All Leadership Meeting January 15, 2019 EnrollJeffco Overview
Agenda Policy Update School Finder Update EnrollJeffco Process Overview Planners Supports for Families
Policy Board Policy JFBA is your guide - Check it out! 1) Only one enrollment offer per student may be in accepted status at any given time 1) Enrollment offers expire after 5 days (expiration may be waived by school) 1) Siblings defined Siblings by birth, step-siblings, adopted, and foster siblings. Also included are children subject to legal guardianship or other children related by blood or marriage living with the currently enrolled student s family in a regular parent-child relationship and who are dependent upon the current student s parent/guardian(s) for support. 1) Child of Staff defined Solely defined as first-degree children by birth, step-children, adopted children, and foster children. 1) Accommodation will be made for siblings applying together (once one has been offered enrollment, the other is bumped up to sibling status) 1) Once a family has accepted an enrollment offer, the new school is considered their home school (to enroll in neighborhood school, they ll need to submit a Round 2 application, and enrollment is not guaranteed) 1) Once a student attends a school, they may continue to attend until their grade level is no longer served
Can I enroll in my neighborhood school? Round 1 January Round 2 February-August Mid-Year September-May I just moved to a new address located in the boundary. YES YES YES I choice enrolled at another Jeffco school which I am currently attending. I have accepted an enrollment offer from another Jeffco school for the upcoming school year. I am currently attending a private school, non-jeffco public school, or am being home schooled. YES YES YES N/A YES N/A YES YES YES
Can I enroll in my neighborhood school? Round 1 January Round 2 February-August During School Year September-May I just moved to a new address located in the boundary. YES YES YES I choice enrolled at another Jeffco school which I am currently attending. YES YES - if space is available YES - if Admin Transfer is approved I have accepted an enrollment offer from another Jeffco school for the upcoming school year. I am currently attending a private school, non-jeffco public school, or am being home schooled. N/A YES - if space is available N/A YES YES YES
Preview of Tools: Jeffco Families 1 2 3 Search for the right school for your student using the School Finder Streamline the Application login process by using your Jeffco Connect Credentials Use a single Online Application to apply to all Jeffco Schools
Preview of Tools: Jeffco Families Families can access the School Finder and the Application by visiting www.enrolljeffco.org
School Finder Live December 17, 2018 Found at enrolljeffco.org
Parent Process How will enrollment happen for the 2019-20 school year? Current Jeffco students Enrolling in Expected School Current Jeffco students Choice Enrolling New to Jeffco Enrolling at Neighborhood School New to Jeffco Choice Enrolling
Intent to Enroll Path 4 5 1 2 3 New Student Questions Enrollment Survey Login Family Profile Intent to Enroll 4 5 6 School/ Program Selection Questions: Sibling, School, Program Application Submission
Login with Jeffco Connect Families will be Required to Login to EnrollJeffco with their Jeffco Connect credentials
Homepage Families will be able to view key dates, students linked to their account, and begin an application. Families will also see the application status for each student on this page.
Family Profile Families will verify that the information listed is updated. Changes to this information will be made directly in Jeffco Connect
Family Profile If a parent sees something is incorrect, they will be directed to Jeffco Connect and will not be able to proceed.
Family Profile - Families will enter their preferred mode of communication for EnrollJeffco purposes only and the grade the student is applying for. - Data entered here will not update other Jeffco systems. - Families can chose to receive Emails only or Emails and Text Messages.
Family Profile Parents will see this warning if they change the future grade for an existing Jeffco student
Intent to Enroll - Families will either select to enroll in their expected school, or apply to other options - Families can also access the school finder to learn about their options
Intent to Enroll Path 4 5 1 2 3 New Student Questions Enrollment Survey Login Family Profile Intent to Enroll 4 5 6 School/ Program Selection Questions: Sibling, School, Program Application Submission
New Student Questions Additional Questions - Families will only see these questions if the student is new to Jeffco. - Families of new students will also answer these questions if they apply to other schools
New Student Questions Additional Questions - IEPs can either be uploaded, or delivered/mailed to the Special Education office. - Families who choose to deliver/mail an IEP will receive a separate email reminder with instructions on where to deliver the documents.
Survey Questions - The enrollment survey is an opportunity for us to learn more about families school choices. - Families will answer these questions if they select their expected school, or when they accept an offer
Intent to Enroll
Email Example Sample Email Dear Parent/Guardian: This email confirms that you have successfully enrolled Mickey at Happy High School* for the 2019/2020 school year. Projected School Name: Happy High School: Projected School Address: 123 Disney Lane Projected School Phone Number: (123) 456-7890 Please contact the school if you have any questions about the upcoming school year. Thank you for using EnrollJeffco! Best Regards, The EnrollJeffco Team Sample Text (only if indicated) To: Parent User From: EnrollJeffco Thank you for using EnrollJeffco! Your student, Mickey, is enrolled for the 2019-2020 school year. If you would like to apply to other school options instead, please visit EnrollJeffco and do so by midnight on Friday, February 8th, 2019.
Application Path 4 5 1 2 3 New Student Questions Enrollment Survey Login Family Profile Intent to Enroll 4 5 6 School/ Program Selection Questions: Sibling, School, Program Application Submission
Intent to Enroll
School Selection - Families will be able to apply to any programs their student is eligible for - Families can also see their student s expected school and/or neighborhood school, if applicable
Standard Priorities Happy High School- IB Program Families will indicate if their student has any sibling or staff preference for each program they selected
School & Program Specific Questions The following schools and programs require additional information from families if they choose to apply: Schools Emory Elementary Foster Elementary Edgewater Elementary Great Work Montessori Mountain Phoenix Compass Montessori (Wheat Ridge & Golden) Dennison Elementary Doral Academy Jefferson Academy Secondary Free Horizon Montessori Woodrow Wilson Academy Programs Gifted & Talented Center Dual Language IB Program STEM Program All Mountain Phoenix programs All Jeffco Open programs
New Student Questions Additional Questions - Families will only see these questions if the student is new to Jeffco. - Families of new students will also answer these questions if they apply to other schools
Application Summary Happy High School - IB Program The application can be printed, or families can log back into the EnrollJeffco portal before February 8th to view the full summary Happy High School - IB Program
Parent/Guardian Certification
Email Example Sample Email Sample Text (only if indicated) To: Parent User From: EnrollJeffco Thank you for using EnrollJeffco and submitting an application for Mickey. Login to the EnrollJeffco portal or check your email to for a summary of the schools and programs on the application. If you would like to make any changes, please visit EnrollJeffco and do so by midnight on Friday, February 8th, 2019.
Looking Ahead Application Management for EnrollJeffco System Users Enrollment Management for EnrollJeffco System Users
Application Q&A
Principal s Planner JANUARY FEBRUARY MARCH SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 1 2 3 4 5 1 2 1 2 6 7 8 9 10 11 12 13 14 15 16 17 18 19 3 4 5 6 7 8 9 Round 1 Round 2 Closes Opens 10 11 12 13 14 15 16 3 4 5 6 7 8 9 10 11 12 13 14 15 16 20 21 22 23 24 25 26 Round 1 Opens 27 28 29 30 31 January 22 - February 8 -Monitor Intent-to-Enroll numbers in EnrollJeffco; Begin thinking about the number of choice offers you will give in each grade 17 18 19 20 21 22 23 24 25 26 27 28 1. 2. 3. -Monitor new applicant numbers February 11-14 -Enter the number of enrollment offers your school will give for choice students in EnrollJeffco -Ensure registrar has validated all enrollment priorities, as needed DUE DATE: Thursday, Feb. 14th 31 17 18 19 20 21 22 23 24 25 26 27 28 29 30 February 25 - August 31 Monitor enrollment numbers and give more offers via the EnrollJeffco system on an as-needed basis
Looking Ahead: Family Support Opportunities Service Desk: January 22-February 8 Monday-Thursday, 4:00-8:00 pm Saturday, 10:00 am-2:00 pm Translation Services Available! EnrollJeffco Open Houses: 4:00-8:00 pm Wednesday, January 23 - Alameda Jr/Sr HS Tuesday, January 29 - Arvada Jr/Sr HS Thursday, January 31 - Jefferson Jr/Sr HS Tuesday, February 5 - Arvada Jr/Sr HS Thursday, February 7 - Alameda Jr/Sr HS
Parent Reference Guide A 2 Page Reference Guide for Families is available on the EnrollJeffco Intranet and the public site. Please make these available for parents at your school site as well.
EnrollJeffco Intranet https://teamjeffco.jeffcopublicschools.org/news/current_topics/enroll_jeffco