Classroll.com Comprehensive Teacher Manual. Grade Book Setup Manual Grade Book & Assignment Manual

Transcription

1 Classroll.com Comprehensive Teacher Manual Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Grade Book Setup Manual Grade Book & Assignment Manual Attendance Manual Class Menu Manual Teacher Menu Manual Teacher Reports Manual Teacher Student Manual System Menu. Document Properties: Last Updated: August 11, 2006 Copyright 2006 Classroll.com. All Rights Reserved

2 Section 1 Table of Contents Teacher Grade Book Setup Manual Categories How to Add Categories 3 Category Options 4 Teacher Options How to Set Teacher Options 5 Grade Book Spreadsheet Options 6 Assignment Templates How to Create Assignment Templates 6 Subjects How to Add Subjects for a Class 7 Standards How to Add Standards to a Class 8 Section 1 Grade Book Setup Manual 2

3 Teacher Setup Manual CATEGORIES Many teachers do not use categories. If grading by total points, do not set up categories. DWTP or a Total Points category will be available as the default. HOW TO ADD CATEGORIES 1. From the Teacher Main page, go to the Teacher Menu. 2. Click on Categories. 3. Add Category ID s and Descriptions The Category ID is seen in the Category drop down menu when adding assignments and also what parents and students see on reports and on their pages. 4. Weight Categories An example is HW for the ID and Homework for the Description. If Homework is 40% of the grade, then under Weight, enter 40 (no % sign is needed). Enter other categories. For example, Test for the ID and Test for the Description with a Weight of 60. Remember, the category total must equal 100% or the equivalent. 5. Click Apply Changes. When adding an assignment, the Categories created will be shown under the Category drop down menu. Teachers may then select the category in which to place the assignment. Section 1 Grade Book Setup Manual 3

4 CATEGORY OPTIONS Calc-Grade As" is used to group assignments within a category. These grouped assignments will be part of the Calc Grade As category selected. In this example the teacher desires to classify the assignments as CW, Quiz, and HW but wants them treated as one group for the grade calculation. All reports etc. in Classroll will show the assignments under the group heading that was entered. However, for grade calculation, they will be treated as if all three were the same category with a weight of 50. Tests will have a weight of 50. If a teacher wants to classify by category but calculate using total points, the "Calc-Grade As" would be DWTP for all groups. If a category has been selected for grade calculation then the "Calc-Grade As" option, must be set to None. This option also allows teachers who want to use the Total Points category, the ability to classify assignments as FA or SA for Assessment Type. This will currently be used for ACTS and standards grade only. Section 1 Grade Book Setup Manual 4

5 TEACHER MAIN PAGE OPTIONS The OPTIONS tab on the Teacher Main page, opens the Grade Book Spreadsheet Options and the Teacher Options. HOW TO USE GRADEBOOK SPREADSHEET OPTIONS These options allow teachers to change how the class Spread Sheet is viewed. These options will not be displayed on the PDF grade books. These options will be a one time only view, when an option is selected and the Spread Sheet link is clicked. If the teacher wishes to make these options the default view and always access the Spread Sheet using this view, click the Save and Rebuild button found in the bottom right corner of the Teacher Main page after selecting options. 1. Show Students: Determines those students who will be displayed in the Grade Book Spread Sheet. Select All, to show all students who have ever been enrolled in the class. Select On Roll to show only students who are currently enrolled in the class. 2. Grading-Per: Determines the marking period in which the Grade Book Spread Sheet will open. Use the pull-down menu to select the grade period. Last Assigned is the default option and opens the Grade Book to the grading period in which an assignment was last added. 3. Student Order: Determines how students will be listed on the Grade Book Spread Sheet. Click an option from the pull-down menu. o Teacher Defined Lists students in Teacher Defined Order. o Name - Lists students alphabetically by name. o Student ID - Lists students in numerical order by their student ID. 4. Assignment Order: Determines how assignments are ordered in the Grade Book. Click an option from the pull-down menu. o Assigned to Class - Lists assignments in the order they were assigned to the class. This option does not use dates. o Assigned Date - Lists assignments in order by the assigned dates. o Due Dates - Lists assignments in order by the due dates. 5. Show Grades As - Determines how grades are displayed on the Grade Book Spread Sheet. Click an option from the pull-down menu. o Scored - Displays the grades as points scored. Section 1 Grade Book Setup Manual 5

6 o o o Alpha - Displays grades as the alpha grade equivalent, according to the district grade scale. Percent - Displays grades as a percentage. Input - Displays grades as the teacher entered them. HOW TO USE TEACHER OPTIONS 1. Default Date: Changes the Default date found on the Teacher Main page and is the date the system will default to when a date is required. To change the date, enter it in MM/DD/YYYY format and click the Submit button. Click the Default to System Date, Yes radio button to always display the current day as the default date. To change the date, enter it in MM/DD/YYYY format, click the No radio button and click Save and Rebuild 2. Show Classes: Determines the classes which will be displayed in the Class Table. If there are classes that meet in different grading periods, and only current grading period classes are desired: Click All to see all classes that meet for the year. Click Current to see only classes that meet in the current grading period, and use the pull down menu to further define a current grading period. Click Save and Rebuild. 3. Attendance: To record attendance for multiple classes that meet during the same class period, click the All Classes in same period radio button. To record by class only, select Just by Class. 4. Use HTML Editor: Click True to add a Visual Editor to Lesson Plans. 5. Click Save and Rebuild to refresh the Teacher Main and show these options. The page will always be displayed this way after Save and Rebuild is clicked, unless the teacher changes them and rebuilds again. HOW TO CREATE AN ASSIGNMENT TEMPLATE This function allows teachers to create assignment templates, so that when assignments are added, common information does not have to be repeated. Create a template then use it thereafter to add assignments to any class. 1. Click on the New link for any class from the Lesson/Assignment column. 2. Scroll to the bottom of the page to the Setup table. 3. From the Go to Setup option, select Create New 4. The Order options determine the order teachers will view the tables on the template. 5. For Order of Graded Assessment select First, Second, Third, or Fourth 6. For Order of Standards, Lesson Plan, and Order of Multiple Assignments, use the pull down menus to select First, Second, Third, Fourth, or Not Shown to not see the table at all Section 1 Grade Book Setup Manual 6

7 7. Select Monday of Week One and Monday of Week Two to be the current week or Week Two to be one to five weeks in the future. 8. Enter the default Points, Category, Weight, and As Assigned status for this template. 9. Click the Change Setup button to create this template. The page will reopen and you will see the template as you created it. You can change the template by choosing it from the pull down menu in the template setup and making any changes and clicking Change Setup again. 10. Close the page and on the Teacher Main page, go to the Options tab. 11. Select the Assignment Template you just created from the Assignment Setup drop down menu. 12. Click Save and Rebuild 13. This will now be the default template when you create Assignments. HOW TO CREATE SUBJECTS FOR A CLASS Multiple subject classes are those in which more than one subject is taught to the same students in the same class. Class-specific information, such as student roster and attendance, applies to all subjects within that class. In multiple subject classes, each subject has its own grade book and receives its own grade. If student information systems have subject capability, the same subject ID should be used in both systems. HOW TO ADD, DELETE, AND CHANGE SUBJECTS FOR MULTI-SUBJECT CLASSES Screen shot instructions found at the end of this section. 1. Click the down arrow on the Class menu then click Subjects. 2. Click the input box for SUBJECT ID. Input the Subject ID for this subject. In some states Subject ID is a numerical value that represents course and section. The Subject ID will serve as the means to post grades to the student information system to which data will be exported. Therefore, these fields need to match. If not exporting grades from Subjects, the ID may be any text or numbers. 3. Tab to or click the input box for SUBJECT DESCRIPTION. Input a description that describes the subject/course taught during the grading period. For example: Spelling, Science, Math, etc. 4. The system will automatically create an instruction plan in which assignments and lessons for this subject will be stored. It will be found on the Teacher Main page on the Plan 1 link for the class. 5. Click the down arrow list box for SECONDARY INSTRUCTION PLAN. Click the Instruction Plan to use for this subject or leave it as None Selected. This will be listed as Plan 2 on the Teacher Main, if a secondary is selected. This is often where teachers select a district or site-wide created instruction plan. 6. Under the Current Column, select True or False to label this class as current or not. If False is selected, the class will not appear on the Teacher Main page when the Show Current radio button is selected. 7. Tab to or click on the second line to add another subject in the same manner as above. After the last subject has been entered. 8. Click the Apply Changes button. TO CHANGE A SUBJECT Section 1 Grade Book Setup Manual 7

8 1. Click the down arrow on the Class menu then click Subjects. 2. Make changes as needed to any of the columns. 3. Click the Apply Changes button. TO DELETE A SUBJECT - Subjects cannot be deleted in Classroll.com. However, they can be changed or renamed. They can also be made NOT CURRENT, which will remove them from the class listing on the Teacher Main. EXAMPLE OF A MULTI-SUBJECT CLASS The screen shots below are examples of how multiple subjects are entered. As shown in the example below, it is very important to complete the first five fields in order before continuing to the second line. Example: On the first line, a user must enter Subject ID, then Description, then Instruction Plan, then Current, then Academic Skill before clicking on the Subject ID for the second line. Note that when adding or modifying enrollment for a student within the class, that this will affect all attached subjects as well. STANDARDS HOW TO ADD STANDARDS TO A CLASS 1. Click New for the class. 2. Click the Select Standards button on the Add Assignment page that opens. 3. Click the Add Standards button. 4. Click the Assign Standards button. 5. Find the Level links column and click the appropriate Level links on each page for the class. 6. When the 2 nd level link is clicked, the Assign from List button appears at the top of the page, click this button. 7. Click the Select All button to select all objectives, and then click boxes to unassign all objectives that will not be used for the class. 8. Click the Assign button, when the appropriate standards are selected, then close all pages. 9. On the Teacher Main page, go to the bottom right and click the Save and Rebuild button. Standards are now assigned to the class and may now be set for assignments and lessons. Section 1 Grade Book Setup Manual 8

9 Section 2 Table of Contents Grade Book & Assignment Manual Adding Assignments and Grades How to Add an Assignment to the Grade Book 3 How to Add Grades/Grade Book Spreadsheet 4 How to Assign to Multiple Classes 4 How to Assign & Add Grades at the Same Time 5 How to Add a Lesson Plan 5 How to Add Assign from Plan 1 or Plan 2 6 How to Add Plan 2/Alternative Instruction Plan to a Class 7 How to Add Standards to the Class 7 How to Add Standards to Assignments and Lessons 8 Spreadsheet Grade Book How to Enter Grades and Grade Codes 8 How to Change an Assignment 9 How to Change Lesson Information 9 How to Delete an Assignment 9 How to Use the Spread Sheet Link Options 9 How to Open Add Assignment Page While on Spread Sheet 9 How to Use Teacher Defined Order 9 How to Use Finished Recording 9 How to Limit by Category 9 Class Menu Grade Book Options Add Assignment 10 Search 10 View 10 View no Students 10 Spreadsheet 10 PDF 11 PDF Grades 11 PDF Attendance 11 Blank PDF 11 Add Grades Page How to Record Numeric Grade As 11 How Use the Assign Column & Grade Codes 12 How to Add a Grade Adjustment 12 How to Add Assignment Comments 12 By Student Grade Options How to Transfer Grades 13 How to Adjust Student Grades or Add a Grade for Incoming Student 13 How to Assign to Student (NA) 14 Section 2 - Grade Book & Assessment Manual 2

10 Grade Book & Assignment Manual It is recommended that teachers consult the Quick Start Teacher Setup Guide to insure that individual preferences are setup as the default. ADDING ASSIGNMENTS AND GRADES HOW TO ADD AN ASSIGNMENT TO THE GRADEBOOK: Click the New link. If you are a new user, this is how you will add all of your Lesson Plans and your Assignments for the Grade Book. 6. Heading: Enter a title for the assignment. 7. Points: Enter the points for this assignment. If no grade is to be recorded or if this is being entered as a Lesson Plan, do not enter any points. Points must be entered if the assignment is to be added to the grade book. Enter a zero and select Optional for All if the assignment is for extra credit. 8. Grading Period: Choose the Grading Period to which the assignment will be added. Grading Period: The grading period will default to the last period for which an assignment was added. When the first assignment is added for a new grading period, make sure to select the new Grading Period! If this function is not performed, and grades will not average correctly. # 1, 2, AND 3 ARE THE ONLY FIELDS REQUIRED TO ADD AN ASSIGNMENT 9. Assign and Due Date: Click on the day of the week links to Assign and make Due the assignment. 10. Assignment Description: The Description is Optional but may be helpful in identifying the assignment if the title is not adequate 11. Category: Use the Category pull down menu to select a grading category. Total Points is the default and if the teacher grades using total points, this need not be changed. See the Teacher Setup Guide for instructions on adding custom/individual teacher categories. 12. Weight: Leave this at number one unless this assignment has a greater weight than other assignments. See Teacher Manual for more details. 13. Apply Changes. 14. The Add Assignment page will reopen with the words PROCESSED LAST in the Heading, meaning the assignment was added to the grade book successfully. Section 2 - Grade Book & Assessment Manual 3

11 NOTE: If an assignment is added for a date, outside the Grading Period selected, the user will receive a Warning as shown here: 15. Click the Click to Change link, to change the grading period or date. 16. When the Add Grades page opens, change the Grading Period or Date(s) and Apply Changes to add the assignment to the appropriate Grade Book. NOTE: If the information for the assignment is correct, simply close the page with no changes. HOW TO ASSIGN TO MULTIPLE CLASSES 1. After adding information for an assignment, and before applying changes, find the table that reads; Select the multiple classes/subjects you wish to assign to! 2. From the list of classes, use the left mouse button to drag and select all classes, or the control (Ctrl) key and left mouse button to select and deselect classes for which the assignment will be added. 3. Apply Changes. Note this does not yet add the assignments to the grade book. 4. Use the Graded Assessment table for each class to make any changes to the assignment for individual classes. 5. Apply Changes to add the assignment to all class grade books selected. Select Multiple Classes also, to Add an Assignment and Grades to several classes at the same time. NOTE: If an assignment is added for a grading period for which the class does not meet, the Drop Down Menu list for Grading Period on the spread sheet will be listed in RED and read Section 2 - Grade Book & Assessment Manual 4

12 Outside of class begin/end. These assignments need to be moved to the correct grading period. HOW TO ASSIGN & ADD GRADES AT THE SAME TIME 1. Click the New link and add assignment information. 2. For How Assigned, use the pull-down menu to select As Assigned/Grades. 3. If desired, select Multiple Classes to which the assignment will be added. 4. Apply Changes. 5. The Add Grades page will open. 6. Make changes to assignment information if desired. 7. Apply Changes. Do not forget to do this, as the assignments are not yet added to the grade book and if the page is closed without applying changes, the assignment must be recreated. HOW TO ADD A LESSON PLAN 1. Heading: Enter a title for the assignment. 2. Grading Period: Choose the Grading Period to which the lesson will be added. 3. Teacher Content: For teacher s eyes only and optional, is typed or copy and pasted into the field. This field is for notes or other information the teacher wants to keep from year to year about this lesson. 4. No one sees this information on Classroll.com, except the teacher. Teacher Content will print on the Weekly and Daily Lesson PDF. 5. Lesson Plan Content: May be typed in or copy and pasted into the field. 6. Apply Changes. o o Lesson Plan Content is an html field, and unless formatted, paragraphs and other rich text will not be displayed when the page is posted. To easily format your page, enter <pre> before all text, and at the end of all text enter </pre>. Or use the Teacher Options and set Visual Editor to True. Visual Editor A Visual Editor, which allows formatting of text, is now available when adding lesson plans. This feature does require Java to be enabled. It may not support all browsers and is only recommended for teachers who use and understand HTML. Classroll.com cannot be responsible for or support HTML errors in lesson plans. Section 2 - Grade Book & Assessment Manual 5

13 HOW TO ASSIGN FROM PLAN 1 OR PLAN 2 Plan 1 is the folder that stores the assignments and/or lesson plans that are created throughout the current year. Plan 2 is a secondary lesson plan that is chosen to assign from. It could be from a previous year or another class. 1. Click on Plan 1 or Plan 2 from the Teacher Main in the Lesson/Assignment column. 2. Click the Assign link to reassign the lesson or assign it to multiple classes. o Lessons are listed by Assign Date. 3. Check boxes for the class(es) to which the lesson will be assigned. 4. Enter the Assign and Due Dates, change the Points, Category, Grading Period, Weight and How Assigned (Required or Optional) if desired. 5. Click the Submit Assignment(s) button, and the Instruction page reopen to assign from again if desired. Section 2 - Grade Book & Assessment Manual 6

14 HOW TO ADD A PLAN 2/ALTERNATIVE INSTRUCTION PLAN TO THE CLASS Teachers may add another Instruction Plan to the Lesson/Assignment column for classes on the Teacher Main. A link will be created that resides directly beside the Plan 1 link. Adding a Plan 2 link allows teachers easy access to other instruction plans and assignments. Plan 2 can be an instruction plan from a previous year, from another class, or a site/district plan. Option One: 1. Click on the Name of the class and from the Class Menu select Subjects. 2. If a Subjects option is not on the Class Menu, proceed to Option Two. 3. On the Subjects page, click the Secondary column pull-down menu, and select the lesson plan desired (the year in which the plan was created will be listed first in the ID). 4. Click Apply Changes. 5. Refresh the Teacher Main page, by clicking Save and Rebuild. 6. Under the Lesson/Assignment column, a Plan 2 link will now be displayed. 7. Click the link to perform all functions in Plan 2, just as in Plan 1. Option Two: 1. Click the Name of the class and from the Class Menu, select Other Instruction Plans. 2. Click on the ID for the plan and click View. 3. You may assign or edit lessons from the View page, just as with Plan 1. HOW TO ADD STANDARDS TO A CLASS 10. Click New for the class. 11. Click the Select Standards button on the Add Assignment page that opens. 12. Click the Add Standards button. 13. Click the Assign Standards button. 14. Find the Level links column and click the appropriate Level links on each page for the class. 15. When the 2 nd level link is clicked, the Assign from List button appears at the top of the page, click this button. Section 2 - Grade Book & Assessment Manual 7

15 16. Click the Select All button to select all objectives, then click boxes to unassign all objectives that will not be used for the class. 17. Click the Assign button, when the appropriate standards are selected, then close all pages. 18. On the Teacher Main page, go to the bottom right and click the Save and Rebuild button. Standards are now assigned to the class and may now be set for assignments and lessons. HOW TO ADD STANDARDS TO ASSIGNMENTS AND LESSONS: 1. Click New to add an assignment or lesson. 2. Click the Select Standards button. 2. Click the standard objective boxes to set appropriate objectives for the assignment. 3. Click the Set Standards button. 4. The Add Assignment page will open with the state objective codes displayed. Standard objectives will print on the Daily and Weekly Lesson PDF. SPREADSHEET GRADE BOOK HOW TO ADD GRADES/GRADE BOOK SPREAD SHEET 1. Click on the Spread Sheet link for the class. 2. Click in first student grade box for the assignment. 3. Enter grades in points, percentages (must enter % sign), or alpha. Click the down arrow or the Enter key to move down the column, or Tab to move across the row. See Teacher Manual for alternative methods of entering grades. 4. Apply Changes when finished adding grades. NOTE: If an assignment is added for a grading period for which the class does not meet, the Drop Down Menu list for Grading Period will be listed in RED and read Outside of class begin/end. These assignments need to be moved to the correct grading period. HOW TO ENTER GRADES AND GRADE CODES 1. Click on the Spread Sheet link for the class. 2. Click in first student grade box for the assignment. 3. Enter grades in points, percentage (use the % sign) or alpha. Click the down arrow or Enter key to move down the column, or Tab to move across the row. 4. Apply Changes after entering grades. Section 2 - Grade Book & Assessment Manual 8

16 5. Grade Codes can be entered by typing in the following codes: (Not case sensitive) NA Not Assigned or Exempt. Assignment will not be added to student Possible Points and the student is not assigned assignment. M-0 Missing with a Zero. The assignment will be marked as missing and the student will receive a zero. M-NG Missing with No Grade. The assignment will be marked missing but it will not affect the student grade. Grade Codes may be changed or deleted by highlighting the code and delete or change to a different code or grade, then Apply Changes. HOW TO CHANGE AN ASSIGNMENT: Change Grading Information for an assignment: 1. Click Spread Sheet for the class. 2. Click the blue underlined number link for the assignment. 3. At the top of the page, change the grading period, points, assign/due date, weight or category. 4. Apply Changes. 5. Refresh the Spread Sheet to see the changes (that is F5 or refresh on the browser). HOW TO CHANGE A LESSON PLAN OR LESSON INFORMATION: The words associated with an assignment or lesson 1. Click on Spread Sheet for the class. 2. Scroll to the bottom of the page to the Lesson Plan column and click the name of the lesson you wish to change. 3. Make changes or add to the Heading, Description, Teacher Content or Lesson Plan Content. 4. To change assignments currently in any Grade Book using this assignment, as well as the Lesson Plan stored in the Instruction Plan: Click the box that reads; Check here to change all assignments for this lesson plan! Otherwise changes made here will not affect assignments previously assigned! 5. Apply Changes. 6. Refresh the Spread Sheet to see changes. (F5 or Refresh on browser) HOW TO DELETE AN ASSIGNMENT: Use # 4 & # 5 to delete an assignment with no grades. 1. Click on the Spread Sheet link for the class, and then click on the blue number link for the assignment. 2. On the Add Grades page, click the Excused Assigned button near the top of the page and Set the Finished Recording Grades option to No. 3. Apply Changes and Refresh the Spread Sheet. 4. Click the Delete link now found in the Delete column on the bottom right of the Lesson Plan Table. 5. Click the Delete Assignment or Delete Assignment and Lesson Plan button. 6. Refresh your Grade Book to see the change. (F5 or Refresh on browser) Section 2 - Grade Book & Assessment Manual 9

17 HOW TO USE THE SPREADSHEET LINK OPTIONS GRADES GRADEBOOK ATTENDANCE ADD ASSIGNMENT TEACHER DEFINED ORDER LIMIT BY CATEGORY PDF Grade Books: Printable version of the teacher s grade book Grades: Prints grades only Grade Book: Prints both grades and attendance Attendance: Prints recorded attendance only Add Assignment Click to Add an Assignment w/out returning to Teacher Main Teacher Defined Student Order 1. Click the Link for Teacher Defined Order 2. On the Teacher Order Maintenance page, use the pull down menu to select the number order to place student(s). If a student number is changed the students above and below will need to be changed also. 3. Apply changes. 4. Group Students by giving them the same number. For example; select number one for all students to group together first on the Spread Sheet, number two for the group who will come second, etc. Limit By Category Allows the teacher to limit the spread sheet assignments to a particular category. 1. Click the Limit by Category link. 2. Click the box for the category to view on the spread sheet. 3. Click Submit. 4. The Spread Sheet will open with only assignments in the category selected and the category average. 5. To change back to the full assignment list or to select a new category, click Limit by Category again, click another box to limit your view, or leave them all blank to see all assignments again. Class Menu Grade Book Options Add Assignment Takes you to the Add Assignment Page Search- Able to Search for Assignments by Date View This is a limited view, and does not have the full functionality of the Spreadsheet View no Students- This is a Spreadsheet view, with no students listed. Is works as an assignment listing. Section 2 - Grade Book & Assessment Manual 10

18 Spreadsheet The Main Grade Book View for your Class PDF- Prints a PDF report of the Grade Book, including Attendance PDF Grades Prints a PDF report of the Grade Book only PDF Attendance Prints a PDF report of Attendance only Blank PDF Prints a PDF report of your Student List ADD GRADES PAGE The Add Grades page provides an alternative grade entry page with more functionality than the spreadsheet, as well as serving as the Change Assignment page. Both the Add Grades page and the Spread Sheet work together and data entered on one are seen and can be used on the other. The Record Numeric Grade As option allows the teacher to enter grades by Points Scored, Percentage, Alpha, Questions Correct, or Questions Incorrect. The Adjustment column provides a space to enter adjustments to a student grade that is displayed separately from the grade on the parent and student view. This is also the only place in the system to add a Comment to an individual assignment for a student. HOW TO RECORD NUMERIC GRADE AS 1. Click on the Spread Sheet link for the class. 2. Click on the Number Link for the assignment. 3. Select an option from the pull down menu, for Record Numeric Grades As. 4. Click in grade box for first student in the Grades column and enter points, percentage, questions correct, questions incorrect or alpha grade, per the choices made in # Apply Changes and refresh the spread sheet to see changes. Section 2 - Grade Book & Assessment Manual 11

19 HOW TO USE THE ASSIGN COLUMN AND GRADE CODES 1. Assigned Column Use the pull down menu to select an assigned status for individual students. Apply Changes if finished on page. Refresh spreadsheet to see changes. Required - Requires the student to complete the assessment. The Possible Points for the assignment will be added to the student. Exempt - Excuses the student from the assessment. An NA Not Assigned code will be entered in the student s grade box in the grade book. Optional - If the student completes the assignment it will average into the grade, if he does not, the average will not be affected. No grade or code will be entered in the student s grade box in the grade book Missing The assignment is marked as missing and the student grade is not affected negatively. An m-ng Missing with No Grade is entered on the spreadsheet for the student grade. Missing The assignment is marked as missing and the student receives a zero for the grade. An m-0 Missing with a Zero is entered on the spreadsheet for the student grade. Changing a Student Grade or Grade Code The simplest way to make changes to Grades or Grade Codes is to make them on the Spread Sheet. HOW TO ADD A GRADE ADJUSTMENT 1. In the Adjustment column, enter a number for extra credit points or a minus sign and number for a negative adjustment. Apply Changes if finished on page. Refresh spreadsheet to see changes. This adjustment will affect the average shown in the grade book, but will not affect the Points Scored on this page. Parents and students will see this as an adjustment on their views, but teachers will see only a change in the average. HOW TO ADD ASSIGNMENT COMMENTS 1. Type in Comments about the assignment. 2. Apply Changes. Refresh spreadsheet to see changes. 3. To Change Comments, return to the page, highlight or delete the comment and enter a new one, then apply changes. Section 2 - Grade Book & Assessment Manual 12

20 BY STUDENT GRADE OPTIONS HOW TO TRANSFER GRADES 1. Grades may only be transferred between classes taught by the same teacher. The student should be enrolled in both classes. 2. Click the name of the student on the Spreadsheet or Class Main page and from the Student Menu click the Transfer Grades option. 3. Classes for which the student is enrolled will be listed in two boxes. 4. Click the class the student will be transferring from, in the From Class box. 5. Likewise, select the class the student will be transferring to, in the To Class box. 6. Click the Transfer Grades button to be directed to the next page. 7. On the ensuing page, choose the Grading Period for which grades are to be transferred. Grades for the class that grades are to be transferred from will be shown next to the student's name. 8. Assignments for both classes will be listed underneath the Transfer From and Transfer To box. 9. Find the assignment in the Transfer To box that matches the assignment in the Transfer From box and assign the number of that assignment to the matching assignment in the Transfer From box. 10. Repeat the procedure until all grades have been labeled and click the Transfer Grades button. 11. Grades that do not have a matching assignment cannot be transferred and must be input manually. HOW TO ADJUST A STUDENT GRADE OR ADD A GRADE FOR AN INCOMING STUDENT 1. Click the student name on the Spreadsheet or Class Main page 2. Click on the grading period which will be adjusted. 3. In the popup window, a category summary will be shown listing all categories with their weights, the possible points and the scored points for each category. Find the category or categories to adjust. Section 2 - Grade Book & Assessment Manual 13

21 4. Under the Adjustment Points section, click the text box under the Possible column and enter the possible points for the adjustment. 5. Under the Adjustment Points section, click the text box under the Adj. Points column and enter the amount of adjustment points to award the student. If adding a new student in mid year (incoming grade), enter an Adj. Points equal to a percentage of the Possible points that matches the student's incoming grade. Example: If there is possible points of 1000 then 800 points will be used as the adjustment points to produce an 80 average. 6. Repeat for each category to which an adjustment will be made. 7. Click the Submit button at the bottom of the page and close out the popup window. Refresh the original page to see the adjustment. HOW TO ASSIGN TO STUDENT (REPLACE NA) You will find this option listed on the Student menu, however the easiest way to accomplish the same thing is to replace the NA with a grade for the Student on the Grade Book Spreadsheet. 1. From the Student Menu, select the Assign to Student option. 2. All assignments that are either not required or Excused for this student will appear in a list. Find the assignment(s) to add to the student. 3. Change the drop-down box in the Assign column to True for all assignments to assign to the student. 4. Click the Apply Changes button and refresh the spreadsheet if open to see changes. Section 2 - Grade Book & Assessment Manual 14

22 Section 3 Table of Contents Attendance Manual Attendance from the Teacher Main Page How to Record All Present 3 How to Record or Change Roster Attendance 3 How to Setup or Change a Seating Chart 4 How to Record or Change Seating Chart Attendance 4 How to Setup Attendance Just by Class or All Classes in Same Period 5 Attendance from the Weekly Planner 5 How to Record or Change Attendance 5 Attendance from the Class Menu How to Record or Change Attendance 5 How to View Attendance on Class Main 5 Attendance on the Spread Sheet How to View Attendance on Spreadsheet 5 Attendance on the Student Menu How to View Student Class Attendance 6 How to Record or Change Attendance by Student 6 How to View Student Attendance from Student Main 6 Section 3 Attendance Manual 2

23 Teacher Attendance Manual Attendance is entered at the teacher and administrative level. It can be entered by full or half day and can also be entered with an optional "minutes" field, depending on how the class is setup. Administrators typically enter attendance using the Attendance Search on the Administration Main page. Otherwise, attendance can be entered by class or by student by choosing one of the attendance options. When a teacher or administrator enters attendance, they will only enter violations, as each student starts out as being present. If a teacher has no attendance violations to record, he/she will click the "All Present" button on Teacher Main, notifying the school office that attendance has been taken. The default date (on the teacher or administrative main determines which attendance day is automatically accessed by the system. Attendance is recorded using attendance codes, which are setup at either the district or site level. Attendance codes that are at the district level will be colored blue or will have a "D" preceding the code. Site attendance codes will be green or will have an "S" preceding the code. Not all codes may be available to teachers, depending upon how the codes are setup. ATTENDANCE FROM THE TEACHER MAIN PAGE HOW TO RECORD ALL PRESENT 1. On the Teacher Main, find the class, go across the row to the Attendance column. 2. If all students are present, click the All-Pres link. 3. Teachers must click All Pres when all students are present as this lets the administrative staff or attendance clerk know that the teacher HAS recorded attendance for the period. All Present HOW TO RECORD OR CHANGE ROSTER ATTENDANCE 1. On the Teacher Main, find the class, go across the row to the Attendance column. 2. Click the Class link. 3. When the page opens, maximize the page, and make sure the Default Date is correct. 4. All students are present by default. Record attendance violations by selecting an attendance code from the student s pull-down menu. 5. Apply Changes, which will return to the Teacher Main page. Section 3 Attendance Manual 3

24 6. To view recorded attendance after applying changes, click the Redisplay after Post checkbox, before applying changes. Close the page to return to the Teacher Main. HOW TO SETUP OR CHANGE THE SEATING CHART 1. On the Teacher Main page, click on the Class link under the Attendance column. 2. At the top of the Change Attendance page, click on the Seating Chart Maintenance link. 3. There are 14 Rows and Columns; the Apply Changes button marks the Front of the Room. 4. Find the students at the bottom of the page, click the student Assign radio button, then click the NA link for the seat you wish the student to be placed. 5. Enter all students in seats this way, then Apply Changes. 6. To Unassign and Reassign seats. Click a student Assign radio button, click the Unassign link in the bottom right corner of the chart, and click an NA for a student. 7. Apply Changes when finished with all changes. HOW TO RECORD OR CHANGE SEATING CHART ATTENDANCE 1. On the Teacher Main page, click on the Class link under the Attendance column. 2. At the top of the Change Attendance page, click on the Seating Chart Attendance link. 3. Find the Attendance Codes pull-down menu at the top of the page. Click on the appropriate code for a student. 4. Click on a Student Name to record this attendance, and Apply Changes. 5. The student s name will be highlighted in gray and the attendance code will be entered by the student s name. 6. To change an attendance code, perform the exact procedure as in # 3 and # To make Seating Chart Attendance the default view for recording attendance, click the Make this the default view for this class link. Thereafter, every time Class Attendance is accessed the Seating Chart will open. Section 3 Attendance Manual 4

25 Click a Name Select a Code Apply Changes HOW TO SETUP ATTENDANCE JUST BY CLASS OR ALL CLASSES IN SAME PERIOD 1. Scroll down to the Teacher Options table at the bottom of the Teacher Main page. 2. To record attendance for multiple classes that meet during the same class period, click the All Classes in same period radio button. 3. To record by class only, select Just by Class. This option is the default. 4. Click Save and Rebuild. The options selected will stay set after Save and Rebuild is clicked, unless the teacher changes them and rebuilds again. ATTENDANCE FROM THE WEEKLY PLANNER HOW TO RECORD OR CHANGE ATTENDANCE 1. Find the square with the Class and Day for which attendance will be recorded. 2. At the bottom of the square, click the Att link. 3. Record attendance as normal on the page using the pull down menu to select an attendance code for a student. 4. Apply Changes. ATTENDANCE FROM THE CLASS MENU HOW TO RECORD OR CHANGE ATTENDANCE 1. Click the name of the Class in the Class Menu column on the Teacher Main page to open the Class Menu. 2. Click the Attendance option from the Class Menu. 3. Record attendance as normal on the page using the pull down menu to select an attendance code for a student. 4. Apply Changes. HOW TO VIEW ATTENDANCE ON THE CLASS MAIN PAGE 1. Click the Class Main option from the Class Menu. 2. Cumulative attendance for the current grading period is the default view for the page. Section 3 Attendance Manual 5

26 3. In the top right, select a viewing option from the Attendance row for which to view cumulative attendance. Options are to view attendance by the current grading period, semester, or the year. 4. When a viewing option is selected, the page will refresh and show recorded attendance for the selection. ATTENDANCE ON THE SPREADSHEET HOW TO VIEW ATTENDANCE ON THE SPREADSHEET 1. The first column on the Spreadsheet is the Abs column, which is the number of attendance records for the student for the grading period. 2. Click the number link for a student to view attendance. 3. The Date, Reason(attendance code), and any Comments recorded for the student will be shown in table form. 4. Attendance cannot be changed on this page. ATTENDANCE FROM THE STUDENT MENU HOW TO VIEW STUDENT CLASS ATTENDANCE 1. An Attendance history can be viewed per student for a selected class. To see this, a class and student must be selected. 2. From the Class Main page or Spread Sheet, click on the name of a student. 3. A Student Menu will appear, from the menu select the Class Attendance option. This refers to the student attendance record for the selected class only. Attendance records cannot be modified from this function. 4. All dates for which attendance codes were entered for the selected class will appear in this view. HOW TO RECORD OR CHANGE ATTENDANCE BY STUDENT 1. Click a student name link from the Spreadsheet or from the Class Main page. 2. Click the Attendance option on the Student Menu. 3. An attendance record by class period will appear for each day the student has recorded attendance. 4. Click on the date to modify attendance records. HOW TO VIEW STUDENT ATTENDANCE FROM THE STUDENT MAIN PAGE 1. Click a student name link from the Spreadsheet or from the Class Main page. 2. Click the Student Main option on the Student Menu. 3. The Student Main contains a summary of the student's grades and attendance by grading period. Records shown are: Absent Excused Absent Unexcused Absent School Activity Tardy Excused Tardy Unexcused Section 3 Attendance Manual 6

27 Section 4 Table of Contents Teacher Class Menu Manual Class Menu How to open the Class Menu 4 Class Main 4 How to view semester and yearly attendance totals for students 4 Attendance See Attendance Manual Bulletin How to Add, Change, or Delete a Class Bulletin 4 Enroll Students 5 Enrollment Changes 5 How to enter Textbook Numbers 5 Grade Book Options See Grade Book Manual 5 Change Class How to make changes on the Change Class page 6 Force Grades How to Force a Grade 6 How to Force an I or other non-numeric grade 7 Grade Card Comments How to add grade card comments or comments by code 7 How to add or view comments by individual student 7 How to change or enter a new code for an individual student 8 How to add or view comments by class 8 Grade Summary 9 How to view and sort grade averages on the Grade Summary 9 The Grade Distribution Chart 9 Instruction Plan How to add a lesson to the Instruction Plan for a class 9 How to search for a lesson from the class instruction plan 10 How to View and Assign from the instruction plan 10 OTHER INSTRUCTION PLANS 11 How to assign from another instruction plan 11 INSTRUCTIONAL ANALYSIS 11 Section 4 Teacher Class Menu Manual 2

28 CLASS POLICY OVERVIEW 12 How to add and change a class policy 12 REPORTS How to Generate Reports 12 Types of Reports 12 Other Reports 13 SEND MESSAGE ABOUT See Message Center Manual STUDENT DATA How to enter student data 13 SUBJECTS OVERVIEW 13 How to add, delete and change subjects for multi-subject classes 14 How to Change a Subject 15 How to Delete a Subject 15 How to change the current status of a subject/current or not current 15 SETUP & CHANGE AN INSTRUCTION PLAN FOR A SUBJECT/ CLASS How to setup or change an instruction plan for a subject/class 15 Example of a Multi-Subject Class with Screen Shots 16 Section 4 Teacher Class Menu Manual 3

29 Class Menu Manual The Class Menu tab on Teacher Main will open the last class in which the teacher clicked on the name of a class from the Class Menu column. No options will be viewable if a Class Name is not clicked first. The Class Menu contains links to page functions for the teacher s class. The Class Menu has links only to this class s pages. Many of the functions found on the Class Menu are found elsewhere in the system, but others are only found here. (Options marked with an *asterisk are found only on the Class Menu). The Class Menu will remain open until the teacher closes it, so leaving the menu open is a very effective way to navigate the system. HOW TO OPEN THE CLASS MENU 1. Click the Class Name menu link at the top of the Teacher Main page. 2. Click the Class Menu button found at the top of most other pages in the system. CLASS MAIN Clicking this option will open the Class Main page. The Class Main page is a table showing an overview of grade averages and attendance for the current grading period. HOW TO VIEW SEMESTER AND YEARLY ATTENDANCE TOTALS FOR STUDENTS 1. From the Class Menu, click the Class Main option and in the upper right corner of the page, find the Attendance radio buttons. 2. Click Credit to see total semester attendance and Year to see yearly totals. To return to the current marking period, click Period. ATTENDANCE - See Attendance Manual BULLETIN This bulletin is created by the teacher and is visible to all users who are associated with the class. The teacher may decide whether it will be viewed by all parents, all students or both. This is a good place to display class activities and events. This bulletin is seen by Parents and Students when they click the Bulletin column link on their pages. HOW TO ADD, CHANGE OR DELETE A CLASS BULLETIN 1. Click the Class Menu on the Teacher Main page, and then click the Bulletin option. 2. Click the input box for SHORT DESCRIPTION. It might be appropriate to type in the topic of the bulletin or a date and teacher name. 3. Tab to or click on the boxes for PARENT VIEW, STUDENT VIEW, or TEACHER VIEW. Select True for the bulleting to be viewed by this audience group, or Section 4 Teacher Class Menu Manual 4

30 Select False if the bulletin is not to be viewed by this audience group. 4. Click the input box for BULLETIN TEXT and input text for the message/bulletin. It may be advisable to include the date which is changing or being added to the bulletin. (4000 maximum characters) 5. Click the Apply Changes button. 6. To Delete a bulletin, click the Delete button and then Apply Changes. ENROLL STUDENTS Generally, teachers do not change enrollment for classes. Enrollment changes are most effectively made in the student information system and then uploaded to Classroll.com. If the teacher is responsible for enrolling students, please contact your site or district administrator for instructions to enroll students. ENROLLMENT CHANGES Enrollment cannot be changed on this page. Selecting Enroll Students will provide information about the class from which the student was selected. Information viewed per student is: grade level, enroll date, enroll code, drop date, drop code, grade scale, seat number and book number. HOW TO ENTER TEXTBOOK NUMBERS 1. Type in the textbook number for students. 2. Apply Changes. 3. Return to the page to review or change them. Grade Book Options - See Grade Book Manual CHANGE CLASS Teachers must have been given the Classes privileges on the Teacher Update Privileges at the administrative level, in order to view this page. The Change Class screen is where modifications can be made to a class. These changes affect the nature of the class rather than the enrollment of the class, although some changes will correspond with the class enrollment as well. All changes except the default grading scale will immediately affect how the class relates to the site, teacher and student. Grading scales are attached to the student individually, so that change must be made on the Enrollment Changes page. HOW TO MAKE CHANGES ON THE CHANGE CLASS PAGE 1. From the Class Menu for the selected class, choose the Change Class option 2. On the Change Class page the following options are available to change: Section 4 Teacher Class Menu Manual 5

31 Employee ID Generally comes from the student information system and is used to identify the employee who teaches the class. Class ID Generally comes from the student information system and is used to identify the class. Description The name of the class. Room Room in which the class meets Site The school site in which the class meets. Grade Structure The grading structure determines when the class meets and is current or not current. The grading structure generally comes from the initial district setup and the upload of data from the student information system. Grade Scale - Grading Scales define your letter grades and/or numeric grades which then determine the letter grade. Grading Scales can be added at the District, Site or Teacher level. If teachers add their own grading scales they must have been granted the Grading Scales privilege on the Teacher Update Privileges page. Begin Period - This is the hour of the day. Ex: 1st hour = 1 End Period - This is the hour of the day. Ex. 1st hour (1hr course) = 1 Begin Grade Period - This is the grading period - Ex: Full year course with 4 grading periods = 1, 2nd Semester course = 3 End Grade Period - This is the grading period - Ex: Full year course with 4 grading periods = 4, 2nd Semester course = 4 Half Day Attendance = True to record AM/PM attendance and False to record attendance by period. Day's of the week the class meets Scheduled Days Days the class meets annually. Last Attendance Date The last day on which attendance was recorded for the class. 3. Make any changes then click the Apply Changes button FORCE GRADES Forcing a grade is the process of inputting a grade average that overrides any other grade averages calculated in Classroll.com. 4. A forced grade for a student will become the student's grade, regardless of any other grade information in the system. The Forced Grade will not change, even if grades are entered on the Spread Sheet. 5. If a Non-Numeric grade is forced in a grading period, then the credit grade (semester or final grade) must also be forced. HOW TO FORCE A GRADE 1. From the Class Menu for the selected class, choose the Force Grades option 2. The current grading period will be shown. Change to the appropriate period/credit grade by selecting it from the drop-down menu labeled Grading Period. 3. The current average for that student is listed. To enter a new average, click or tab to the box in the Forced Avg column and input the new average. 4. Tab to the Comment box and input any comments to accompany the forced grade. 5. Click the Submit button. Section 4 Teacher Class Menu Manual 6

32 Keep in mind that if sites use a running summary grade average in either the Grading Structure or for Eligibility, Forcing period grades will cause the student grade average to calculate incorrectly. On the Parent View, Student Main page, and Grade Summary a Forced Average will be indicated with an asterisk *. On class Reports, a Forced Average will be indicated with the text, Forced Average. HOW TO FORCE AN I OR OTHER NON-NUMERIC GRADE Non-numeric values (such as an I for Incomplete) can be assigned from the Force Grades page using the Force Grades option, found on the Class Menu, as long as that value exists in the grade structure. 1. Click the Name of the Class under the Class Menu column on the Teacher Main page to open the Class Menu. 2. Click the Force Grades option. 3. On the Force Grades page, type in the appropriate non-numeric letter grade in the student grade box for each student. 4. Click the Submit button. 5. View the current grade scale being used by the site by choosing the Views--Grade Scales from the Teacher Menu (only available from the Teacher Main) to make sure the non-numeric value is included in the grade structure. If it is not on the scale, contact the site administrator for Classroll.com at the school and request that it be added to the Grade Scale. GRADE CARD COMMENTS Comment codes must be pre-entered at the District or Site level before comments can be entered. If none exist, contact your site administrator. From the Class Menu Comments can be entered in a text field, if the District or Site Administrator has requested this feature and it has been setup. Comments may also be selected from a pull-down menu for students in the class. In addition, they can be included on the Grade Card, Parent View, and Student View. They can also be printed on the student grade Reports, an option found on the Class Menu. Comments may also be added per student and can be added as Class Comments (found on the Student Menu), which pertain to only the selected class, or Comments (found on the Student Menu), which are general. Comments can be input daily if desired, however, procedure should be followed if they are to be exported to the Student Information System. HOW TO ADD GRADE CARD COMMENTS OR COMMENTS BY CODE 1. From the Class Menu choose Grade Card Comments or Grade Card Comments by Code. * It is recommended that Grade Card Comments by Code be used if the district has more than 10 comment codes. Section 4 Teacher Class Menu Manual 7

33 2. From the pull-down menus click the Comment Code, or type the Comment Code in the box (see the bottom of the grade card comment page for a complete list of codes) 3. Under Previous Comments, current Grade Summary information is listed. 4. Apply Changes. HOW TO ADD OR VIEW COMMENTS BY INDIVIDUAL STUDENT 1. Click the student name to view or change comments for by clicking on his/her name from the Class Main or Spread Sheet. 2. From the Student Menu select either Class Comments or the Comments option to view current comments. The Class Comments option deals only with the selected class while the Comments options deals with general comments, such as those entered by counselors. 3. Under the Parent column, select True for the comment to appear in the parent view or select False if it will not. 4. Under the Student column, select True for the comment to appear in the parent view or select False if it will not. 5. Under the Grade Card column, select True for the comment to appear in the parent view or select False if it will not. 6. Under the Comment column, choose the Comment Code that is to be used for this reference. Use the View---Comment Codes page for reference. *Note: If no comment codes are found, contact the Classroll.com site administrator. Comment codes must be pre-entered at the District or Site level before comments can be entered. 7. Under the Additional Comments column, enter additional remarks for this reference. *Note: These will be viewed on the Parent and Student pages. 8. Click the Apply Changes button. HOW TO CHANGE OR ENTER A NEW CODE FOR AN INDIVIDUAL STUDENT 1. To change a comment, find that comment and make necessary changes. 2. To enter a new comment, input the date for the comment in MM/DD/YYYY format under the Date column. 3. Apply Changes. Note: Currently Comments cannot be deleted. However, it is possible to do the following. 1. Leave the date as is. 2. Change the Parent, Student and Grade Card options to False. 3. Delete Additional Comments and enter a space. 4. Click the Apply Changes button. HOW TO ADD OR VIEW COMMENTS BY CLASS 5. From the Class Menu choose Grade Card Comments or Grade Card Comments by Code. Classroll recommends that teachers use the Grade Card Comments by Code if the district has more than 10 comment codes. Many computers cannot handle the display memory the drop down menu requires if there are more than Section 4 Teacher Class Menu Manual 8

34 10 codes. This will result in incomplete data being posted and possibly the data entered will be lost. 6. Three Comment columns are available. 7. From the pull-down menus click the Comment Code, or enter the Comment Code in the box ( check the bottom of the page for a complete list of comment codes) 8. Under Previous Comments current Grade Summary information is listed. 9. Apply Changes. GRADE SUMMARY This page provides teachers a view of grade averages for each grading period for an entire class, as well as attendance summaries, on a single page. Grade averages are listed by each grading period, semester (or credit grade) and by eligibility. Grades can be sorted from descending to ascending order by clicking on the heading for each column. HOW TO VIEW AND SORT GRADE AVERAGES ON GRADE SUMMARY 1. Grade averages are automatically calculated upon arriving at the page. They will be displayed by each period, each semester and by the next date and calculation of eligibility. 2. You may sort each column in ascending order by clicking on the link for each page. 3. Eligibility Averages can only be viewed if the Next Date and calculation method have been pre-set by administration. 4. The eligibility average will automatically appear in the last column on the table, labeled Eligibility. 5. If eligibility is to be calculated using weighted values, those values will appear next to the heading. 6. Clicking on the column heading Eligibility, will sort the column in ascending order. NOTE: The letter grade as well as the numeric grade will be displayed on the Grade Summary view. The letter grades displayed on the Grade Summary are defined by the Grading Scale that is assigned to the class. If no grade is recorded for the marking period or a credit test (semester/term test), then the field is defaulted to a 0 and is assigned the letter grade that coordinates with a 0 percent. This is necessary because in an HTML page a value can not be null, therefore it is defaulted to 0.These 0 values are not factored into any averages and they will not be included in grade exports, they are display only. GRADE DISTRIBUTION CHART This chart, found directly below the Grade Summary, displays the highest student average, lowest student average, class average, class median, and the number of students earning A s, B s, C s etc. per grading period. The chart does not include grades that are zero or blank in the calculations. INSTRUCTION PLAN This option allows access to the Instruction Plan for the class. The Instruction Plan is a digital file folder containing assignments and lessons created for the class. Section 4 Teacher Class Menu Manual 9

35 HOW TO ADD A LESSON TO THE INSTRUCTION PLAN FOR THE CLASS 1. Click the Add Lesson option. 2. The Add Assignment page will open. Add desired information for the lesson plan or graded assignment. o Remember, that this lesson will not be added to the class grade book. It is added to the class Instruction Plan, which contains assignments for the class. The teacher may access the added lesson, and assign it to the class by clicking the Plan 1 link on the Teacher Main page. 3. Apply Changes. HOW TO SEARCH FOR A LESSON PLAN IN CLASS INSTRUCTION PLAN 1. Click the Search option from the Class Menu. 2. Enter a Topic, Class Day, or Heading. 3. Click Submit. HOW TO VIEW & ASSIGN FROM THE INSTRUCTION PLAN 1. From the Class Menu, choose the Instruction Plan--View option to view the Instruction Plan for that class. 2. A list of Lesson Plans will be listed in the order they were assigned. Notice the Page tabs at the top to move through the list 3. Click the Assign link to reassign the lesson or assign it to multiple classes. 1. To Assign to multiple classes, check the class boxes the lesson will be assigned to. 2. Enter the Assign and Due Dates, change the Points, Category, Grading Period, Weight and How Assigned (Required or Optional) if desired. 3. Click the Submit Assignment(s) button, and the Instruction Plan will reopen to assign another lesson. Section 4 Teacher Class Menu Manual 10

36 OTHER INSTRUCTION PLANS With this method, assignments can be assigned from other instruction plans, rather than just the one that is attached to the class. HOW TO ASSIGN FROM ANOTHER INSTRUCTION PLAN 1. From the Class Menu, select Other Instruction Plans. 2. A list of all Instruction Plans will be displayed. Select the Instruction Plan to assign from (by clicking on it) and click the Search button to search for it or the View button to select it from a list of all Lesson Plans within that Instruction Plan, in order of assign date. 3. Find the Lesson Plan to assign. 4. Enter the Assign and Due Dates, change the Points, Category, Grading Period, Weight and How Assigned (Required or Optional) if desired. 5. To Assign to multiple classes, check the class boxes the lesson will be assigned to. 6. Click the Submit Assignment(s) button, and the Instruction Plan will reopen to assign another lesson. INSTRUCTIONAL ANALYSIS By Student Shows an analysis of student performance on class standards based upon class assignment grades. Clicking the By Student link will open a table showing each student with a list of standards covered in the class. The table includes the number of A, B, C, D, and F grades, as well as Missing Assignments for the student for each standard. By Standard Shows an analysis of each standard covered in the class, with a table listing each standard, student names, and grades made by each student on the standards. Other Instructional Analysis may be performed by teachers using the Instructional Analysis option on the Teacher Menu. Section 4 Teacher Class Menu Manual 11

37 CLASS POLICY OVERVIEW Class policies can be communicated to the parent or student through this feature. Available on the parent and student portal, this field helps ensure that all the educational partners are on the same page. Suggested text for this page might include grading policies, attendance and discipline policies and even notes on how Classroll.com will be used or how often updated. For Example: The teacher may add an attendance policy, Students who are not sitting in their seat when the bell rings will receive an unexcused tardy. HOW TO ADD AND CHANGE A CLASS POLICY 1. Click the name of the Class in the Class Menu column on the Teacher Main page. 2. Click the Policy option. 3. Click the input box for CLASS POLICY and type in the necessary text. 4. Click the Apply Changes button. 5. Changes and deletion of Class Policy are made in the same manner as added. Input changes or Delete text and click the Apply Changes button. REPORTS There are several class grade average and assignment reports available for Teacher use. Reports are generated in Adobe Acrobat Reader and Adobe 5.0 or higher must be installed on the computer to generate these reports. HOW TO GENERATE REPORTS 1. To generate a report, click the Name of the class in the Class Menu column from the Teacher Main page. 2. From the Class Menu, click Reports. 3. On the Reports page choose the grading period for which a report will be generated. (For example 1 st nine weeks, 2 nd nine weeks etc. This does not refer to class periods during the day.) 4. Choose which type of report to generate by selecting the appropriate radio button. 5. Click the Report button. This will generate a one page Adobe page for each student in the class. TYPES OF REPORTS The Assignments report shows the student's current grade average, plus a list of all assignments required of the students with their associated scores. The assignments are listed by heading unless a description exists, at which time that is substituted. The Grade Average report was is designed to help parents and students visualize how the grade was calculated. Category summaries are separated here and listed by possible and total points per student. Section 4 Teacher Class Menu Manual 12

38 Assignments By Standard shows the student's grade average, and standards addressed are indicated above by each assignment, and a standard summary is provided below. Grade Average by ID shows only the student ID and the grade average. This list was created for teachers who like to post grades. The Type of Work Report groups type of work together and gives an average for each one. This report is especially useful for teachers who use Total Points to calculate averages, but do want a report indicating how students are performing on different types of assignments. The teacher need only enter a consistent Type of Work each time an assignment is entered to generate this report. OTHER REPORT OPTIONS 6. Choose whether to Include or Exclude those assignments in which no point value was entered. 7. Click True on Print Address to print the address for the student found in the student information system and when tri-folded, will fit in a mirror envelope and can be mailed home. 8. Print Comments on the page by first selecting comments using the Grade Card Comments option on the Class Menu, and then selecting True on the Reports page to print these comments at the bottom of the report. 9. You may also print Both Categories, or only Weighted or Zero Weight category reports, by clicking True. 10. To limit a generated report to a particular student, input the Student ID in the respective box, before clicking the Report button. 11. To limit reports to a grade average span, use the more than and less than option. For example, enter no average more than 65 and Less Than 0, which would generate report for only students failing the class. SEND MESSAGE ABOUT See Message Center Manual STUDENT DATA Student Data is setup by administration and can be viewed and/or updated by the teacher. These fields can be used to track things such as library fines, parental consent, distribution of materials, etc. Currently, the results for this data entry are only available per class. Teachers will enter information contingent upon how and what is entered at the administrative level. HOW TO ENTER STUDENT DATA 1. From the Class Menu choose Student Data 2. A page with a list of all students in that class wills popup. On the right will be column with Description Headings. Enter Data in either alpha or numeric. Remember that spaces have been limited by the administration. 3. When complete Apply Changes. SUBJECTS OVERVIEW Section 4 Teacher Class Menu Manual 13

39 Subjects define what academic topic is being taught, such as English, Spelling, etc. A class is either a single subject or a multiple subject class. Multiple-subject classes are usually selfcontained classes in elementary schools. While the predominant function of the Subjects option is to define multiple subjects, several functions are performed from the page: Define multiple subjects Define Instruction Plan for a class Define current and not current classes Review/setup default academic standard level. Multiple subject classes are those in which more than one subject is taught to the same students in the same class. Class-specific information, such as student roster and attendance, applies to all subjects within that class. In multiple subject classes, each subject has its own grade book and receives its own grade. If student information systems have subject capability, the same subject ID should be used in both systems. Instruction Plans are digital folders that store the assignments and lesson plans created by teachers. These Instruction plans can be tied to a subject, for easy reassignment of lessons and as an automatic way to organize lessons so they will be available at a later date. Subjects are either current or not current. A class that is not current does not show up on site-wide attendance lists and can be eliminated from the Teacher Main by choosing the Show Current radio button on the Teacher Options. A default Standard Level is easily created from the same place it is assigned, although it can be input on the Subjects page as well. Setting a default standard level will reduce the time it takes to assign an academic standard to a lesson by providing a starting point within the state standard assignment process. HOW TO ADD, DELETE, AND CHANGE SUBJECTS FOR MULTI-SUBJECT CLASSES Screen shot instructions found at the end of this section. 9. Click the down arrow on the Class menu then click Subjects. When a new class is added to the system, a subject of the same ID/description may have been automatically created. It will be listed here. You may change this! 10. Click the input box for SUBJECT ID. Input the Subject ID for this subject. In some states Subject ID is a numerical value that represents course and section. If you are going to be exporting grades, Subject ID will be used as the key to post grades to the student information system to which data will be exported. Therefore, those fields need to match. If not exporting, what is input here, the ID may be any text or numbers. 11. Tab to or click the input box for SUBJECT DESCRIPTION. Input a description that describes the subject/course taught during the grading period. For example: Spelling, Science, Math, etc. 12. Click the down arrow list box for INSTRUCTION PLAN. This is where digital lesson plans will be stored for this subject whenever they are created. Click the instruction plan to be the primary for this subject. If Create New was selected when adding the class, the system automatically created one of the same name as the class. This one may be selected and the name changed later. Or, choose Create New again and create an instruction plan name that matches the subject description. Section 4 Teacher Class Menu Manual 14

40 13. Click the down arrow list box for SECONDARY INSTRUCTION PLAN. This will be an instruction plan which assignments can be assigned, but it will not be possible to add to it (such as a site-wide or district-wide instruction plan). 14. Click the Instruction Plan to use for this subject or leave it as None Selected. 15. Under the Current Column, select True or False to label this class as current or not. If False is selected, the class will not appear on the Teacher Main page when the Show Current radio button is selected. 16. Tab to or click the input box for DEFAULT STANDARD. This allows the teacher to input the code for the default level of academic standards within the system. It must be entered exactly as listed on state standards. 17. Tab to or click the input box for COMMENTS. Comment is provided to input any personal comments about this subject. It is not required. 18. Tab to or click on the second line to add another subject in the same manner as above. After the last subject has been entered. 19. Click the Apply Changes button. HOW TO CHANGE A SUBJECT 4. Click the down arrow on the Class menu then click Subjects. 5. Make changes as needed to any of the columns. 6. Click the Apply Changes button. HOW TO DELETE A SUBJECT - Subjects cannot be deleted in Classroll.com. However, they can be changed or renamed. They can also be made NOT CURRENT, which will remove them from the class listing on the Teacher Main. HOW TO CHANGE THE CURRENT STATUS OF A SUBJECT 1. On the Teacher Main page, under the Class Menu column, click the Name of the class. 2. From the Subjects page find the Current column. 3. Under the Current Column, select True or False to label this class as current or not. If False is selected, the class will not appear on the Teacher Main page when the Show Current radio button is selected from the Teacher Options table. 4. Apply Changes. SETUP & CHANGE AN INSTRUCTION PLAN FOR A SUBJECT/ CLASS This function defines Plan 1 and/or Plan 2. Plan 1 is the primary instruction plan, where new lessons for the subject will be stored. Plan 2 is the secondary instruction plan and serves as a location from last year, an instruction plan from another class/subject or site and district-wide instruction plans. Plan 1 and Plan 2 will be shown as links on the Teacher Main page Class Table, under the Lesson/Assignment column for the class. HOW TO SETUP/CHANGE AN INSTRUCTION PLAN FOR A SUBJECT/CLASS 1. From the Class Menu, select the Subjects option. 2. Find the subject and instruction plan to modify. 3. Select the desired Instruction Plan from the drop-down box under either the Instruction Plan or Secondary Instruction Plan column. 4. Click the Apply Changes button. Section 4 Teacher Class Menu Manual 15

41 EXAMPLE OF A MULTI-SUBJECT CLASS The screen shots below are examples of how multiple subjects are entered. Enter the appropriate subject IDs for the class (if this is to be used for export purposes, the subject ID used in the student information system should match the subject ID input), then select the instruction plan that will be used for it. If an instruction plan to match the subject has not been created, one may be selected by clicking Instruction Plans from the Teacher Menu. As shown in the example below, it is very important to complete the first five fields in order before continuing to the second line. Example: On the first line, a user must enter Subject ID, then Description, then Instruction Plan, then Current, then Academic Skill before clicking on the Subject ID for the second line. Section 4 Teacher Class Menu Manual 16

42 Section 5 Table of Contents TEACHER MENU ASSIGNMENT SETUP 3 How to delete an assignment template 3 BULLETINS District Bulletin 3 Teacher Bulletin 3 How to add, change or delete a Teacher Bulletin 3 CALENDAR 4 How to add Comments, public or confidential 4 CATEGORIES See Teacher Grade Book Setup Manual 4 FAVORITE LINKS 5 How to add a Favorite Link category 5 How to delete a Favorite Link category 5 How to add Favorite Links 5 How to go to a Favorite Link 5 How to change or delete a Favorite Link 6 INSTRUCTION PLANS 6 How to add a new Instruction Plan 7 How to change an Instruction Plan 7 How to delete and Instruction Plan 7 How to search for Instruction Plans 7 INSTRUCTIONAL ANALYSIS 8 How to generate and Instructional Analysis 8 Instructional Analysis Options 8 Section 5 Teacher Menu Manual 2

43 Teacher Menu Manual ASSIGNMENT SETUP This option allows teacher to delete a teacher created Assignment Template that is no longer needed. HOW TO DELETE AN ASSIGNMENT/LESSON PLAN TEMPLATE 1. From the Teacher Menu, click the Assignment Setup option. 2. On the Assignment Setup Maintenance page, click the Delete column boxes for the templates which will be deleted. 3. Click the Delete Selected button. 4. Close the window, and click the Save and Rebuild button in the bottom right corner of the Teacher Main page. BULLETINS Bulletins provide an easy way for information to be communicated between those involved in the learning process. Because a bulletin can be posted at the District, Site, Teacher, and Class level information can be limited to only those eyes need to view it. All bulletins have a maximum of 3550 characters. District Bulletin Every user within the district can view this bulletin, although only those with the appropriate privilege can update or change it. When creating the district bulletin, users have an opportunity to designate whether it will be available to Parents, Students, Teachers or a combination of those three. Site Bulletin Every user within the site may view this bulletin, although only those with the appropriate privilege can update or change it. When creating the site bulletin, users have an opportunity to designate whether it will be available to Parents, Students, Teachers, or a combination of those three. Teacher Bulletin This bulletin is created by the teacher and is visible to all those who are associated with the teacher. The teacher may decide whether it will be viewed by all parents, all students or both. HOW TO ADD, CHANGE, OR DELETE A TEACHER BULLETIN 1. Click the Teacher Menu pull-down menu and select Bulletin-Teacher. 2. Click the input box for SHORT DESCRIPTION. If desired the teacher may input the topic of the bulletin or a date and teacher name. 3. Tab to or click on the boxes for Parent View and Student View and select True to be viewed by this audience group or False if it is not to be viewed by this audience group. Section 5 Teacher Menu Manual 3

44 4. Click the input box for Bulletin Text and type in text for the bulletin. It is a good idea to include the date if the bulletin is changing. Up to 4000 characters may be used for a bulletin. Add to a previous bulletin or delete the bulletin and add a new one. 5. Click the Apply Changes button. 6. To Delete the bulletin, click the Delete button then Apply Changes. CALENDAR The calendar in Classroll.com is recorded using daily comment fields. The comment field is a standard text field, so it will show anything the user types in and then shows the comment as a link on the calendar view. The calendar generated displays the current month of the Default Date, but can be changed to a different month by entering a new starting date in MM/DD/YYYY format and clicking the Submit button. The calendar comments are linked to the Weekly Planner comments, in that they can be entered and viewed from either page. The calendar gives a monthly view while the Weekly Planner gives a weekly view. HOW TO ADD COMMENTS PUBLIC OR CONFIDENTIAL Comments can be either Confidential or Public. Confidential comments can be viewed only by the user who input them. Public means administration comments can be viewed as well. The calendar view can be isolated by one type of comment or be shown with all comments. Public comments are seen by anyone with the administrative right to view Weekly Planners. Comments are entered from either the Weekly Planner or Calendar menus. They are entered and shown on the Calendar by day per month. On the Weekly Planner, they can also be entered by class per day. 1. From the Calendar option under the Teacher Menu, find the day for which a comment will be entered. If day desired is not viewable, enter and submit a new default date to be directed to the appropriate calendar view. 2. Comments are entered by day as either public or confidential. To enter a Public Comment, click the "Add" link next to the "P" box for the correct day. 3. To enter a Confidential Comment, click the "Add" link next to the "C" box 4. A comment window will pop up with the correct date and classification selected. The classification (public or confidential) may be changed. 5. In the Comment text box, enter text (up to 300 characters). 6. Click the Apply Changes button. CATEGORIES See Teacher Grade Book Setup Manual Section 5 Teacher Menu Manual 4

45 FAVORITE LINKS OVERVIEW: Favorite Links is currently unavailable. Favorite links are links to favorite web sites and can be listed on Teacher Main page. This links into categories. Create the categories to describe different types of web sites. To use favorite links, define and enter a category, then enter the web site addresses for the links within those categories. HOW TO ADD OR CHANGE A FAVORITE LINK CATEGORY 1. Click the down arrow on the Administration/Teacher Menu then click Favorite Links. 2. Click the Category Maintenance button. 3. Under CATEGORY DESCRIPTION, either change or modify the existing category or add a new one into the first blank row. Up to 10 rows will be listed at any one time. If more than 10 categories exist, press the up and down arrows on the keyboard to scroll the categories. A scroll bar will not be shown. If no blank rows are visible, you may click the Add button. 4. Click the Apply Changes button. HOW TO DELETE A FAVORITE LINK CATEGORY 1. Click the down arrow on the Teacher Menu then click Favorite Links. 2. In order to delete a category, first delete all the links in that Category. 3. Click the Category Maintenance button. 4. Click the category to delete. 5. Click the Delete button. 6. Click the Apply Changes button. HOW TO ADD FAVORITE LINKS 1. Click the down arrow on the Teacher Menu then click Favorite Links. 2. Click the Category into which you want to add the link. If there are no categories listed, add a category first. 3. Click the Link Maintenance button. 4. Click the 1st blank row in the column WEB SITE DESCRIPTION and enter the link description. If no blank rows are shown, click the Add button to get a blank row. Up to 9 rows will be listed at any one time. If more than 9 exist, press the up and down arrows on the keyboard to scroll to see more links. The Web site description must be unique. No two descriptions may be exactly the same or an error when will display when changes are applied. 5. Tab to the blank row for WEB SITE ADDRESS and enter the address for the link. The address must contain 6. Tab to or click the box for show on main and select True for this link to appear in the links column on the Teacher Main page. Select False and the link will not appear. To enter another link, tab or click another blank row and repeat step 4-6 again. 7. Click the Apply Changes Button. 8. Once on the Favorite Links page, click the Refresh button on the browser or click F5 to view all added links. Note: For this function to be successful, it must have both a Web Site Description and a Web Site Address. Section 5 Teacher Menu Manual 5

46 HOW TO GO TO A FAVORITE LINK 1. If the Favorite Link is not listed on the Teacher Main page, click the down arrow on the Teacher Menu then click Favorite Links. 2. Click the Category into which the link has been placed. If any categories exist they will be listed in the category list box. 3. Click the desired link. Once the link is clicked, a new browser will pop up and the link will open. HOW TO CHANGE OR DELETE A FAVORITE LINK 1. Click the down arrow on the Administration/Teacher Menu then click Favorite Links. 2. Click the category that contains the link to be changed. 3. Click the Link Maintenance button. 4. Click the link to change, and enter changes, or click the Delete link button 5. Click the Apply Changes button. INSTRUCTION PLANS The link for Instruction Plans on the Teacher Menu, allows teachers to access and work with all instruction plans for all classes. The Class Menu also has an Instruction Plan link, which allows access to the Instruction Plan for that individual class. Instructions Plans can be accessed from either the Teacher or the Class menus. Lessons within can be Assigned, only when accessed from the Class menu. Instruction Plans are digital folders with class lesson plans inside. They are a means for grouping Lesson Plans/Assignments. Every class is tied to an instruction plan. Likewise, every grade/assignment in Classroll.com is tied to a Lesson Plan. Two separate classes (or subjects) may share a single Instruction Plan. Example: If a Science teacher has two Biology Classes, both those classes can use the same Biology Instruction Plan. Lessons can be assigned from any instruction plan, however, regardless of whether it is attached to the class or not. If an Instruction Plan is made available at the Site or District level, multiple teachers within the district may share the lessons within. Only teachers with the appropriate privileges would be able to modify the lessons in a Site-wide Instruction Plan, although any teacher could copy the lesson into his/her own Instruction Plan and make modifications there. Instruction Plans are saved from year to year. Once a teacher enters Assignment/Lesson Plans for one year, they will be available the following year with all information that was added, including standards. Instructions Plans can be accessed from either the Teacher or the Class menus. Lessons within can be ASSIGNED, only when accessed from the CLASS menu. Section 5 Teacher Menu Manual 6

47 HOW TO ADD A NEW INSTRUCTION PLAN There is no need to add an instruction plan for a class. This is automatically done by the system. A teacher may though add an alternative Instruction Plan to a class. For example teachers could create an Instruction Plan with only Tests inside. 1. From the Teacher Menu click Instruction Plans. 2. Click the Instruction Plan Maintenance button. 3. Click the 1st blank row and input a NAME for the Instruction Plan. The name can be up to 50 characters in length. If no blank rows are shown, click the Add button and a blank row will be supplied. Up to 15 rows will be listed at a time. If more than 15 instruction plans exist, then select a row by clicking it and press the up and down arrow keys on the keyboard to scroll through the instruction plans. 4. Click to the box under DESCRIPTION. Input a description for the Instruction Plan. The description cannot be left blank. If description is left blank, a popup message box will appear that says DESCRIPTION: Value is required." If this message is viewed and the plan will not be added, click the Undo Changes button to clear all the fields. The description may be up to 100 characters in length. 5. To add another instruction plan follow steps 3 and 4 again. 6. Click the Apply Changes button. HOW TO CHANGE AN INSTRUCTION PLAN 1. From Teacher, Site, or District Menu, then click Instruction Plans. 2. Click the Instruction Plan Maintenance button. 3. Select the Instruction Plan to be changed by clicking it. 4. Make necessary changes. 5. Click the Apply Changes button. HOW TO DELETE AN INSTRUCTION PLAN An Instruction Plan must be free of all associations before it can be deleted. Delete or move all Lesson Plans within in the plan first. However, Lesson Plans cannot be deleted if they are tied to an assignment. Also note that the Instruction Plan may not be attached to any Subjects. 1. Click the Teacher, Site, or District Menu, then click Instruction Plans. 2. Click the Instruction Plan Maintenance button to be directed to the appropriate page. 3. Select the Instruction Plan to be deleted by clicking it. 4. Click the Delete button 5. Click the Apply Changes button. HOW TO SEARCH FOR INSTRUCTION PLANS A search can be performed which will locate all lessons within an Instruction Plan that match the search criteria. Lesson Plans can be searched by Heading, Class Day or Topic. Section 5 Teacher Menu Manual 7

48 1. If performed from the Class Menu, select the Instruction Plan--Search option to go to the Instruction Plan tied to that class, then skip to step #4. If performed from the Teacher Menu, select the Instruction Plans option and continue to step #2. 2. From the list of Instruction Plans, select the one from which a search will be performed, by clicking on the Instruction Plan Name. 3. Click the Search button. Note: This button will have no effect if an Instruction Plan is not selected. 4. On the Search Page, enter the criteria under Topic, Class Day or Heading. If data is entered into more than one field, the search will yield only those results which match all entered criteria. A wildcard search may be performed by using an * (asterisk) at the end of the search string. 5. Click the Submit Search button to initiate the search or the Reset button to clear the search. 6. A list of all matching lesson plans will be displayed. After selecting one from the list by clicking on it, it may be, viewed or deleted by clicking the appropriate button. Note: if a lesson plan is already tied to an assignment, it may not be deleted. If initiated from the Class Menu, it may also be assigned in the Grade Book by clicking the Assign link. INSTRUCTIONAL ANALYSIS The Instructional Analysis provides the user with a tool in which student performance can be measured against many variables. There are a number of ways in which a report may be generated. The Instructional Analysis is the teacher s guide to more effective teaching. With the instructional analysis teachers can easily determine which teaching techniques work best, and identify which lesson plans are most effective. Analyze one class, all classes, or a single student. List individual assignments or summarize by student, class, topic, or teaching technique. Because of the number of ways in which a report may be generated, only the general instructions are provided below. HOW TO GENERATE AND INSTRUCTIONAL ANALYSIS 1. Select the Instructional Analysis option from the District, Site or Teacher menu. Which menu is inconsequential, since an analysis from any of these menus can reflect all sites for which the user has privileges. 2. Enter search criteria and click the Search button. A general search can be performed by leaving all fields blank. Or the search can be further refined by entering criteria into the search fields. The search will always yield only the results that are specific to ALL entered criteria. 3. A summary of the results will be displayed beneath the form. Data will be displayed according to the primary and secondary sort order. You can print the report by printing the screen or highlighting the report and choosing print>selection. INSTRUCTIONAL ANALYSIS OPTIONS The various components of the Instructional Analysis and a brief explanation of each are listed below. Each field may be left blank to query all assignments or completed to further define the search: Section 5 Teacher Menu Manual 8

49 Site: Sites for which the teacher has privileges are listed here. Searches can be limited by a single site or "All Sites," meaning all sites for which you have privileges. Class ID: A search can be limited to a specific class by entering the Class ID number here. Type of Work: This is defined by the associated field on the Add Assignment page. For instance, if a teacher classified some lessons with a Type of Work of "Multiple Choice" then that data could be entered here. Note: Currently the criteria must match exactly. So, if the teacher typed in "multi-choice," the search would not yield the proper results. Likewise, if one lesson was classified as "multi-choice" and another as "Multiple Choice," two separate searches must be performed. Teaching Technique: This is defined by the associated field in the Lesson Plan template. For instance, if a teacher classified some lessons with a Teaching Technique of "Overhead Projector then that data could be entered here. * Note: Currently the criteria must match exactly. So, if the teacher typed in "overhead," the search would not yield the proper results. Likewise, if one lesson was classified as "overhead" and another as "Overhead Projector," two separate searches must be performed. Topic: This is defined by the associated field in the Lesson Plan template. For instance, if a teacher classified some lessons with a topic of "verb association" then that data could be entered here. * Note: Currently the criteria must match exactly. So, if the teacher typed in "Verbs," the search would not yield the proper results. Likewise, if one lesson was classified as "Verbs Association" and another as "Verb Association" two separate searches must be performed. Summarize by: This is used for any analysis by State Standard. Standards are broken into levels. Classroll.com has defined these 5 levels deep, each level separated by a period. An instructional analysis can be run by level. For instance, when analyzed to the third level, the State Standard ENG.3.G.12.5 will be categorized with all other records that begin with ENG.3.G. And end with something else. Teacher ID: The Employee ID of a teacher may be entered here. If the instructional analysis was run from the Teacher Menu and the user has no other privileges, this field will show their ID as a default and may not be changed. Student ID: The Student ID number may be entered here to target a specific student. Teachers may only generate analysis for students in their classes. Assignment Heading: This is defined by the associated field in the Add Assignment page. For instance, if a teacher classified a lesson with the heading Ch. 5 p12-19, then that data could be entered here to limit the search to one assignment. * Note: Currently the criteria must match exactly. So, if the teacher typed in Ch. 5 pp12-19, the search would not yield the proper results. Category Contains: This field refers to the Category for which assignments are separated. If a category contains the word Test, the word could be input to restrict the search to those categories. Date: A date can be entered here in MM/DD/YYYY format to limit the analysis to a specific date. Primary Sort Order: The primary sort order will group the results separated by choosing one of the following: o Teacher: All classes are combined for that teacher unless a class is specified. o Student: Sorted by all Students unless specified. o Standards: Sorted by all Standards unless specified. Secondary Sort Order: The secondary sort shows the performance according to what is selected. This further defines the variable selected in Primary Sort Order. For instance, if Primary Sort Order was Teacher and the Secondary Sort Order was Type of Work, the results Section 5 Teacher Menu Manual 9

50 would yield each teacher then display all of the types of work used and the associated scores with each type. The secondary sort orders are: Type of Work Technique Topic Teacher Student: Lists the performance of each student according to the primary sort order Class: Sorts the primary sort order by the class attached to it Standards: Once a primary sort order is identified, this option shows performance by the state standard associated with it. Assignments: Shows student performance according to the assignments associated with the Primary Sort Order Section 5 Teacher Menu Manual 10

51 Section 6 Table of Contents Teacher Reports Manual Grade Average & Assignment Reports 2 How to Generate Reports by Class or Student 2 Instructional Analysis 4 How to Generate Instructional Analysis from Teacher Menu 4 How to Generate a Class Assignment Average Report 4 How to Generate a Standard by Class Report 5 How to Generate a Teacher and Students Grade Report 5 PDF Grade Books (Printable Versions) 5 How to Print the Grade Book from Teacher Main 5 How to Print the Grade Book from the SpreadSheet 6 How to Print the Grade Book or Blank PDF from the Class Menu 6 PDF Weekly and Daily Lesson Plans (Printable Versions) 6 How to Print a Weekly Lesson Plan 6 How to Print a Daily Lesson Plan 6 Standards Reports 6 How to Generate a Standards Report by Class & Student 7 Section 6 Teacher Reports Manual 2

52 Teacher Reports Manual Grade Average & Assignment Reports Adobe Acrobat Reader 5.0 or higher must be installed to generate class reports. How to Generate Reports by Class or Student 12. Click the Name of the class from the Teacher Main page and from the Class Menu select Reports. 13. On the Reports page choose the grading period for which a report will be generated. 14. Choose which Type of Report to print by selecting the appropriate radio button. 15. Click the Report button. This will generate a one page Adobe page for each student in the class. The Reports teacher s can generate are: a. Assignments Report - Shows the student's current grade average, plus a list of all assignments required of the students with their associated scores. The assignments are listed by heading unless a description exists, at which time that is substituted. b. Grade Average Report - Designed to help parents and students visualize how the grade was calculated. Category summaries are separated here and listed by possible and total points per student. c. Assignments By Standard - Shows the student's grade average, and standards addressed are indicated above by each assignment and a standard summary is provided below. d. Grade Average by ID shows only the student ID and the grade average. This list was created for teachers who like to post grades. e. Type of Work Report - Groups type of work assignments together and gives an average for each one. This report is especially useful for teachers who use Total Points to calculate averages, and who want a report indicating how students are performing on different types of assignments. The teacher need only enter a consistent Types of Work each time an assignment is entered to generate this report. 16. Other Report Options Include: a. Choose whether to Include or Exclude those assignments in which no point value was entered. b. Click True on Print Address to print the address for the student found in the student information system and when tri-folded, will fit in a mirror envelope and can be mailed home. c. Print Comments on the page by first selecting comments using the Grade Card Comments option on the Class Menu, and then selecting True on the Reports page to print these comments at the bottom of the report. d. Print Both Categories, or only Weighted or Zero Weight categories, by clicking True. e. To one report for a particular student, input their Student ID in the respective box, before clicking the report button. Section 6 Teacher Reports Manual 3

53 INSTRUCTIONAL ANALYSIS The Instructional Analysis provides the user with a tool in which student performance can be measured against many variables. With the instructional analysis teachers can easily determine which teaching technique works best and identify which lesson plans are most effective. Analyze one class, all classes, or a single student, plus other options. HOW TO GENERATE INSTRUCTIONAL ANALYSIS REPORTS (GENERAL) 4. Select the Instructional Analysis option from the Teacher menu. 5. A general search can be performed by leaving all Search Options fields blank. Or the search can be refined by entering criteria into the search fields. The search will always yield only the results that are specific to ALL entered criteria. 6. Select a Primary and Secondary sort order by clicking the appropriate radio buttons. 7. Click the Search button. 8. When the system has completed the analysis, a summary of the results will be displayed at the bottom of the page. 9. Data will be displayed according to the primary and secondary sort order. Print a report by printing the screen or highlighting the report and choosing File > Print. The following are some common instructional analysis reports that may be generated, but are not limited to those shown. HOW TO GENERATE A CLASS ASSIGNMENT AVERAGE REPORT This analysis will generate a report with class assignment grade distribution for each graded assignment as well as the low, high, and class average on each assignment. 1. In the Search Options Class dialog box, copy and paste the Class ID from the Teacher Main page. If a Class ID is not entered, all classes will be displayed. 2. For Primary Sort Order click the Teacher radio button, for Secondary Sort Order, click the Assignments radio button. 3. Click the Search button. An example of this analysis: HOW TO GENERATE A BY CLASS STANDARDS REPORT This analysis will generate a report of standards added to assignments with the cumulative grade distribution for each standard, plus the low, high, and class average on each standard. 1. In the Search Options Class dialog box, copy and paste the Class ID from the Teacher Main page. If a Class ID is not entered, all classes will be displayed. Section 6 Teacher Reports Manual 4

54 2. For Primary Sort Order click the Standards radio button, for Secondary Sort Order, click the Class radio button. 3. Click the Search button. An example of this analysis: HOW TO GENERATE A TEACHER AND STUDENTS GRADE REPORT This analysis will generate a report on the cumulative letter grades achieved by each student, plus the low, high, and average grade for each student. PDF GRADE BOOKS (PRINTABLE VERSIONS) HOW TO PRINT THE GRADE BOOK FROM TEACHER MAIN 8. On the Teacher Main find the Grades column. 9. Click the PDF link. 10. A printable version of the grade book will open. Click File and Print. 11. Adobe Acrobat Reader 5.0 or higher must be installed on the computer to print PDF documents. HOW TO PRINT THE GRADE BOOK FROM SPREADSHEET 1. Click the SpreadSheet link for the class. 2. At the top right of the page, find the PDF links and click the version to print. PDF - Grade Book with both grades and attendance. PDF Grades Grade Book with grades listed but no attendance records. PDF Attendance - Grade Book with attendance listed, but no grades. Section 6 Teacher Reports Manual 5

55 3. Click File and Print. 4. Adobe Acrobat Reader 5.0 or higher must be installed on the computer to print PDF documents. HOW TO PRINT THE GRADE BOOK OR BLANK PDF FROM THE CLASS MENU 1. Click the class name under the Class Menu column. 2. On the Class Menu find the Grade Book PDF options and click the version to print. PDF - Grade Book with both grades and attendance. PDF Grades Grade Book with grades listed but no attendance records. PDF Attendance - Grade Book with attendance listed, but no grades. Blank PDF Grade Book with no grades or attendance but with students and class information listed. 3. Click File and Print. 4. Adobe Acrobat Reader 5.0 or higher must be installed on the computer to print PDF documents. PDF WEEKLY AND DAILY LESSON PLANS (PRINTABLE VERSION) HOW TO PRINT A WEEKLY LESSON PLAN 1. On the Teacher Main page, find the Lesson PDF column. 2. Click the Weekly link for the class. 3. A PDF lesson plan for assignments and lessons entered for the week will open. Click File and print. 4. Adobe Acrobat Reader 5.0 or higher must be installed on the computer to print PDF documents. HOW TO PRINT A DAILY LESSON PLAN 1. At the top of the Teacher Main page, find the Date and Daily Lesson PDF box. 2. Click the Daily Lesson PDF link, which will open a daily lesson plan entered for the day listed. 3. To print a different day, go to the bottom of the Teacher Main page, change the Default Date to the desired day and click Save and Rebuild. 4. The new date will display in the Daily Lesson PDF box and may be clicked to generate the lesson plan. 5. Adobe Acrobat Reader 5.0 or higher must be installed on the computer to print PDF documents. STANDARDS REPORTS HOW TO GENERATE A STANDARDS REPORT BY CLASS AND STUDENT 1. Click the name of the class under the Class Menu on the Teacher Main page. 2. Find the Inst Analysis by Standard and Inst Analysis by Student options, and click the desired report. Section 6 Teacher Reports Manual 6

56 By Student Shows an analysis of student performance on class standards, based upon class assignment grades. The table will show each student with a list of standards the student covered in the class. The table includes the number of A, B, C, D, F, grades and Missing Assignments for the student for each standard. By Standard Shows an analysis of each standard covered in the class, with a table listing each standard, student names and grades made by each student on Section 6 Teacher Reports Manual 7