BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley. REGULAR MEETING February 5, 2013 AGENDA

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1 BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley REGULAR MEETING February 5, 2013 HIGH SCHOOL LIBRARY 8:00 Open Session 6:30 Exec. Session AGENDA 1. OPENING OF MEETING Pledge of Allegiance 2. EXECUTIVE SESSION 3. BOARD RECONVENES AT 8:00 PM 4. APPROVAL OF MINUTES Regular Meeting of January 22, CONFERENCES & WORKSHOPS 6. REPORTS A. Superintendent B. Asst. Supt. for Elementary Instruction - Common Core Literacy Lesson Grades 3-5 C. Asst. Supt. for Secondary Instruction - APPR Part III D. Asst. Supt. for Business - Risk Assessment Report E. Facilities Administrator F. Use of Facilities Enclosure #1 The enclosed list of organizations have applied for and received permission to use district facilities (Insurance Certificates on File). 7. CONSENT AGENDA Recommended Motion BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Consent Agenda, consisting of the following agenda items be approved as a whole with action recorded as if it had been taken severally: 6G. Treasurer s Reports 6H. Extracurricular Activity Fund Financial Reports

2 Item 9. NEW BUSINESS A. through T. Item 10. PERSONNEL A. through D. 6G. Treasurer s Reports Enclosure #2 Recommended Motion the Board of Education accept for audit the list of Treasurer s Reports in accordance with enclosure #2 6H. Extracurricular Activity Fund Financial Reports Enclosure #3 Recommended Motion the Board of Education accepts the Extracurricular Activity Fund Reports covering the period October 1, 2012 through December 31, 2012 for the William Floyd High School, William Floyd Middle School, and William Paca Middle School (excluding elementary reports) as per the attached. 8. OLD BUSINESS 9. NEW BUSINESS A. Budget Transfer Request Enclosure #4 BE IT SO RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education approves the list of budget transfers in accordance with enclosure #4. B. Warrants Enclosure #5 the Board of Education accepts the list of warrants in accordance with enclosure #5. C. Approval of Service Provider Contracts Enclosure #6 the Board of Education approves the following attached service provider contracts: Achieve Beyond ( school year) CAM-Held Enterprises, Inc. d/b/a Just Kids Learning Center ( school year) Development Disabilities Institute ( school year) Maryhaven Center of Hope ( school year) BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said contracts on its behalf. D. Approval of Special Education Services Contract for Parentally Placed Non-Public School Student #7

3 the Board of Education approves the following attached special education contract: Center Moriches Union Free School District ( school year) BE IT SO RESOLVED, the Board of Education authorizes the Board President to execute said contract on its behalf. E. Tuition Reimbursement Agreement Enclosure #8 the Board of Education authorizes the Board President to sign the Tuition Reimbursement Agreement for the school listed below, at the rate indicated on said Agreement, for the educational cost for school district student placed at said school by parent/court order or as a result of hospitalization: Ministry for Hope, Inc. BE IT FURTHER RESOLVED that the Board of Education authorizes the Board President to execute said contract on its behalf. F. Aussie Professional Development Agreement Enclosure #9 the Board of Education approves the attached Aussie Professional Development agreement; and BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said agreement on its behalf. G. Cell Phone Donation Enclosure #10 the Board of Education accepts the donation from Tricia Interrante in the amount of $199.99, the cost of a new I-Phone; and Schools, the Board of Education approves an increase in the District s budget in the amount of $199.99; the amount equal to the above referenced donation; and Schools, the Board of Education authorizes that budget code A be increased to reflect the acceptance of this revenue. H. EXCEL Capital Project Change Orders Enclosure #11 BE IT SO RESOLVED that the Board of Education ratifies the above noted change orders with respect to the District s EXCEL Capital Project; and

4 BE IT FURTHER RESOLVED that the Board of Education authorizes the Superintendent of Schools and Board President to execute the change order where noted. I. Obsolete Equipment and Textbooks Bid Enclosure #12 the Board of Education declares the items listed on the attached Obsolete Equipment and Textbook Bid # as being obsolete, damaged or in general of no use to the District. Said items are to be sold to the highest bidder and, in the absence of bids, are to be considered to have no value and are to be discarded in an appropriate manner. J. Patrick Rooney Memorial Scholarship Enclosure #13 the Board of Education approves the establishment of a new scholarship in memory of Patrick Rooney. K. Acceptance of Donation for Interact Club Advisor Enclosure #14 the Board of Education accepts the donation in the amount of $2,558 from The Rotary Club of the Mastics to cover the stipend for the Interact Club Advisor. Schools, the Board of Education approves an increase in the District s budget in the amount of $2,558; the amount equal to the above referenced donation; and Schools, the Board of Education authorizes that the following budget codes be increased to reflect the acceptance of this revenue to offset anticipated expenditures related to this stipend $1, into code , $ into code , $37.09 into code , and $ into code L. Acceptance of Donation from Buffalo Retired Teachers Association Enclosure #15 the Board of Education accepts the donation in the amount of $1,000 from the Buffalo Retired Teachers Association; and Schools, the Board of Education approves the homeless liaison to make a determination as to which students would benefit from this donation. M. Impartial Hearing Officer Appointment Case #76020 Timothy Mahoney Enclosure #16 BE IT HEREBY RESOLVED that the Board of Education appoints Timothy Mahoney to serve as the impartial hearing officer to hear and determine the matter concerning the

5 identification, evaluation, educational placement and/or free appropriate public education of student specified in the attached appointment letter. It is noted that Mr. Mahoney is the next in rotation to be appointed to serve as impartial hearing officer. N. District Governance Team Attendance at NYSSBA Capital Conference Enclosure #17 BE IT SO RESOLVED, the Board of Education approve attendance for two members of the district Governance Team to attend NYSSBA The Capital Conference on Saturday, March 9, 2013 Monday March 11, 2013 at Albany, NY and to be reimbursed for appropriate expenses associated with their attendance at this conference upon submission of receipts for such. O. Virtual Enterprise Donation Enclosure #18 BE IT SO RESOLVED that upon the recommendation of the Superintendent of Schools, the Board of Education approves the donation of $ from the Teachers Federal Credit Union to purchase supplies and giveaways to be used at the trade show on 2/1/13 and 4/11/13 and the donation of $ from State Farm Insurance Co. to purchase shirts for the trade show and BE IT FURTHER RESOLVED that the budget be increased by $ deposited into the FBLA Extracurricular account to reflect the acceptance of this revenue to offset the aforementioned expenses. P. Hobart PTO Donation Enclosure #19 the Board of Education approves the donation by the John S. Hobart Elementary PTO of $1, which will cover the stipend for the Yearbook Club Advisor and the contribution withholdings. Schools, the Board of Education approves an increase in the District s budget in the amount of $1,752.75; the amount equal to the above referenced donation; and Schools, the Board of Education authorizes that the following budget code be increased to reflect the acceptance of this revenue to offset anticipated expenditures (FICA, Medicare, TRS) related to this stipend: $1, into code A Q. Donations for Athletic Fundraising Account Enclosure #20 the Board of Education approves an increase in the District s 2012/13 Athletic Fundraising Account, code A , in the amount of $2, from the donations made by First Tee, Morrison Foundation and William Paca PTO. R. Creation of Director of Student Services Enclosure #21

6 the Board of Education hereby creates one (1) full time District Office Administrative position in the tenure area of Director of Student Services, effective February 6, 2013, at a salary not to exceed $110,000 per year. S. Maintenance/Custodial/Grounds Unit Memorandum of Agreement Enclosure #22 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby ratifies and approves the attached Memorandum of Agreement between the District and the Maintenance/Custodial/Grounds Unit; and BE IT FURTHER RESOLVED, that the Board hereby authorizes the President of the Board to execute the Stipulation of Agreement on its behalf. T. Stipulation of Agreement Teacher Stipend for Grading Exams Beyond Work Day Enclosure #23 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the attached Stipulation of Agreement between the William Floyd United Teachers and the William Floyd School District; and, it is further RESOLVED, that the Board authorizes the President of the Board of Education to execute the Stipulation on its behalf. 10. PERSONNEL A. Instructional Enclosure #24 1. Per Diem Appointment 2. Change of Status 3. Appointment of Spring Coach Positions 4. Leave(s) 5. Resignation B. Non-Instructional, Paraprofessional/Teaching Assistants Enclosure #25 1. Appointment(s) 2. Resignation C. Non-Instructional, Office Staff Clerical Enclosure #26 1. Resignation D. Non-Instructional, Security Enclosure #27 1. Leave(s) <<END OF CONSENT AGENDA>> 11. BOARD DISCUSSION 12. VISITORS QUESTIONS 13. ADJOURN