Village Extended School Program Monrovia Unified School District. Cohort 1 ASES Program since 1999 Awarded the Golden Bell for program excellence

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1 Village Extended School Program Monrovia Unified School District Cohort 1 ASES Program since 1999 Awarded the Golden Bell for program excellence

2 Village Program Parent Orientation Overview: Village supports academic goals of the school and provides academic enrichment In compliance with ASES Grant guidelines we also provide students with Physical Activities and a Snack (supper) in the After School Program Student Safety is a Top Priority Students have mandated grant attendance guidelines

3 The Village Extended School Program Mission Statement: Village Provides a Safe, powerful and orderly learning environment to MUSD students Village operates 3 Programs: Before School Program After School Program Summer Program Village Curriculum includes: STEM/Science, Character Education Overview Enrichment Activities include: Walking Field Trips, Student Leadership, Clubs, Physical Activity Project Jump On It for this year, and more

4 Village Academics/Enrichment Program Overview: Students Participate in the following Village Curriculum: S.T.E.M Lessons & Character Education Lessons Daily Homework assistance Tutoring Physical Activity: SPARK P.E., Jump On It Project, Team Building, and Fitness Activities Enrichment Opportunities/Clubs: Art, Music, Dance, Student Leadership, Gardening, Cooking, Walking Field Trips & Book Battle Community Involvement

5 Village Extended School Program (VESP) Parent-Student Handbook 2014/2015 Parent-Student Handbook The Parent-Student Handbook will serve as your guide for the Village Program s Policies and Procedures. Village staff welcomes a collaborative relationship with the students and parents/guardians we serve. Parents/Guardians are expected to familiarize themselves with the Parent-Student Handbook so open and honest communication can take place Should questions arise after consulting the Parent-Student Handbook, the Site Managers should be able to answer most questions and concerns. Village Office staff can also help answer questions and concerns Parents/Guardians may have. Contact information including s and phone numbers can be obtained from the Site Manager and is also listed at the end of this presentation

6 Parent-Student Handbook 2014/2015 Page 2 Before School Program Discussed on this page are the policies and procedures for the Before School Program. Listed below is an outline of some of the most pertinent information: The Before School Program starts 1.5 hours prior to the beginning of school Attendance Expectations: Middle School Students must attend a minimum of 6 hours per week or 3 days per week to accomplish program goals. Elementary students are expected to attend every day in which the student attends school Students must attend a minimum of one-half (45 minutes) of the daily Before School Program Hours Late Arrival Policy for Before School Student can not be late by more than 45 minutes Students must be signed in to the Before School Program by the Parent/Guardian or Designee. The only exception being Walkers who have gotten written permission to walk to the Before School Program Students who have excessive unauthorized late arrivals will be dismissed from the program

7 Parent-Student Handbook 2014/2015 Page 3 After School School Program In order to meet ASES Grant Attendance guidelines, Attendance requirements are as follows: Elementary School Students: Should participate in the full day (3 Hours minimum) of the program every day in which students are in school Middle School Students : Should attend a minimum of 9 hours per week and 3 days per week to accomplish program goals Village starts when school is over and operates until 6:00pm on most school days during the regular school year. Research has shown that students who attend Village on a regular and consistent basis have better academic achievement, higher positive social interactions and have access to more physical activity and nutrition

8 Parent-Student Handbook 2014/2015 Page 3 Continued After School Program Village has an Early Release Policy in which Parents/Guardians can pick up their child early under certain conditions. Parents/Guardians must fill out an Early Release Form and give it the Site Manager prior to signing the student out of the program. Some of the reasons why a student can be released early from the program are (but not limited to): Medical/dental appointments Family Emergency Child Custody Issues Recurring/Regular Activity Dark Thirty for walkers Sibling Early Release

9 Parent-Student Handbook 2014/2015 Page 4 After School Program All students (except for walkers) are required to be signed out by their parent/guardian or someone their parent/guardian designates. For the safety of your child, no student will be released to someone who is not designated on the registration form. All 6 Village sites adhere to this policy Please Note: Students who develop an unacceptable pattern of early releases run the risk of being withdrawn from the program to make room for students on the waiting list Attendance Procedures & Stipulations At the end of school, Village students will be walked over to the Village Program by Village or School Staff, if they are in the younger grades (TK-3 rd Grades). Older students (4 th Grade-8 th Grade) should make their way to the Village Program promptly when school ends. Village Staff will then take roll and sign the students into the program Students who are checked out of school and check back into school may attend Village that same day. Students who are checked out school and do not return to school, may not check into Village that same day Extended absences-please notify the Site Manager prior to the third day of absence to retain space in the program Parents/guardians must provide the Site Manager with a note after the student returns to Village after an absence. This note is in addition to the one provided to the school. Site Managers will require an absence note to be filled out by the parent/guardian Participation in other MUSD activities is allowed. Students should be checked into the program prior to leaving for the activity. Students who develop an unacceptable pattern of early releases run the risk of withdrawal from the program

10 Accurate Registration and Health Forms Page 5 Parent/guardian must designate additional adult(s) to drop-off/pick-up their child Current contact information is essential! Age requirements Form Revisions Health forms Student Support Services Amendments to the registration must be done in writing and must be completed by the original signer of the registration form

11 Accurate Registration and Health Forms Page 5 cont. Sign In and Out Procedures Before School: Dropped off students must be signed in by the parent/guardian/designee After School: Students who are picked up must be signed out by the parent/guardian/designee Note: We will not release a student to anyone not designated on the registration form. Designating additional adults must be done in writing. Any additions/deletions to the designee list must be agreed upon by all parents/guardians listed on the registration form. This agreement must be in writing and signed by all parties. Site Managers will not accept designation requests over the phone. For the safety of your child, ID must be shown if the Site Manager does not recognize the designated adult

12 Late Policy Pick-Up: Page 6 The Village extended school Program closes at 6:00pm on all regular school days. A late fee of $1.00 per minute is required. You have 48 hours to make this payment Policy following pick-up after 6:00pm If you are going to be late, notify Site Manager. Note: This does not prevent late fees from occurring. Site managers will begin calling your designated emergency contacts at 6:00 PM, or at the close of Village. If site manager CAN NOT reach any emergency contacts within 15 minutes of the close of Village, they will contact the District Program Coordinator, who will determine next steps, which could include transporting your child to the police station. Excessive late pick-ups and non-payment of late fees may result in the withdrawal of a student from the program

13 Behavior, Discipline, and Incentives Policy Page 7 The primary purpose of the Village program is to provide a safe, orderly and powerful learning environment. Participation in Village is privilege. VESP adheres to all applicable MUSD rules and behavioral expectations. Village follows the MUSD guidelines on Positive/Progressive Discipline. You and your student will be required to review and sign the Student Participation Agreement. Discipline Village staff will follow a 3 strikes policy before referring most behavior situations to the Site Manager. A student is given: 1. Verbal Reminder 2. Time Out 3. Referral to the Site Manager

14 Behavior, Discipline, & Incentives Policy Page 7 continued The Site Manager will follow these next steps: 1st Referral: Documentation 2 nd Referral: Documentation and Program Coordinator Contact 3rd Referral = Parent Conference & Behavior Contract. Student may be exited from the program based on the situation Please note: One single excessively disruptive or disrespectful behavior toward other pupils or any VESP staff member is sufficient reason for suspension or immediate dismissal from the VESP. Incentives: We count on student s cooperation and willingness to follow procedures. There are many things we do here that reward positive behavior.

15 Parent Contributions, Before & After School Programs Page 8 Parent contributions and participation are key elements to the success and viability of the program Before School Program 2014/2015 It is required that a $5.00 per child per week contribution be made. After School Program 2014/ Monthly Contribution: Contribution amount is $20.00 per week Additional siblings in the program are $10.00 per week 2. Material and Supplies Contribution: Parents/guardians may choose to make a contribution of needed/approved equipment or materials 3. Volunteer Hours: The required volunteer hours are 3 hours per family per week 4. Obligation Notices: If the parent/guardian does not meet their required participation option an obligation notice is given. If the obligation notice is not fulfilled by the date indicated, the child will be exited from the program and placed on the waiting list

16 Reduced Contribution Requests Page 9 Reduced Contributions will be considered after the request is carefully screened and considered on a case by case basis. Village will offer the following reduced contribution options: 1. 50% off of the monthly contribution amount. This equals $10.00 per week 2. 75% off the monthly contribution amount. This equals $5.00 per week Note: Until the date of the approval of your request, the full monthly contribution is still required. Reduced contributions do not carry over year to year. You must fill out a request every year Income Tax Deduction Information Village is part of MUSD and which is a Tax-Exempt Organization. As a program within MUSD we DO NOT have a Tax ID number. For further information related to taxes, deductions and tax ID numbers, please refer to IRS Publication 503 or consult a tax specialist.

17 The Village Extended School Program is committed to providing educational, social and enrichment programs that foster maximum development of each student s: Desire to learn Academic potential Social, civic, and cultural understanding A sense of self-worth Physical well being Positive interactions Talents and interests

18 Question & Answer Session For more information you can reach our Program Assistant Tammy Lofton at You may also contact our Program Director Tom McFadden :

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