FSL President & Advisors Meeting. August 30, :00 pm CC 214

Transcription

1 FSL President & Advisors Meeting August 30, :00 pm CC 214

2 OFFICE OF STUDENT INVOLVMENT Julie Gleason Assistant Dean of Students Ashton Hartley Assistant Director for Student Engagement Torrie Jackson Assistant Director for Fraternity & Sorority Life* Rebecca Crumb Coordinator for Fraternity & Sorority Life* Lynbea Toombs Coordinator for Student Programming Malik Hines Fraternity and Sorority Life Graduate Assistant* Sue Hertle Office Manager 5 Student Assistants, 2 Project Assistants, 1 Marketing Assistant FSL Project Assistant: Garrison Thomas* *Fraternity and Sorority Life Staff

3 Fraternity and Sorority Life Staff Oversight/Responsibilities: National Pan-Hellenic Council Interfraternity Council Order of Omega Chapter Liaison Kappa Alpha Order, Kappa Sigma, Sigma Chi, Pi Kappa Alpha, & Pi Kappa Phi Delta Delta Delta & Phi Mu Sigma Iota Alpha & Lambda Upsilon Lambda Alpha Kappa Alpha, Kappa Alpha Psi, Omega Psi Phi, & Phi Beta Sigma Torrie Jackson Assistant Director for Fraternity & Sorority Life Cohen Center 261B

4 Fraternity and Sorority Life Staff Oversight/Responsibilities: Panhellenic Council Multicultural Greek Council Greek Programming Council Chapter Liaison Alpha Epsilon Pi, Alpha Tau Omega, Phi Delta Theta, & Sigma Phi Epsilon Alpha Chi Omega, Chi Omega, Kappa Delta, Zeta Tau Alpha Sigma Lambda Beta & Theta Nu Xi Alpha Phi Alpha, Delta Sigma Theta, & Zeta Phi Beta Rebecca Crumb Coordinator for Fraternity and Sorority Life Cohen Center 261A

5 Fraternity and Sorority Life Staff Oversight/Responsibilities: Greek Programming Council (co-advising) Eaglelink Event Planning Form Process Fraternity and Sorority Life Awards FSL Recogniton Requirements Cohen Center Malik Hines Fraternity & Sorority Life Graduate Assistant

6 Fraternity and Sorority Life Staff Oversight/Responsibilities: Eaglelink Event Planning Form Process Social Media Marketing and Communication Cohen Center & Garrison Thomas Fraternity & Sorority Life Project Assistant

7 FSL Community Profile Councils: Interfraternity Council 9 fraternities Multicultural Greek Council 2 sororities and 2 fraternities National Pan-Hellenic Council 3 sororities and 4 fraternities Panhellenic Association 6 sororities 25 Fraternities and Sororities FSL Population: 1,638 (12%) Spring 2017 All FSL GPA: 3.05 Spring 2017 University Undergraduate GPA: 3.01

8 Fraternity & Sorority Life Goals Eaglelink Roster Process All members on orgs Eaglelink roster by Sept. 11 th Standards of Excellence Program (Jan. 2018) Leadership Development Workshop Series (Mission Distinguished - Oct. 2017) New Member Academy (Redevelopment) Oct Tracking of Retention & Graduation Rates Membership Retention Survey Increase stakeholder communication & promotion of the FSL community FSL Website and Social Media Platforms New Fraternity & Sorority Life Branding (March 2018)

9 Fraternity & Sorority Life Website The following information can ALWAYS be found on the website under Home or Chapter Resources: FSL Community Grade Reports (updated each semester) FSL Manual 2017 & University Policies Manual Chapter Advisor Manual Grade Release Forms Advisor Verification Form Link Great question! I think that s on the website! Roster Change Form Risk Management Checklist Alcoholic Beverage Request Form Eaglelink Submission Guidelines FSL Calendar of Events

10 STANDARDS OF EXCELLENCE RECOGNITION REQUIREMENTS In order for a chapter to be a recognized student organization through the Office of Student Involvement, the chapter must update and/or provide information with the office each semester. The information to be updated for recognition is as follows: Item Item to be submitted Method of Submission Timeframe of submission R1 Eaglelink Registration Eaglelink Form Annually: May 31 st, 2018 Officer Eligibility Information President s Waiver On Campus Advisor Verification Form Chapter Constitution and Bylaws R2 Membership Roster Update OSI Roster Spreadsheet & Eaglelink Roster 3x semester Fall: September 1 st and the last day of classes Spring: January 15 th and May 4, 2018 R3 New Member Roster Update OSI Roster Spreadsheet & Eaglelink Roster Semesterly IFC & PHA: No later than 72 hours after bid acceptance MGC & NPHC: no later than 48 hours after initiation R4 Officer Roster Update OSI Roster Spreadsheet & Eaglelink Roster Semesterly No later than 48 hours after officer elections R5 Off Campus Advisor(s) Contact Form Eaglelink Form Annually: January 15, 2018 R6 Non-Hazing Compliance Form Upload on Eaglelink Profile Annually: January 15, 2018 R7 MGC and NPHC Membership Intake Intent Form Submit to OSI Semesterly No later than 30 days after receipt of the OSI certification letter R8 Chapter Certificate of Insurance Upload on Eaglelink Profile Annually by the exp. date on the certificate R9 Letter of Standing with National Organization Upload on Eaglelink Profile Annually January 15, 2018 R10 Chapter Risk Management Plan Upload on Eaglelink Profile Semesterly Fall: Sept. 8 th Spring: January 19 th, 2018 R11 Chapter Academic Plan Eaglelink Profile Semesterly Fall: Sept. 8 th Spring: January 19 th, 2018 R12 Good Standing with respective council Council Documentation Semesterly Fall: 1 month after the first day of school Spring: 1 month after the first day of school R13 Participation in Mandatory FSL Programming: 1 FSL President & Advisors Orientation All Presidents Meetings (Monthly) 1:1 Chapter President with OSI staff (Monthly) New Member Education Programming (i.e. Greeking Responsibly Workshop and New Member Retreat) FSL Leaders Retreat Sign in Sheet Collected by OSI at each event In order to fulfill this requirement, any absences must be excused by OSI, in writing, at least 24 hours prior to the program. Failure to have full participation will result in the organization not receiving credit and being placed on social probation or loss of ability to host chapter events until an alternative educational requirement, determined by OSI, is met.

11 ORGANIZATION DEVELOPMENT Policies, Procedures & Group Development

12 OFFICER ELIGIBILITY Undergraduat e Graduate GPA Credit Hours 9 6 Conduct Good standing Good Standing Officer eligibility will be checked Sept. 2017

13 ADVISOR EXPECTATIONS On Campus Advisor (full time faculty or staff) Provide on campus support and guidance to the chapter Connect chapter with on campus partners Provide academic support Serve as Eaglelink event planning form approver Consistent communication with FSL Staff Meet with chapter president at least once a month Alumni or Graduate Chapter Advisor Provide working knowledge of the organization s operations and history Serve as a role model Serve as a liaison between nationals and chapter Mediate group & individual conflicts Consistent communication with FSL Staff Meet with chapter president at least once a month Attend chapter meetings

14 OSI RESOURCES Organization Mailbox (check your mailbox daily) Located outside of Cohen Center 252 Computer Stations Printing, copying & faxing o Printing (must have flash drive) o Copying Black & White (colored paper); 50/day o Poster Machine 4 per event (must have flash drive) Paper and Paint Supplies for Banners o Banners must be removed no later than 48 hours following the conclusion of the advertised event o Banners that advertise perpetual meetings or are general advertisement banners may be hung during the semester, but will be removed after two weeks if space is needed for additional banners.

15 FGCU POLICIES AND PROCEDURES

16 ALCOHOL POLICY (Rev. July 2017) PROCEDURE FOR EVENTS WITH ALCOHOL Worried about sober monitors? We have a plan for that! 1. 4 officers must attend a TIPs Training each academic year (if interested in hosting events with alcohol) 2. Campus Reservation Confirmation (for Events on University Premises) or Licensed Third-Party Venue 3. Submit Event Planning Form on Eaglelink (no later than 10 business days before your event) 4. Application for Serving Alcoholic Beverages (for University Premises only) or Off Campus Alcoholic Beverage Request Form (for off University Premises) 5. List of Sober Monitors one (1) Sober Monitor per 25 expected Guests and proof of completion of TIPS training by each monitor 6. Completed Risk Management Checklist 7. Completion of Risk Management Meeting with Chapter Liaison (no later than 10 business days before your event) 8. All events must receive final approval on the Event Planning Form via Eaglelink from OSI prior to marketing and announcing events to chapter members and the public

17 TIPS TRAINING DATES Each academic year, every organization interested in hosting events with alcohol must have 4 officers/members complete at TIPS training: Sept 14 - TIPs Training 9:00am- 12:00pm (CC162) Sept 18 - TIPs Training 9:00am- 12:00pm (CC213) Sept 21 - TIPs Training 9:00am- 12:00pm (CC213) Sept 22 - TIPs Training 9:00am- 12:00pm (CC213) Oct 19 - TIPs Training 9:00am- 12:00pm (CC213) Nov 16 - TIPs Training 9:00am- 12:00pm (CC213) Individual TIPs Certification expires after 3 years

18 HAZING Florida Gulf Coast University, Student Code of Conduct -- H. Hazing Hazing is: A violation of the FGCU policy and Florida State Law Typically in the form of physical risk or mental distress harmful to individuals, groups, and the university Found in all types of student organizations

19 TITLE IX The University is committed to providing an environment free from discrimination on the basis of sex by providing resources that address concerns relating to discrimination on the basis of sex, which includes sexual misconduct. Contact the Title IX Coordinator if you: Wish to understand your options if you think you may have encountered sex discrimination or sexual misconduct Learn of a situation that you feel may warrant a University investigation; Need help on how to handle a situation by which you are indirectly affected; Seek guidance on possible informal remedies or administrative measures to deescalate or alleviate a difficult situation; Have questions about University s policies and procedures. Precious Gunter Title IX Coordinator Edwards Hall 114 (239) Pgunter@fgcu.edu

20 CHAPTER MISCONDUCT Examples include: Hazing, misuse of alcohol, sexual misconduct, disruptive conduct, etc. Possible Consequences 1. Probation 2. Restrictions 3. Disciplinary suspension or expulsion Judicial Procedures Chapter National Headquarters Governing Council Judicial Board Process University Office of Student Involvement Student Conduct (Dean of Students Office)

21 EAGLELINK

22 EAGLELINK Online platform to help student orgs on college campuses run more efficiently 1. FSL Registration 2. Update Organization Roster 3. Submit Event Planning Forms 4. Submit domestic travel forms How-To log in tutorial on OSI website and Eaglelink Submission Guide

23 EVENT PLANNING FORM Guides you through the risks and details of your event Need help with Eaglelink? Call me, me or stop by my cubicle! Must have confirmation of location whether on or off campus before submitting Eaglelink Questions Contact: Wondering why your event hasn t received approval? me!

24 EVENT PLANNING FORM: WHEN DO YOU NEED IT? Event Planning Forms must be submitted for ALL events (including cohost/sponsorship events) EXCEPT Chapter Meetings Tabling Events* If you are not sure, just submit the EPF for the event! *Tabling events that include the following must have an EPF: Fundraisers or events where money exchanges hands Activities taking place in conjunction with the table reservation Any singing gram, flower distribution, art displays, animal display, or other type of activity

25 Important Things to Remember All Event Planning Forms (EPF) must be submitted 10 business days prior to the event If your organization is co-hosting an event, all organizations must submit an EPF for the event Have the Alcohol Request Form filled out and signed prior to submitting the EPF Guest List: May be reviewed during your risk management meeting (guest list do not have to be uploaded via Eaglelink, but should still be collected) Final approval of all events must be made by Assistant Director of FSL, Coordinator for FSL, & FSL Graduate Assistant Events MUST BE approved prior to any advertisement of the event. All events are subject to cancellation (including on campus reservations) if the EPF process is not followed correctly. On campus advisors must recommend your event for approval no later than five business days before the event date

26 EAGLELINK TUTORIAL

27 TRAVEL (Local & International) Domestic (i.e. Conferences) Submitted 3 weeks in advance on EagleLink Keep a copy of all emergency contact information for the duration of the trip International Paperwork completed 6 Months in Advance One officer must meet with Assistant Director for Fraternity & Sorority Life Insurance FGCU does not provide insurance Not required for domestic travel Required for international travel

28 LIABILITY: WHO S RESPONSIBLE? I. Event or Participant Waivers (optional) Under Chapter Resources II. President s Waiver (mandatory) new presidents must sign and submit to the office no later than 72 hours after initiation

29 Available Spaces for Reservation Campus Reservation (239) Cohen Center, Sugden, Library Lawn, Veteran s Pavilion, Student Plaza, Classrooms Housing and Residence Life (239) West Lake, North Lake, or South Lake Village Campus Recreation (239) Aquatics Center, Group Fitness Studio, Recreation Fields, ROC, SoVi Pool, Waterfront Athletics (239) Alico Arena (Main Gym, Auxiliary Gym, Hospitality Suite), Outdoor Sports Complexes

30 PROCEDURES & VIOLATIONS 1. Rooms/Event details need to be confirmed 14 days in advance 2. Organization Officers/Members should make reservations (not Advisors and outside organizations) 3. Clean up after yourselves 4. Do not move furniture 5. Do not use facilities without reservations 1 st violation: warning and/or cleanup fee ($50/hour, $25/half hour 2 nd violation: next reservation within 30 days is cancelled and/or cleanup fee 3 rd violation next reservation within 90 days is cancelled and/or cleanup fee

31 RESOURCES

32 CAMPUS RESOURCES Office of the Dean of Students Multicultural and Leadership Development Student Government Association Career Development Services Prevention and Wellness Counseling and Psychological Services (CAPS) Campus Police and Safety Center for Academic Achievement Office of Service-Learning and Civic Engagement

33 GOVERNING COUNCILS Interfraternity Council (9 orgs) President: Nick Vargas Meeting: Mondays at 5:30 pm Multicultural Greek Council (4 orgs) President: Krystal Shephard Meeting: Wednesdays at 2:30 pm (Tentative) National Pan-Hellenic Council (7 orgs) President: Jordan Neal Meeting: Mondays at 6:30 pm Panhellenic Association (6 orgs) President: Antonia Jacobse Meeting: Mondays at 6:30 pm Greek Programming Council President: Tyroncia Ward Meetings: Fridays at 1:00 pm (Tentative) Order of Omega President: Maddie Quinn Bi-Weekly Meetings: Mondays at 8:30 pm (Tentative)

34 FSL CALENDAR OF EVENTS Fall 2017 (Updated List under Chapter Resources on the website) Sept 7 FSL Officer Roundtable 1:00pm 2:00pm (CC247) Sept IFC Rush Sept 20 FSL President Meeting 6:30pm (CC247) Sept National Hazing Prevention Week Oct 5 FSL Officer Roundtable 1:00pm 2:00pm (CC247) Oct 14 FSL New Member Retreat 10:00am (CC Ballroom) Oct 16 Order of Omega Induction Ceremony 6:30pm (CC Ballroom A) Oct 18 FSL President Meeting 6:30pm (CC247) Nov 2 FSL Officer Roundtable 1:00pm 2:00pm (CC247) Nov 15 FSL President Meeting 6:30pm (CC247) Nov 27 PHA Distinguished Women 11:00 am 1:00 pm (CC Ballroom) Nov 27 IFC Fall Banquet Time: 6:00 pm (CC Ballroom) Dec 7 FSL Officer Roundtable 1:00pm 2:00pm (CC247) Dec 13 Friends of FSL Appreciation Reception 5:30pm- 7:00pm (CC214)

35 Greeking Responsibly Workshop Greeking Responsibly is a social responsibility workshop for new members. This workshop will be facilitated by a DOSO staff member at the beginning of each semester. This workshop will be an hour and 30 minutes long and must be completed by all new members initiated during the Spring 2017 semester (NPHC/MGC) and all Fall 2017 pledge classes (PHA/IFC). Starting September 6 th new members can sign up via Eaglelink (sign up link will be ed and on the homepage). All new members must sign up for a workshop via Eaglelink.

36 WRAP UP Council and Chapter Announcements & Questions, Comments, and/or Concerns