PART- B Index Sr. No Description of Annexure Page. No. 1 Academic Programmes & Faculty Position 2 2. Staffing 4 3. Infrastructure At Headquaters 6 4. Evaluation System 6 6 Admission 7 7 Learner Support Service 8 8. Finance 10 9. Any Other Information 11 ************ 1
PART- B I. ACADEMIC PROGRAMMES & FACULTY POSITION 1. Explain the process of course Development at your institution/ by highlighting the various steps involved: Course contents of maximum number of courses are adopted from the regular courses of the parent. Course contents of some courses are adapted from IGNOU. Course contents of rest of the courses are developed by the Board consisting of learned and experienced subject experts appointed by university authority. 2. Specify whether the following activities are done in-house or are out sourced, tick correct option. TABLE 2.1 Activity In-house Out sourced Development of course material Production of Print material Production of multi-media material Interactive broadcasting/ teleconferencing, Interactive Computer aided Learning Any other (Personality Developement) 3. (a) Specify if programme/courses are adopted/adapted/translated and mention the source: TABLE 2.2 Programme Medium Adopted Adapted Translated Source BCA IGNOU MCA PGDCA PGDCL IGNOU MBA 2
BLIS IGNOU MLIS IGNOU DAFE IGNOU B.Com M.Com B.A.(Pass & Hons.) MA Odia MA MA Sanskrit MA Education MA Pol. Science MA History MA Economics Master in Hospital Administration PG Diploma in Accounting and Taxation Management PG Diploma in Hospital and Health Management PG Diploma in NGO Disaster Management PG Diploma in Nursing Management / Odia Odia Devnagri 3
II. STAFFING 1. Information on Staff Strength TABLE 2.3 Name of the Vice Chancellor Name of the Pro Vice Chancellor/Rector(if any) Name of the Registrar (Administrative Head) In case of Distance Education Institution (DEI) of a dual mode university/institution Name of the Director telephone/ mobile /Fax no. Prof. Siba Prasad Adhikary Dr. Gananath Dash Prof. Bhagaban Das 06782-241840 (O) 9437131429 2. Provide a flowchart of Organization Structure: The Syndicate Vice Chancellor Director DDCE Registrar Controller of Examination Comptroller of Finance Coordinators of Different Programmes 3. Norms of the university/institution for number of Administrative staff for ODL programmes: TABLE 2.4 Permanent Temporary Total 1 At Headquarters 02 10 12 2 At Regional Centres (if any) 3 At Study Centres (if any) 106 106 4
4. Whether orientation/training in the ODL system is given to the following TABLE 2.5 Particulars Yes/No Faculty members Course writers and editor Coordinators of Study Centres Academic counsellor Administrative Staff Other staff, Specify Yes Yes Yes Yes Yes 5. (a) Furnish details of faculty development (Distance Education) during the last 3 year: (i) Additional qualification acquired by faculty members TABLE 2.6 (ii) Publications i) One article published in FMU Journal of Management, Vol. 1, Issue-1, 2013 ii) One article published in Int. Journal of Social Science, Vol.2, No.2, April-June 2013 (iii) Participation in conferences/ workshop/orie ntation programmes (iv) Research project(s) undertaken (v) Conference/se minar(s)/ workshop(s) held 2013 2014 2015 Two faculties awarded with PhD Degree i) One faculty Participated in a one week National Work shop on Development of Self learning Materials organized by IGNOU at New Delhi ii) Faculties participated in two workshops conducted at DDCE sponsored by DEC, IGNOU, New Delhi 5 i) One article on published in the Journal IJLIM in July-Dec 2014 One faculty Participated in the UGC sponsored seminar held at P.N. Auto. College, Khordha, Odisha. i) One book is published in Library & Inf. Sc. by one faculty One faculty Participated in the National Commerce Conference held at Vinova Vabhe, Jharkhand i) one day workshop on accounting and office Administration was held at DDCE on 25 th March 2013 sponsored by DEC NEWDELHI. ii) Workshop on Staff Training & Development was held at DDCE on 7 th & 8 th May 2013 sponsored by DEC, IGNOU
III. INFRASTRUCTURE AT HEADQUATERS 1. Norms of the university/institution for infrastructure for ODL programmes: TABLE 2.7 Space in sq. ft. No. of Rooms 1 At Headquarters 15979 26 2 At Regional Centres (if any) NA NA 3 At Study Centres (if any) 15400 66 IV. EVALUATION SYSTEM 1. Mode adopted for the following activities: TABLE 2.9 Activity In-house/Outside Agency/Both (i) Paper setting Both In-house and Outside Outside (ii) Conduct of examination Both In-house and Outside Both (iii) Declaration of results In-house Outside (iv) (v) Assessing the examination papers both In-house and Outside Evaluators are same as those for Courses offered through Conventional mode Both Both 2. What is the policy with regard to: I. Moderation Moderation is done by the senior faculties nominated by the members of the board of studies and appointed by the Controller of Examinations of the. II. Re-evaluation As per the Statute. III. Re-totalling Yes, Student can apply for Re-Totalling within 21 days of declaration of the result. Then a committee appointed by the Controller of Examinations recheck the papers and verify the totals and accordingly the revised results are communicated to the students. 6
3. What is the method adopted for evaluation of answer scripts, projects, assignments etc.? Assignments are evaluated by Internal Examiners appointed by Director DDCE for counselling classes with due approval of the authority. End Term Answer Scripts are evaluated centrally by the examiners appointed by Controller of Examination of the. Projects and Seminar Papers are evaluated by the External and Internal Examiners appointed by Controller of Examination of the. V. ADMISSION 1. Student Admission is done by: (Put tick mark) Manual Online Headquarters Regional Centres Study Centres All the above 2. Specify criteria adopted for admission? Students are enrolled to the courses like MBA, MCA through entrance conducted at headquarter. In other courses Students are admitted directly (first-cum-f irst basis) on fulfilment of the requisite qualifications. 3. Specify the programmes for which the intake is fixed. Give details: Table 2.10 Name of Programme (s) S.No No. of Intake 1. B.Ed. To be decided after NCTE approval 2. MLIS 190 3. PGDCL 60 4. BCA 300 5. DAFE 30 6. PGDCA 310 7. MCA 320 8. MBA 965 9. BLIS 360 10. Master in Hospital Administration 60 11. PG Diploma in Accounting and Taxation Management 60 12 PG Diploma in Hospital and Health Management 60 13 PG Diploma in NGO Disaster Management 60 14 PG Diploma in Nursing Management 60 *However, the intake in different programmes run at headquarter is not fixed. 7
4. Do you allow flexibility of entry and exit in the following context: Duration of Programme Horizontal Mobility Choice of courses Inter-disciplinary Approach Modular curriculum allowing easy exit CBCS introduced or not 5. If yes, Given details: In all UG programmes CBCS is introduced Students are allowed to complete the course with flexible time period. Students are allowed to transfer within the study centres and headquarters. Students are allowed to pursue dual degree simultaneously. All the PG programmes run by DDCE are Inter-disciplinary. 6. How do you promote your programmes? (Specify the media used): Newspaper, Hoardings, Website, Social Media, Telephone, Personal counselling, Group SMS 7. Is there any policy for overseas student? No 8. In case you admit foreign students explain the modus operandi and the enrolment details including the geographical spread: As per the decisions of the state Govt. and Authority. VI. LEARNER SUPPORT SERVICE 1. Give details of the services to distance learners at each of these. State Yes or No: Table 2.11 Services Head Quarters Regional Centres Study Centres Admission Yes Yes Counselling Yes Yes SLM distribution Yes Yes PCP Yes Yes Internal Assessment Yes Yes Term End Examination Yes No Evaluation of Term End examination Yes No Any Other (Specify) 8
2. State total number of Coordinators and Academic Counsellors working at Regional Centres in the following format: (wherever applicable) Not Applicable TABLE 2.12 Location of Regional Centre Address of Study Centre Name of Coordinator if any, on rolls of No. of programmes offered Total No. of Academic Counsellors the institution NA NA NA NA NA 3. Do you maintain databases? Explain the databases management system followed by your institution. Give details of computerization of various activities. Yes Long roll is maintained for each and every student at Head Quarter with Name, Address, photo etc. Accounts are maintained for course fees collected from students and expenditures incurred. Separate database is maintained for exam result. However there is proposal for implementation of office automation from coming academic year. 4. (a) Is your website interactive/static? Interactive (b) How does your website support distance learners? Information regarding Admission, Classes, Exam Schedule, Result Notification, Study Material, Syllabus, Old Questions are uploaded. 5. How do you attend to student queries? Put tick mark. Face to face Telephone/Mobile Radio/Television Newsletter/bulletin E-mail Automatic interactive system All the above If any other, specify : 6. Give details of scholarships/financial assistance that are provide to distance learners. Yes Student admitted in to DDCE are eligible for scholarship / financial assistance from respective state government and other institution. 9
7. Do you have placement cell? Give details. There is no separate placement cell in DDCE. However, the DDCE students are allowed to take part in the placement activities conducted by placement cell of the parent university. 8. How do you provide feedback to learners on their performance? Continuous Evaluation Term-End Evaluation Table 2.13 Methods Assignment/ Internal Assessment End Term Exam conducted by Medium of Communication By providing mark sheet, student notice board and web notification. By providing mark sheet, student notice board and web notification. VII. FINANCE 1. Income and Expenditure relating to distance education during last three years TABLE 2.14 Income Expenditure Sources of income incurred 2015-16 Rs. 2,27,65,592.00 Rs. 1,29,38,000.00 Students Course Fee Admission and Re-admission fee Late Fine Bank Interest 2014-15 Rs. 3,27,60,895.00 Rs. 1,32,66,636.00 Students Course Fee Admission and Re-admission fee Late Fine Bank Interest 2013-14 Rs. 3,72,04,630.00 Rs. 5,68,68,979.00 Students Course Fee Admission and Re-admission fee Late Fine Bank Interest 2. Give details of the expenditure during the last financial year under various heads: TABLE 2.15 S.No. Head of expenditure Budget approval Amount spent 1 Assistance for Human Resource 2 Development of Course material and Quality Assurance 10
3 Students Support Service Rs. 1,50,000.00 4 Staff Training and Development 5 Technology Support 6 Vocational Education and Training 7 Library Rs. 2,00,000.00 8 Research and Development 9 e-content / e-learning 3. Whether maintains separate account for Distance Education? If Yes please give details thereof: Table 2.16 Name of the Bank UCO Bank Address Campus Branch, Nuapadhi, Balasore-756020 Bank A/C No 12910100006780 Name of the Account Holder Fakir Mohan DDCE Fund Designation of the Account Holder Comptroller of Finance,, Balasore IFSC code UCBA0002415 MICR code 756028532 VIII. ANY OTHER INFORMATION 11