Minutes of the Oakton Community College Board Meeting November 15, 2016

Transcription

1 Minutes of the Oakton Community College Board Meeting November 15, 2016 The 715th meeting of the Board of Trustees of Community College District 535 was held on Tuesday, November 15, 2016 at the Oakton Community College Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois. Closed Session At 6:30 p.m. Chair Tennes called the meeting to order. Due to the absence of the Secretary of the Board, Trustee Joan DiLeonardi, Trustee Bill Stafford performed the duties of the Secretary for the evening. Trustee Stafford called the roll: Chair Vice Chair Secretary Mr. Swietek Chair Tennes asked for a motion to go into Closed Session for the purpose of considering the appointment, employment, compensation, discipline, performance, dismissal of employees, pending litigation, and collective negotiating matters. made the motion, which was seconded by ; Trustee Stafford called the roll: Mr. Swietek Also present: Dr. Joianne Smith, President; Dr. Thomas Hamel, Vice President, Academic Affairs; Bonnie Lucas, Vice President, Technology and Data Analytics; Ms. Mum Martens, Chief Human Resources Officer; and Mr. David Agazzi, Consultant, Finance Operations. At 7:35 p.m., Chair Tennes asked for a motion to adjourn the closed session. made the motion; seconded by ; a voice vote was called and the meeting was adjourned. Open Session Chair Tennes called the regular meeting of the Board of Trustees to order at 7:40 p.m. in room 1506; Trustee Stafford called the roll: Chair Vice Chair Secretary 1 of 13

2 Mr. Swietek Pledge of Allegiance Trustee Salzberg Approval of Minutes Chair Tennes asked for a motion for the approval of the minutes of the Special Board meeting and Regular Board meeting of October 18, made the motion which was seconded by. A voice vote was called and the minutes were unanimously approved as presented. Statement by the President President Smith welcomed everyone to the meeting and asked for introductions: Staff present included: Kathleen DeCourcey, College Advancement and Classified Staff Union President; Tina Beins-Gillette, Early Childhood Education Center; Philip Cronin, Media Services; Eileen Cukierski, President s Office; Monique Hudson, Early Childhood Education Center; Maureen Jancila, Testing Center; Simi Khurana, Student Life; Debra Kutska, Information Technology; Cindy Nijimeh, Early Childhood Education Center; Ken Schaeffer, Facilities; Rich Schwass, Facilities; Kristen Shedroff, Early Childhood Education Center; and Jesse Wallace, Media Services. Full-time Faculty present included: Katherine Schuster, Professor, Education, and Full-time Faculty Union President; Hollace Graff, Professor, Philosophy; Safa Hamed, Professor, Mathematics; Luanne Olson, Professor, Physical Therapy Assistant Program; Dan Roth, Assistant Professor, English; and Lynne Steele, Professor, Medical Laboratory Technology and Phlebotomy. Adjunct Faculty present included: Cheryl Thayer, Lecturer, Sociology, and President of the Adjunct Faculty Association; Cindy DelMedico, Lecturer, Business; and Valerie Krejcie, Lecturer, History. Students in attendance: Ivonne Berg, Marissa Brown, and Bing Yu. Administrators present included: Ann Marie Barry, Director, Student Life; Sebastian Contreras, Jr., Dean, Student Success; Maya Evans, Executive Director, Office of Institutional Research; Dale Gustafson, Chief of Police and Emergency Management; Ruben Howard, Director, Workforce and Continuing Education; Jake Jeremiah, Acting Assistant Dean, Library; Mary Knight, Executive Director, Development and Educational Foundation; Linda Korbel, Dean, Languages, Humanities and the Arts; Renee Kozimor, Director, Software and User Services; Mum Martens, Chief Human Resources Officer; Paul Palian, Director, College Relations; Doreen Schwartz, Director, Business Services; Bob Sompolski, Dean, Mathematics and Technologies; Andy Williams, Controller; Ruth Williams, Dean, Science and Health Careers; and Brad Wooten, Dean, Social Sciences and Business. President Smith offered condolences to the family of Robin Vivona, Manager of Career Services, who passed away on November 12. Robin courageously battled cancer for more than ten years and did so with courage and grace; and to Lea Hartono, Office Coordinator, Alliance for Lifelong Learning, on the passing of her mother Lily. Congratulations to Nicole Perry and her husband on the arrival of their son Christopher Joseph. President Smith presented to Maureen Jancila, the Patriot Award, which she received from the Illinois Employer Support for the Guard and Reserve, after being nominated by Jay Kim, Testing Center Assistant, who is in the U. S. Navy reserve. President Smith also congratulated Megan Klein, Assistant Professor, Anthropology and Sociology, who was awarded the President s Medallion from Loyola University. President Smith congratulated Dr. Karl Books, Vice President of Student Affairs, who was selected Region IV-East Outstanding Community College Professional by NASPA Student Affairs Administrators in Higher Education. Also congratulated, Oakton Owls men s basketball sophomore point guard and captain, Ryan Matthew, who was selected as the Men s Region IV, National Junior College Athletic Association player of the week for November 7, of 13

3 President Smith thanked Dr. Maya Evans and Ms. Nancy Nash Sidlin, College Relations, for the new WIG (Wildly Important Goal) poster which is displayed in the Board room. It captures our persistence goal with focus on equity which will keep us focused throughout the coming year. The theme this year for International Education Week is Human Migration: Root Causes, Responses, and Ramifications. Special thanks to Professor Katherine Schuster and the Global Studies Program for organizing the full schedule of events at both campuses. The Empty Bowls event will take place on December 3 at the Des Plaines campus. Admission is free; donation for a bowl is $15.00; proceeds will be donated to local food charities. Currently on display at the Koehnline Museum of Art, ID Show 2016, which showcases the art of faculty, and runs through November 23. President Smith expressed her gratitude for being a part of this diverse community where we come together each day listening to and learning from one another. This has been a month of wide ranging emotions beginning with the shared delight of the Cubs World Series win, and the election. She stated that we come to Oakton on different paths, from many different backgrounds, with many different beliefs, that is part of what makes us a rich community, a safe place where all of our voices could be heard. Master Plan Steering Committee Liaison Report Trustee Stafford reported that Trustee Harada and he have been the two Board members that are part of the Master Plan Steering Committee. There has been a lot of progress made at the several meetings that they have attended, including the compilation of guiding principles. The Committee received a critical analysis from the architects on how we can improve our facilities. At the November 17 meeting, we will be looking at a critical utilization study of our current facilities, and what level we are at in terms of utilization. We will be talking about some major strategic ideas in December; in January, the Committee will start to form some consensus on where we are headed; and in February, looking for community feedback. The plan is to have the Board preview the plan in March and hopefully adopt it in April. Trustee Stafford thanked David Agazzi and the architects for their work and expertise; he feels they have a good team and are making good progress. Chair Tennes thanked Trustee Stafford for his report. Educational Foundation Liaison Report Because of the absence of Trustee Harada, the Foundation Liaison Report is deferred until next month. ICCTA Liaison Report Trustee Frank attended the ICCTA November meeting and reported as follows: there was a seminar on the difference between public and private foundations. Also discussed were the upcoming April 2017 trustee elections, and there was a legislative update. Many new laws have been passed and will go into effect in 2017, including the implementation of education for new trustees, four hours of training in the 1 st, 3 rd, and 5 th year of service; a liquor law policy; plus new FOIA requirements. Among the other business that was taken care of in the committees in the official meeting, also talked about were the elections, and that basically nothing has changed; and to expect gridlock for the next two years. There was discussion about the BSN in nursing issue. Those were the main highlights. Chair Tennes thanked Trustee Frank for his report. Student Trustee Report Student Trustee Patryk Swietek, reported that one of the highlights for seven students during the month included the four day service learning trip to a camp in North Dakota where the Sioux Nation is engaged in a protest over the routing of an oil pipeline. The students went to support the Sioux tribe by donating supplies and money to their non-violent protest. Students are very active right now, a lot of students and clubs are trying to raise money for their clubs to spend throughout the year at the college. These kind of club activities really invest the students in Oakton, and gives them more of a four year university feel. The registration rally had a great turnout and by the influx of students, it looks like we have been doing a great job with Student Success. Students have been really great about the election, as there are always differences of opinion and from his experience and talking to students, Mr. Swietek stated that they are very open to listening and encouraging conversation. Chair Tennes thanked Mr. Swietek for his report. 3 of 13

4 Comments by the Chair Chair Tennes said that one of her favorite events is the Student Leadership banquet, to see the students and how excited they are and their passion for their involvement outside of their academics at Oakton is really delightful to see. She also said in the spirit of the month of Thanksgiving, just how thankful she is for Oakton Community College as it has been an important part of her life for more than thirty years. Chair Tennes stated that she is very grateful for her colleague s service, and for everyone at the College for their contributions and support of the college community, and thanked all for their fine work. Strategic Plan Update Report Dr. Maya Evans, Executive Director of Institutional Research, provided an update on the College s development of Success Matters, the Strategic Plan. The process which began in Spring 2016, has yielded more than 1,000 responses to surveys and strategic conversations from employees, students, and members of the community. Our strategic plan should be a reflection of the priorities of the community. We are currently in the home stretch, the final stages. Dr. Evans will share with the Board, ten big ideas, which are precursors to final strategic goals. Dr. Evans said that she will provide a brief strategic plan update and later, Mr. David Agazzi will discuss the Master Plan update. ing the strategic planning and Master Plan together, is a reflection of a move toward integrated planning which is using the mission, vision and values as a foundation for determining the colleges strategic priorities; prioritization of people and the physical institution. This is a move that we are making toward making sure that all these plans are speaking toward each other and that they filter down into institutional and departmental level plans. There will be more to share in the near future about our move toward integrated planning. We began a mission, vision and values process with a team of twenty-three employees who were invited to review our mission vision and values statement. The current statement was ratified in Dr. Evans said that if you think about where you were in 1998, your purpose, your vision and your values might have changed since then, so it was timely for us to determine if Oakton s had. Also we need a clear review for upcoming HLC accreditation, either to reaffirm our mission, vision and values statement, or to review and affirm it. Our current statement somewhat violates what are accepted standards now, which is to have a brief separate mission statement, vision statement, and values statement. And as you know, our statement now is one long statement and institutions have moved away from that format. We have had several iterations of feedback surveys with employees, conversations with the Student Government Association, and we have come up with what we think is close to the final mission, vision and values statement. The mission statement is Oakton is the community s college by providing access to quality education throughout a lifetime. We empower and transform our students in the diverse communities we serve. That really is our purpose; it defines who we are. The vision is who we d like to be; what are we working toward. Dedicated to teaching and learning, Oakton is a student centered college known for academic rigor and high standards, through exemplary teaching that relies on innovation and collaboration with our community partners. Our students learn to think critically, solve problems and to be ethical, global citizens who shape the world. We are committed to diversity, cultural competence and achieving equity in student outcomes. The values reflect how we will do our work together, how do we expect to act when we are working together, and so the values that we have drafted are exercising responsibility, appreciating diversity, advancing equity, upholding integrity, cultivating compassion, fostering collaboration, and focused on students. We will be looking forward to feedback from the Board prior to our presentation for a vote by the March 2017 Board of Trustees meeting. Dr. Evans next discussed the Strategic Plan update. The Strategic Planning Accountability and Resources Committee which is composed of employees and students, has been immersed in data since Spring We have administered surveys; led strategic conversations; reviewed many strategic plans of two year and four year institutions; and we have also examined some reports on trends in higher education. What has been developed are ten big ideas that capture what we should be doing next; and what will we see in 2022 if we achieve this idea. There are a large number of objectives that go along with the ten big ideas: 1. Creating Structural Equity to Promote the success of All Students; focused on student success and ensuring that all of our students have the tools that they need to be successful. 4 of 13

5 2. Responding to Emerging Fields of Work and Study Using Academic Program Innovation; it is looking at our current academic programs and updating them to respond to labor market needs; ensuring that we have cutting edge programs that are preparing students for those careers. 3. Harnessing the Power of Critically Conscious Students to Positively Transform the Region and the World; ensuring that our students are prepared to leave their mark on our region and on our world possibly by contributing to the regional and global good, and thinking of innovative solutions to complex problems that we face in our district and globally. 4. Pursuing Innovative Pedagogical Practices for an Increasingly Interactive World; this big idea is focused on teaching and learning and the fact that we know that student success is most positively impacted by several interactive pedagogical practices. 5. Implementing Evolving Workplace Practices for Employee Engagement and Satisfaction: it is recognizing that our employees are at the front lines of working toward our goals and working toward student success. Ensuring that we are attracting and retaining the best talent and building a positive work culture that rewards excellence, collaboration, and communicating. 6. Blazing the Trail for Adjunct Faculty Engagement, Compensation, and Recognition: seeing that adjunct faculty teach the majority of our student credit hours, ensuring that they are oriented into the institution and are able to engage in some of those high impact practices. 7. Proactively Securing Campus Safety Through Education and Training: it is ensuring that we are engaging in preventive education and training, not just responses to incidents, but ensuring that we are educating our college community to cooperate and collaborate, ensuring that we have a safe environment for students, employees and community. 8. Leveraging Information Technology to Improve Access, Success, Engagement, and Productivity: we all know that we are increasingly in a technologically dependent world that has certainly filtered into higher education. It is ensuring that our students and employees have the technological tools that they need in order to be successful. 9. Committing to a Future of Institutional Sustainability: you should view sustainability in two ways; the environmental definition to ensure that we are really diminishing our negative imprint, and using our classrooms and our physical spaces in order to ensure that we are a sustainable institution and we are contributing to environmental sustainability. It is also the health of the institution, it is the fiscal health of the institution; it s the investment in the facilities. 10. Strengthening Our Local Impact Through Deeper Outreach and Engagement: to not just increase the number of relationships that we have with external partners in the district but to ensure that they are deep relationships, that we are able to build partnerships where we understand each other s needs and we are working to fulfill each other s needs. Dr. Evans commented that was a quick run through. She asked that the Board read through the objectives and share their feedback, as feedback is very critical for the committee, in regards to the ten ideas, as next time you will not see many of them, you will be seeing the final key strategic goals that we think we need in order to move Oakton forward to Trustee Wadhwa stated that these are wonderful ideas, but asked Dr. Evans, how the college is planning to accomplish all that is proposed. The Strategic Plan does not go into effect until 2018; we will spend the remainder of 2017 working with employees and students, and departments who will be engaged in this work to develop an implementation plan to determine what steps we need to take in order to pursue each of these goals, to be able to plan for them to understand the resources that are necessary and to hear the voice of departments, employees, and students and exactly how we will pursue these goals. Next, David Agazzi, Consultant for Business Operations addressed the Board with a Master Plan Update, beginning with the new Student Center which will be substantially completed by the end of the month. Mr. Rich Schwass has done a wonderful job managing this project; it has come in on budget and on time. We anticipate that the furniture will be here in December and we will have our grand opening as planned in January The Medical Assistance program space is completed in the West End and we will be able to start on time in January. The roofing project is going very well. We have finished about forty percent of the roofs at the 5 of 13

6 Skokie campus; last week we started on the Des Plaines campus. Finally the storm water project, we have gotten all of our piping replaced and our grading is ready for the next steps in that project that is on time, and on budget as well. There are a lot of things going on at the college. Three more projects that are progressing in design; the West End is also on time and we are finishing our program confirmation. That space will be done by December with schematic designs coming directly after that. Mr. Agazzi did note that through the reconfirmation of the program, this is not an unusual thing, we have discovered that many of the spaces have been oversubscribed. Spaces have been promised to a lot of different people, but probably what is going to have the biggest impact on what we are going to discuss with the Board when we are done with the program phase, is that we have discovered approximately 40,000 square feet which was not included in the original program. That may have been intentional, but I recommended to President Smith and President s Council that we renovate the entire space and not just portions of this space. Chief among them, rest rooms we not included in the renovation. We have counters being held up literally by sticks in our bathrooms. You have seen another number in the CIP which was an accurate number on that square footage. On the additional square footage, we anticipated and we asked our architects, and the price could come in between $23 and $25 million. Mr. Agazzi believes that there is room within our CIP plan that was presented, and I thinks some things some additional savings can come out of the Master Plan process. We have only signed up with the architects to get us through schematic design, so the Board will have another chance to take a look at the specifics of what we are doing. Regarding the entrance signs, we did have a first meeting, and those plans are moving along. We are in our program phase and moving into schematic design. Doug Farr and Associates, Gabe Wilcox, will be meeting with President s Council in two weeks with three options. We have asked Mr. Wilcox to think creatively about our entrances. Regarding the water supply, we have had a bit of a hiccup. As you may recall, we are going to do a backup water supply for the campus. The route that we thought would be a good route ended up being a much more expensive route primarily because we thought we could avoid some underground issues and we were not able do. Our next least expensive option is going through the forest preserve. We are in negotiations with the forest preserve as they have asked what we would contribute to them, in addition to restoring their space; when we have an update we will inform the Board. We are seeking engineering and design proposals on the HVAC system at Skokie, our natural areas and our fire panel. We should have those in the next two months. Mr. Agazzi provided a month by month update of the Master Plan process to the Board. Mr. Agazzi said that the Board is currently scheduled to receive information in April, and it is our intention that the Board have a full month to have discussions. The Master Plan Steering Committee will meet in December when the architects, taking all of the data that we have with our utilization study, our student survey, our employee survey, and all of our facilities condition assessment, will be providing some ideas. In January, based on what the Steering Committee gives back to us, we are going to be putting together hopefully no more than three options. We will bring a consensus option for the Steering committee to adopt, which we will then put that out to our community and get feedback on it. Remember this is not a major redo of the Master Plan, it is an update of the good work that we have done to date. Mr. Agazzi shared the guiding principles that the Master Plan Steering Committee adopted, which include Learning, Student Success, Flexibility, Technology, Sustainability, Financially Responsible, Sense of Space, and Deferred Maintenance. Something else that really came across is that we want to create a sense of space. As pedagogy and the method of delivery of education changes over time, we are going to need more reasons for our students to want to come to campus; serendipitous ways that students access services, bump into a faculty member in the cafeteria or have collaborative spaces with other students, are things that research is increasingly showing is important for student success. Some initial observations from our architects on the state of the Des Plaines building are that the campus is very dark, disorienting especially to new students; signage is not clear; departments seem to be split all over the campus; not a physically welcoming place. In contrast, at the Lee Center, we have the new collaboration spaces, new furniture, you cannot find a seat. At the Skokie campus their observations were that the entrances were confusing; way finding once you get into the space was not obvious; spaces are closed off; and inconsistent lighting. 6 of 13

7 In conclusion, Mr. Agazzi said that a key part of the Master Plan process is doing a utilization study. We must know all of our classrooms and all of our courses, where all of our students are. This is quite the task, it is taking quite a bit to even categorize our classroom spaces. We have been working a great deal with John Wade from Information Technologies, and he has been wonderful to assist us. We are verifying the number of seats that are available in every classroom and determining the actual number of students that are enrolled in each course and then calculating the percent of seats occupied by actual students and comparing the size of a class to the size of a classroom. We have been asked and tasked by a number of faculty who have asked us to look at our classrooms, stating that we need more and larger classrooms. What we are looking at through the data is, what are those courses that are in those classrooms, and do we have rooms to better align our courses with our physical space. We are going course by course, room by room, hour by hour, at the college and I can assure you that we have found opportunities to present for people to think about. Next steps include: Big Ideas from the architects in December; we are very excited that we are on task to have a draft plan to the Board at the March meeting and hopefully the Board will adopt it in April. Chair Tennes told Mr. Agazzi that she was pleased with what was presented this evening and particularly pleased with comments and the mindset regarding some of the gaps that were discovered in the architecture for the West Ed of the building. Mr. Agazzi and President Smith have heard from the Board in this last year that we need to get our facilities up so that they are commensurate with the quality of the education that is offered here, and she I appreciates Mr. Agazzi s efforts to guide us in that area. Chair Tennes asked for an explanation of what deferred maintenance refers to. Mr. Agazzi replied that it is all of the work that we talked about, the roofs, behind the walls projects, things that never show up on anyone s list. He said that he asked the Steering Committee to add it. We are not just building new space and just cosmetically renovating, we are looking under the hood and making sure that we get the whole building taken care of. Chair Tennes noted that is also part of the CIP, maintaining the buildings on an ongoing basis. Chair Tennes thanked to Dr. Evans and Mr. Agazzi for their updates on these very important strategic planning initiatives for the college. Public Participation: The following people addressed the Board about the pending decision to close the Early Childhood Education site on the Des Plaines campus: Monique Hudson, Christine Cotromanes, Andy Ellenbaum, Debra Kutska, Dan Roth, Evynn Roth, and Noteman. 11/16-1a Approval of Adoption of Consent Agenda offered: Be it resolved that the Board of Trustees of Community College District 535 approves adoption of the Consent Agenda. seconded the motion; a voice vote was called and the motion passed unanimously. 11/16-1b Approval of Consent Agenda Items 11/16-2 through 11/16-8 offered: Be it resolved that the Board of Trustees of Community College District 535 approves the following items 11/16-2 through 11/16-8 as listed in the Consent Agenda. 11/16-2 Ratification of Payment of Bills for October 2016 "Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $5,598, for all check amounts and for all purposes as appearing on a report dated October /16-3 Acceptance of Treasurer s Report for October 2016 Be it resolved that the Board of Trustees of Community College District 535 receives for filing as a part of the College s official records, the report of the Treasurer for the month of October of 13

8 11/16-4 Compliance with Open Meetings Act, Close Session Meetings Be it resolved that the Board of Trustees of Community College District 535, hereby determines that the minutes of the Board closed session meetings on January 7, 2016, June 28, 2016 and September 19, 2016, no longer require confidential treatment and are released for public inspection. 11/16-5 Authorization for Destruction of Verbatim Recordings of Closed Session Meetings Be it resolved that the Board of Trustees of Community College District 535, recommend the destruction of the verbatim audio recordings of closed meetings held on August 20, 2013, September 17, 2013, October 15, 2013, November 19, 2013, December 10, 2013, and January 21, /16-6 Ratification of Actions of the Alliance for Lifelong Learning Executive Board Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a and b, and hereby approves the expenditures in the amount not to exceed $15,010.50, for all funds listed in items a. a. Salary payments in the amount of $15, for part-time teaching services for the Alliance Lifelong Learning, Fall b. Salary rescinds in the amount of $2, for part-time teaching services for the Alliance for Lifelong Learning, Fall /16-7 Supplemental Authorization to Pay Professional Personnel Fall Be it resolved that the Board of Trustees of Community College District 535 approves the adjustments of part-time faculty 2016 Fall semester salaries in the amount of $246,510.91, resulting in a revised total of $4,383, Be it further resolved that the Board of Trustees of Community College District 535 approves the adjustments of overload faculty 2016 Fall semester salaries in the amount of $26,987.20, resulting in a revised total of $394, /16-8 Approval of a Clinical Practice Agreement Be it resolved that the Board of Trustees of Community College District 535 approves the following cooperative agreement: For the Physical Therapist Assistant Program Physical Sciences Institute Westmont. seconded the motion; called the roll: The motion carried; Student Trustee Swietek favored the resolution. 11/16-9 Appointment of Members to Career Program Advisory Committees for offered: Be it resolved that the Board of Trustees of Community College District 535 authorize the appointment of members named to Career Program Advisory Committees for seconded the motion. noted that many of the names listed are out of our district, can we bring in more people from our district. Dr. Hamel replied that individuals home addresses may be listed when in fact they work in the district and contribute to our Advisory Committee in that way. Chair 8 of 13

9 Tennes noted that she had made similar comments in the past, and when she looked over the roster of participants this time, she was pleased because she noticed movement toward having greater representation from District 535. She said she does echo Trustee Wadhwa s sentiment, and certainly we want the best advisors possible, but we have such a large district with so many resources, she would encourage whoever is responsible for putting the committees together to just always be mindful that at least several members of the Board really look for district participants. A voice vote was called and the motion passed unanimously. 11/16-10 Adoption of Resolution Setting Forth Tax Levies for 2016 offered: "Be it resolved by the Board of Trustees of Community College District No. 535, County of Cook and State of Illinois, as follows: SECTION 1: That the following sums be and hereby are levied as taxes for the year 2016 (to be collected in 2017) for the purposes set forth below, on the equalized assessed value of the taxable property of Community College District No. 535: the sum of Forty One Million Fifty Seven Thousand Three Hundred and Fifty Six Dollars ($41,057,356) as a tax for Educational purposes; and the sum of Eight Million One Hundred Forty Eight Thousand Six Hundred and Forty Seven Dollars ($8,148,647) as a tax for Operations and Maintenance purposes; and the sum of One Hundred Dollars ($100) as a special tax for Local Governmental and Governmental Employees Tort Immunity Act purposes; and the sum of One Hundred Dollars ($100) as a special tax for Social Security and Medicare purposes; and the sum of One Hundred Ten Thousand and Eight Hundred and Sixty Seven Dollars ($110,867) as a special tax for Financial Audit purposes. SECTION 2: That the Secretary of the Board of Trustees of Community College District 535, County of Cook and State of Illinois, is hereby authorized and directed to file a Certificate of Tax Levy in substantially the form that is attached hereto with the County Clerk of Cook County, Illinois, before the last Tuesday of December SECTION 3: That this resolution shall be in full force and effect from and after its passage, approval and filing, as provided by law. SECTION 4: That the Chair is authorized to execute the attached Certificate of Compliance with the Truth in Taxation Law." seconded the motion; called the roll: Nay The motion carried; Student Trustee Swietek favored the resolution. 11/16-11 Adoption of Resolution Setting Forth Property Tax Extension Limitation Law (PTELL) Reduction Designation offered: Whereas, on November 15, 2016, the Board of Trustees ( Board ) of Community College District No. 535, Cook County, Illinois ( College District ) did adopt its 2016 tax levy; and Whereas, the County Clerk has notified each Cook County taxing district subject to the Property Tax Extension Limitation Law (PTELL) that it may direct the County Clerk s Office, by proper resolution, to make specific and necessary reductions to its tax levy for the 2016 levy year in 9 of 13

10 accordance with the requirement of Section of the PTELL, 35 ILCS 200/18-195; Now, therefore, be it resolved by the Board of Trustees of Community College District No. 535, Cook County, Illinois as follows: Section 1. That if the County Clerk is required to reduce the aggregate extension of the College District s 2016 tax levy to meet PTELL requirements, the Board hereby authorizes and directs the County Clerk to make the necessary reductions, as follows: Reduce the levy for Educational purposes, the levy for Operations and Maintenance purposes, and the levy for Financial Audit purposes proportionally. Do not reduce the following levies: the levy for Local Governmental and Governmental Employees Tort Immunity Act and the levy for Social Security and Medicare purposes. Section 2. That the Chair and Secretary of the Board be and are hereby authorized and directed to sign the Resolution on behalf of the Board of Trustees. Section 3. That the President of the College District is hereby directed to file a certified copy of this Resolution with the County Clerk on or before the last Tuesday in December. Section 4. That all other resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed and this Resolution shall be in full force and effect forthwith upon its passage. seconded the motion. asked what the PTELL limitations are for this year. Mr. Williams, responded that it is seven tenths of one percent. Trustee Stafford wanted the audience to understand that our entire tax levy will only go up by seven tenths of one percent. From our last audit, the college received five million dollars less than we got from the state last year. wanted to put that in context, that we are trying to make it with what we have, but we are restricted by law and by the national cost of living that comes out every year, which for the last ten years, has averaged about 1.2 percent. Our average increase in our property taxes has been about 1.2 percent. stressed to the audience that we are trying to make the institution advance and succeed financially, but we are restricted by law; this is the world we live in. called the roll: Nay The motion carried; Student Trustee Swietek favored the resolution. 11/16-12 Acceptance of Resolution to Regulate Travel offered: Be it resolved that the Board of Trustees of Community College District 535 approve the resolution to regulate travel, meal and lodging expenses in accordance with the Local Government Travel Expense Control Act. seconded the motion; President Smith noted that this is in response to a new state legislation that goes into effect in January of 13

11 called the roll: 11/16-13 Authorization to Approve November 2016 Purchases Mr. Swietek offered: Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the following agenda items for the purchase of the following: Agenda Item_ Page(s) Description Vendor Amount 11/16-13a 1 & 2 Field Study Course-Peru Universidad San Ignacio $ 18, de Loyola Kipachi Peru Travel $ 19, JP Morgan Chase/ $ 16, Appropriate Airline/ 4 Seasons Travel Agency 11/16-13b 1 & 2 Travel Services for English and Foreign $ 30, Summer 2017 Study Language University Abroad Program JP Morgan Chase/ $ 39, in India Appropriate Airline/ 4 Seasons Travel Agency 11/16-13c 1-3 Grant Funded Video Woodgate Sales LLC $ 14, Production Equipment Adorama Inc. $ 8, B&H Foto & Electronics $ 3, /16-13d 1 Hide-Away Computer Computer Comforts, Inc. $ 49, Tables Grand Total $200, seconded the motion; called the roll: The motion carried; Student Trustee Swietek favored the resolution. 11/16-14 Preview and Initial Discussion of December 2016 Purchases The following purchase will be presented for approval at the November 13, 2016 Board of Trustees meeting: a) Multimedia Projectors; b) Continuation of Employee Health Insurance; c) Contracted Instructional Training, NIPSTA. 11 of 13

12 Chair Tennes commented that she is pleased with the partnerships between Oakton and NIPSTA. (Northeastern Illinois Public Safety Training Academy), and at some point would like to see a presentation to the Board to learn more about NIPSTA. 11/16-15 Acceptance of a Faculty Retirement offered: Be it resolved that the Board of Trustees of Community College District 535 accept the retirement of Thomas Firak. seconded the motion; called the roll: The motion carried; Student Trustee Swietek favored the resolution. 11/16-16 Authorization to Hire a Vice President for Administrative Affairs offered: Be it resolved that the Board of Trustees of Community College District 535 hereby authorize the appointment of Mr. Edwin Chandrasekar as the Vice President for Administrative Affairs effective January 3, 2017 at an annual salary of $170,000. That salary will be prorated for the period of January 3 - June 30, seconded the motion. President Smith said that she is pleased to recommend Mr. Chandrasekar to the Board for approval. We had a competitive search and he emerged as the candidate of choice. His combination of corporate and non-profit service and his commitment to equity makes him uniquely qualified to be our next Vice President for Administrative Affairs. We will miss having Mr. Agazzi at the table, he has been a wonderful consultant for Finance Operations in this interim year and he will continue and mentor Mr. Chandrasekar early on in his tenure. The motion carried; Student Trustee Swietek favored the resolution. 11/16-17 Acceptance of Grants offered: "Be it resolved that the Board of Trustees of Community College District 535 accept the following grants: 12 of 13

13 a. Illinois Community College Board Adult Education and Family Literacy Grant - $598,030 b. Illinois Community College Board Special Populations Support Grant - $9,931 c. National Science Foundation Advanced Technological Education Sub-award - $33,000, For a total of $640,961. seconded the motion; a voice vote was called and the motion passed unanimously. 11/16-18 First Read of Policy Revisions offered: Be it resolved that the Board of Trustees of Community College District 535 hereby accepts for review the proposed revisions to policies 1008, 3031, 4304, and 4211, attached hereto, with action to take place at the next regularly scheduled Board meeting, December 13, seconded the motion. President Smith noted that the first two revisions are reflective of the new state legislation; 4303 is clarification language; and 4211 brings parity between employee groups for different policies. A voice vote was called and the motion passed unanimously. Adjournment Chair Tennes announced that the next regularly scheduled meeting of the Board of Trustees of Oakton Community College, District 535, will be Tuesday, December 13, 2016, beginning at 7:30 p.m. at the Oakton Community College Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois, in room There being no further business before the Board, Chair Tennes asked for a motion to adjourn the meeting. made the motion, which was seconded by. A voice vote was called and the meeting was adjourned at 9:10 p.m. William Stafford William Stafford, Acting Secretary ec Ann E. Tennes Ann E. Tennes, Chair 11/2016 A video recording of the November 15, 2016 meeting was made and may be viewed by calling the Media Services office at (847) of 13