NEBRASKA SCHOOL ACTIVITIES ASSOCIATION

Transcription

1 NEBRASKA SCHOOL ACTIVITIES ASSOCIATION Administrative Assistant Educational Outreach 10:00am 2:00pm AGENDA: Welcome & Introductions Officials Registration, Contracts and Rules Meetings Website Review/Passwords and Eligibility Lists Unified Sports, Bowling NFHS On line classes, Heat Acclimatization Guidelines Mailing of Materials Calendars, Rule Books NSAA Forms o Registration Forms o Cooperative Agreements o Reimbursements o Financial Reports o Consigned Tickets o International Students & Hardship Waivers Check Lists, Fines Important Dates Order Forms, School Directory, School Logo Judges Registration, Judges Needed, Rules Meetings District & State Entry Form Procedures Championship Programs Review & Wrap Up

2 WELCOME

3 Introductions

4 NSAA Phone #: NSAA Office Hours: Summer: 8:00-3:00 (M-TH) 8:00-Noon (Fri) June & July School Year Hours: 8:00-4:30 (M-F) *August - May Who do I ask for: Website: nsaahome.org/staff

5 OFFICIALS

6 Call for Officials We are always looking for officials Officials trend is currently on the decline Baseball N/A Basketball N/A Football Softball Soccer N/A Swimming & Diving N/A Track N/A Volleyball Wrestling N/A

7 Officials Two Year Comparison

8 First-Year Nebraska Officials First-Year Nebraska Officials Softball 23 Football 67 Volleyball 55 Basketball 108 Wrestling 31 Swimming & Diving 6 Baseball 21 Soccer 90 Track & Field 16 TOTAL 417

9 Officials Registration Process 1. Register online and pay the $45 registration fee (per sport). 2. An officials packet will be mailed containing rule books and other supplements pertaining to that sport. 3. View the online rules meeting. 4. Take the Part 1 test and score between an 80%-90% depending on the official s classification. 5. Once the official views the online rules meeting and passes the part one test, they will be classified and good to go for the season. 6. First year officials will be mailed their officials patches.

10 District Contracts & Officials Ballots DISTRICT HOST INFORMATION on your AD login page Apply for and accept/decline district host contracts NSAA OFFICIALS & JUDGES on your AD login page Officials/Judges rosters Officials/Judges ballots coaches and AD s vote Officials/Judges for district events assigned by the NSAA

11 Rules Meetings Fall Dates Softball July 18 to August 2 No Charge to Officials & Head Coaches August 3 to August 9 Basic $25 Fee Officials & Head Coaches August 10 to August 12 Late/Penalty $50 Fee Officials & Head Coaches Football July 25 to August 9 No Charge to Officials & Head Coaches August 10 to August 16 Basic $25 Fee Officials & Head Coaches August 17 to August 19 Late/Penalty $50 Fee Officials & Head Coaches Volleyball July 25 to August 16 No Charge to Officials & Head Coaches August 17 to August 23 Basic $25 Fee Officials & Head Coaches August 24 to August 26 Late/Penalty $50 Fee Officials & Head Coaches

12 Rules Meetings Winter & Spring Dates Winter Sports Basketball, Wrestling, Swimming & Diving October 24 to November 8 No Charge to Officials & Head Coaches November 9 to November 15 Basic $25 Fee Officials & Head Coaches November 16 to November 18 Late/Penalty $50 Fee Officials & Head Coaches Spring Sports Baseball, Soccer, Track & Field February 13 to February 28 No Charge to Officials & Head Coaches March 1 to March 7 Basic $25 Fee Officials & Head Coaches March 8 to March 10 Late/Penalty $50 Fee Officials & Head Coaches

13 Website Review

14 Passwords & Eligibility Lists

15 Unified Sports, Bowling

16 NEW THIS YEAR!-- NFHS ON-LINE CLASSES MANDATORY! For all coaches (head, assistant and/or volunteer) Concussion in Sports Sudden Cardiac Arrest Heat Illness Prevention These courses should be taken prior to any pre-season or regular season physical workouts that the respective coach would be present for or involved in administering. Any course taken after May 1 would be considered valid for the following school year. On the Under the Online Courses tab TRACKING Ron Higdon

17 FALL HEAT ACCLIMATIZATION GUIDELINES: Sports Specific Cross Country Girls Golf Softball Football Boys Tennis Questions--on Sports Medicine, contact Ron Higdon, NSAA Assistant Director,

18 Mailings Dates FALL SCHOOL MAILING--Materials for fall activities will be mailed by July 30 th. This will include Rule books, Rules Revisions poster and Preseason Guides. NSAA SCHOOL DIRECTORY--Mailed week of-september 6, 2016 WINTER SCHOOL MAILINGS--Mailed week of-october 17 or 24, 2016 SPRING SCHOOL MAILINGS--Mailed week of-february 1, 2017 Believers & Achievers Poster Mailing: Week of October 3 Week of November 28 Week of January 23 Week of March 27

19 NSAA Forms

20 Registration Form & Coop Applications Found on the AD login page, under Other Forms Activities Registration/Membership Form must be completed online Form & Fees Due July 1 st Coop Applications must be completed online Fall Coop Deadline June 1 st Winter Coop Deadline September 1 st Spring Coop Deadlines January 1 st

21 Reimbursement Forms Reimbursement Forms are completed online. They are available on the AD login page under the Other Forms section. reminders will be sent out at the conclusion of the championship event, and the reimbursement due dates will show in the Reminder section of the AD login page when they are close. Reimbursement checks for the entire school year are mailed in June.

22 Financial Reports Please complete the day following the conclusion of the event. Tab through, do not click through. All yellow fields must be completed. *Double check the miles & games played columns before writing checks. They should not be 0.

23 Consigned Tickets Consigned Tickets are available for Softball, Volleyball, Girls & Boys Basketball, Soccer, and Baseball. Information is ed to State Qualifying Schools with their Qualifier Information.

24 International Students & Hardship Waivers Found on the AD login page, under Eligibility Section International Transfer Students Eligibility Confirmation Form must be filled out for all Exchange Students & completed online Hardship Request Form must be completed online and all supporting documents uploaded (including transcripts and any additional documentation)

25 Check Lists

26 Fines Penalty/Violation Late submission of online eligibility lists per activity, plus other penalties as the Board of Directors shall assess. Late submission of registration forms and payments, plus other penalties as the Board of Directors shall assess. Late submission of online contest schedules, plus other penalties as the Board of Directors shall assess. Exceeding individual and team contest limitations, plus other penalties as the Board of Directors shall assess. Assessment $50 per activity $50 $50 $500 Registering for an activity and not opting out of post season participation. $200 Lack of administrative oversight $500 and written action plan Violation of the organized practice rule. $200 December Moratorium violations $200 Missing the May 1 deadline with option verification (March 15) $250 Student s name not appearing on the school s eligibility list $150 International student participating prior to approval $150 Coach having incomplete certification $100

27 Important Dates School Directory: Friday, August 12th U.S. Bank Believers & Achiever s Application Due: Friday, August 26th National Anthem Audition Deadline: Friday, September 30 th.

28 Order Forms Rules Books Golf Scorecards Calendars Activities Calendar 2 per school (1 to AD, 1 to Superintendent) Planning Calendar 1 per school School Directory 3 per school (1-Supertindent, 2-contact person)

29 NSAA School Directory Updating your school s information/where do I do that? Changing passwords/new coaches name/ address NO CAPS Accurate August 12 th Deadline/NSAA pulls data for publication Continue Making Changes Mailed to schools after Labor Day Each school receives THREE at no charge 2 sent to AD 1 sent to Superintendent

30 School Logo

31 School Logo

32 To review or change your school logo, login to the NSAA website: Click School Login Select your school from the dropdown & use your passcode to enter the database Go to the Other Forms section Select School Directory The logo that is currently being used in NSAA publications will appear to the right of your school information To upload a different logo: Click Choose File Browse and select photo file (make sure to note the size & resolution requirements) Click Upload Logo Image

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34 Judges needed... Strongly encourage schools to hire NSAA registered judges How to register Where to find a roster of registered judges Contact Cindy at ccallaway@nsaahome.org for questions

35 RULES MEETING SCHEDULE Play Production September 28 to October 11 October 12 to October 19 October 20 to October 21 No Charge to Head Coaches & Judges Basic $25 Fee Head Coaches & Judges Late/Penalty $50 Fee Head Coaches & Judges Speech September 28 to January 11 January 12 to January 18 January 19 to January 20 No Charge to Head Coaches & Judges Basic $25 Fee Head Coaches & Judges Late/Penalty $50 Fee Head Coaches & Judges

36 Rules Meeting Requirement **All Head Coaches and Judges/Officials are required to view the NSAA rules meeting each year. Where do I find the rules meeting video? Is there a cost? When is it available to view? If we are cooped, does each coach have to view the meeting? Coach for both Boys and Girls Cross Country. View twice?

37 District & State Entry Form Procedures

38 District/State Entry Form Procedure

39 To complete your Entry Forms, login to the NSAA website: Click School Login Select your school from the dropdown & use your passcode to enter the database Go to the Activity Select (Entry Forms) section Select your activity, click on View/Edit Your Form Enter all team participants-make sure to select all of those that will be suiting up (keep in mind the maximum roster number for that activity). *If any player needs to be switched out with another player for state competition, that can be done on this screen promptly following district completion. Enter or edit all stats for each player Add your Team Photo: Click ADD Browse and select photo file (A.jpeg file is preferred) Click UPLOAD (Quality, close up group photos will present the best in the program) Click Save & View Form located at the bottom of the page

40 Championship Programs

41 Discount Program Orders

42 Programs will be available to NSAA member schools for ½ price after the completion of each respective championship (while supplies last) Discount Price: $2.00/ea To Order: An will be sent out to all Athletic Directors and Coaches at the end of each season or you can contact the NSAA Office Attached to the will be an Order Form you can fill out and submit back to the NSAA with payment If paying by Credit Card, there will be an additional $2.50 processing charge If purchasing 15 or more programs, there will be an additional $5.00 for shipping charges Why purchase Championship Programs: Display in your school s trophy case Add to archive files Use as keepsakes for athletes and/or coaches

43 Review: Official s Registration Website Unified Sports, Bowling New Programs this year: Heat Acclimatization activity specific NFHS Coaches Classes Mailings NSAA Forms (financial, Coop, International Student, Consigned Tickets) Check Lists, Fines Order Forms, School Directory, Logo Judges Registration, Rules Meetings (judges/head coaches/officials) Championship Programs

44 Questions?

45 THANK YOU!

46 Athletic Online Rules Meeting Dates Rules meeting must be completed prior to midnight of the due date. Softball & Girls Golf July 18 to August 2 August 3 to August 9 August 10 to August 12 No Charge to Officials & Head Coaches Basic $25 Fee Officials & Head Coaches Late/Penalty $50 Fee Officials & Head Coaches Football July 25 to August 9 August 10 to August 16 August 17 to August 19 No Charge to Officials & Head Coaches Basic $25 Fee Officials & Head Coaches Late/Penalty $50 Fee Officials & Head Coaches Volleyball July 25 to August 16 August 17 to August 23 August 24 to August 26 No Charge to Officials & Head Coaches Basic $25 Fee Officials & Head Coaches Late/Penalty $50 Fee Officials & Head Coaches Winter Sports Basketball, Wrestling, Swimming & Diving October 24 to November 8 No Charge to Officials & Head Coaches November 9 to November 15 Basic $25 Fee Officials & Head Coaches November 16 to November 18 Late/Penalty $50 Fee Officials & Head Coaches Spring Sports Baseball, Soccer, Track & Field, Boys Golf February 13 to February 28 No Charge to Officials & Head Coaches March 1 to March 7 Basic $25 Fee Officials & Head Coaches March 8 to March 10 Late/Penalty $50 Fee Officials & Head Coaches

47 NON-Athletic Online Rules Meeting Dates Rules meeting must be completed prior to midnight of the due date. ***All head coaches and registered judges must view an online NSAA Rules Meeting each year. Play Production September 28 to October 11 October 12 to October 19 October 20 to October 21 No Charge to Head Coaches & Judges Basic $20.00 Fee Judges & Head Coaches Late/Penalty $50.00 Fee Judges & Head Coaches Speech September 28 to January 11 January 12 to January 18 January 19 to January 20 No Charge to Head Coaches & Judges Basic $20.00 Fee Judges & Head Coaches Late/Penalty $50.00 Fee Judges & Head Coaches

48 NSAA END-OF-YEAR CHECK LIST 1. Fill out ONLINE the Activities Registration/Membership Form with $60 Fees for each activity in which your school will participate. This will also include the $40 Membership Fee. This will be available May 1 st and due July 1 st. The form can be found on the AD login page, under Other Forms. 2. Fill out ONLINE Application for Hosting Subdistrict & District Events for Applications for Volleyball, Softball, Cross Country, Girls Golf, and Play Production are open. Available May 23 rd. Deadlines vary depending on the activity. All schools should complete this form even if you are not interested in hosting any events. Those schools that have an interest in hosting NSAA sub-district and district events are encouraged to complete the Application for Hosting Subdistrict and District Events by the posted deadlines. The NSAA often receives inquiries about why a particular school was bypassed in the district site selection process. Often a school is not considered because it did not indicate an interest in hosting. Further, there are often complaints about the distances schools have to travel to certain district events; that, too, is often the result of a lack of schools not submitting applications to host. Contracts for schools that have been selected to host subdistrict & district events will be posted on the NSAA AD login page. AD s should regularly check the NSAA website for banner notification of the posting of those contracts. 3. Complete 2016 Volleyball, Softball & Girls Golf Schedules on the NSAA website. (After June 9) These may be found on the AD login page, under Activity Select, choose Volleyball, Softball, Girls Golf. 4. Check 2016 Football Game Dates ONLINE. These may be found on the Football page of the NSAA website. If a date needs to be changed or added, please contact Nate Neuhaus (nneuhaus@nsaahome.org). 5. Fill out ONLINE all entries for Directory. This may be found on the AD login page, under Other Forms. Remember, this form should be periodically updated as new hires and new coaching/sponsorship assignments are made throughout the year. There is a no change box by each activity that should be clicked if the coach/sponsor is the same as school year. 6. Notify in writing and remind all varsity coaches of Fall Online Rules Meeting Dates. The Rules Meeting dates will be posted on the NSAA AD login page and the NSAA website. (Fall meeting free period start dates: Softball & Girls Golf July 18 th, Football & Volleyball July 25 th ) 7. Notify in writing and remind all high school coaches that all coaches are required to take three NFHS courses: Concussion in Sport, Heat Illness Prevention, and Sudden Cardiac Arrest. 8. Check all Co-ops for current contract dates. New/renewal Deadlines: Fall Co-ops: June 1 st, Winter Co-ops: September 1 st, Spring Co-ops: January 1 st. (New/renewal forms may be found on the AD login page.) ** NSAA Wall Calendars will be available in August.** ** NSAA Yearbooks will be available after Labor Day.**

49 NSAA BEGINNING-OF-YEAR CHECK LIST 1. Fill out ONLINE all entries for Directory. Remember, this form should be periodically updated as new hires and new coaching/sponsorship assignments are made throughout the year. Please verify all coach/sponsor contact info. There is a no change box by each activity that should be clicked if the coach/sponsor is the same as school year. 2. Fill out ONLINE Application for Hosting Subdistrict & District Events for winter and spring activities. Deadline for Winter September 1 st, Spring January 1 st. All schools should complete this form even if you are not interested in hosting any events. Those schools that have an interest in hosting NSAA subdistrict and district events are encouraged to complete the Application for Hosting Subdistrict and District Events by the posted deadlines. The NSAA often receives inquiries about why a particular school was bypassed in the district site selection process. Often a school is not considered because it did not indicate an interest in hosting. Further, there are often complaints about the distances schools have to travel to certain district events; that, too, is often the result of a lack of schools not submitting applications to host. Contracts for schools that have been selected to host subdistrict & district events will be posted on the NSAA AD login page. AD s should regularly check the NSAA website for banner notification of the posting of those contracts. 3. Check 2016 Volleyball, Softball & Girls Golf Schedules on the NSAA website. These may be found on the AD login page, under Activity Select, choose Volleyball, Softball, Girls Golf. 4. Check 2016 Football Game Dates on the NSAA website. These may be found on the Football page of the NSAA website. If a date needs to be changed or added, please contact Nate Neuhaus (nneuhaus@nsaahome.org). 5. Notify in writing and remind all varsity coaches of Fall Online Rules Meeting Dates. The Rules Meeting dates will be posted on the AD login page and the NSAA website. (Fall meeting free period start dates: Softball & Girls Golf July 18 th, Football & Volleyball July 25 th ) 6. Check all Co-ops for current contract dates. New/renewal Deadlines: Fall Co-ops: June 1 st, Winter Co-ops: September 1 st, Spring Co-ops: January 1 st. (New/renewal forms may be found on the AD login page.) 7. Notify in writing and remind all high school coaches that all coaches are required to take three NFHS courses: Concussion in Sport, Heat Illness Prevention, and Sudden Cardiac Arrest. 8. Upload your school s student database into NSAA s online database for use when marking eligibility, participation, and district & state entry forms. Due August 9 th. 9. Complete International Transfer Form for each international CSIET student enrolled at your school. This form may be found on the AD login page, under the Eligibility section.

50 NSAA END-OF-YEAR CHECK LIST 1. Fill out ONLINE the Activities Registration/Membership Form with $60 Fees for each activity in which your school will participate. This will also include the $40 Membership Fee. This will be available May 1 st and due July 1 st. The form can be found on the AD login page, under Other Forms. 2. Fill out ONLINE Application for Hosting Subdistrict & District Events for Applications for Volleyball, Softball, Cross Country, Girls Golf, and Play Production are open. Available May 23 rd. Deadlines vary depending on the activity. All schools should complete this form even if you are not interested in hosting any events. Those schools that have an interest in hosting NSAA sub-district and district events are encouraged to complete the Application for Hosting Subdistrict and District Events by the posted deadlines. The NSAA often receives inquiries about why a particular school was bypassed in the district site selection process. Often a school is not considered because it did not indicate an interest in hosting. Further, there are often complaints about the distances schools have to travel to certain district events; that, too, is often the result of a lack of schools not submitting applications to host. Contracts for schools that have been selected to host subdistrict & district events will be posted on the NSAA AD login page. AD s should regularly check the NSAA website for banner notification of the posting of those contracts. 3. Complete 2016 Volleyball, Softball & Girls Golf Schedules on the NSAA website. (After June 9) These may be found on the AD login page, under Activity Select, choose Volleyball, Softball, Girls Golf. 4. Check 2016 Football Game Dates ONLINE. These may be found on the Football page of the NSAA website. If a date needs to be changed or added, please contact Nate Neuhaus (nneuhaus@nsaahome.org). 5. Fill out ONLINE all entries for Directory. This may be found on the AD login page, under Other Forms. Remember, this form should be periodically updated as new hires and new coaching/sponsorship assignments are made throughout the year. There is a no change box by each activity that should be clicked if the coach/sponsor is the same as school year. 6. Notify in writing and remind all varsity coaches of Fall Online Rules Meeting Dates. The Rules Meeting dates will be posted on the NSAA AD login page and the NSAA website. (Fall meeting free period start dates: Softball & Girls Golf July 18 th, Football & Volleyball July 25 th ) 7. Notify in writing and remind all high school coaches that all coaches are required to take three NFHS courses: Concussion in Sport, Heat Illness Prevention, and Sudden Cardiac Arrest. 8. Check all Co-ops for current contract dates. New/renewal Deadlines: Fall Co-ops: June 1 st, Winter Co-ops: September 1 st, Spring Co-ops: January 1 st. (New/renewal forms may be found on the AD login page.) ** NSAA Wall Calendars will be available in August.** ** NSAA Yearbooks will be available after Labor Day.**

51 NEBRASKA SCHOOL ACTIVITIES MAILING FALL ACTIVITIES & ALL SCHOOLS INFORMATION Enclosed are materials that are being sent to ALL SCHOOLS as well as the rule books and other materials having to do with the activities that you have registered for this FALL. Please see that your coaches get the activity rules books. NEW THIS YEAR! ON-LINE CLASSES MANDATORY! The following three NFHS online classes are now MANDATORY for all coaches (head, assistant and/or volunteer): Concussion in Sports---Sudden Cardiac Arrest---Heat Illness Prevention. If you did not view these July 24 & 25, 2016 at the Out of the Blocks Summit, these can be found on the nsaahome.org home page under the Sports Medicine tab and then Online Courses tab. FALL HEAT ACCLIMATIZATION GUIDELINES: The fall heat acclimatization is now sport specific for-- Cross Country Girls Golf Softball Football Boys Tennis Each sport acclimatization protocol can be found on the NSAA website on their respective sports page or on the Sports Medicine page. For any questions on Sports Medicine, contact Ron Higdon, NSAA Assistant Director, PUBLICATION ORDER FORMS: Additional publications may be ordered through the NSAA website at and rule books at RULES MEETING SCHEDULES: A complete list of Rules Meetings and Deadlines is located on the website under the Officials tab. A list of Rules meetings for Non-athletic activities is located on the website under the Judges tab. The following is a list of materials being mailed to schools. If you did not receive materials for an activity that you registered for, please contact our office, ALL SCHOOLS INFORMATION COVER SHEET w/ links to forms Rules Meeting Schedule-Athletic Rules Meeting Schedule-Athletic-Non-athletic Publication order forms 14 Day Heat Acclimatization Period (EACH ACTIVITY HAS THEIR OWN) CORPORATE SPONSORS School Spirit Photo Contest-Pump & Pantry Midwest Dairy Association Information SPORTS MEDICINE Heat Index Chart (card) OTHER Activities Director Media Packet Eligibility poster (1) NFHS Publications Catalogue (1) Officials Recruiting Poster (1) FALL ACTIVITIES MATERIALS (to those registered for each activity) FOOTBALL NFHS Football Rules Book NFHS Football Rules Revisions Poster NFHS Use Your Helmet Properly Poster NFHS Pre-Season Football Guide Football Levels of Contact & Contact Limitations VOLLEYBALL VB Rule Book VB Rules Revision Poster VB Preseason Guide CROSS COUNTRY Cross Country Casebook (1) Cross Country Rulebook (2) one for Boys and one for Girls GIRLS GOLF 2016 Rules of Golf SOFTBALL SB Rule Book SB Rules Interpretations SB Preseason Guide BOYS TENNIS 2016 Rules of Tennis PLAY PRODUCTION & SPEECH JUDGES MANUALS WILL BE MAILED TO COACHES IN AUGUST.

52 CROSS COUNTRY Day Heat-Acclimatization Period 1. Days 1 through 5 of the heat-acclimatization period consist of the first 5 days of formal practice. During this time, athletes may not participate in more than 1 practice per day. 2. If a practice is interrupted by inclement weather or heat restrictions, the practice should recommence once conditions are deemed safe. Total practice time should not exceed 3 hours in any 1 day. 3. Beginning no earlier than day 6 and continuing through day 14, double-practice days must be followed by a single-practice day. When a double-practice day is followed by a rest day, another double-practice day is permitted after the rest day. 4. On a double-practice day, neither practice should exceed 3 hours in duration, and student-athletes should not participate in more than 5 total hours of practice. Warmup, stretching, cool-down, walk-through, conditioning, and weight-room activities are included as part of the practice time. The 2 practices should be separated by at least 3 continuous hours in a cool environment. 5. Because the risk of exertional heat illnesses during the preseason heatacclimatization period is high, we strongly recommend that an athletic trainer be on site before, during, and after all practices. *NOTES: 1. Consideration should also be taken for any practices conducted in hot and humid weather in non-air cooled facilities. 2. Consult the Heat Index Chart, Sports Medicine Page References: National Federation of State High School Associations Sports Medicine Advisory Committee. Heat acclimatization and heat illness prevention position statement. Published NSAA SMAC Revised March, 2016 NSAA SMAC Revised and Approved April, 2015 NSAA SMAC Revised and Approved April, 2014 NSAA SMAC Recommendations April, 2013