PearsonAccess next. Statewide Readiness Test. January 19, 2017 at 10:00 a.m. Eastern

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1 Updated 1/4/17 PearsonAccess next Statewide Readiness Test January 19, 2017 at 10:00 a.m. Eastern Introduction The purpose of these instructions is to help you complete the steps necessary to successfully conduct a Statewide Readiness Test (SRT). Some tasks may require assistance from your Technology Coordinator. The Statewide Readiness Test itself should take no more than minutes to administer. Participation in the Statewide Readiness Test is required. The Statewide Readiness Test is an opportunity for corporations, schools, and students to prepare for the Indiana online assessments by simulating test-day processes, procedures, and network utilization. The Statewide Readiness Test should simulate a live testing experience. However, student participation is optional. Schools and school corporations that are unable to participate in the SRT on January 19 due to school delays or cancelations should plan to participate on January 25. Be sure to verify that all staff members coordinating the readiness test have received usernames and passwords for the PearsonAccess next training site. Any staff participating as testers will not need PearsonAccess next usernames, as they will receive TestNav8 login credentials through a testing ticket. Step 1: Login to the PearsonAccess next Training Site PearsonAccess next Training Site The Training site is where the Statewide Readiness tests will be located. You will use the training site to conduct your required Statewide Readiness Test. The Training site is distinguished by its brown header, which is visible after you login. 1

2 Once you have logged into PearsonAccess next, be sure you are in the Infrastructure Trial test administration. Select the Infrastructure Trial from the drop-down menu at the top of the page. The Statewide Readiness Test will be conducted in the Infrastructure Trial test administration ISTEP+ Spring Step 2: Technology Setup Please note: Corporation Information Technology Coordinators (CITCs) and staff will need to complete Step 2 of this Statewide Readiness Test Guide before Test Coordinators can complete the remaining steps. If you are not an assigned CITC, you may skip ahead to where the CTC tasks begin. Skip to Step 3. A. Under the Setup drop-down menu, select TestNav Configurations. B. From the Select Tasks menu, select Create/Edit Configurations. 2

3 C. Select Start to launch the configuration, and enter a name in the Configuration Name box. D. Select your school from the Organizations menu. E. Enter the Computer Name, IP Address, and Port Information, and check Uses Pearson Precaching Software. F. Click Test Connection to make sure the configuration works. If the connection is not successful, check the following: Check that the proctor caching computer is set up properly and running on your network. Check that you have entered the correct IP address and port. The default port is

4 Verify that the computer you are using to configure TestNav has Java installed and that the Java applet is allowed to run in your browser. (This feature requires the use of a Java applet. The computer from which you perform the action must have Java installed. You must allow the Java applet to run in your browser in order for you to test the configuration.) Check connectivity by entering your proctor cache machine s IP address or localhost: 4480 directly into a web browser. G. Set the primary and backup saved response file, (SRF) locations, if applicable, and select Create. You should see the Success Changes saved message. H. Once you have set up an initial TestNav configuration, you can apply that configuration to multiple proctor cache computers, if desired. Select TestNav Configurations under the Setup drop-down menu. I. Select the Search button drop-down arrow, and check the Show all Results box. This will display all TestNav configurations created for your selected organization. 4

5 J. Select the configuration you wish to work with, then select Create/Edit TestNav Configurations from the Select Tasks drop-down menu. Select Start to enter the Create/Edit screen. K. From here, you will select your configuration from the list on the left-hand side of the screen. You can then choose Add to assign additional precaching computers using your chosen TestNav configuration. L. You can now insert the appropriate information for your additional precache machine. Select Add to add the machine; this will also return you to the previous screen in order to add more machines, if desired. M. Click the Exit Tasks button in the top right corner of the page. You will exit to the TestNav Configurations page. 5

6 Note: Corporation Test Coordinators will need to complete the remaining steps in this Statewide Readiness Test Guide. Step 3: Generate Sample Students A. Select Students from the Setup drop-down menu. B. This will bring you to the Students setup page. From the Select Tasks drop-down menu, select Generate Sample Students, then select Start. C. From the Generate Sample Students page, select your Organization. D. Click Create New Group. The new group name can be a handy way of keeping track of which test each set of sample students you create is assigned to take. Please note that if you are planning to administer multiple Statewide Readiness Test forms, you will need to create one or more sets of sample students for each form. E. Select an Enrolled Grade; it does not matter which grade you select for the Statewide Readiness Test. F. Select the Test that will be assigned to this set of sample students. G. Select the Type of test Online. H. Select the Number of Students. 6

7 I. Click Generate. Repeat until you have created enough sample students for each of the Statewide Readiness Test forms you plan to administer and the number of testing devices that will be tested concurrently. J. If you have successfully generated sample students, you will see the message below. Click the Exit Tasks button in the top right corner of the page, and you will exit to the Students page. Step 4: Create a Session A. From the home screen, select Sessions from the Testing drop-down menu. 7

8 B. From the Select Tasks drop-down menu, select Create/Edit Sessions and click Start. C. From this screen, you will be able to assign the specific details to your session. See more details below the screenshot. First, name your session. You should be descriptive enough to be able to recognize the session from the list of sessions you will be creating for your school. (You will need to create at least one separate session for each test you plan to administer.) Next, assign the organization where this session will be conducted. Under the Test Assigned drop-down menu, you will see the various Statewide Readiness tests. Select the test that you will be administering with this session. 8

9 After you select the Test Assigned, the Form Group Type drop-down menu will become editable. Select Main. Choose your Start Date, Start Time and Lab Location. These date and time fields are meant to provide you with additional sorting and filtering criteria to manage your online sessions. Note: You will not be restricted to the day and time you select for a given session. For example, you can create a session that is scheduled to begin on the first day of the testing window. If you do not start that session as scheduled, you retain the ability to start it at the time you choose. You do not need to update the session details, as the actual session start time will be updated when you start the session. If you successfully completed the tasks correctly in Step 2, when you select your organization at the top of this page, your precaching computer(s) should show in the Precaching Computer drop-down menu. Select the precaching computer from which the testing session will access the testing content. If your precaching computers do not appear, you can select the Use Custom TestNav Settings button and specify a separate precaching computer there. Select students to add to this session. Note: If you successfully generated your own students outlined in Step 3, any unassigned sample students created for the same organization/school and test specified in this session will appear in the Add students to session box once you click on the box. Students already assigned to another session, to a different test, or for another organization/school will not be available for you to select in this session. You can also add students to your session in bulk using the Find by Group option. To add students by group, click the Find by Name or ID drop-down, select Find by Group, and then click in the entry space to select the group containing the sample students you would like to add to the session. Once you have made all of your selections, click the Create button. The message below should appear and the sample students you selected should be listed as Assigned Students at the bottom of the page. 9

10 Click the Exit Tasks button, and you will return to the Sessions page. Step 5: Precache Content A. From the Sessions page, search to find test session(s) set up to use proctor caching or click the down arrow next to the Search button to reveal and select the option to Show all results. Select the session(s) you want to edit. B. Open the task list, select Precaching Test Content and click Start. The precaching servers used in the session(s) you selected will be listed below. Note: You will only be able to precache test content using a browser that supports the Java plugin. C. Select Precache. You can also select View Status at any time to view caching status. If content is not appearing when precaching and there are no students in the session, add students to the test session and try again. Depending upon the browser you are using, you will need to allow pop-ups, and you can precache content with or without using the ProctorCache Java applet. You may need to enable Java to run. Instructions for your specific browser can be found here: D. An information screen will appear to let you know that caching is in progress and the parameters being used. At the same time, the ProctorCache application will open. From that application, you can monitor caching progress. 10

11 E. Repeat steps C and D for each server listed. The IP address of the selected server will appear in the URL address bar on the ProctorCache status monitoring screen. Step 6: Manage Sessions Note: Before students can begin testing, the session must be prepared, unlocked, and then started. This is a safety measure to prevent students from launching tests until the examiner is ready to begin. A. From the home page, click Testing, and then select Sessions from the drop-down menu. B. To locate sessions from the list of online sessions within your school, click on the Search button drop-down arrow, and select Show all results. You can use the filters on the left side of the page to reduce the list and make it easier to locate the session or sessions you want to start. You can select the sessions you wish to prepare, and start from this screen, or add them in the next screen if you know the session name. C. From the Select Tasks drop-down menu at the top of this page, click Go to Students in Sessions, and the page below will appear. (If you selected multiple sessions on the Sessions screen, they would all be listed to the left under an 11

12 additional Combined View row.) If you want to add additional sessions from this screen you can use the Add a Session button and enter the session name manually. The session name will auto-fill as you type. Note: To view session details or to edit a session, click on the Details or Edit links at the top right of the screen. D. There is a Prepare Session button. Before a session can be started, you will need to prepare your session 48 hours in advance. E. To start your test session(s), select a session from the Session List on the left and click the Prepare Session button. To start all listed sessions at once, select Combined View and click the Prepare all Sessions button. If nothing happens after a few moments, select the Refresh button. F. Once you have prepared your session(s), you will be able to start the session(s) using Start Session. G. Sessions will need to be unlocked after starting. Unlock a test by moving the lock-unlock toggle to the unlocked position. This prevents students from starting the test as soon as they see the unlock code. The students in the selected 12

13 session(s) will be listed at the bottom of the page. The Student Test Status will appear for each student as shown below. Student Test Status is color-coded according to the legend shown on the Students in Sessions screen. Step 7: Create and Print Student Testing Tickets Before students can begin testing, they will need to have a student testing ticket to access their unique, secure assessment test. A. Select one of the sessions listed to the left on the Students in Sessions screen. Note that you cannot create and print student testing tickets for more than one session at a time. B. Click the Resources drop-down menu. C. Select either Print all for this session or Print selected for this session. Print all for this session enables you to print every ticket for your chosen session. Print selected for this session lets you select individual students from the Assigned Students list, and print only those selected tickets. This is the same menu to obtain Seal Codes, however Seal Codes are not used for the Statewide Readiness Test. 13

14 You can view and print testing tickets in 4 different formats: Grid View Creates 2 columns of students and fills an 8x10 page. This can be cut into individual tickets and distributed to the corresponding students. List View Creates a line for each student and extends to the bottom of the page. This also will need to be cut before distribution. 4 per page Includes 4 students on a page in a grid layout. These will need to be cut before distribution. 1 per page Includes one student per page and does not need to be cut before distribution. D. Once you select a view and the tickets display, press Ctrl+P to print your tickets. Step 8: Student Login A. Have students/volunteers access the TestNav login screen by entering the URL shown on their student testing tickets ( into the address bar of their browser or by opening the app installed on their desktop or mobile device. The Statewide Readiness Test is designed to test your school s technology setup. It is recommended that you take the test with the same devices your students will use during actual testing. Note: Browser-based testing is only supported using Firefox ESR bit. B. Have students/volunteers enter their usernames and passwords exactly as they appear on the testing tickets. Note that passwords are case sensitive. C. Students/volunteers can begin testing. 14

15 Step 9: Manage Test Sessions Once students have launched their tests, their Student Test Status will change to reflect their current testing status, and the summary bar above the legend will provide summary counts for each test status. You can select the blue Refresh button at any time to update the page display. If a student exits the test without submitting, the student will be shown in Exited status. An Exited student must be Resumed before the student can re-enter the test after exiting for a break. This is another security feature designed to prevent students from accessing tests without authorization by a test examiner. A student will use the same testing ticket to resume an exited test and will be restarted on the item the student was viewing before exiting the test. Once a student has successfully launched a test, the test status can be updated from within the Students in Sessions page. By selecting the drop-down next to the status indicator, the options below are available. It may be necessary to resume a student that has returned from a break so the student can re-enter the test using the same login credentials as when the test first launched. 15

16 In live testing, students that are in Resumed or Active status may be updated to Resume Upload status. This status will send a request to TestNav to check for any unsent saved student response files (SRFs). Since the ISTEP+ Statewide Readiness Test forms are not scored, there is no need to upload any student response files. However, this may be desirable if your technology staff want to clean out any unneeded SRFs from a desktop, laptop, tablet or Chromebook device after your Statewide Readiness Test if a connection was lost during testing. If you select the status itself, a pop-up will appear that provides information about student progress. You will not be able to see the student s responses but you can see which questions the student has visited, answered, and how many are remaining. Other portions, such as instructions and reading passages, are indicated with a message of No Response Required. Timestamps are also available so you can see if a student is actively testing. There are a number of additional tasks that can be performed from the Students in Sessions page, including adding, removing, and moving students from one session to another. We will expand on these tasks below. To add a student to a session: A. From the Students in Sessions screen, be sure your intended session appears on the Session List on the left. Use the Add a Session button, and enter a session name if your intended session is not already listed. Select Add Students to Sessions from the Select Tasks drop-down menu and select Start. B. From this screen, you will select a target session from the Session drop-down menu. 16

17 C. Next you will search for a student by name, or by group name. Select the within your school drop-down to toggle between searching by name or group. Select Search to see the results. D. Select the student(s) or group from the list that you wish to move and select Add to add the student(s) to the session. You will see the screen below if your move was successful. The Add Students to Sessions task will remain open if you wish to add more students. Otherwise, select Exit Tasks to return to the Students in Sessions screen. To remove a student from a session: A. From the Students in Sessions screen, be sure your intended session appears on the Session List on the left. Use the Add a Session button and enter an existing session name if your intended session is not already listed. Select your desired session, and the assigned students will populate the bottom of the screen. Check the student(s) you wish to remove and select Remove Students from Sessions from the Select Tasks drop-down menu, then select Start. 17

18 B. On the next screen, you will finalize the selection of students that you wish to remove. Note the Student Test Status, as a student must in Ready status in order to be removed from a session. Check the students you wish to remove and select the Remove button. C. You will see the screen below if your removal was successful. The Remove Students from Sessions task will remain open if you wish to remove more students. Otherwise select Exit Tasks to return to the Students in Sessions screen. To move a student(s) between sessions: A. From the Students in Sessions page, you must first locate the student(s) you wish to move. You can do this by selecting a session from the Session List, and assigned students will populate the screen. Use the Add a Session button and enter an existing session name if your intended session is not already listed. You can also search for a student using the Find Students search field. Check the students you wish to move. 18

19 B. Once you have chosen students to move, select Move Students between Sessions from the Select Tasks drop-down menu and select Start. C. The Move Students between Sessions screen is next. This screen is populated with all of the students you previously selected. The greyed out check boxes reflect the student s current assigned session. You can toggle between tests using the Tests drop-down menu. To move a student, check the box under the session name where you wish to move the student. If your existing destination session is not listed, select the Sessions drop-down menu to display all sessions, and add your desired session to the screen. You may also select Create Session in order to create a new session. D. As an example: In the screen below, we will move STUDENT, NEW ( ) from the currently assigned (greyed out) TEST session to the JHTEST session by checking the box under JHTEST. 19

20 E. Select Move to initiate the move. If the move was successful, you will see the screen below. Note that STUDENT, NEW ( ) is now assigned to the JHTEST session. F. Each move will return you to the Move Students between Sessions screen. Select Exit Tasks to return to the Students in Sessions screen. Step 10: Mark Student Tests Complete You can also mark a student s test as complete on the student s behalf. This feature is used when a student will not be completing the test, which may occur in the Statewide Readiness Test. At the end of The Statewide Readiness Test, any remaining students still in Exited, Resumed, or Resumed Upload status can be marked as Complete. All students must be in Complete, or Marked Complete, status in order to stop the session. A. At the bottom of the Students in Sessions page, select the students you would like to make Marked Complete, as seen in the image below. Note that this action can be taken for multiple sessions simultaneously by using the Combined View option at the top of the session list to the left. B. From the Students in Sessions page, click the Select Tasks drop-down menu. C. Click Mark Student Tests Complete and then click Start. 20

21 D. The page below should appear. E. Select the check box next to the name of the student(s) on the list to confirm your selection(s). Enter a reason and select Mark Complete. All tests must be in a Complete or Marked Complete status to stop the session. F. You do not need to provide a valid reason for the Statewide Readiness Test, but at least one character must be entered in this field to mark the student(s) complete. G. If you have completed the steps successfully, the screen below should appear. Step 11: After the Statewide Readiness Test Stopping a Session A. To stop a session, you will need to Mark Complete any students not in Ready status and remove any remaining Ready students. These actions can be completed for multiple sessions simultaneously by selecting the Combined View option from the list on the left of the Students in Sessions screen. B. To remove the Ready students from a test session, check the box beside each student to be removed or click on Toggle secondary filters from the Filters box to the left, select Ready in the Student Test Status box at the bottom, and select the top box just above the list of students to mark all students in Ready status for removal. 21

22 C. Select Remove Students from Sessions from the Select Tasks drop-down menu and select Start. D. Select the box at the top of the list to choose all students and select Remove. To stop the session, select Stop Session on the Students in Sessions page. After Stop Session is selected, the session status will be changed to Stopped, denoted by a red circle. You will have the option to restart the session, if desired, with the Restart Session button. You can stop multiple sessions simultaneously by using the Combined View option at the top of the session list on the left of the Students in Sessions screen. 22

23 Step 12: Evaluation A. Take note of any technical issues you may have experienced. Were the issues a result of configuration errors or were the issues technology related? If the issues were technology related, can they be addressed before live testing? B. Take note of any logistical issues you may have experienced. Did you encounter any logistical issues related to the Statewide Readiness Test? If so, how will you address those issues before live testing? 23

24 Resources Indiana ISTEP+ and IREAD-3 Resource Center For assistance, contact Pearson customer service: Phone: Monday - Friday 7:00 A.M. - 7:00 P.M. Eastern 24