Collaboration Tier 1

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1 Tier 1

2 Tier 1 Creation/Revision Date: Collaborate More with Campus and External units Apr-09 News media staff Collaborate more with media units Continue strong collaboration with and other IT units Collaborate more with Central Mail and campus printing units Establish and continue collaboration with communications and education academic programs Collaborate more with external partners such as other universities, National 4-H, Kansas Press Association, and Kansas Association of National Broadcasters, Kansas Dept of Education Who s Responsible? Resources needed Dependencies Who needs to know? Deadlines News media services staff, Time, technology, Cooperation of all University and college Jul-10 Ongoing Publications staff, Marketing staff transportation, meeting administration, comm room communication unit unit staffs, unit leaders staffs IET staff Time Cooperation from others Duplicating and Distribution staff Time Cooperation from others University and college administration, IT unit staffs, unit leaders University and college adminstration and unit leaders Academic programs staff Time Cooperation University and college adminstration and unit leaders News media services staff, Publications staff, Marketing staff, Academic staff Time, technology, transportation, meeting room, satellite system, funding Grants and projects to work on Unit leaders, News Media Services staff,publications staff, Marketing staff Sep-09 Ongoing Sep-09 Sep-09 Ongoing Jul-10 Ongoing Status Develop similar tasks for communication, printing, marketing, branding and mailing services *Consider developing complimentary services and defining areas of expertise

3 Tier 2

4 Tier 2 Creation/Revision Date: Communications Institute Apr-09 Appointed committee Establish a committee to look at the possibility of creating a Communications Institute Investigate how the organization defines "Institute" Identify participants across the who would be a part of a Communications Institution Investigate funding opportunities for an Institute -- promote communications research Determine if a Communications Institute is in the best interest of the department, the college and the Who s Responsible? Resources needed Dependencies Who needs to know? Deadlines Status Department head Time, guidance Individuals interested Department members, Jun-11 Jun-11 in serving on the other committee employees who may be included or affected Committee members Time Administrative support and accessibility Committee members, department head, administrators Committee members Dean, department head, provost Time, authority to contact and establish contact with potential institute participants Time, internet access, access to the office that sends out RFP announcements Results of research and previous tasks Administrative support Access to the appropriate resources How this would fit in the mission and vision of the and the organization Department head, department members Department head, college administrators, administrators, unit leaders Department head, unit leaders, college administrators, administrators Provost, dean, department head, department members Jun-11 Jul-11 Oct-11 Jan-12 Jul-11 Oct-11 Jun-13 Jun-12 *Consider consortium or other some "grouping" word.

5 Tier 2 Creation/Revision Date: Increase Information Flow Between Units and Departmental Members Apr-09 Departmental unit leaders and administration Increase information flow between units -- be more knowledgeable about what other units are doing/working on Hold regular staff meetings and report to department members information from the unit leader meetings Publish the unit leader minutes in a timely fashion Who s Responsible? Resources needed Dependencies Who needs to know? Deadlines Unit leaders, administration, Time, meeting room, Unit leaders, Unit leaders, Jul-10 Ongoing department staff members reporting tools department members administration, actively listening departmental staff Unit leaders Time, meeting room Unit leaders, staff members, active participation of staff members Unit leaders and departmental staff Administration Uninterrupted time Departmental employees Jul-10 Ongoing Jul-10 Ongoing Status *Consider archiving minutes and simply sending out a link to Web site.

6 Tier 3

7 Tier 3 Coordinate How Information is Shared Among Units Within KSRE and the CoA Creation/Revision Date: Apr-09 Unit leaders, IET programming staff, Publications staff, Marketing staff Who s Responsible? Resources needed Dependencies Who needs to know? Deadlines Status Establish a system for collecting Unit leaders, IET programming Time, funding Access to College administrators, Apr-09 Dec-09 information from internal and external staff units (upcoming events, photo ops, new programs and research) information being collected department staff Share collected information among internal units, College of Ag, and KSRE Determine what topics are produced in what format -- news, feature, video, photo story, radio, etc. Elaine Edwards, Pat Melgares, Kris Boone Elaine Edwards, Gloria Holcombe, Nancy Zimmerli- Cates Tools, software, time Staff, good stories, tools, technology, funding, travel System for collecting information Tools and methods used to distribute information (newsletters, Web site, publications, exhibits, media outlets) Administrators, unit leaders Administrators, unit leaders, department head Jul-09 Ongoing Apr-09 Ongoing *Consider student created publications (Agriculturist, Ag Alumni Newsletter) Need to have access to KSRE reporting system (impacts and calendars) Collaborate with AES Office, College Office and internally

8 Tier 4

9 Tier 4 Creation/Revision Date: Create Campus Communications Award Apr-09 Appointed committee of departmental and representatives Form committee of communicators to discuss how to accomplish such awards Visit with campus IT awards committee (or some individual members) to learn process they use and recommend Create award criteria, nomination form, judging process, awards Who s Responsible? Resources needed Dependencies Who needs to know? Deadlines Status Department head, unit leaders, Jul-11 Aug-11 other communicators Time, room, funding, campus communication experts Willingness of individuals to establish committee and award and administrative support Committee Time, room Awards sought/available are relative Committee members Time, room, funding, campus communication experts College and administrative support University president, deans, communication units/departments Committee members Aug-11 Sep-11 University Sep-11 Oct-11 Create promotion plan and timeline Committee members, marketing Time, room, funding Participation University Sep-11 Oct-11 Market and conduct award process Committee members Funding Committee members, Oct-12 Dec-12 Host 2011 awards ceremony Committee members Location, refreshments, certificates, awards, funding Funding availability Committee Mar-12 Evaluation success and future of effort Committee members Committee Mar-12

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