PRINCE EDWARD COUNTY SCHOOL BOARD MINUTES. March 7, 2013

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1 PRINCE EDWARD COUNTY SCHOOL BOARD MINUTES March 7, 2013 The Prince Edward County School Board held its regular monthly meeting on March 7, 2013 at 4:00 p.m. in the conference room of the Board of Education Building. Members present: Mr. Russell L. Dove, Mrs. Susan Lawman, Mrs. Linda L. Leatherwood, Dr. Osa S. Dowdy, Dr. Timothy Corbett, Dr. Ellery Sedgwick, Mr. Darin Thomas and Dr. Lawrence C. Varner. Also present: Dr. K. David Smith, Superintendent; Mrs. Angela L. Foster, Clerk; Mrs. Freda Reid, Director of Human Resources; Mrs. Cindy Wahrman, Director of Finance; Ms. Laura W. Williamson, Executive Director of Instruction and Curriculum; Mr. Richard Goode, Director of Support Services; Mrs. Tara McDaniel, Director of Exceptional Programs; Dr. Roy Echeverria, Director of Accountability and Research; Mrs. Lucy Carson, Middle School Principal; Craig Reed, High School Principal; Mrs. Mary Beth Echeverria, Coordinator of Career and Technical Education Adult and Continuing Education and Mrs. Wanda Walker, Turnaround Process Manager. Visiting: Mr. Rob Chapman, Farmville Herald. Dr. Harold Lawson, Cambridge Education CALL TO ORDER: Mr. Dove, Chairman, called the meeting to order at 4:01 p.m. and led those in attendance in the Pledge of Allegiance. AWARDS, RECOGNITIONS, COMMENDATIONS, ETC.: A.. Dr. Smith, with the assistance of Ms. Laura Williamson, acknowledged Prince Edward County Middle School for being recognized by the Southern Association of Colleges and Schools Council on Accreditation and School Improvement for 25 years of continuous accreditation. Mrs. Lucy Carson was presented the Certificate of Accreditation for display at the middle school.

2 Mrs. Lawman arrived ADDITIONS TO AND APPROVAL OF AGENDA: On a motion made by Mrs. Leatherwood, seconded by Dr. Dowdy and carried, the Board approved the agenda as presented by a unanimous vote: CONSENT AGENDA: On a motion made by Dr. Dowdy, seconded by Mrs. Leatherwood and carried, the consent agenda was approved with the following correction to the February 6, 2013 minutes: Include the motion for additional days for Dr. Harold Lawson under the Cambridge presentation and the draft proposal of Dr. Sedgwick under the Comprehensive Plan Timetable. A. Approval of Minutes 1. Budget Work Session February 6, Regular School Board Meeting February 6, Budget Work Session February 13, 2013 B. Financial Reports 1. Receipts 2. Expenditures 3. Payroll 4. Bills (including addenda) 5. Food Service financial report 6. Attendance and Membership 7. Field Trips (3) The Board held discussion on the field trip request and a proposal submitted by Dr. Sedgwick relating to the SVCC proposal for Associate s Degree or Uniform Certificate of General Studies. ACTION ITEMS: A.) The Superintendent recommended that the Board approve the High School After-Prom Committee request for a donation of $1, The 2013 Prom is scheduled for April 27, 2013 and the After-Prom Party is scheduled to follow from 12:00 a.m. to 3:00 a.m. on April 28, 2013 at Main Street Lanes. On a motion made by Mrs. Lawman, seconded by Dr. Dowdy and carried the Board approved $1, donation to the After-Prom Committee by a unanimous vote.

3 B.) The Superintendent recommended that the Board approve the Comprehensive Plan Timetable. On a motion made by Dr. Varner, seconded by Dr. Dowdy and carried the Board approved the Comprehensive Plan Timetable by a unanimous vote. The requested consideration of revisions to the approved objectives and/or strategies is currently underway and will be submitted to the Board for consideration at a later meeting. C.) The Superintendent recommended that the Board approve the addition of Robotics I and II as Career and Technical Education Courses in the High School Program of Studies. Virginia Department of Education is restricting the Electronics I to include robotics curriculum. On a motion made by Mrs. Lawman, seconded by Dr. Sedgwick and carried the Board approved the addition of Robotics I and II as Career and Technical Education Courses in the High School Program of Studies by a unanimous vote. Dr. Corbett arrived D.) The Superintendent recommended that the Board approve the Middle School and High School Program of Studies. After discussion, the Board moved to table the High School Program of Studies to the April 10 th meeting. On a motion made by Dr. Sedgwick, seconded by Dr. Dowdy and carried the Board approved the Middle School Program of Study by a unanimous vote. PUBLIC PARTICIPATION: Heather Edwards Voiced concerns regarding the Tuesday morning threat at the high school, the lack of a qualified science teacher at the middle school, dual enrollment courses and the Budget. PUBLIC HEARING ON BUDGET: No additional speakers

4 ACTION ITEMS CONTINUED: E.) The Superintendent recommended that the Board approve the School Calendar. The proposal consists of: 180 student day calendar Implementation of 9 week grading period August 13, 2013 first day of school for students Graduation May 31, 2013 May 30, 2013 last day of school 10 snow/emergency make-up days On a motion made by Mr. Thomas, seconded by Mrs. Leatherwood and carried the Board approved the calendar as presented. F.) The Superintendent recommended that the Board approve the Summer Work Days/Hours for Employees will work Monday through Thursday beginning June 3, 2013 through July 19, 2013 from 7:30 a.m. to 4:30 p.m. or 8:00 a.m. to 5:00 p.m. On a motion made by Mrs. Leatherwood, seconded by Mrs. Lawman and carried the Board approved the summer work hours of Monday through Thursday beginning June 3, 2013 through July 19, 2013 by a unanimous vote. NON-ACTION ITEMS: A.) The Board received a draft of the Local Plan for Career and Technical Education for review. It is required by the Carl D. Perkins Career and Technical Education Act of 2006 that each eligible participant submit to the Department of Education a Local Career and Technical Education Plan. The plan will return for action at the April meeting. B.) The Board received information on the Paid Lunch Equity, School Year The Health, Hunger-Free Kids Act of 2010 (Public Law ) was signed into law by the President on December 13, Section 205 of the Act requires school authorities (SFAs) participating in the National School Lunch Program (NSLP) to ensure that schools provide the same level of support for lunches served to students eligible for free lunch. The provision is effective July 1, 2011, for school year and applies to student lunch prices. It is suggested for the school year full-price lunch rates increase.15 cents, from $1.85 to $2.00. Any rate over.10 cents per year requires School Board approval.

5 On a motion made by Dr. Sedgwick, seconded by Dr. Dowdy and carried, the Board approved the.15 cent full price lunch rate increase. The purchase of a full-priced lunch for the school year will be $2.00 INFORMATIONAL ITEMS: A.) The Board received a monthly report on use of school property. B.) Dr. Harold Lawson presented a report to the Board on the Cambridge Contract Attachment B, Performance Measures. Report consisted of performance measure in the following areas: Student Performance School Climate Excellence in Teaching Building Leadership Capacity The Board requested a final report upon the completion of the three (3) year contract. The final report will include spring testing scores. 10 Minute Recess CLOSED SESSION: On a motion made by Mr. Dove, seconded by Dr. Dowdy and carried, the Board went into closed session at 6:12 p.m. for the following purposes: A.) To discuss the appointments, resignations, performance, discipline and Family Medical Leaves of specific School Board employees and letters from parents as authorized by Section (A)(1) of the Code of Virginia, 1950, as amended. B.) To consider the request for release of two students from compulsory attendance (Policy JEG). C.) Student Disciplinary Appeal, Section (A)(2) of the Code of Virginia, 1950, as amended. D.) Discussion of legal matters concerning probable litigation, and advice from legal counsel.

6 CERTIFICATE OF CLOSED SESSION: On a motion made by Mr. Dove, seconded by Leatherwood and carried, the Board returned to regular session at 8:51 p.m. and in doing so adopted the following certification of Closed Meeting: WHEREAS, the Prince Edward County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section of the Code of Virginia requires a certification by the School Board that such meeting was conducted in conformity with Virginia Law: NOW, THEREFORE BE IT RESOLVED that the Prince Edward County School Board hereby certifies, that to the best of each member s knowledge, (i) only public business matters lawfully exempted from open meeting to which this certification applies; and (ii) only such public business which this certification applies, and (iii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered. VOTE - AYE: 8 NAY: 0 Clerk of the School Board ACTION FOLLOWING CLOSED SESSION: The Board took the following actions: A.) On a motion made by Mrs. Lawman, seconded by Dr. Dowdy and carried the Board approved the revised personnel list by a unanimous vote. B.) On a motion made by Dr. Corbett, seconded by Dr. Dowdy and carried the Board denied the request for early release of contract by Samantha Martin by a unanimous vote. C.) On a motion made by Mrs. Leatherwood, seconded by Dr. Dowdy and carried the Board approved the request for release of Student A from compulsory attendance by a unanimous vote. On a motion made by Dr. Dowdy, seconded by Mrs. Lawman and carried the Board approved the request for release of Student B from compulsory attendance by a unanimous vote. D.) On a motion made by Mrs. Leatherwood, seconded by Dr. Dowdy and carried the Board upheld the decision of the Student Affairs Committee regarding

7 Student C by a vote of 5-2-1; Dr. Dowdy, Mrs. Lawman, Mrs. Leatherwood, Mr. Thomas and Dr. Varner approved, Dr. Corbett and Dr. Sedgwick opposed, Mr. Dove abstained. E.) The Board held discussion on the legal matters. No action was taken.. PERSONNEL: APPOINTMENTS SCHOOL POSITION *Wesley Riley K-8 Substitute Teacher William White PECHS Asst. Baseball Coach Renee Cassett PECHS Asst. Softball Coach **Ievgen Goncharov PECHS Asst. Soccer Coach (community member) RESIGNATION Shirley Eanes (2/20/13) PECMS Teacher of 7 th Grade Susan LeClair 5/31/13 PECMS Teacher of 8 th Grade Samantha Martin PECHS Teacher of Mathematics (request resignation date change From 5/30/13 to 5/20/13) *Employment is contingent upon the receipt of a satisfactory Child Abuse Report **Employment is contingent upon the receipt of a satisfactory Child Abuse Report and Criminal Background check SCHOOL BOARD MATTERS OF INTEREST: March 11, 2013 Interim Report Day March 15, 2013 Inclement Weather Makeup Day March 20, 2013 School Board Approves Final Budget, 5:30 p.m. March 29, 2013 End of 5 th Six Weeks April 1-5, 2013 Spring Break April 14 through April 17, 2013 District Accreditation Quality Assurance Visit MATTERS OF CONCERN: Dr. Sedgwick Voiced concerns on the dual enrollment program. Dr. Corbett Requested a tour of the facilities. Other Board members would like to be notified of the date set for the tour, they may attend with their Board of Supervisor representative if scheduling allows.

8 RESPONSE TO PUBLIC PARTICIPATION: The Board will respond in writing. ADJOURNMENT: Mr. Dove moved, with no objection, to recess at 9:06 p.m. The Board will hold a Budget Work Session on March 20, 2013 at 5:30 p.m. Mr. Russell L. Dove, Chair Mrs. Angela L. Foster, Clerk