Introduction to UM Achieve UM Achieve/Degree Audit Presentations August and September, 2016

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1 Introduction to UM Achieve UM Achieve/Degree Audit Presentations August and September, 2016

2 Introduction and Project Update U of M s new online tool for analyzing degree progress. Degree audit + program planner. Track students academic progress from admission through graduation. Create degree audits by matching degree requirements to a student s registration and academic history. Verify what s completed and what s missing. Use the planner to map out when courses will be completed. Customized to each faculty s unique degree requirements and approach to advising. Enhancing the student experience and supporting student persistence and academic success by helping students stay on track. 2

3 Degree Audit Proposed Plan 2016 Jun Jul 2017 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Advisor Roll out Student Roll out Pilot Student Deployment #1 Arts Build 1A Test/Deploy Science Build Part 1 Asper Build U1 Build Agr. Diploma Build Fine Arts Build Faculties Roll Out* Test/Deploy Music Build FHSC/Med. Build Environment Build Student Deployment #1 Test/Deploy Arts Build Part 1B Science Build Part 2 Test/Deploy Nursing Build Soc. Work Build Education Build Law Build Arch. Build Test/Deploy Test/Deploy Arts Part 2 Build Science Build Part 3 Pharm. Build Arts Part 3 Build** Student Deployment #2 U.Direct Pilot Build U.Direct Testing U.Direct Implemt. U.Direct Pilot Deployment Curriculum Updates Continuous Improvement Cycle Curriculum Updates Today Reporting Arts Part 1A Social Sciences Majors and Minors Arts Part 1B Humanities Majors Arts Part 2 Advanced Major Arts Part 3 Honours Major Science Part 1 General and Minors Science Part 2 4 year Majors Science Part 3 Honours 3

4 UM Achieve: Run Degree Audit Let s see your progress!

5 This is the home screen of UM Achieve. To begin, click on the Students icon.

6 A student can be searched by ID or First and/or Last Name. Enter the information and click Submit or Search.

7 This page displays the student s declared program and catalog year. The catalog year is the curriculum that the student is following to complete his/her degree program. Click on Run Declared Programs to request the audit.

8 This page displays information about the audit that was run. To view the audit, click on View Audit.

9 A degree audit was successfully run!

10 Interpreting an audit Let s dig into the details!

11 Provides student information that is pulled from INB Banner. To run a new audit, click on Request Audit.

12 This bar will provide the student s UM Achieve GPA. This includes any courses that fall in the degree requirements. These bars provide student s progress and GPA in specific degree requirements (ex: Degree Core) The pie chart provides the Total Hours of the student s progress in their program. If you hover over the pie colours, it will show what is completed, in progress and unfulfilled.

13 This section of the audit provides detailed degree requirements including: admit term, degree core, electives, excess courses, etc. If this question mark is clicked on, the following pop-up legend will display for explanation on items in the audit. You have 2 options to view degree requirements: -Open all sections -Open individual requirements

14 Degree information is broken down into: -Requirements and -Sub-requirements A green box with a indicates the requirement and sub-requirement is complete. Each subrequirement provides information: term, course number, credit hours, grade and course title. Transfer courses, equivalences and mutually exclusive courses will also appear in the audit.

15 A red box with an x indicates the requirement and one or more sub-requirements is unfulfilled. The audit displays credit hours or number of courses taken. Unfulfilled credit hours and a select from list are displayed below.

16 A blue box with indicates the requirement and/or subrequirements will be complete if the in progress course(s) are successfully completed.

17 This section displays extra courses that did not fit in the audit s requirements. Below is a legend available for reference.

18 The select from list provides a list of required courses for that sub-requirement that is clickable to view a course description and pre-requisites.

19 Click on the Course History tab to view a graph that provides a term basis for GPA and credit hours. The chart below provides a list of courses that are in progress and/or completed. There is a filter option to search grades and terms.

20 What-If Audit Curious about another program?!

21 There are 2 ways to run another audit: 1. Click on Request Audit 2. Click on Audits and Request New

22 Click on Run a What-If Audit Select a degree program from the dropdown list and catalog/calendar year. To run the What-If Audit, click on Run What-If Audit.

23 Some degree programs have additional selections for concentrations/minors. If one of these is required, the user must make a selection before proceeding. To run the What-If Audit, click on Run What-If Audit.

24 A What-If Audit was successfully run!

25 Program Matcher Can t decide what program to choose?!

26 The Program Matcher is available on the Audits tab.

27 The Program Matcher provides a user with all the possible matches (matched hours, completed hours and unfulfilled hours) of degree requirements for a student record and how close the student is to completing a degree program. To view the results, click View Submitted Audits. You can run multiple audits by clicking Run Audit.

28 This page will show the program matcher results. To view the audit, click on View Audit.

29 A Program Matcher Audit was successfully run!

30 The Change Process Using PROSCI s ADKAR Model (adapted from PROSCI 2008)

31 What is Change Management? It is the PEOPLE SIDE of Change Accompanies a project that requires individuals to adopt a new: process; software, technology, etc. Without individuals adopting the change, many projects fail

32 Organizational change can be represented as three states of change Current state Transition state Future state How things are done today? How to move from current to future? How things will be done tomorrow?

33 The ADKAR Model AWARENESS of the need for change What is the nature of the change? Why is the change happening? What is the risk of not changing?

34 The ADKAR Model DESIRE to support the change: Personal motivation to support change Organizational drivers to support change

35 The ADKAR Model KNOWLEDGE on how to change. Knowledge, skills and behaviours required during and after the change. Understanding how to change

36 The ADKAR Model ABILITY to implement the new skills: Demonstrated ability to implement the change. Barriers that may inhibit the change.

37 The ADKAR Model REINFORCEMENT to sustain the change: Mechanisms to keep the change in place. Recognition, rewards, incentives, successes.

38 ADKAR Gap Model Change Confusion Resistance Fear/ Anxiety Frustration Backsliding

39 Developing corrective actions with ADKAR If the gap is: Corrective actions: Awareness Desire Management communicates about the business reasons for change (why, risk of not changing, drivers of change); Face-to-face communications with immediate supervisors about how the change impacts them directly Look for pockets of resistance and identify the root cause; discuss your desire for resisting the change

40 Developing corrective actions with ADKAR If the gap is: Corrective actions: Knowledge Ability Reinforcement Training on how to change and the skills needed after the change On-the-job training and job aides to support the new behaviors; Coaching by supervisors; Troubleshooting Messages by senior leaders and supervisors that the change is here to stay; Individual coaching sessions to identity gaps

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