FACILITIES PLANNING MANUAL (formerly known as the Capital Outlay Handbook. California Community Colleges
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1 FACILITIES PLANNING MANUAL (formerly known as the Capital Outlay Handbook
2 FACILITIES PLANNING MANUAL (formerly known as the Capital Outlay Handbook) for the Administration and Fiscal Policy Division Chancellor s Office
3 The FACILITIES PLANNING MANUAL (formerly known as the Capital Outlay Handbook) for the November 1997 Administration and Fiscal Policy Division Chancellor s Office 1107-Ninth Street Sacramento, California Please consult your college s facility or business office to obtain a photocopy locally.
4 FACILITIES PLANNING MANUAL Table of Contents Preface... i Acknowledgements... iii A. Capital Outlay Process THE CHALLENGE... Chapter 1 B. Master Planning COLLEGE MASTER PLANNING... Chapter 2 C. Capital Outlay Budgeting PROJECT PRIORITIES AND SELECTION... Chapter 3 FIVE-YEAR CONSTRUCTION PLANS... Chapter 4 CAPITAL OUTLAY PROJECT PROPOSALS... Chapter 5 D. Capital Outlay Project Design and Construction PROJECT MANAGEMENT... Chapter 6 PROGRAMMING AND DESIGN... Chapter 7 BIDDING AND AWARD OF CONSTRUCTION CONTRACTS... Chapter 8 CONSTRUCTION AND AUTHORIZATION PROCEDURES... Chapter 9 E. Acquisitions SITE ACQUISITIONS FOR NEW COLLEGE AND CENTER DEVELOPMENT... Chapter 10
5 Table of Contents (Continued) Appendices Initial Project Proposal Form...Appendix A Final Project Proposal Forms... Appendix B Sample Final Project Proposal... Appendix C Project Status Report...Appendix D Project Design and Approval Checklists... Appendix E Listing of Community Colleges, Campuses and Centers Approved for State Capital Outlay...Appendix F Guide for Community Colleges, Projection of Enrollment and Annual Average Weekly Student Contact Hours for New Colleges and Educational Centers...Appendix G Glossary...Appendix H Agency Mailing and Internet Addresses...Appendix I March 1998
6 Preface This California Community College Facilities Planning Manual is a how-to guide to the capital outlay process for use by community college staff and consultants, the Chancellor s Office and the Department of Finance. The Handbook is intended to inform and assist in the development of state funded community college facilities and address the capital outlay process and its four components: 1) master plans; 2) capital outlay budgeting; 3) capital outlay project design and construction; and 4) acquisitions. Additionally, it emphasizes master planning and the funding and management of capital outlay projects consistent with the district s educational needs. The Manual contains a combination of legal mandates, procedural requirements and suggestions or advisories. Where specific procedures are required for consistency, in response to statue or regulation, specific sections are cited. For clarity, the term shall is employed in all cases where legal mandates are discussed. Required, and must, are used to explain procedural requirements. Other less directive terms such as should or it is advised are used for advice and suggestions. Any comments or ideas to this or subsequent editions can be submitted to the Chancellor s Office on the following Suggestion Form. We suggest that the Manual be kept in a 3-ring binder to facilitate the removal or insertion of revisions. This version of the Manual was approved by a task force appointed by the Consultation Council. If you have any comments or suggested changes regarding this Manual or its related policies and procedures, please contact the Facilities Planning and Utilization Unit at (916) Correspondence may be directed to: Facilities Planning and Utilization Unit 1107 Ninth Street, 5th Floor Sacramento, CA Re: Manual Revisions
7 Suggested Changes to the Facilities Planning Manual* Date: District: College: Name: Phone #: Section/Page/Paragraph(s) of the manual to be revised: Questions or Suggestions: needed.} {Continue on back and on additional pages if Signature: Title: * Note: Completion of this form is NOT MANDATORY, but voluntary. The Consultation version of the Manual is in draft form and is undergoing review and testing of procedures. Procedures outlined in this handbook are to implemented on a test basis unless formal notice is sent from the Chancellor s Office to the contrary. Given that some proposal application procedures will be changed with final approval of the handbook in its present form, suggested modifications to the text are welcome. March 1998 ii
8 Acknowledgments The Chancellor s Office is sincerely appreciative of the efforts of the following individuals on the Community College Capital Outlay Handbook Task Force and the Chief Business Officers Facility Task Force that diligently worked to develop the Manual. Community College Capital Outlay Handbook Task Force Dr. Roland Allen, Task Force Chair, Los Rios Community College District Ms. Karen Van Dorn, Consultant, ARC ONE Interactive Design Ms. Kathleen Imhoff, Consultant, ARC ONE Interactive Design Mr. Wayne Keithley, Coordinator, Dr. James Kossler, Team Leader, Pasadena Area Community College District Dr. Barbara Mertes, Team Leader, Chabot-Las Positas Community College District Mr. Chris Addington Addington & Associates Mr. Al Alves Grillias, Pirc, Rosier & Alves Mr. Thomas Beckett Contra Costa Community College District Mr. Ron Bryant Sierra Joint Community College District Dr. Rita Burleigh Citrus Community College District Ms. Sally Byers Department of Finance Mr. Merle Cannon Cannon & Associates Mr. John Cashion CM West Construction Mgrs. Mr. Dale Clevenger Mr. Dwayne Dorsey SARA Systems Mr. William Fellers Antelope Valley Community College District Mr. Dale Fleming Fleming and Associates Dr. Nancy Glock-Grueneich Mr. Robert Grabski Los Angeles Community College District Mr. Don Haas Los Rios Community College District Dr. Benita Haley Benita Haley Consultant Mr. Ken Harms Vanir Construction Managers Mr. Robert Hench Blurock Partnership Management Services Mr. Mal Leal Foothill-DeAnza Community College District Dr. Merrilee Lewis Los Rios Community College District March 1998 iii
9 Mr. Mike Maas Maas, Rao, & Taylor Ms. Shelly Mateo Department of Finance Mr. Tim Mead Saddleback Community College District Dr. Lynn Miller Dr. Chris O Hearn Coast Community College District Mr. Mark Reinmuller Vanir Construction Managers Mr. Walt Reno Ms. D. Stephanie Ricks-Albert Mr. Rod Rose JCM Group Mr. Joseph Ryan Vanir Construction Managers Mr. Nadeem Shafi San Diego Community College District Mr. James Spencer Spencer Hoskins Mr. Lyn Taylor Maas, Rao, & Taylor Mr. William Taylor Glendale Community College District Mr. Daniel Ter Avest Napa Valley Community College District Ms. Susan Van Velkinburgh Department of Finance Ms. Susan Vogel Mountain View-Los Altos Union High School District Mr. Phillip Wagner Chabot-Los Positas Community College District Mr. Steve Wallace Tech Five Construction Managers Mr. Richard Walton Dr. Donald Weichert Weichert & Associates Mr. Sherman Wong Law Office of Sherman S. M. Wong Ms. Gin Yang-Staehlin Mr. Walt Zander San Mateo Community College District Mr. Bruce Starkweather Lionakis-Beaumont Design Group March 1998 iv
10 Chief Business Officers Facility Task Force Mr. Lynn (Chris) Christopherson, Chair, Allan Hancock Community College District Mr. Thomas Beckett Contra Costa Community College District Mr. Ron Bryant Sierra Joint Community College District Ms. Charrie Chappie Palomar Community College District Dr. James Kossler Pasadena Area Community College District Ms. Joan Reitz West Valley-Mission Community College District Mr. Roy Stutzman Solano County Community College District Mr. Aan Tan Riverside Community College District Mr. Mark Zacovic Lake Tahoe Community College District Mr. Peter Krupczak State Center Community College District March 1998 v
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