NASH-ROCKY MOUNT BOARD OF EDUCATION BOARD MEETING Monday, October 2, 2017 at 7:00 pm. Central Office Auditorium 930 Eastern Avenue Nashville, NC 27856

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1 Meeting Minutes Printed : 11/6/ :05 AM EST October 2, 2017 Board Meeting 10/02/ :00 PM NASH-ROCKY MOUNT BOARD OF EDUCATION BOARD MEETING Monday, October 2, 2017 at 7:00 pm Central Office Auditorium 930 Eastern Avenue Nashville, NC Attendees - voting members Ms. Wendy P Wilson Chair Ms. Ann Edge Vice Chair Ms. Brenda Brown Board Member Ms. Evelyn Bulluck Board Member Ms. Doneva Chavis Board Member Mr. Wayne E Doll Board Member Mr. Richard Jenkins Board Member Mr. Franklin Lamm Board Member Mr. William (Bill) Sharpe Board Member Mr. Reginald Silver Board Member Ms. LaShawnda C Washington Board Member Attendees - other Dr. Shelton L Jefferies Superintendent Ms. Ella Batts Executive Director for Human Resources Ms. Susan Blackwell Chief Financial Officer Ms. Christine Catalano Executive Director for Middle Schools and Advanced Programming Dr. Mark Cockrell Chief Academic Officer Ms. Melissa Dancy-Smith Executive Director of Elementary Education Leondus Farrow Assistant Superintendent of Student Placement and Intervention Ms. Jane Finch Chief Technology Officer Ms. Robin Griffin Director of Accountability/Data Services Dr. Patricia Hollingsworth Chief Public Information Officer Mr. Brian Miller Chief of Staff Ms. Ashlee Rogers Board Clerk

2 Mr. Chad Thompson Executive Director for High Schools 1. Call to Order (Chair Wilson) Chair Wendy Wilson called the meeting to order at 7:08 pm with everyone present except Ms. Brenda Brown who arrived at 8:24 pm. 1. Pledge of Allegiance The Pledge of Allegiance was led by Aayannah Hedgepeth and Mason Moore from Cedar Grove Elementary School. The students were presented with an American flag pin as they shook hands with each of the Board Members. 2. Adoption of Agenda (Chair Wilson) Chair Wendy Wilson asked for a motion to amend to include the following: Add Item Driver's Education Contract with Jordan's Driving School. Motion was made by Ms. Doneva Chavis and seconded by Mr. Franklin Lamm to adopt the agenda as amended. Motion carried. Motion seconded by: Mr. Franklin Lamm 3. Approval of Board Minutes (Chair Wilson) Chair Wendy Wilson asked for a motion to approve the minutes as presented. Motion was made by Ms. Doneva Chavis and seconded by Ms. Ann Edge to approve the minutes as presented. Motion carried. Motion seconded by: Ms. Ann Edge

3 4. NRMPS-TV Highlights (Dr. Patricia Hollingsworth) Dr. Patricia Hollingsworth presented a video in memory of Benvenue Elementary School student Za'Nia Hines and the Buddy Bench dedication ceremony. 5. Recognitions (Dr. Patricia Hollingsworth) The Board of Education recognized the following: - Benvenue Elementary School Junior Beta Club members on their idea to dedicate a Buddy Bench in memory of ZaNia Hines and to also raise awareness of asthma. -NRMPS District Communications Coordinator Ashley Denton for being selected as the second recipient of the Superintendent's Spotlight on Success Award. -NRMPS Chief of Staff Brian Miller and other Central Office Staff for participating in a summer wellness initiative called Central Office Strollers which raised money for school supplies that were donated to Title I elementary schools. -NRMPS Finance Department for receiving two awards: a Certificate of Excellence in Financial Reporting from the Association of School Business Officials International and a Certificate for Excellence in Financial Reporting from the Government Finance Officers Association. -Joey Keefe, Assistant Athletic Director at Northern Nash High School, has been recognized by The National Interscholastic Athletic Administrators Association (NIAAA) as a Certified Athletic Administrator. 2. Public Input (Chair Wilson) Motion was made by Ms. Doneva Chavis and seconded by Mr. William Sharpe to suspend the rules for public input and allow additional comments from members of the audience. There were ten participants for Public Input. The following people addressed the Board: ZeNira Wiggins, Samuel Battle, Bronson Williams, Nehemiah Smith,

4 Lynette Britt, Cornell Pitts, Sadat Treish, Andre Knight, Chris Battle, and Lewis Turner. Motion seconded by: Mr. William (Bill) Sharpe 3. Approval of Consent Agenda (Vice Chair Edge) (A) Motion was made by Mr. Wayne Doll and seconded by Mr. William Sharpe to approve the Consent Agenda. Motion carried. Motion made by: Mr. Wayne E Doll Motion seconded by: Mr. William (Bill) Sharpe 1. Session Law and HB History of School Reform 4. Business Items 1. Communications (Dr. Patricia Hollingsworth) 1. Donations (A) Dr. Patricia Hollingsworth presented October donations for approval.

5 Motion was made by Mr. Reginald Silver and seconded by Ms. LaShawnda Washington to approve October donations as presented. Motion carried. Motion made by: Mr. Reginald Silver Motion seconded by: Ms. LaShawnda C Washington 2. Administration and Operations (Brian Miller) 1. Personnel Recommendations (A) Mr. Brian Miller requested approval of the October Personnel Recommendations as previously presented during Closed Session. Motion was made by Mr. William Sharpe and seconded by Ms. Ann Edge. Motion carried. Motion made by: Mr. William (Bill) Sharpe Motion seconded by: Ms. Ann Edge 2. Field Trips (A) Mr. Brian Miller presented Field Trips for approval. Motion was made by Mr. Reginald Silver and seconded by Ms. Doneva Chavis to approve

6 as presented. Motion carried. Motion made by: Mr. Reginald Silver Motion seconded by: Ms. Doneva Chavis 3. Policy Updates (I) Mr. Brian Miller presented Policy Updates for information only. Motion was made by Ms. Evelyn Bulluck and seconded by Ms. LaShawnda Washington to table Policy 6420 and send it back to the Policy Committee. Motion carried. Motion made by: Ms.Evelyn Bulluck Motion seconded by: Ms. LaShawnda Washington Motion was made by Mr. Wayne Doll and seconded by Ms. Doneva Chavis to accept Policy 5030, Policy 3450, and Policy 2230 for first read. Motion carried. Motion made by: Mr. Wayne Doll Motion seconded by: Ms. Doneva Chavis

7 4. Surplus Properties Update (O.R. Pope Initial Bid and Spaulding Process) (Dr. Shelton Jefferies) (I) Mr. Brian Miller presented an update on Surplus Properties. Motion was made by Ms. Doneva Chavis and seconded by Ms. LaShawnda Washington to start the O.R. Pope bidding process at $10,000. Motion carried. Motion seconded by: Ms. LaShawnda Washington Motion was made by to accept the update on the Spaulding Process for information only. Motion carried. Motion made by: Mr. Reginald Silver Motion seconded by: Mr. Franklin Lamm 5. Driver's Education Contract with Jordan's Driving School (A) Motion was made by Ms. Doneva Chavis and seconded by Mr. William Sharpe to accept the Driver's Education Contract with Jordan's Driving School as presented. Motion carried. Motion seconded by: Mr. William (Bill) Sharpe

8 3. Curriculum and Instruction (Dr. Mark Cockrell) 1. Parent Advisory Council (Sheila Wallace) (I) Ms. Sheila Wallace presented on the Parent Adviosry Council for information only. Motion was made by Mr. William Sharpe and seconded by Mr. Reginald Silver to receive as information only. Motion carried. Motion made by: Mr. William (Bill) Sharpe Motion seconded by: Mr. Reginald Silver 2. Timeline and Board of Education Planning for ISD Consideration (Dr. Shelton Jefferies) (I) Dr. Shelton Jefferies presented on the Timeline and Board of Education Planning for ISD Consideration for information only. Motion was made by Mr. Reginald Silver and seconded by Mr. William Sharpe to receive as information only. Motion carried. Motion made by: Mr. Reginald Silver Motion seconded by: Mr. William (Bill) Sharpe 3. Principal Salaries (Dr. Shelton Jefferies) (I) Dr. Shelton Jefferies presented on Principal Salaries for information only. Motion was made by Mr. Reginald Silver and seconded by Ms. Ann Edge to receive as information only. Motion carried. Motion made by: Mr. Reginald Silver Motion seconded by: Ms. Ann Edge 4. Exceptional Children Contract with YMCA (Brian Miller) (A) Mr. Brian Miller presented the Exceptional Children Contract with the YMCA for approval. Motion was made by Ms. Brenda Brown and seconded by Ms. Evelyn Bulluck to approve as presented. Motion carried. Motion made by: Ms. Brenda Brown Motion seconded by: Ms. Evelyn Bulluck

9 4. Student Services (Leondus Farrow) 1. School Resource Officers Program Memorandum of Understanding (Brian Miller) (A) Mr. Brian Miller presented the School Resource Officers Program Memorandum of Understanding for approval. Motion was made by Ms. Doneva Chavis and seconded by Ms. LaShawnda Washington to approve as presented. Motion carried. Motion seconded by: Ms. LaShawnda C Washington 5. Superintendent's Report Dr. Shelton Jefferies reported on a grant opportunity through the Needs-Based Grant Application. NRMPS will be pursuing the grant opportunity and will keep the Board informed with the process. 6. Chair's Report Chair Wendy Wilson reminded the Board of Policy Board Member Compensation and Expenses, which requires Board approval for out of state travel. This policy also requires repayment of any expenses occurred should a board member cancel a registration or reservation in which a full refund is not received from the hosting entity, except under a few exceptions. Motion was made by Ms. Doneva Chavis and seconded by Ms. Ann Edge to allow Ms. Evelyn Bulluck to attend the Advocacy Institute in Washington, DC on February 3-6, Motion carried. Motion seconded by: Ms. Ann Edge Motion was made by Ms. Doneva Chavis and seconded by Mr. Wayne Doll to allow Ms. Evelyn Bulluck and Ms. LaShawnda Washington to attend the NSBA Conference in San Antonio, Texas on April 6-10, Motion carried. Motion seconded by: Mr. Wayne Doll

10 Chair Wendy Wilson also provided clarification to Policy Board Committees. Committees should run January to December to align with the calendar year. Committee meetings should be scheduled by the appropriate NRMPS staff lead notifying the Board Clerk. The Board Clerk will then notify the Board Chair and go from there. 7. Schedule of Upcoming Meetings and Important Dates (Chair Wilson) 1. Soup with the Supt - Thursday, October 19 from 6:00-7:00 pm at Nash Central High School 2. Work Session - Monday, November 6 at 5:00 pm 3. Regular Board Meeting - Monday, November 6 at 7:00 pm 4. Fall Law Conference - October 11-13, NCSBA Annual Conference - November 12-15, Closed Session (Board Member) Motion was made by Ms. Ann Edge and seconded by Ms. Brenda Brown to adjourn to Closed Session. Motion carried. Motion made by: Ms. Ann Edge Motion seconded by: Ms. Brenda Brown 9. Adjournment (Chair Wilson) Motion was made by Mr. Wayne Doll and seconded by Ms. Brenda Brown to adjourn the meeting at approximately 11:50 pm. Motion carried. Motion made by: Mr. Wayne E Doll Motion seconded by: Ms. Brenda Brown Chair, Wendy Wilson Superintendent, Dr. Shelton Jefferies