEO-FRIENDLY SYSTEM Advanced SEO features for automated optimization. MAIN BENEFITS Quick, real-time retailing of your courses directly from your own website Fast and easy management of your website s contents and e-commerce section Availability of promotional tools for your courses and your website in general FEATURES ON-LINE RETAIL OF COURSES 5. e-commerce and website For each available e-learning course which can be distributed through your e-learning platform ( 2. Course distribution solution), you can set its retail price and arrange a discount system so that it can be sold directly online via a real, fully-functional e-commerce feature (including management of online payments). Learners using your platform, who already have access to the learning management system s restricted area (i.e. the section where courses are used), and other potential customers thanks to the 5. E-Commerce and website management solution, will be able to purchase new courses for themselves, other existing learners or other users who are not yet entered in the system. The payment of purchased courses, if completed online by credit card or PayPal, enables customers to automatically activate their enrolment, with no administrator intervention required. If the user is a new learner, all mandatory fields in the enrolment form must be filled in, such as name, surname, tax code, date and place of birth, etc. Besides e-commerce of courses, with solution 5. E-Commerce and website management you can create and manage your own public website, and also manage the e-commerce of other products and services. CONTENT MANAGEMENT SYSTEM FEATURES Page management You can manage all of your website s pages in terms of creation, editing or deletion and comprehensively manage content by adding dynamic sections to the pages such as e-commerce, Forms, News with users comments, etc. Pages can be published on a standard or mobile device-compatible website. Dyn-Table Create, edit or delete database tables in a simple and visually-intuitive way. These tables can be used to store data gathered from users forms, info related to -based marketing campaigns (Newsletters), or data created in PHP code by expert users with the PHP Eval module. Website preview and editing It is possible to display your website in preview mode, before any content changes are published. From preview mode, then, you can access content editing inline, i.e. directly from the page you re displaying. Advanved publishing Publish any changes only after checking, verifying and approving them. In addition to enhancing your website s page loading speed, the content management system s advanced publishing system also generates the XML files that are necessary for optimal search engine indexing. Mobile-friendly websites In addition to your website s standard version, specific mobile versions for devices such as tablets, smartphones etc. can be activated at the same time. The mobile versions generated by the content management system, on top of being more easily usable with this type of devices, are also more llikely to appear in the mobile version of search engines than standard websites. Web editor for images Images can be edited via a web editor with simple operations such as resize, rotate, change filling, cut, etc. Management of restricted areas Comprehensive management of restricted areas. You can protect whole sections of your website with username and password so as to limit access to registered users. Contents of single pages can also be made to change according to the type of users visiting them (registered and logged in or otherwise). Task manager You can plan and schedule predefined actions such as, for instance, advanced publication. Alternatively, expert users can plan the execution of personalized PHP code (which can be used to reminders, perform operations on data tables, etc.). Facebook connector You can use the social network Facebook to present new items (previews of news, articles, products...) in order to attract users to your website. This is done easily, quickly and directly from your content management system. Advanced file manager Your website s files can be managed quickly thanks to the ability to upload multiple files simultaneously, move them between directories with simple drag & drop operations, etc. SEO Utility You can rapidly edit any SEO-relevant fields as well as intervene on the sitemap.xml files automatically generated by the CMS. Management of user accounts The content management system can be accessed by more users simultaneously

12 5. e-commerce and Website 5. e-commerce and Website Therefore different, personalized access and editing rights can be assigned to each user. Template editor More expert users of the platform (or web/communication agencies that want to perform site start-up independently), can access the Template editor which enables you to edit any detail of your website s appearance when it is managed with solution 5. e-commerce and website. All features mentioned above are included in any activation of the content management system (solution 5. e-commerce and website ) because they are part of the system s core. MODULES THAT ARE ALWAYS INCLUDED IN CMS ACTIVATIONS By modules we mean all the features of DynDevice s content management system (solution 5. e-commerce and website ) that make your webiste s pages dynamic. Basic modules are the modules that are always installed by default with any activation of the CMS. This type of module includes: Login This module enables your visitors to login to the site s restricted area using their unique username and password. Rich Text This simple module enables you to insert any formatted text in the spaces provided for modules by the page s graphic style. Sitemap Create and display your website s sitemap simply, quickly, professionally and improve your site s indexing on search engines. Tree menu With this module you can display your website s access menu in the typical graphic style of an interactive menu. Since the content management system is being continuously developed and improved, it is very likely that the number of base modules will increase. ADVANCED AND OPTIONAL CMS MODULES By modules we mean all the features of DynDevice s content management system (solution 5. e-commerce and website ) that make your website s pages dynamic. Advanced modules are the optional modules that can be installed on an activated CMS to address specific needs. This type of module includes: Support Offer your customers a support service organized with tickets, which allows them to ask for help and receive answers on any kind of issue. Banner Insert banner campaigns in your CMS-managed website, check viewing figures, set maximum number of clicks and randomization, etc. Calendar Display events of any kind, duration and frequency on your website, including detailed descriptions, external links etc User s Chat Enrich your website s community with a complete, simple, light and fully browser and operating system-compatible chat section. Chat for assistance Provide your visitors with instant support via live operator chat. Comments Allow your visitors to comment on a piece of news, a product or any other page of your CMS-managed website. Cookie notification Display a banner to confirm acceptance of cookie policy. Courses Display and sell online subscriptions to future courses (or events); set expiration and repeats. Data-Dyn Viewer Display data from Dyn-Tables on the website s front end. DT-Form Fill your Dyn-Tables with data gathered through forms on your website: these data can also be ed to a pre-defined recipient. Dyn Maps Show land maps with different types of objects extracted from dynamic data tables. Forum Organized forum where users can open discussion and send each other messages. E-Commerce Enhance your website with a complete online shop: product display, sales, credit card payments - everything is simple and intuitive! Magazine Publish a real online magazine quickly and easily; this unique module takes care of everything, from managing numbers to the actual publication of articles. Newsletter for DEM Send marketing campaigns to your contacts in the data tables (or collected via forms displayed with DT-Form). News Insert news and divide them in categories so as to provide constant updates. Activate user comments on news articles to build a community. Photo gallery Display image galleries on your website with simple drag & drop operations after the appropriate upload and photo-editing procedures. PHP-Eval Dedicated to expert users, this module allows you to insert PHP code in the spaces that are allocated to modules by the graphic style (template) associated to a page. Search Add a complete search engine which enables users to easily find any content on the website (pages, products, classroom/e-learning courses, news). Share on YSN Enhance your pages with buttons for sharing a page on Facebook, Google+ and Twitter; collect information from users logged in to social networks when your website is managed with solution 5. e-commerce and website. SMS Sender Allow users to send SMS texts to mobile phones directly from the control panel of solution 5. e-commerce and website. Management of subscriptions Grant access to restricted areas upon subscribing to the relevant service; collect orders and payments with the Subscription module

13 6. Company Intranet 6. Company Intranet FEATURES FOR THE MANAGEMENT OF COMPANY INTRANET PROJECT MANAGEMENT Project Management with scheduling of tasks, actions and TODO. PROGRESS/COMPANY DISCUSSIONS Progress on any task shared between employees. ATTENDANCE MANAGEMENT Management of employees attendance, holidays and leave. ADVANCED DOWNLOAD AREAS Management of procedures and download of documents. PAYROLL AND EXPENSES Refund of expenses and distribution of payslips. MAIN BENEFITS Increased and improved cooperation between employees Time savings compared to manually-executed operations Easy upload of employees personal documents FEATURES MANAGEMENT OF COMPANY PROJECTS The Project Management feature enhances solution 6. Intranet with all the typical tools of project management software. It is complete, precise and integrated with the rest of the system (e.g. Attendance management / Holidays). Your projects on your intranet Project Management enables you to put all your projects and commissioned work on your intranet. For each of them you can fix deadlines for completion/delivery, assign workers and material/virtual resources. As you see in the image on the side, you will have a complete summary which will allow you to keep every aspect of your work under control. State of progress/completion will be visible on your intranet. Calendar view is also available. Management of human resources: TODO Each employee will be able to use the intranet to view his/her own TODO - the list of his/her planned activities. For each of them he/she will be able/forced to update its progress status, with a description of work done and duration. Then, alerts will automatically be ed to employees to remind them of tasks 6. Company INTRANET How an employee s work plan is displayed. approaching deadlines, expired tasks, tasks planned for the next working day, projects expiring in the current week, etc. PROGRESS: COMPANY DISCUSSIONS WITH ADVANCED FEATURES The Progress module enables you to create and manage company discussions, which are basically similar to forum threads. Discussions can be divided into different sections and categories (there s no limit to the number of sections and categories that can be created) and it is possible to display a Progress section for each page on your intranet. HR MANAGEMENT: ATTENDANCE, ACCESS CONTROL, HOLIDAYS, LEAVE, BUSINESS TRIPS, ETC. Solution 6. Intranet offers an advanced system of attendance management: by connecting to any common access control system, it is able to comprehensively calculate and present all information about attendance and absentees. Features These are the availabe features for the Attendance Management module: Display attendance: employees can check their own attendance history (based on the access control system) and keep track, day by day, of their planned and already used holidays, special leave, business trips, overtime etc. Holiday request: employees can make a holiday (or leave) request to their supervisor (as defined by the company chart of solution 6. Intranet ). Overtime approval: employees can enter any overtime hours worked (these will then also be subject to supervisor approval). Business trips approval: employees can enter hours worked while on business trips, which have obvsiouly not been recorded by the access control system (again, these will then be subject to supervisor approval). ADVANCED DOWNLOAD AREAS WITH ACCESS LOG The download area enables you to provide your employees/consultants with downloadable files in any of the common formats (DOC, XLS, PDF ecc.) divided into sections and categories. You can create a potentially infinite number of sections and categories and, for each of your intranet pages, you can decide what part of the file is to be shown to employees. Safe access to the files is guaranteed by username + password and by encrypted communication via HTTPS protocol. PAYROLL MANAGEMENT: DIGITAL EMPLOYEE PAYSLIPS You can digitalize the consignment of employee payslips with solution 6. Intranet. This results in several advantages. First of all, considerable time is saved compared to manual consignment to each individual employee. The data is also more secure: access to payslips via solution 6. Intranet is only granted to that paticular employee and the payslips are protected by username + password and

14 6. Company Intranet 6. Company Intranet encrypted connection (HTTPS protocol). Finally, solution 6. Intranet has an archive of every payslip issued, which can be consulted both by employees (to check their own payslips) and HR. FULL MANAGEMENT OF ALL TYPES OF EXPENSE REFUNDS The collection of information and documents on expenses also becomes digitalized with solution 6. Intranet. The supervisor can decide whether to approve or deny the request. In case of approval, HR is automatically alerted and, at the end of each month, can download a XLS file with all approved expense refunds for the current month. BOOKING OF SHARED RESOURCES (MEETING ROOMS, ETC.) With this module of solution 6. Intranet managing the booking of shared company resources (meeting rooms, company laptops, etc.) becomes leaner, quicker and more effective. A straightforward window shows each resource s calendar and allows intranet users to book it on available days/hours, which results in the occupation of certain slots and is immediately registered in the calendar so as to avoid double booking. FULL TABLE OF FEATURES This is a list which briefly explains the general features and advanced modules of solution 6. Intranet. DT-Form: create simple or complex forms to be filled in by intranet users (data will then be stored in the database of DynDevice and be available for export in various formats). DT-Publish: display data tables from DynDevice s database on your intranet pages. Intranet Map: create a personalized sitemap for each user (only pages to which he/ she has access will appear). Search Engine: insert a search engine for documents, pages and news (only pages and resources to which an employee has access will be displayed in the results). News: insert news to be disseminated among employees (and set appropriate access rights). Intranet Newsletter: send newsletters to all your intranet users with advanced stats about views and clicks. Payroll: digitally deliver employees payslips (with optional alert) and keep track of when they are viewed. Planning: manage employees TODO, assign periodic tasks, etc. Attendance: manage attendance by integrating access control, holiday requests, leave, business trips etc. Resources booking: manage the booking of shared company resources such as meeting rooms, etc. Progress: manage internal company discussions by creating forums on specific subjects. Project Management: manage web projects by involving one or more employees and plan work schedules by linking them to the Planning module. Expenses: manage all types of refunds (mileage, accommodation, etc). Survey: distribute simple or complex surveys and questionnaires to all or some of your employees. GENERAL FEATURES Unlimited page management: you can create an infinite number of intranet pages. Advanced user management: management of users with tree-like diagram (perfect for displaying a company s structure) and grouping in offices/department. Customizable graphics and layout: you can customize your intranet s appearance thanks to 20 default templates, or request personalized templates to Mega Italia Media. Access statistics: advanced stats on page, document and section access. Multi-language support: you can create and manage your intranet in several languages. Workflow: each content which a user wants to publish on the intranet follows a precise approval path. The actual publication is just the last stage of a process which can be set up to include multiple revisions and approvals (and made to follow the company s organizational chart). Each stage can be complemented with the sending of an to the user(s) who is/are involved in that particular phase. It is possible to set different workflow processes according to the type of content being added and to the section where it is to be published. ADVANCED MODULES Notice board: manage a notice board (e.g. for buying/selling) that employees can use freely. Advanced download areas: manage document sections for each user or type of users with file access log

15 E-LEARNING COURSES Complete management of e-learning training: advanced stats, community, analytical tracking. CLASSROOM / VIRTUAL CLASSROOM / BLENDED COURSES Organization, invites and personalized management of documents related to classroom courses (attendance, tests, planning, exam reporting, certificates, etc.) or blended with e-learning parts. Virtual classroom web-conferencing supported with screen sharing and browser-based video calls; ability to integrate with Cisco WebEx. COURSE CREATION Powerful SCORM editor to create your own courses simply and rapidly by assembling professional-level learning objects starting from your own audio, video, presentation and text materials. COURSE RETAILING You can sell your own courses created with DynDevice LCMS on the Mega Italia Media CourStore which gives you direct access to a network of scores of potential resellers who already use DynDevice. MANAGEMENT OF COURSE DEADLINES You can set up automated management of mandatory health&safety courses by alert and notification s in order to keep the situation monitored and comply with legal requirements. SKILLS AND ROLES You can manage employees skills and roles so as to constantly keep track of staff training status, level acquired and improvements achieved. MANAGEMENT OF MEDICAL VISITS Management of employees periodical mandatory medical visits. REPORTS AND STATISTICS Detailed reporting on course usage with different levels of access rights (user groups, read-only, full user management). WEB SOLUTIONS ON CLOUD Distributed on SAAS, DynDevice s web solutions do not require your IT department to implement any changes at all. And also: Exclusive DynDevice Features: Add data from previous training Import users from excel files Use the API to connect to external management programs DynDevice Customers: SAFETY TRAINING WEB SOLUTIONS E-LEARNING Via Roncadelle, 70A Castel Mella (BS) - ITALIA Tel info@megaitaliamedia.it