ID Name Duration Start Finish % Complete Resource Names a 1 UCI KC IMPLEMENTATION PROJECT 261 days? Thu 1/1/09 Thu 12/31/09 0% 2 3 STARTUP & PROJECT PLANNING PHASE 193 days? Mon 1/5/09 Wed 9/30/09 80% 4 Project Infrastructure/Governance 20 days? Mon 1/5/09 Fri 1/30/09 100% 15 Project Charter 95 days? Mon 1/5/09 Fri 5/15/09 100% 34 Develop the High Level Risk Plan 55 days? Wed 1/14/09 Tue 3/31/09 100% 37 Conduct Project Training/Learning System Functions 171 days? Mon 1/5/09 Mon 8/31/09 40% - ongoing 38 Issue Identification and Resolution 170 days? Thu 2/5/09 Wed 9/30/09 17% Janet, 39 40 REQUIREMENTS & CONFIGURATION PHASE 338 days? Mon 12/15/08 Wed 3/31/10 44% 41 Install Sandbox 50 days? Mon 12/15/08 Fri 2/20/09 100% AdCom 44 Set up development environment 63 days? Fri 1/9/09 Tue 4/7/09 100% 50 Set up user profiles in KC 43.67 days? Thu 4/30/09 Tue 6/30/09 83% 51 Define KC person-role and permissions 21.67 days? Thu 4/30/09 Fri 5/29/09 100%,Dennis,Glenn 52 Set up / review roles 22 days? Mon 6/1/09 Tue 6/30/09 100%,OR 53 Assign people to roles 22 days? Mon 6/1/09 Tue 6/30/09 50%,OR 54 Establish System Access 60 days? Mon 5/11/09 Fri 7/31/09 47% Carmen 55 Determine if access will be centrally managed or distributed 37 days? Mon 5/11/09 Tue 6/30/09 100% Carmen,, 56 Add new KC functions to SAMS 1 day? Wed 7/1/09 Wed 7/1/09 0% Josh 57 Build interface to SAMS 41.5 days? Thu 6/4/09 Fri 7/31/09 0% Josh, 58 Workflow set up 87 days? Mon 3/2/09 Tue 6/30/09 100% Janet,Carmen,,Chris 62 Define/implement system configurations 125 days? Mon 2/2/09 Fri 7/24/09 89% AdCom,OR 63 Determine hierarchal structure 59 days? Mon 2/9/09 Thu 4/30/09 100% Janet,Patty 64 Load hierarchal structure 1 day? Thu 4/30/09 Thu 4/30/09 100% 65 Identify missing maintenance links 106 days? Mon 2/2/09 Mon 6/29/09 100% AdCom,OR 66 Populate core tables (Lead unit, sponsor table, etc.) 80 days? Mon 2/9/09 Fri 5/29/09 100% AdCom,OR 67 Identify and understand maintenance documents 0.6 days? Tue 6/30/09 Tue 6/30/09 100% Janet,Carmen,Chris,Diane, 68 Configure maintenance documents with Irvine data 1 day? Tue 6/30/09 Tue 6/30/09 80% Janet,Diane,Allison,Shelly 69 Identify and understand system parameters 1 day? Tue 6/30/09 Tue 6/30/09 0% Janet,Carmen,Chris,Diane, 70 Configure parameters 1 day? Tue 6/30/09 Tue 6/30/09 0% Janet,Diane,Allison,Shelly 71 Develop/acquire data model for proposal & budget 83 days? Wed 4/1/09 Fri 7/24/09 60% Dennis, 72 Implement KC interfaces 175 days? Fri 5/1/09 Thu 12/31/09 50% Carmen External s Page 1
ID Name Duration Start Finish % Complete Resource Names a 73 Implement interface to grants.gov 21.25 days? Thu 7/2/09 Fri 7/31/09 25% 74 Set up and test interface/proposal submission 21.25 days? Thu 7/2/09 Fri 7/31/09 25% 75 Establish and test propsal file interface to UCOP 21 days? Mon 8/3/09 Mon 8/31/09 0% 76 Implement OR system interface and OR reporting 113.1 days? Fri 5/1/09 Wed 10/7/09 30% Carmen 77 Analyze interface between KC and OR systems 113.1 days? Fri 5/1/09 Wed 10/7/09 46% Carmen, 78 Build data transfer scripts between KC and OR systems 44 days? Wed 7/1/09 Mon 8/31/09 20%,Dennis,Glenn 79 Implement changes to existing OR systems 21 days? Mon 8/3/09 Mon 8/31/09 0% Dennis,Glenn 80 Implement changes/enhancements to Data Warehouse 22 days? Tue 9/1/09 Wed 9/30/09 0% Valerie 81 Test interfaces and reports 0.33 days? Wed 9/30/09 Wed 9/30/09 0%,Dennis,Glenn 82 Develop UCI sponsor code solution until OP delivers final solution 20 days? Wed 6/3/09 Tue 6/30/09 70% 83 Merge OP sponsor codes with OR sponsor code list 20 days? Wed 6/3/09 Tue 6/30/09 70%,Dennis 84 Implement Salaries interface (Appointments delivered in KC 2.0) 23 days? Tue 12/1/09 Thu 12/31/09 0% Carmen 85 Implement Employee/Personnel Profile interface 43 days? Fri 5/1/09 Tue 6/30/09 70% Carmen 86 Identify employee profile fields 14.33 days? Wed 6/10/09 Tue 6/30/09 100% Janet,Carmen,Isabelle 87 Develop data loading scripts 43 days? Fri 5/1/09 Tue 6/30/09 60% 88 Implement Job Codes (title code) interface 43 days? Fri 5/1/09 Tue 6/30/09 60% Carmen,Valerie 89 Develop data loading scripts 43 days? Fri 5/1/09 Tue 6/30/09 60% 90 Implement Organization (Unit Hierarchy) interface 43 days? Fri 5/1/09 Tue 6/30/09 100% Janet,Carmen,Isabelle 91 Analyze what organizational hierarchy to use 43 days? Fri 5/1/09 Tue 6/30/09 100% Carmen, 92 Load campus organizational hierarchy 43 days? Fri 5/1/09 Tue 6/30/09 100% 93 Implement Object Code interface 21.5 days? Mon 6/1/09 Tue 6/30/09 100% Isabelle, 94 Analyze object code (cost categories) needs 21.5 days? Mon 6/1/09 Tue 6/30/09 100% Janet,Isabelle 95 Load object code (cost categories) into the system 21.5 days? Mon 6/1/09 Tue 6/30/09 100%,Valerie 96 Implement location/building interface 35 days? Mon 6/15/09 Fri 7/31/09 15% Carmen 97 Analyze what building identifiers to use 35 days? Mon 6/15/09 Fri 7/31/09 20% Carmen, 98 Load buildings into the system 12 days? Wed 7/15/09 Thu 7/30/09 0% 99 Obtain Oracle Database 232 days? Fri 1/9/09 Mon 11/30/09 49% AdCom 100 Purchase Oracle database 86 days? Fri 1/9/09 Fri 5/8/09 100% AdCom 101 Obtain Oracle DBA training 5 days? Mon 7/27/09 Fri 7/31/09 20% Deanna,Tom R. 102 Configure Oracle database 86 days? Mon 8/3/09 Mon 11/30/09 0% Deanna,Tom R., 103 Functional System Testing 189 days? Fri 1/9/09 Wed 9/30/09 12% Work Groups 104 ICS User Testing 42 days? Mon 5/4/09 Tue 6/30/09 0% ICS Dept External s Page 2
ID Name Duration Start Finish % Complete Resource Names a 105 Create proposal scenarios, proposal entry 42 days? Mon 5/4/09 Tue 6/30/09 0% ICS Dept 106 Develop Test Plan/Instructions for Fit-Gap Testing 22 days? Mon 6/1/09 Tue 6/30/09 90% Janet,Isabelle 107 Instruct fit-gap work group on testing goals 1 day? Mon 7/27/09 Mon 7/27/09 0% Janet,Isabelle 108 Fit-Gap Work Group Testing 27 days? Mon 7/27/09 Tue 9/1/09 0% Isabelle,Janet,Work Group 109 Phase I - Test proposal development and budget creation 10 days Mon 7/27/09 Fri 8/7/09 0% fit gap work group 110 Identify Fit-Gaps 27 days? Mon 7/27/09 Tue 9/1/09 0% Isabelle,fit gap work group 111 Phase II - Test work flow routing 5 days? Mon 8/10/09 Fri 8/14/09 0% fit gap work group 112 Phase III - Test grants.gov submissions 5 days? Mon 8/17/09 Fri 8/21/09 0% SPA analysts 113 Incorporate System Adjustments/Enhancements 48 days? Mon 7/27/09 Wed 9/30/09 0% 114 Re-test system after system adjustments 1 day? Fri 1/9/09 Fri 1/9/09 0% fit gap users 115 Conduct Paralell Testing 65 days? Tue 9/1/09 Mon 11/30/09 0% select campus departments 116 Develop a test plan 22 days? Tue 9/1/09 Wed 9/30/09 0% Janet, 117 Conduct testing & compare results 43 days? Thu 10/1/09 Mon 11/30/09 0% Janet, 118 QA Testing (technical,load) 83 days? Tue 9/1/09 Thu 12/24/09 0% Tom Bindewald 119 System Sign Off by Sponsors 1 day? Tue 12/1/09 Tue 12/1/09 0% Project Sponsors 120 Communication To Campus 325 days? Thu 1/1/09 Wed 3/31/10 14% 121 Develop and publish web page 44 days? Mon 3/2/09 Thu 4/30/09 100% 122 Migrate web page to Cascade CMS 20 days? Mon 7/6/09 Fri 7/31/09 5% Sonja,Sylvia 123 Develop and deliver introductory forums 129 days? Thu 1/1/09 Tue 6/30/09 10% 124 Develop and deliver implementation forums 152 days? Tue 9/1/09 Wed 3/31/10 0% 125 Develop and deliver newsletter/listerves 23 days? Tue 12/1/09 Thu 12/31/09 0% 126 Develop and update content on portal 44 days? Thu 10/1/09 Tue 12/1/09 0% 127 Reporting 163.5 days? Fri 2/13/09 Wed 9/30/09 0% Carmen,OR 128 Review / determine central reporting needs for UCI 43 days? Mon 8/3/09 Wed 9/30/09 0% Carmen,OR 129 Develop missing reports needed for UCI 65 days? Wed 4/1/09 Tue 6/30/09 0% Dennis,,Glenn 130 Develop / acquire reports needed for UCOP 97.5 days? Fri 2/13/09 Tue 6/30/09 0% Carmen,OR 131 Upgrades and Installations 176 days? Mon 4/27/09 Mon 12/28/09 42% 132 Upgrade KC 1.1.1 25 days? Mon 4/27/09 Fri 5/29/09 63% 133 Installation of KC 1.1.1 25 days? Mon 4/27/09 Fri 5/29/09 100% 134 Systems testing of KC 1.1.1 (technical) 15 days? Mon 5/11/09 Fri 5/29/09 0%,Janet,Diane 135 Upgrade KC 2.0 20 days? Tue 12/1/09 Mon 12/28/09 0% 136 Upgrade to KC 2.0 5 days? Tue 12/1/09 Mon 12/7/09 0% External s Page 3
ID Name Duration Start Finish % Complete Resource Names a 137 Systems testing of KC 2.0 15 days? Tue 12/8/09 Mon 12/28/09 0% 138 KC 2.0 testing 8 days? Mon 12/14/09 Wed 12/23/09 0% 139 Test new Institutional Proposal functionality 8 days? Mon 12/14/09 Wed 12/23/09 0% Janet,Work Group 140 Rebuild / test new workflow routing 8 days? Mon 12/14/09 Wed 12/23/09 0% Janet,Work Group 141 Test new grants.gov interface forms 8 days? Mon 12/14/09 Wed 12/23/09 0% SPA analysts 142 Other? 8 days? Mon 12/14/09 Wed 12/23/09 0% 143 Determine Roll-out Schedule 17 days? Tue 12/1/09 Wed 12/23/09 0% 144 IMPLEMENTATION PHASE 203 days? Wed 7/1/09 Fri 4/9/10 0% 145 Establish production environment 18 days? Mon 11/2/09 Wed 11/25/09 0% 146 Transition to Production (turn code over) 5 days? Mon 1/25/10 Fri 1/29/10 0% Dennis,,Glenn 147 Training 123 days? Wed 7/1/09 Fri 12/18/09 0% OR,A&FS 148 Develop training strategy 17.25 days? Wed 7/1/09 Fri 7/24/09 0% Jackie,Chris,Janet,Diane 149 Develop training materials 32.25 days? Mon 8/3/09 Wed 9/16/09 0% Jackie,Chris,Janet,Diane 150 Develop UCI user guide 33 days? Mon 8/17/09 Wed 9/30/09 0% Jackie,Chris,Janet,Diane 151 Deliver training 10.5 days? Fri 12/4/09 Fri 12/18/09 0% Jackie,Chris,Janet,Diane 152 Bring System Live for Pilot Departments 20 days? Mon 2/1/10 Fri 2/26/10 0% 153 Bring System Live for Campus Departments 23 days? Mon 3/1/10 Wed 3/31/10 0% 154 Project Close-Out 71 days? Fri 1/1/10 Fri 4/9/10 0% 155 Document lessons learned 7 days? Thu 4/1/10 Fri 4/9/10 0% 156 Update and archive project documents 21 days? Fri 1/1/10 Fri 1/29/10 0% External s Page 4
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun - ongoing Janet,,Dennis,Glenn,OR,OR Carmen,, Josh Josh, Janet,Patty AdCom,OR AdCom,OR Janet,Carmen,Chris,Diane, Janet,Diane,Allison,Shelly Janet,Carmen,Chris,Diane, Janet,Diane,Allison,Shelly Dennis, External s Page 5
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Carmen,,Dennis,Glenn Dennis,Glenn Valerie,Dennis,Glenn,Dennis Carmen Janet,Carmen,Isabelle Carmen, Janet,Isabelle,Valerie Carmen, AdCom Deanna,Tom R. Deanna,Tom R., External s Page 6
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ICS Dept Janet,Isabelle Janet,Isabelle fit gap users fit gap work group Isabelle,fit gap work group fit gap work group SPA analysts Janet, Janet, Tom Bindewald Project Sponsors Sonja,Sylvia Dennis,,Glenn Carmen,OR Carmen,OR,Janet,Diane External s Page 7
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Janet,Work Group Janet,Work Group SPA analysts Dennis,,Glenn Jackie,Chris,Janet,Diane Jackie,Chris,Janet,Diane Jackie,Chris,Janet,Diane Jackie,Chris,Janet,Diane External s Page 8