GUIDELINE TO THE IMPLEMENTATION OF THREE YEAR DIPLOMA PROGRAM IN HEALTH

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2 GUIDELINE TO THE IMPLEMENTATION OF THREE YEAR DIPLOMA PROGRAM IN HEALTH HEALTH DEPARTMENT CENTER OF HEALTH STAFF EDUCATION JAKARTA 1997

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4 PREFACE Health staff educational system is inseparable of National Educational System. The Development of health staff education is an integral part of the growth of educational development and National Health System as the foundation. In the framework of adjustment and stabilization of the pattern of health staff advanced education, Health Dept has established and decided the implementation of Health Diploma III Education Program. This program is a non-title, as the conversion of the Bachelor title in the previous Health program. The composing of Guidelines to Implementation of Diploma III Health Education is the first revision of the same guidelines released on November 2, This book contains stages of the Decree of Health Minister of RI about Implementation of Diploma III Health Education stated in the Decree of Health Minister no. 867/Menkes/SK/XI/1986 date November 28, With this guideline, it is hoped that the Executors of Diploma III Health Education able to compose a further manual of education implementation based on respected educational programs. It is also expected that through this guidelines every person in charge of District Bureau in Provincial Health Dept in order to be able to guide, monitor and control of the Implementation of Diploma III Health Education applied in their respected areas. It is hoped that with this book, the quality of implementation of health staff education is finally able to produce professional Human Resources to carry out the health development. Jakarta, February, 1997 Head of Health Staff Education Center Health Departement Dr. Hadisantoso NRP

5 TABLE OF CONTENTS Preface Table of Contents Annex List I INTRODUCTION II EDUCATION IMPLEMENTATION MANAGEMENT A. Organization 1. Arrangement of the three-year Diploma Program in Health 2. Student Council B. MANUAL OF IMPLEMENTATION 1. Academic Guideline 2. Implementation of Credit System 3. Academic Advisor C. Implementation Supporting Unit 1. The Executor 2. Facilities and Tools 3. Funding Resources D. Guidance III IMPLEMENTATION OF EDUCATION TECHNIQUES A. PROCEDURE OF CREDIT SYSTEM EDUCATION 1. Definition 2. Distribution of Learning Activities per Semester 3. The objective of implementation of semester credit unit system. 4. The characteristic of implementation of semester credit unit system. 5. Type and credit point of learning experience 6. Teaching and Learning Load in a Semester 7. Learning Load of the Educational Program 8. Schooling Duration B. Scoring 1. Definition 2. Objective 3. Type and Technique

6 4. Scoring 5. Assessment and Aspects 6. Study achievement C. ASSISTANCE AND SUPERVISION 1. Assistance 2. Supervision D. TECHNICAL EVALUATION FOR PROGRAM IMPLEMENTATION 1. Objectives 2. Evaluation period 3. Scoring aspects 4. Evaluation technique E. TECHNICAL REPORTS OF EDUCATION EMPLEMENTATION IV CLOSING Annex

7 ANNEX LIST 1. ORGANIZATIONAL CHART 2. STUDENT CARD 3. STUDENTS LIST AND STUDENTS NUMBER 4. PRESENCE RECORDS 5. STUDY PROGRAM CARD 6. RESULT CARD 7. SCORING SYSTEM ACCORDING TO NORMS REFERENCE EVALUATION 8. SCORING SYSTEM ACCORDING TO CRITERION REFERENCE EVALUATION 9. STUDENT PERSONAL INFORMATION

8 DECREE OF INDONESIAN HEALTH MINISTER Number: HK A ON MANUAL OF EDUCATIONAL IMPLEMENTATION THREE YEAR DIPLOMA PROGRAM IN HEALTH INDONESIAN HEALTH MINISTER CONSIDER : a. That the objective of three year Diploma Program in Health implementation is provide intermediate skilled health staff and possess the spirit of entrepreneurship b. That to achieve the objective, it is necessary to have consistency during implementation c. That in order to develop the action, consistency in the implementation of education in Health Department Academy or non-health Department academy, it needs a manual as a standard for the Academy that carry out the three year Diploma Program in Health CONCERN : a. Constitution no. 23 Year 1992 about Health / Undang - undang Nomor 23 Tahun 1992 tentang Kesehatan. b. Government Regulation no. 30 Year 1990 about Advance Education / Peraturan Pemerintah Nomor 30 Tahun 1990 tentang Pendidikan Tinggi c. Government Regulation no. 32 year 1996 about Labour / Peraturan Pemerintah Nomor 32 Tahun 1996 tentang Tenaga d. National Education Minister s Decree no. 0211/U/1982 about Advance Education Program within Education Department scope / Keputusan Menteri Pendidikan dan Kebudayaan RI no. 0211/U/1982 tentang Program Pendidikan Tinggi dilingkungan Departemen Pendidikan dan kebudayaan e. National Education Minister s Decree no. 056/U/1994 about Guideling to the Arrangement of Advance Education Curriculum and Assessment Scoring System / Keputusan Menteri Pendidikan dan Kebudayaan RI no 056/U/1994 tentang Pedoman Penyusunan Kurikulum Pendidikan Tinggi dan Penilaian Hasil Belajar Mahasiswa f. National Education Minister s Decree no 0363/U/1983 about about subject Major Scheme of Non-Educational Diploma / Keputusan Menteri Pendidikan dan Kebudayaan RI no 0363/U/1983 tentang Pola Dasar Program Pendidikan Diploma Non Kependidikan g. Health Minister s Decree no. 867/Menkes/SK/XI/1986

9 about Implementation of Three Year Diploma Program in Health. NOTICE : Letter of General Secretary of Health Department RI no. 1047/SJ/Diknakes/X/1987 about Launching of Three Year Diploma Program in Health / Surat Edaran Sekretaris Jenderal Depkes RI no 1047/SJ/Diknakes/X/1987 tentang Dimulainya Penyelenggaraan Program Pendidikan Diploma III Kesehatan DECIDE ESTABLISH : LEGITIMATE GUIDELINE TO THE IMPLEMENTATION OF HEALTH STAFF EDUCATION FOR: A. INTERMEDIATE EDUCATION B. ADVANCE EDUCATION (THREE YEAR DIPLOMA PROGRAM) AS STATED ON THE ANNEXES OF THIS DECREE, BASED ON THE TERMS: First : Withdraw the Head of Health Education Center of Health Department s Decree no 4118/Kep/Diknakes/XI/1987 about Guideline to the Implementation of Health Staff Education at Intermediate Level and Advance Education, the three year Diploma Program / Surat Keputusan Kepala Pusat Pendidikan Tenaga Kesehatan Departemen Kesehatan no 4118/Kep/Diknakes/XI/1987 tentang Pedoman Umum Penyelenggaraan Pendidikan Tenaga Kesehatan Jenjang Pendidikan Menengah dan Pendidikan Tinggi Program Diploma III Second : Guideline to the Implementation of Health Staff Advance Education, includes Health Staff Education Academy which execute three year Diploma Program, Hygiene Observer Assistance School (SPPH/Sekolah Pembantu Penilik Hygiene), Nutritionist Assistant School (SPAG?Sekolah Pembantu Ahli Gizi), Chemical Pharmacy Laboratory School of Engineering (STLKF/Sekolah Teknik Laboratorium Kimia Farmasi), Mental Nursing School (SPKSJ/Sekolah Perawat Kesehatan Spesialis Jiwa) and Paramedic for Blood Transfusion Technology (PTTD/Paramedis Teknologi Transdusi Darah) Third : Implementation of three year Diploma Program in Health should rooted in the Guideline Fourth : Executor of three year Diploma Program should take necessary action based on the Guideline Fifth : If an error occurs in advance, it will be corrected as required on further decree Sixth : This decree is valid since the date stated

10 Established in Jakarta Date February 14, 1997 For the Indonesian Minister of Health Head of Health Staff Education Health Department Dr. Hadisantoso NRP This decree is also sent to: 1. General Secretary of Health Department in Jakarta 2. General Inspector of Health Department in Jakarta 3. General Directors in Health Department scope in Jakarta 4. General Director of Advanced Education, Department oh Education and Culture in Jakarta 5. Heads of District Bureau of Health Department throughout Indonesia 6. Director of Binsarak, General Directorate, Advanced Education, Department of Education and Culture 7. Director of Private University General Directorate, Advanced Education, Department of Education and Culture 8. Director of Vocational Education General Directorate Intermediate Education, Department of Education and Culture 9. Head of Law and Mass Bureau Health Department 10. Directors of Executor Academy of Health Staff Education throughout Indonesia 11. Heads Principals of Health Staff Education Executor throughout Indonesia 12. Archive

11 Annex 1 ORGANIZATIONAL CHART Director Vice Director I Vice Director II Vice Director III Council General Administration Division Academic Administration and Student Affairs Division Employees Sub Section Accounting Sub Section Internal Affairs Sub Section Academic Administration Sub Section Student Affairs Sub Section Library Unit Laboratry Public Service Council

12 Annex 2 STUDENT CARD Front View 10 cms Student Card Symbol of Bakti Husada Three Year Diploma Program INDONESIAN HEALTH DEPARTMENT 7.5 cms Photo 2.5 x 3 cms Signature ( ) Rear View 10 cms Academic Code : Name : Student Number : Address : Valid period.. Director Academy of cms ( )

13 Annex 3 STUDENTS LIST AND STUDENTS NUMBER THREE YEAR DIPLOMA PROGRAM. No. NAME STUDENTS NUMBER 1. Amir Note : Based on the grid, Amir enrolled in 1986 and numbered 40 on the list

14 Annex 5 HEALTH ACADEMY THREE YEAR DIPLOMA PROGRAM No Subject : Semester Year : Students Name Total Students Present Lecturer s Signature : Odd/Even PRESENCE RECORDS Student Class / Practice Number Total Presence Remarks.. Head of Academic Section ( )

15 Annex 5 HEALTH ACADEMY THREE YEAR DIPLOMA PROGRAM.. STUDY PROGRAM CARD Academic Year:. Student Name : Student Number : Class *) : Semester : No. of credit unit taken : SUBJECT ARRANGEMENT No. Subject Day M T W T F S Credit Unit Remarks TOTAL Approved Lecturer as Academic Adviser Student s Signature ( ) ( ) *) Student s year of enrollment

16 Annex 6 HEALTH ACADEMY THREE YEAR DIPLOMA PROGRAM RESULT CARD Student Name : Student Number : Class *) : Semester : Odd / Even, Academic Year No Subject Subject Code Credit Load Symbol Grades Value Grade Quality 3 x etc. Total Semester s GPA Cumulative GPA Academic Adviser s Note:.... Head of Ranking and Development ( ) *) Student s year of enrollment

17 Annex 7 SCORING SYSTEM ACCORDING TO NORMS REFERENCE EVALUATION 1. Processing a raw score into a weighted score (A, B, C, D and E) E.g. A lecturer obtains raw scores from a test out of 20 students, it s shown as follows: 83, 79, 78, 77, 77, 75, 74, 71 70, 69, 69, 67, 64, 63, 61, 58, 57, 50. How to process: Number of students is symbolized N and raw score of each is x, so mean of score is: m Σx N Compute the deviation of each raw score against mean (x R) Σ( x R) Mean Deviation MD N Figure example N 20 x raw score Σ( x R) MD N Σx 1392 MD,6 N rounded off 70 Σ( x R) 136 MD 6,8 N Put into table Student s Name Score (x) Deviation Span (X-M) Score Determination

18 (Σ x) (Σ x R) Before being determined into alphabetical score, notice: a. Range - 3 DS through + 3 DS 6 DS (Deviation Standard) b. Normal Curve DS c. Letters to figure A, B, C, D, E equals to four units and C is the median. So C R 60 d. Apply deviation unit scale (DUS) 6SD DUS 1,5 DS 4 e. Apply the conversion of DS to MD, so DUS becoming 1,5 x 6,8 10,25 rounded off Conversion in letters C R 70 hence :

19 a. Lower perimeter C R 0,5 DUS 70 (0,5 x 10) 65 Upper perimeter C R + 0,5 DUS 70 + (0,5 x 10) 75 b. Lower perimeter D 60 1,5 DUS 70 (1,5 x 10) 55 c. Below 45 E d. Perimeter of B R + 1,5 DUS 70 (1,5 x 10) 85 e. Above 86 A Conclusion: Out of 20 students, obtained: 1. Above 86 A none 2. Score B 6 students 3. Score C 8 students 4. Score D 5 students 5. Below 55 E 1 student

20 Annex 8 SCORING SYSTEM ACCORDING TO CRITERION REFERENCE EVALUATION Procedure: 1. Determine a passing grade valid for every student for a certain course. For example the passing grade for course X is Student with score below 55 means fail and students with score above 55 means pass 3. E.g a lecturer obtains a raw score of 20 students: Then students passing the course are 14 and 6 fail. To convert the raw scores into symbols; score 55 is placed as the lowest score for C 2, the other scores are arranged based on the lecturer s evaluation. Scores conversion: Absolute Score Range Grade E D C B A SCORE CONVERSIONS IN FRACTIONS % Score % Score

21 ROUND OFF CONVERSIONS Conversion Score Score Grade < 1 1 1,75 1,75 2,50 2,50 3,50 3,51 4, E D C B A

22 NURSING ACADEMY HEALTH DEPARTMENT RI JAKARTA ACADEMIC ASSISTANTCE FORM Name of Students : Year/Semester : Name of Academic Advisor : Assistance no. : Day/Date/Time : Note: (This column give details about topic/materials/assistance problems done by the adviser based on either requests or the advisor s programs) Academic Advisor Student (.) (.)

23 Annex 9 E.g.: STUDENT PERSONAL INFORMATION D III NURSING NURSING ACADEMY HEALTH DEPARTMENT RI JAKARTA JL KIMIA 17 JAKARTA PUSAT TELP I. FILLING FORM FOR STUDENT CANDIDATE OF REGULAR PROGRAM DIRECTION: 1. Complete this form according to your true condition. 2. Write down in CAPITAL LETTERS A. Personal Information 1. Full Name : Nick Name : Place/Date of Birth : Sex : Religion : Ethnic : Place of Origin : ID number : Weight and Height : Blood Type : Eligible/Reserved :... B. Background 1. Formal Education School Location Year of Graduation 2. Extra Program/Course/Training Program Location Certificate 3. What is your IQ test result? (If there is any)...

24 4. What is your best achievement in formal education? (Rank 1,2,3,4,5,6,7,8,9, 10) What is the average score of your most recent school certificate? What is the final test score of your Senior High School? Which one do you prefer: English Lesson, Bahasa Indonesia, Mathematics, Physics, Chemistry, or Biology? Which one do you least prefer: English Lesson, Bahasa Indonesia, Mathematics, Physics, Chemistry, or Biology?... Because: Which learning method do you prefer: Speech, discussion, individual assignment, group work, practicum, demonstration? Derived from no. 9, which one do you least prefer?... Because: Derived from no. 9, which one haven t you experienced? What kind of art do you do best? What kind of martial art do you do best? What kind of sport do you prefer the most? Mention your achievement in art/sport (if there is any) Are you a sport club member? (If you are) What kind of extra curricular did you take during high school? (boy/girl scout, teen red cross, social activities, religious activities, flag raising team/paskibra)...

25 18. What position were you at in student council during high school? (if you had one) What youth organization did you join? (if there is any) What color is your favorite shirt? Do you wear accessories/jewelries?... (If you do, what accessories/jewelries do you often wear?) Have you ever suffered these diseases? Disease Yes No Year Tuberculosis/TBC High Blood Pressure Diabetes Migraine/headache Gastritis Concussion Epilepsy Heart disease Asthma Hepatitis 23. Have you ever undergone a surgery for these problems? Problem Yes No Year Appendix Sinusitis Bone Fracture Tumor Hernia Tonsillitis 24. Are you allergic to certain food? (If there is any) Are you allergic to certain medicine?...

26 26. Have you ever undergone these tests? Test Yes No Year Allergic test Mantoux test X-ray Laboratory ECG Hearing test Pregnancy test 27. Which of these have you ever dwelled? Type of dwelling Dormitory Orphanage Religious dormitory Boarding house Homestay Family house Time length

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28 CHAPTER 1 INTRODUCTION The objective of National Health Development as stated in the National Health Scheme is the ability to achieve a healthy life in order to optimize the public health. It can be accomplished by upgrading the quality of the environment and public behavior. Moreover, public health service also assigns an important role in the national development. The community demand for the quality of health service increases along with the growth of community awareness and health expertise. It will adjust the orientation of health service; from personal healing service to precautionary mass-oriented service. As a result, there s a change in public health service and the quality of health staff as well. Thus, health staff procurement has a purpose to provide qualified staff, in order to fulfill the demand in health service. The change in the National Education Scheme also affects health staff procurement system. Nowadays, the learning program will provide the staff who: 1. Have the spirit of Pancasila 2. Have a scientific aptitude and attitude, especially in health 3. Responsible, willing to work effectively and sincerely for public, whether individually or as a member of a team 4. Independent and have a business spirit 5. Technology savvy In order to prepare some staff who fulfill the requirements above, the Health Minister of Indonesia has determine a three-year Diploma Program in Health, as stated in the Decree No. 867/Menkes/SK/XI/1986 on November 28, The program is an effort from the Health Department to respond the public requirement and the technology advance. Moreover, the program agreed with the Decree of the Education and Culture Minister, while the main scheme of the program refers to the Decree of the Education and Culture Minister No. 0363/V/1983 on August 30, 1983 about subject Major Scheme of Non-Educational Diploma, as explained in Major Scheme of Health Staff Education. Within the assistance from the Ministry of Health, the three-year Diploma Program in Health includes: 1. Nursery 2. Sanitation/environmental health 3. Nutrient 4. Physiotherapist 5. Pharmaceutical Affairs 6. Food and Pharmaceutical Analyst 7. Health Analyst 8. Dental health 9. Dentation (Dental Engineering) 10. Electro medics 27

29 11. Radio diagnostics 12. Radio therapy 13. Oral therapy 14. Occupation Therapy 15. Refractions Optician 16. Midwifery 17. Orthotist Prosthetist 18. Transfusion Technician 19. Medic Records 20. Others The program is supervised by the Health Department c.q Health Education Center, and it is carried out within the Ministry of Health, other ministerial and private institutions. A manual for this program was arranged in order to guide the implementation of the program, as well as management aspects and teaching technique. A specified guidance of the manual will take account of: 1. Students enrollment 2. Student orientation 3. Educational Program Supervision 4. Students examination 5. Students detention 6. Students transfer 7. Students uniform 8. Graduation 9. Educational Assistance Board to support the program 10. Administration for Graduation Certificate The Educational Institution may develop the manual into a detailed guidance to control the program. This manual designed for Regular and Specific Health Diploma Program. 28

30 CHAPTER 2 EDUCATION IMPLEMENTATION MANAGEMENT The implementation of education programs needs good management in order to obtain an effective and efficient objective of health staff education. Education Implementation Management will encompass the organization, administration section, program supporting component, and program development. A. ORGANIZATION In the field of organizing the three-year Diploma Program in Health, program status, main duty, role, organizational chart, job description and the rapport with other organization will be clarified. 1. Arrangement of the three-year Diploma Program in Health As stated in the Decree of Education and Culture Minister No. 0363/V/1983 on August 30, 1983, an institution called Health Academy will carry out the three-year Diploma Program in Health and the academy will be handled by the Health Department. a. Main Duty The most important task of the academy is: 1) Carry out the three-year Diploma Program in Health to provide the staff who have the requirements: 1) Have the spirit of Pancasila and entrepreneurship 2) Have a scientific aptitude and attitude, especially in health 3) Responsible, willing to work effectively and sincerely for public, whether individually or as a member of a team, agree with his/her ability. 4) Independent and technology savvy 2) Expand the Science and Technology in Health using the resources provided 3).. Comment [bo1]: Page 5 Comment [bo2]: Lost page (page 6) 4).. 5).. 6) Vice Director of Academic Affairs helps the Director in the field of carrying out the Diploma Program, research, and public service. Comment [bo3]: Starts from page 7 3

31 7) Vice Director of Administration Affairs helps the Director in the field of carrying out the administrative costs and other administrative responsibility. 8) Vice Director of Students Affairs helps the Director in the field of taking care of students activity and providing service for students. 9) Director and Vice Directors are appointed and discharged by the Health Minister, based on the proposal from Director of Academy and Academy Senate. 10) Director and Vice Directors will grasp for 4 (four) years 11) Director and Director s Assistants can be re-elected but not more than two consecutive periods 12) Academy Senate is a normative board and the highest parliament. 13) The main responsibilities of Academy Senate: 1) Arrange academic regulation and academic development 2) Arrange guideline to measure academic achievement and the personality of academic environment 3) Set up standards of the program implementation based on the Health Minister s decree 4) Give an agreement on the academic budget 5) Evaluate the director s performance based on the policy stated 6) Set up the academic autonomy regulation 7) Suggest Director and Vice Directors candidate to the Health Minister through the District Head of the Health Department 8) Uphold norms validin the academic civitas 14) Academic senate consists of Director, Vice Directors, and lecturers representatives 15) Academic senate is directed by the Director and a secretary which is elected from senate members 16) The academic agents who will conduct educational activities are laboratory, workshop, lecturer congregation, research unit and public service 17) Laboratory, workshop, lecturer congregation, research unit and public service are managed by an appointed lecturer who will be responsible to the Academic Director 4

32 18) Administration agents are administration sub-division and students affair subdivision 19) The administration sub-division divided into 5 (sections): 1) General Affairs 2) Employee Affairs 3) Financial Affairs 4) Logistics 5) Internal Affairs 20) Academic Administration and Student Affairs sub division are divided into: 1) Academic administration affairs 2) Students administration affairs 21) The person in charge for the sub-division is appointed and discharged by the District Head of the Health Department based on Director s proposal 22) Manager of internal affairs will be responsible to the sub-division supervisor and the sub-division supervisor is responsible to the Director 23) Academic supporting unit, which is called technical unit, consists of: 1) Library Unit 2) Computer Unit 3) Dormitory Unit and other supporting unit. 24) The person in charge for academic supporting unit were appointed and discharged by the Director. He/she will be responsible to the Director. 25) The director has an administrative responsibility to the District Head of the Ministry of Health and educational responsibility to the chief of Health Education Center of the Ministry of Health. 26) The Director should conduct and coordinate all the academic parts, give the instruction on the function of every section. 27) Every part of the unit and the Director s Assistant should be obedient to the Director s instruction b. Links The academy develops a link with other institutions such as: 5

33 1) Health staff training center in a coordinative link and technical academic assistance. 2) District Bureau of the Ministry of Health in administrative assistance and training performance. 3) Educational institutions, inside and outside the Ministry of Health, in consultative link and training performance cooperation. 4) Other institutions, inside and outside the Ministry of Health, in a cooperative link and health and educational service 2. Student Council Student Council provides a place for academic activity. a. The objective Student Council is a place to organize and accommodate students activities. b. The actions The activity of the Council consists of: 1) Strengthen students belief to God 2) Increase students nationalism, patriotism, and responsibility to the country 3) Intensify student s logical ability 4) Accommodate students hobby 5) Provide service to assure students prosperity c. Association with Academy Student Council doesn t belong to the Academy organizational chart but it is directly associated with the Academy. Student Council is under the Director s supervision and Director s assistance. d. General Requirements 1) The Academy students are the members of Student Council 2) Student Council s Household Rules is the source of Council s regulation 3) Student Council Organization a) Student Council Board members was nominated by the members and fulfill the requirements: 6

34 (1) Second Year Student (2) Possess good academic records (3) Have a leadership quality b) Student Council Board members will manage the organization for 1 (one) year. c) Student Council Board members was approved by the Director through Director s Decree d) Student Council Board members will be responsible to the Council members e) Student Council Board members should give periodic reports on academic activity to the Director. 4) Student activity outside campus area has to get approval from the director and has to be reported as soon as it finished by the head of Student Council. B. MANUAL OF IMPLEMENTATION Administration for the three-year Diploma Program in Health should include: Academic Guideline, Implementation of Credit System and Academic Guidance. 1) Academic Guideline Every institution issues Academic Guideline which includes: a. Brief description of educational implementation and the institution history. b. Basis and objective of the three-year Diploma Program in Health and the implementation requirements of credit system. The implementation of credit system includes: a. The definitions b. The objective c. Characteristics d. Credit system and study load e. Study load per semester f. Study load of the program c. Educational system and academic programs related to: 7

35 a. Schooling b. Quiz and assignments c. Discussion d. Essay writing e. Laboratory and workshop practices f. Internship, practice, and report. d. Evaluation system includes: a. Objective b. Type and technique of evaluation c. Scoring d. Scoring category and aspects of scoring e. Study achievement e. Service for students and education executor include: 1) Guidance 2) Supervision f. Academic schedule contains: 1) The beginning and the end of courses 2) Examination 3) Test results 4) School break 5) Another academic activities g. The administration of: 1) Requirements of student candidates 2) Administration for student 3) Courses consist of: a. Classifications: General courses (MKDU), Basic Competence Course (MKDK) Competence courses (MKK). b. Course order and weight if course 8

36 c. Pre-requirement courses 4) Lecturers 5) Class arrangement and dormitory (if available) 2) Implementation of Credit System Requirements of the implementation of credit system are: a. Student Card (KM) and Student Number (NIM) 1) Every student should have student card as an official ID. Student card valid for one year and includes student s records (annex 2). Student card is written by Student Academic Affairs. 2) Student Number (NIM) numbering system was designed by Health Staff Training Center and Center of Health Database (annex 3). Student number is written by Academic Administration Affairs. b. Student Attendance List (KDH) is student s record in attending the classes for one semester (annex 4). Student Attendance List is written by Student Academic Affairs. c. Study Program Card (KPS) is student s study load which is records the taken subjects per semester. d. Result Card (KHS) is student s credit record for 1 (one) semester. Result Card issued by Academic Administration Affairs. e. Student Information Card (KRM) records student s personal information. Student Information Card filled out by student itself and functions to records special note of the student. Note: Study Program Card (KPS) and Result Card (KHS) duplicated 3 for the Academy c/q Academic Administration Affairs, Academic Advisor and student itself. 3) Academic Advisor Academic advisor has to: 1. Give advice concerning student s academic strategy. 2. Monitor student s progress Student s academic guidance carried out from semester I until the last semester by a lecturer. C. IMPLEMENTATION SUPPORTING UNIT 9

37 Supporting unit of the three year Diploma Program in Health are: the executor, the logistics section and the sponsor. 1. The executor The executor helps the Director in performing academic tasks. The executor consists of Educational Staff and Non-Educational Staff. a. Educational Staff Educational staff classification: 1) Lecturer, consist of: (a) General Lecturer are appointed lecturer and placed in the Academy as permanent staff. Requirements of permanent lecturer: - Qualified for teaching three year diploma program + five years experiences + teaching certificates - Graduated from S1 program or four year diploma program in related field - Three years experiences in related field. - Possess educational personality and willing to have a personal development. (b) Special Lecturer, temporary lecturer in the Academy and possess the requirements: - Minimum graduated from S1 Program or four year diploma program - Master the subject - Possess educational personality (c) Invited Lecturer, someone who is invited and appointed as a lecturer for a specified period, qualifications: - Minimum graduated from S1 Program or four year diploma program - Master the subject - Possess educational personality 2) Instructor or advisor is staffs who have to transfer the expertness to student. The requirements are: - Minimum graduated from three year diploma program - An expert in the subject - Internship experienced, at least 3 years 10

38 b. Non-Educational Staff Non-educational staff is classified into: 1) Administration Staff who have the duty of doing administrative tasks. (a) Administration Manager, minimum graduated from three year diploma program of administration (b) Treasurer, minimum graduated from High School and Treasurer/Accounting Course (c) Chief of Division, minimum high school graduated and possess typing ability 2) Supporting unit who have the duty of doing educational support activities (a) Librarians, minimum High School graduated and possess familiarity in literature. (b) Technician, minimum High School or Mechanic High School graduated (c) Matron, minimum High School or Upper Secondary School for Training Home Economics Teacher graduated (d) Security, minimum High School graduated (e) Office Boy In the field of staff planning and utilizing, some tasks are carried out: 1) Categorize potential staffs based on their competence 2) Recruit potential staffs to be employed as lecturer or instructor so that the proportion between lecturers and students will be balanced. 3) Identify potential staffs from outside institution to be employed as shortterm lecturer. 4) Develop professional executors to achieve the objective of educational and career development. 2. Facilities and Tools Carrying out an education program needs proper facilities such as: a. Buildings 1) Academic buildings consists of: a) Classroom b) Discussion room c) Laboratory and studio d) Workshop e) Library f) Lecturer s Room g) Storage h) Administration room i) Director s room 11

39 j) Conference room k) Others 2) Dormitory, if needed and proper with education category. 3) Housing complex for Director and executors b. Education implementation tools consists of: 1) Laboratory and Workshop equipment 2) Educational aids includinf hardware and software 3) Credit System Administration equipment 4) Building and dormitory equipment 5) Means of transportation c. Location for practice Location for practice is a place for doing clinic practice and internship Location for practice which is use outside campus service is acquired by cooperation with related institutions. 3. Funding Resources Funding Resources is managed based on the valid procedures D. GUIDANCE In order to achieve the objective of health staff training, Director should provide a planned guidance for all staffs. The guidance consists of administration technical guidance. Administration guidance includes human resources empowerment, facilities and tools, and sponsors throughout: 1. Annual planning of Education Program a. Rencana kerja Activity Plan b. Hardware and software purchasing arrangement c. Human resources empowerment and development plan d. Sponsorship Arrangement 2. Rules and implementation stipulation arrangement: a. Manual of implementation management and procedures b. Manual of job descriptions, authority, and responsibility for every unit. c. Regulations for students and executors. 3. Implementation motivating and guidance through: a. Scheduled meeting and additional meetings if necessary b. Consultation and coordination meeting c. Motivating strategy and direct assistance 4. Supervision and assessment by means of: a. Direct inspection in every level b. Activity report discussions 12

40 c. Annual reports and specific reports d. Reward and punishment system 5. Relationship expansion for the purposes: a. Search out for internship training b. Follow community and environment changes c. Maintain a planned relationship which is supports each other d. Discover community potentials and public participation In the framework of guidance, detention can be executed based on the regulation. 13

41 CHAPTER III IMPLEMENTATION OF EDUCATION TECHNIQUES A. PROCEDURE OF CREDIT SYSTEM EDUCATION Three year Diploma Program in Health is carried out using credit system. Credit system procedure allows flexible credit withdrawal in order to develop and allocate students talent based on his/her ability. 1. Definition a. Credit System Credit system is a system in the implementation of education where student s study load, teacher s task load, and subject implementation load, are stated in credit b. Semester One semester is shortest period to justify a period for certain subject. The period equal with weeks including 2-3 weeks assessment period (based on Health of Education and Culture Rules No. 056/U/1994) c. Semester Credit Unit Semester credit unit or SKS is measurement unit to describe student s study load, give acknowledgement on cumulative efforts success for certain program, and describe implementation of education efforts for the Academy and teachers. 2. Distribution of Learning Activities per Semester Subject s learning activities per semester consists of: a. Teaching Learning activities: weeks meeting. b. Mid semester progress test: 1 week meeting c. Final test at the end of semester: 2 weeks meeting If it s necessary, one week holiday can be held towards the final tests 3. The objective of implementation of semester credit unit system. a. General objectives of semester credit unit system-based education is to provide a variety and flexible education program, with the result that students can choose a program that will facilitate them to certain fields, based on their interests and demand of national development b. Specific objectives of semester credit unit system-based education are: 1) Offer a chance to qualified students to finish their study punctually 2) Simplify subjects adjustment based on community progression and technology advance. 3) Provide an opportunity for Student Evaluation System accomplishment 4) Education tools can be utilized more effectively and efficiently. 14

42 4. The characteristic of implementation of semester credit unit system. Characteristics of credit system on the three year Diploma Program in Health are: a. Every subject is given credit value identified as semester credit unit. b. The amount of semester credit unit load for each subject is varied c. The amount of semester credit unit load for each subject doesn t represent the subject importance. d. The amount of semester credit unit load is determined based on subject s scope and the number of subject s substance also subject mastering period, includes the whole efforts to complete the class assignments, practical work/laboratory work, internship, and other assignments. 5. Type and credit point of learning experience Type and credit value of learning experience includes: a. Speech learning experiences or class session Speech learning experiences is a learning activity which is the subject s substance is conveyed orally. Credit value of speech learning experiences is determined based on: class activity, prepared activity and autonomous avtivity for students and class activity, prepared activity and material development for lecturers. Credit value worth 1 unit for speech learning experiences if there s a weekly activity for one semester, which is consists of: 1) Student a) 50 minutes for scheduled class b) 60 minutes for prepared learning activities which is unscheduled but arranged by the lecturer c) 60 minutes for autonomous activities to understand, prepare or others as educational tasks. 2) Teacher/Lecturer a) 50 minutes for scheduled class b) 60 minutes activities for arranging, evaluating and assessing the prepared learning process c) 60 minutes for developing the material, assignments, etc b. Discussion Learning Experiences or Conference Discussion Learning Experiences or Conference is teaching-learning process which is held in group discussion. From Discussion Learning Experiences or Conference, students are expected to get a concrete and active learning experience. Credit value for each semester credit unit includes 3 hours per week interaction and discussion for the duration of one semester. c. Practical Learning Experiences or Laboratory work Practical Learning Experiences or Laboratory work is teaching-learning process in the laboratory that enables students to get real experience, competency checking through experiment, re-experiment and simulation. In 15

43 the Practical Learning Experiences or Laboratory work, learning process happens individually or through group interactions. Credit value worth 1 unit for Practical Learning Experiences or Laboratory work if there s a weekly activity for one semester, which is consists of: 1) 180 minutes for scheduled laboratory work 2) 60 minutes for planned academic activities 3) 60 minutes for autonomous activities If planned activities and autonomous activities can t be accomplished, 3 4 hours practical lab per week for one semester will be the standard to definite the value of 1 semester credit unit for Practical Learning Experiences or Laboratory work d. Clinical Learning Experience or Clinical Practice Clinic Learning Experiences or Clinic Work offers opportunities for students to put their knowledge into practice including their professional attitude. 1 sks of Clinical learning experience equals to 4-5 hours of clinical practice every week for one semester. e. Internship Internship gives opportunity to students to experience and practice all the knowledged obtained as well as professional attitude of his/her profession. All cognitive, communication and psycho-motor skills acquired are practiced hollisticly and totally in community. 1 sks of Internship equals to 4-5 hours of internship every week for one semester. f. Essay/Final Assignment It is a kind of activity to give the students opportunity to convey their cognitive ability comprehensively through writing according to the range of and professional responsibility of each faculty. The value of 1 SKS of composing a final assignment equals to 4-5 hours of working hours in a month (1 month equals to 25 days of effective work days). 6. Teaching and Learning Load in a Semester a. Learning Load As a standard is 18 SKS per semester, with such load, students have to give hours per week to study or 8-10 hours a day Achievement of each student on every semester is revealed on his/her Grade Point Average. It is formulated as follows: GPA Credit unit amount of taken subjects x subject s worth Credit amount of taken subjects 16

44 Formula: ΣCW GPA ΣC GPA Grade Point Average C Credits (semester credit unit) of subjects taken W Subject s Grade b. Teaching Load for Lecturer A lecturer teaching 6-7 hours for 6 days or hours per week is worth of 12 SKS. The load include: to lecture, to guide practice, to guide students, to examine, to research and give public service as well as to do administrative work 7. Learning Load of the Educational Program The learning load for Diploma III in Health is about SKS. The load consists of 40% - 50% theory and 50 % - 60% practice 8. Schooling Duration Schooling duration is minimum and maximum time for a student to finish all his/her educational programs. The duration of minimum time needed by the students to accomplish Diploma III in Health is 6-10 semesters as stated in the Decree of Minister of Education and Culture No. 056/4/1994 date March B. SCORING 1. Definition Evaluation system is all the effort to compare the result of measurement to a standard or standardized data and the outcome is in a form of symbol stating a certain grade The result of student s study is measured through the components affect it, which are examination, attendance, home assignment (structured and independent), the components are unseparable as well as essay writing and participation in discussions during classes. 2. Objective a. To find out the outcome of student s achievement and problems in reaching the acknowledgement and ability in every subject b. To get a picture of the teaching learning process and the hampers in achieving acknowledgement in every subject 3. Type and Technique Evaluation is carried out in forms of written test, verbal test or skill test as well as attitude test. a. Written test is a test done in order to to have comprehensive evaluation on student s written response. b. Verbal test is done verbally and responded verbally by students. c. Skill test is carried out to see student s skills by showing his/her ability in a certain kind of skill. 17

45 d. Attitude test is done to evaluate the attitude of a student in performing his/her work. This test can be carried out independently or with skill test or other tests. 4. Scoring Scoring can be done in 2 ways: a. Norm Reference Norm reference is a score obtained by comparing the result of a student s result to other students in a class Norm reference can be done in all courses, from theoretical classes (with cognitive load) to practical class (with skills load). E.g., see annex 7. b. Standard Reference Standard reference is a score obtained by comparing the result of student s to a standardized score determined for each subject s passing grade. E.g., see annex 8 The range of score is shown in the figure below: Score Grade Weight A B C D E Assessment and Aspects a. Type of assessment Assessment includes daily quizzes (formative), mid test (semi formative), final test (summative) and final assignment. Tests are carried out in written and or verbal, practicum test, or assessment on home assignments and clinical work, discussions, seminars etc. 1) Daily Quiz (formative test) Daily quiz is done to see the development, problem or hamper student and lecturer face during the course. Through this activity, it can be found solution for problems or hampers faced, as early as possible. Daily quiz result is discussed by lecturer, student and academic advisor so that all the parties find a concurrence to solve the problem. 2) Mid Semester Test (semi formative test) Mid semester test can be qualified as the first official test in one semester. It is carried out after more or less the eighth meeting. Mid semester test can be in a form a test or evaluation of participation in a course. 18

46 Mid semester test is compulsory to educational process based on credit system. Mid test has to be evaluated to get results for the parties who may concern. Many opinions say that assessment period is not only a test for students but as well as for lecturers. Mid test is the first test for both. Students is assessed and evaluated whether they understood of all the knowledge obtained. Lecturers are assessed to see if they have succeeded in conveying all the knowledge. 3) Final test (summative test) b. Aspects Final test is the most important part in evaluating student s achievement (and the lecturer s as well) in a semester. Final test is done to see student s development in study and the success of lecturer in teaching for the whole semester. Final test is also to evaluate the achievement of a student. The aspects include knowledge, skills and attitude. 6. Study achievement a. Studi achievement for each subject The achievement of a student s study on each subject is determined by either Norm Reference (PAN) or Standard Reference (PAP) or even the combination of both, cumulated from daily quiz, mid semester test, final test and other assignment relevant and adjusted to the weighing. Scoring is stated in a form of absolute score and symbol, based on the deviation span. A, B, C, mean students have passed the subject, whilst D and E mean vice versa. Students with D and E scores are obliged to retest or take a remedial test set up by the respected sub faculty and the maximum score is C. The purpose of this system is to classify the evaluation into excellent, good, satisfactory, poor, and fail. A, B and C are passing grades whilst D and E are failing grades. Scoring is compulsory made in absolute score, A or B or C or D or E. There s no A-, B+ or B- etc. Minimal passing grade of each course is C ( 2,00) Score D (1,00) has to be improved in the following semester. Remedial activities include: assignments, mid test and final test. An E ( 0,00) means student has to retake the course in another semester. Highest score for remedial test is based on the score obtained in the remedial test. If the remedial score is lower than before, the best score out of both will be taken. Opportunity to improve score will be given as long as still below the maximum limit of schooling period There will be pre-requirement courses for other courses in each study program. This arrangement is compulsory to every student. 19

47 E.g. D III Radiognostic - Following the learning teaching process as far as minimum 80% of Basic Physics before taking Radiation Physics. D III Nursing - Following the learning teaching process as far as minimum 80% of Physiology Anatomy before taking Nursing. b. Achievement Achievement in each semester is determined by evaluating all the courses taken by the student at the end of the semester. The purpose of the achievement is to establish the study load appropriate for the student in the following semester. All in all, achievement of each student on every semester is revealed on his/her Grade Point Average (GPA) GPA is important in determining academic activities of a student. Firstly, for a student GPA will establish the number of credits allowed to be taken in the following semester; secondly, GPA will also determine whether the respected student will continue his/her study. GPA obtained in a certain semester will determine the number of credits for the following semester, in order to conform to student s ability and the courses taken. Comparison of GPA and number of credits is shown in the figure below: GPA above 3 2,50 2,99 2,00 2,49 1,50 1,99 Below 1,50 Credit load for following semester (in SKS) SKS SKS SKS SKS SKS To determine the number of credits has to consider the number of courses presented in the respected semester and the time table. To continue to the odd semester of second year, a student has to require: 1) pass 60% of all credits taken in odd semester (semester I) and even semester (semester II) of the first year 2) GPA score of 2.00 of all the courses passed. c. Final Achievement Final Achievement should be achieved through a test based on the objective stated in the curriculum. Final test is held at third year in the even semester Student is considered finished if he/she fulfills the requirements below. 1) GPA ) No D and E 3) Complete the final assignment as stated by program s curriculum. Final Assignment writing has 2-3 credit point in the GPA calculation. 20

48 Student who has fulfilled the requirements above is affirmed that he/she has completed the three-year Diploma Program in Health. Guidance for Final Test Implementation is arranged on a different manual. C. ASSISTANCE AND SUPERVISION 1. Assistance Study assistance is activities done by academic advisor for students to finish their study a. Assistance scope includes 1) Assistance during study period to find solution for student s problems, including personal matters and others, that influence student s learning process 2) Assistance for subject administering and study load at the beginning of semester 3) If there s a behavioral problem, academic assistance should reports to the Director for special assistance from psychologist 4) Assistance is carried out minimum 3 times per semester: at the beginning, in the middle, and at the end of the semester. b. Assistance apparatus 1) Student s database includes sonal information, psychological test result, family information, student s achievement in the academic subject and extra curricular activities and student s talent. The information is enclosed in Student s Information (Annex 9) 2) Private room for assistance c. Academic assistance is a permanent lecturer who is appointed based on Director s Decree. 2. Learning Process Supervision Learning Process Supervision is carried out to guide the process based on the principles of supervision. a. Hierarchy of supervision The hierarchy starts from Director of Academy, Supervisor of Academic Administration sub section to the lecturers b. Supervision Scope 1) Lecturer Preparation The aspects are: - Syllabus - Lesson Plan - Lecturer s proficiency 2) Learning process The aspects are - Time table - Lecturer competence - Student response 21