2016 Indices of Vitality: St. Nack, Seattle

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2 Indices of Vitality The Office for Catholic Schools, in keeping with its Strategic Plan (From Strength to Strength ), has created a comprehensive database, compiled from the annual NCEA data collection and other sources. This database is used to generate a variety of reports that indicate the vitality of individual Catholic schools in our Archdiocese. The Indices of Vitality will provide an overview of how each Catholic school is achieving the benchmarks associated with the four goals of the mission for Catholic schools: 1) Catholic Identity, 2) Excellent Religious, Academic, and Co-Curricular Programs, 3) Accessibility, and 4) Wise Stewardship. The purpose of these indices is that, with the strategic use of data, the mission of our Catholic schools will be strengthened and their future ensured through intentional long-range planning. Equally important is the growing glossary which will assist us all in developing common terminology. The majority of the data is self-reported by the school leader through the Fall NCEA online data collection, as well as more in-depth and applicable information, such as school financial information. One of the unique characteristics of the Indices of Vitality that applies to our high schools is the Grit Data that we collect. Grit is the tendency to sustain interest in and effort toward very long-term goals (Duckworth et al., 2007). On average, students who are gritty are more self-controlled and high higher success rates of achieving their goals. We hope to use the long term Grit data to help inform decisions that affect teaching and learning at individual high schools. Finally, the Indices of Vitality also includes a screenshot of the school s page from the Archdiocese website School Finder tool. This is the second year we have undertaken the Indices of Vitality. Although this report is not a complete picture of a school, it does provide a comprehensive portrait of our individual Catholic schools that we hope is helpful to school and parish leaders. In that light, we welcome your corrections and suggestions to improve this instrument in the future years. We continue to provide web access to the comprehensive school database on our website and encourage school and parish leaders seeking more information about their school to go to and click on School Data Annual Report inside My Desk. January 2016

3 2016 Indices of Vitality: St. Nack, Seattle Year\Grade Total +/- & % % % % % 2015 Capacity % Capacity 74% 74% 74% 74% 74% Student Religion Catholic 60% 61% 59% Non-Catholic 40% 39% 41% Student Ethnicity Hispanic/Latino 3% 8% 9% Non-Hispanic 97% 92% 91% Student Gender Female 0% 42% 44% Male 0% 58% 56% Student Race Native American 1% 1% 2% Asian 10% 11% 14% Black 1% 4% 3% Native HI /PI 1% 2% 2% White 62% 68% 70% Multi-racial 26% 13% 11% Faculty Religion Catholic 55% 70% 72% Non-Catholic 45% 30% 28% Faculty Ethnicity Hispanic/Latino 5% 4% 1% Non-Hispanic 95% 96% 99% Faculty Employment Full-time 93% 96% 89% Part-Time 7% 4% 11% Gender/Religious Female Religious 0% 0% 0% Male Religious 0% 0% 1% Clergy 0% 0% 0% Lay, Female 55% 80% 59% Lay, Male 43% 20% 39% Faculty Race Native American 0% 0% 0% Asian 0% 0% 1% Black 0% 0% 1% Native HI /PI 0% 0% 1% White 98% 100% 92% Multi-racial 2% 0% 4% Total Faculty Leadership: Thomas Edison, Principal (5yr); George Washington, President Type: 9-12, Level II, High School Region, Seattle PS District, Suburban, Private, Coed Hispanic Male Catholic Multi-racial, 56 White, Student Attributes Multi-racial, 3 White, ** Dashboard ** Year Enrollment Trend: -2% Native American, 9 Asian, % 50% 100% Native American, 0 Hispanic Male Catholic Asian, 1 1 Black, 14 Native HI /PI, Student Race Faculty Attributes Black, Native HI /PI, % 50% 100% 2015 Faculty Race

4 Assessment GRIT scores are based on tracking two traits that predict achievement: Grit and self-control. GRIT is the tendency to sustain interest in and effort toward very long-term goals. The Catholic high schools are tracking student GRIT scores as an indicator of scholastic viability. Fall 2015 Grit Table Grade Male Grit Avg. Female Grit Avg. Total Total Grit Average School Year Number of male students who will graduate this spring Number of female students who will graduate this spring Number of graduates that are Fulcrum scholarship recipients Number attending Community College Number attending 4-year Catholic university Number attending 4-year non- Catholic university Number Entering the workforce Number Entering military service 1 Undecided 0 January 2016 St. Nack High School Page 2

5 Indicators * Underlined responses are changed from the previous year Catholic Identity and Faith Formation Catholic Identity Standards (WCEA) are integrated into the religion curriculum Yes Yes 2 All teachers of religion are Catechetical Certification Program (CCP) compliant Yes Yes 3 Principal is certified or working toward CCP certification No NA 4 The school uses approved textbooks for the religion curriculum Yes Yes 5 Catholic Social Teaching principles are integrated into service learning No No 6 Religion curriculum is assessed with approved assessment tool No NA 7 Sacramental services are provided at least bi-weekly Yes NA Academics 8 The school uses the OCS-approved standardized test for student assessment Yes NA 9 The school participated in Teacher Excellence Day No No 10 The school participated in Regional Curriculum Development Day Yes Yes 11 The school meets deadlines for Academic Calendar, Fall and Spring Data Collections No No 12 The principal attended 4/5 of required leadership meetings of the previous year Yes Yes 13 The school semi-annually updates the Catholic Schools Employee Database (CSED) Yes Yes 14 The school offers co-curricular enrichment No No 15 The school has a waiting list for any grade Yes No Ethnic and Diverse Learners 16 The school has a plan for admitting under-enrolled ethnicities Yes Yes 17 The school has a plan for serving diverse learners No No 18 The school has staff (FTE 1.0) dedicated to serve ethnic and diverse learners No Yes 19 The school is ADA (American Disability Act) compliant Yes Yes Governance 20 The school has policy manuals in conformity with the OCS policy manual Yes Yes 21 The school has a multi-year tactical plan tied to the OCS strategic plan No No 22 The school has a school commission or governing board No No 23 The assigned supervisor evaluates the principal each year Yes Yes 24 The school s handbook is accessible to the shareholders Yes Yes 25 The school participates in an OCS approved joint purchasing program No NA Finance 26 The school has at least 3 months of operating cash on hand No No 27 Both the revenue and expenses of the previous year were within 5% of the budget No Yes 28 The school has manageable or no debt Yes Yes 29 The school subscribes to a tuition management agency No No 30 The school has dedicated staff for marketing and enrollment Yes Yes 31 The school received E-rate discounts in the last school year No No 32 The school applied for the E-rate discounts in this present school year No No 33 The school has participated in an ME25 and/or Q12 survey - NA January 2016 St. Nack High School Page 3

6 Benchmarks Catholic Identity and Faith Formation Number of teachers of religion required to be certified or working toward CCP Number of teachers of religion who are CCP certified % of professional staff who are Catholic 80% 70% 4 % of student enrollment who are Catholic 60% 60% Academics 5 Number of full-time teachers who are state-certified Number of non-retiring professional staff who left in the previous year Students per Instructional Staff (Use OSPI reported staff FTE) Accessibility 8 Number of students with tuition assistance from Fulcrum Foundation Number of students eligible for Title I support Number of eligible students receiving Title I support Allocated Title IIA funds in last fiscal year - $0 12 Total Title IIA funds used in last fiscal year - $0 13 Number of eligible students qualifying for Title III support Allocated Title III funds for services Number of students receiving free or reduced lunch Number of students qualifying for local support services Number of students with a diagnosed disability Number of school families served Finances 19 Tuition and Fees uncollected from last year/total Revenue (%) 3% 3% 20 Tuition and Fees collected/total number of students (last year) $13,000 $14, % Tuition and Fees collected compared to % Total Salaries and Benefits 82 to to Debt Obligation (includes PRF)/Total Revenue (%) 90% 70% 23 Entry-level teacher salary to local school district scale (%) 85% 90% 24 Teacher base yearly salary - $40,000 Accreditation 25 Accreditation agency WCEA WCEA 26 Year of last accreditation Year of next accreditation Term of accreditation 6 6 January 2016 St. Nack High School Page 4

7 Revenues Budget items are self-reported through the NCEA Fall Data Collection. Budget Revenues Current Budget Budget Items Tuition & Fees 5,000,000 5,000,001 6,300,000 6,100,000 5,000,000 6,000,000 Endowment Income , ,000 Fundraising 740, , ,000 1,200, , ,000 Donations* 100,000 Other Incomes 135,000 90,000 70,000 40, , ,000 Total Revenue 5,875,000 5,840,001 7,270,000 7,340,000 6,190,000 7,360,000 * Donations embedded within Fundraising until Related Data Tuition: Catholic 15,000 15,000 16,000 14,000 15,000 14,000 Tuition: Non-Catholic 20,000 20,000 20,000 20,000 20,000 20,000 Fulcrum Tuition Assistance 30,600 38,000 41,800 46,699 34,160 Fulcrum Schools In Need Endowment total 400,000 1,200,000 1,100,000 1,800,000 1,700,000 Revenue Comparison to High School Average 90% 80% 70% 81% 82% 82% Archdiocesan Average % 50% 40% 30% 20% 10% 0% 13% 13% 6% 7% 3% 2% 2% 3% 0% 1% 2% 2% Tuition & Fees Endowment Income Fundraising Donations Other Incomes January 2016 St. Nack High School Page 5

8 Expenses Budget Items are self reported in the Fall Data Collection. Budget Expenses Collection of Expense data began in Current Budget Budget Items Salaries 5,000,000 4,900,000 Benefits * 1,000,000 Maintenance and Operations 900,000 1,300,000 Local Tuition Assistance 950, ,000 Fundraising Costs 250,000 Other Expenses 700, ,000 Total Expense 7,550,000 9,180,000 * Benefits embedded within Salaries before Related Data Cost of Education ,000 20,000 Fiscal Year Surplus/(Deficit) (1,360,000) -1,820,000 Instructional Supplies, Textbooks, Technology , ,000 70% 66% 64% 65% Expense Comparison to High School Averages 60% 50% Archdiocesan Average % 30% 20% 10% 0% 14% 15% 12% 13% 10% 11% 9% 8% 8% 3% 0% 2% Salaries & Benefits Maintenance Tuition Assistance Fundraising Cost Other Expenses January 2016 St. Nack High School Page 6

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10 Archdiocesan School Governance POPE ARCHBISHOP SUPERINTENDENT SCHOOL ADMINISTRATION SCHOOL ADVISORY BOARD FACULTY & STAFF Authority Influence January 2016 Office for Catholic Schools

11 Indices of Vitality - Glossary Terms Definitions/Notes Rubrics Activities: Co-Curricular Co-Curricular activities are an extension of the formal learning experiences in a course or academic program. I.E. Choir Activities: Extra-Curricular Extracurricular activities may be offered or coordinated by a school, but may not be explicitly connected to academic learning IE: CYO sports / Speech and Debate ADA Compliant Meets American Disability Act regulations. Benefits Cost of Education (COE) Benefits include all expenses for admin, faculty and support staff including insurances, taxes, and other benefit provided to the employees. The cost to educate one student. COE = total expenses divided by enrollment. If applicable, total expenses include parish indirect subsidy. CSED Catholic Schools Employee Database Debt Obligation (includes PRF) / Total Revenue Depreciation ELA and Math Totals Endowment Income Endowment Total The total amount of Debt obligation of the school, normally funded by the Parish Revolving Fund. The ratio of debt to income should be within the school's ability to pay. An expense related to the cost of replacing a building (i.e. portable class) or major equipment (i.e. boiler). It should be included in Other Expenses. The school's annual student standardized assessment in English Language Arts (ELA) and Math. Income derived from the interest of an endowment fund without disrupting the corpus of the endowment. The total value of the school's endowed funds. Schools are recommended to have an endowment housed with the Fulcrum Foundation. Good: 5% or less Concern: 5% - 10% Key Concern: 10% or greater Good: 60% or greater Concern: 50% - 60% Key Concern: Less than 50% Good: $500K or greater Concern: $250K - $500K Key Concern: Less than $250K Enrollment The number of students attending the school. Enrollment % of Capacity Enrollment % of Catholics Enrollment Capacity The Enrollment of the school divided by the Enrollment Capacity. To maximize economic efficiency, schools should be very close to their enrollment capacity. The number of students, identified as Catholic divided by the Enrollment. A high percentage of Catholic children can indicate a strong relationship with the parish(es). The total number of students that could attend school without compromising the educational or spiritual environment. The enrollment capacity is typically based on 25 students per classroom. Good: 90% or greater Concern: 80% - 90% Key Concern: Less than 80% Good: 85% or greater Concern: 75% - 85% Key Concern: Less than 75% Good: students / classroom Concern: students / classroom Key Concern: Less than 20 students / classroom January 2016 Office for Catholic Schools Glossary-1

12 Enrollment Target Terms Definitions/Notes Rubrics The enrollment target should be based on 25 students per classroom to maximize educational and economic efficiency. Enrollment Trend FTE Fulcrum Foundation Fulcrum/Pace Tuition Assistance Fulcrum: Schools In Need Grant Fulcrum: Star Grants GRIT Score Level I Schools Level II Schools The school's enrollment over six years. Significant shifts in a school's Enrollment Trend may indicate compelling challenges that need to be addressed by school leadership. Full-Time Equivalent employee. Faculty FTE is based on teaching or administration assignment * 1.0 FTE = full time (assigned to teach students all day with one preparation period) * 0.50 FTE = 1/2 time (assigned to teach students for half of the school day) Support Staff FTE is based on 2080 hours / year * 1.0 FTE = Full time (assigned to work 2080 hours each year) * 0.5 FTE = 1/2 time (assigned to work 1040 hours each year) The Fulcrum Foundation provides financial assistance to promote and support Catholic schools in the Archdiocese of Seattle primarily through tuition assistance, assistance to schools in need, and initiatives that promote academic excellence and faith formation. The Fulcrum Foundation tuition assistance grants to families who demonstrate a financial need, which includes PACE grants for Piece County Catholic schools. A Fulcrum Foundation financial award to schools with demonstrated capital needs, to be spent in the current fiscal year. The Schools in Need Grant is accounted for in the year it is awarded but not budgeted in advance. Star Grant program promotes excellence in Catholic school education by supporting a teacher's or staff person's creative project or initiative for the classroom. GRIT scores are based on tracking two traits that predict achievement: Grit and self-control. GRIT is the tendency to sustain interest in and effort toward very long-term goals (The Duckworth Lab et al., 2007). The Catholic high schools are tracking student GRIT scores as an indicator of scholastic viability. Elementary and secondary schools in the Archdoicese that must comply with the Catholic School's Policy and Procedure manual. Elementary and secondary schools that must comply with the Catholic Identity section and Safe Environment section of the Catholic School's Policy and Procedure manual. Good: Enrollment maintenance or increase Concern: 3-5% enrollment decline Key Concern: 5% or greater enrollment decline January 2016 Office for Catholic Schools Glossary-2

13 Terms Definitions/Notes Rubrics Local Tuition Assistance The total amount of tuition assistance awarded by the local school, including family and teacher discounts. This does not include Fulcrum Tuition Assistance grants. Local Tuition Assistance should reflect real financial transactions (not amounts that are "written off"). Maintenance and Operations Expenses ME25 and Q12 Survey Maintenance and Operations includes all non-salary, school operating expenses. Note: Deferred maintenance should be avoided. Property, equipment and facilities require careful monitoring to avoid surprises and extreme budget variances. Gallup has designed an instrument that measures the spiritual health of parishes. Good: 8% - 12% Concern: 5-8% or 12-20% Key Concern: Less than 5% / more than 20% NCEA National Catholic Educational Association NCEA Data Collection Annually, the National Catholic Educational Association requests all Catholic schools complete a demographic survey. The OCS includes the NCEA Data Collection in its Fall Data Collection. Neighboring Parishes Subsidy Number of Months of Operating Cash The annual amount of subsidy from other parishes with students who attend the school. The amount of money immediately available to the school to operate the school according to the school's approved budget. This is an indicator of the school's financial viability. The absence of operating cash may indicate liquidity challenges. It is recommended that each school has a cash reserve fund equivalent to 3 months of operating cash. (See Policy: 5.3 Management) Good: 3 months Concern: 2 months Key Concern: Less than 1 month OCS Office for Catholic Schools OCS Strategic Plan OSPI Other Expenses The Office for Catholic Schools' Strategic Plan entitled "From Strength to Strength": A Plan for 21st Century Catholic Schools in the Archdiocese of Seattle - approved February, The Washington State Office of the Superintendent of Public Instruction An expense line in the school's budget that includes debt service and emergencies. PACE Pierce County Tuition Assistance Good: Less than 10% Concern: 10-20% Key Concern: 20% or greater Parish Direct Subsidy The actual cash transfer from the parish to the school. This amount should be included as revenue for Tuition and Fees (#4225 line item). Parish Direct Subsidy as % of Parish Ordinary Income The actual cash transfer from the parish to the school divided by the Parish Ordinary Income. Good: 15% or greater Concern: 10-15% Key Concern: Less than 10% Parish Direct Subsidy as % of School Revenue The amount of Parish Direct Subsidy divided by the total school revenue. Recommended: 15% - 30% Good: 25% Concern: 15% Key Concern: Less than 15% January 2016 Office for Catholic Schools Glossary-3

14 Terms Definitions/Notes Rubrics Parish Indirect Subsidy Parish and school shared expenses that are not accounted for directly in the school budget. This includes utilities (garbage, water, sewer, heat, lights, etc.) for shared facilities, salaries for shared personnel (maintenance support staff) and/or educational supplies used by both the school and parish Religious Education program. Parish Indirect Subsidies are not included in the revenue portion of the school budget. Parish Ordinary Income Pre-K / PK / Preschool PRF Program 80 Data Report Reasonable Subsidy Formula Salaries Shareholders / Stakeholders Spring Data Collection Student Ethnicity Student Race Student Support Plan (SSP) The Parish income from its ordinary and dependable income, including Sunday and Holy Day Collections, distributions from endowed accounts, and consistent gifts upon which the parish relies for its ordinary operations. The educational program provided by the school for children, prior to Kindergarten. The PK may be part of the ordinary school operations or a separate center that provides an educational program. PK does not include daycare programs or before or afterschool care. Parish Revolving Fund. Saving and loans maintained by the Archdiocesan Parish Financial Services for Archdiocesan Level I schools. Parish School Data collected annually by Parish Financial Services. The Program 80 Data Report is due to Parish Financial Services each August. The formula for "Reasonable Subsidy" can be found in the appendices for the Policies & Procedures Manual for Catholic Schools. (See Policy: 1.5 Organization and Appendix) Salaries include all payroll expenses for administration, faculty, and support staff. Any person who has interest in the school's mission and actively engaged in the school community. This annual OCS spring collection is intended to gather information that focuses on local school's success and student achievement. Per the U.S. Census Bureau, Hispanic (Latino) is now reported as a separate ethnic category. All students are counted as Hispanic or Non- Hispanic. Per the U.S. Census Bureau, all students are counted in the category that is characteristic of them: Asian, American Indian/Native Alaskan, Black/African American, Native Hawaiian/Other Pacific Islander, White, and Multi-racial. A Catholic school may choose to develop a Student Support Plan (SSP) outlining what the school believes it can provide in order to assist a student to achieve success in the Catholic school. An SSP is not an IEP and does not grant legal rights to the student, parent, or guardian. (See Policy: 5.9 B&C) January 2016 Office for Catholic Schools Glossary-4

15 Terms Definitions/Notes Rubrics Student: Teacher Ratio using Instructional FTE Number of students per Instructional Staff ratio as reported to OSPI. A higher student:teacher ratio can adversely affect academic quality and marketing; a lower ratio can indicate inefficiency of resources. Subsidy Parish financial investment in Catholic education. Good: 25:1 or greater Concern: 20-25:1 Key Concern: Less than 20:1 Teacher of Religion Teacher Salary Comparison Tuition & Fees Any full-time or part-time teacher with a signed covenant that includes an assignment to teach the subject of religion. (See Policy: 2.1) The entry-level Catholic school teacher salary compared to the local public school district. It is advisable that the base salary be at least 90% to that of the prior year's local public school district. (Policy 3.10) Tuition and Fees are the total amount charged to a family by the Catholic school in exchange for providing educational activities for the education of their child(ren). Good: 90% or greater Concern: 80-90% Key Concern: Less than 80% Tuition & Fees uncollected from last year Tuition and Fees / Total Salaries and Benefits Uncollected tuition and fees that are written off indicates "bad debt." The Archdiocese recommends the total amount of Tuition and Fees collected by the school should be approximately equal to the total expenses of salaries and benefits for school personnel. Good: 0-5% of tuition Concern: 5% 15% of tuition Key Concern: 15% or greater Good: 100% or greater Concern: 95% Key Concern: Less than 95% Tuition and Fees as % of Total Revenue Tuition Assistance from Fulcrum The ratio of tuition income as a percentage of the total school income serves as an indicator of a Catholic school's financial viability. The actual cash amount received from the Fulcrum Foundation for Tuition Assistance. This should be booked in the current fiscal year as tuition paid on behalf of the specific family. Good: 70% of the budget Concern: 65%-70% Key Concern: Less than 65% Tuition Average The total amount of tuition collected by the school divided by the number of students enrolled. Tuition Trend The six year history of the tuition assessed by the school. Good: 4% or less Concern: 4%-8% Key Concern: Increase above 8% WCEA Western Catholic Education Association (Accreditation agency) January 2016 Office for Catholic Schools Glossary-5