Appendix 1b: Timelines for the University Standing Panels/ Events in 2018-19 Timelines for the University Standing Panels/ Events in 2018-19 Step Activity Oct-18 Target month for approval event Nov-18 Dec-18 Jan 19 Feb-19 Mar-19 May-19 June-19 Common initial steps all proposals 1. Proposal secures Strategic Approval (if required) from SPRDC and Academic Approval from Programmes Committee. Proposer submits External Advisor nomination for approval by Programmes Committee. Proposing team identify own training needs. 2. Planning Meeting SEO Secretary recruit Internal Advisor and organises Planning Meeting. Administrative set-up. -28-22 From 6- Apr-18 18-May-18-24 -18 4-May-18-28 -22 From 11- May-18-24 -18 8-Jun-18 20-Jul-18-28 -22 From 18- May-18 6-Jul-18-24 -18 3 Aug-18-28 -22 From 6 Jul 18 18 Aug 18-24 -18 3 Aug 2018 14 Sep 18-28 -22 From 10- Aug-18 21 Sep-18-24 -18 7-Sep-18-28 -22 From 7- Sep-18-24 -18 5-Oct-18 16-Nov-18-28 -22 From 9- Nov-18 21-Dec- 18-24 -18 7-Dec-18-28 -22 From 14 Dec-18 21-Jan-19-24 -18 11-Jan-19 15-Feb-19 3. SEO Secretary sets up the Proposal Development Record (PDR) and appoints approved External Advisor -23-17 11-May-18-23 -17-23 -17 30-Jun-18 11-Aug-18-23 -17 10 Aug 18 21 Sep 18-23 -17 14-Sep-18 26-Oct-18-23 -17 12-Oct-18 23-Nov-18-23 -17-23 -17 22-Feb-19 1
4. Programme Design & Development Meeting Proposing team with AGC consult SEO Advisor and Internal Advisor about academic standards, programme aims and learning outcomes. SEO Advisor arranges any required training on programme design and development 5. Proposing team consult employers (e.g. Industry Advisory Panel) PRSB with outline of proposed new or modified programme and uploads completed report PDR. 6. Proposing team write draft Team capture student views about Programme Specification and upload report PDR 7. School Sign-Off Meeting School staff proof read and check Head of School or nominee (e.g. AGC) confirms readiness of 8. External Scrutiny Meeting: Proposing team with AGC present proposal Internal Advisor, SEO -23-17 11-May-18-22 -16 18-May-18 29-Jun-18-20 -14 1-Jun-18 13-Jul-18-23 -17-22 -16 3-Aug-18-20 -14 6-Jul-18 17-Aug-18-23 -17 30-Jun-18 11-Aug-18-22 -16 13-Jul-18 24-Aug-18-20 -14 7-Sep-18-23 -17 10 Aug 18 21 Sep 18-22 -16 17 Aug 18 28 Sep 18-20 -14 31 Aug 18 12 Oct 18-23 -17 14-Sep-18 26-Oct-18-22 -16 21-Sep-18 2-Nov-18-20 -14 5-Oct-18 16-Nov-18-23 -17 12-Oct-18 23-Nov-18-22 -16 30-Nov-18-20 -14 2-Nov-18-23 -17-22 -16 21-Dec-18 1-Feb-19-20 -14 4-Jan-19 15-Feb-19-23 -17 22-Feb-19-22 -16 1-Mar-19-20 -14 1-Feb-19 15-Mar-19-10 -10-10 -10-10 -10-10 -10 10-Aug-18 14-Sep-18 5-Oct-18 9 Nov 18 11-Jan-19 15-Mar-19 12-Apr-19-8 -8-8 -8-8 -8-8 -8 2
Advisor, SEO Secretary, External Advisor/PRSB representative(s) in person/ by teleconference. SEO Secretary records outcomes and follow up action and modifications required enable documents in PDR be finalised. 9. Proposing team use report from External Scrutiny Meeting finalise programme documents and complete the Proposal Development Record (PDR). School Sign-Off PDR and upload report. 10. SEO Secretary confirms completeness of changes PDR in line with report from External Scrutiny Meeting. 11. PDR Review Meeting SEO Advisor, Internal Advisor and SEO Secretary review PDR and either confirm progression Route A or B or return the proposal the proposing team 24-Aug-18 28-Sep-18 23 Nov 18 28-Dec-18 29-Mar-19 26-Apr-19-6 -6-6 -6-6 -6-6 -6 7-Sep-18 12-Oct-18 2-Nov-18 7 Dec 18 11-Jan-19 8-Feb-19 12-Apr-19 10-May-19-5 -5-5 -5-5 -5-5 -5 14-Sep-18 9-Nov-18 14 Dec 18 15-Feb-19 19-Apr-19 17-May-19-4 -4-4 -4-4 -4-4 -4 21-Sep-18 26-Oct-18 16-Nov-18 21 Dec 18 22-Feb-19 26-Apr-19 24-May-19 3
Route A: University Standing Panel 12 University Standing Panel (USP) considers complete Proposal Development Record. -3-3 -3-3 -3-3 -3-3 28-Sep-18 2-Nov-18 23-Nov-18 28 Dec 18 1-Feb-19 1-Mar-19 3-May-19 31-May-19 13 University Standing Panel Meeting decide whether or not recommend validation of the proposal Senate. Where USP decides recommend 14 A validation, the Chair of USP signs off the programme and the PDR-folder For Off Campus programmes the relevant addendum the contract must be available the USP enable signoff. 14B If USP chooses NOT recommend validation, the proposal is returned the appropriate previous STEP. 15 If validation is recommended, USP Secretary completes the USP Report and submits it Education Committee and Senate 16 Validated programme signed off and set-up on SITs for recruitment Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 23-Nov-18 18 Jan 19 22-Feb-19 22-Mar-19 24-May-19 21-June-19 +1 week +1 week +1 week +1 week +1 week +1 week +1 week +1 week 26 Oct 18 30-Nov-18 22-Dec-18 25 Jan 19 1-Mar-19 29-Mar-19 31-May-19 28-Jun-19 +1 week +1 week +1 week =1 week +1 week +1 week +1 week +1 week 2 Nov 18 07-Dec-18 29-Dec-18 1 Feb 19 8-Mar-19 5-Apr-19 7-Jun-19 5-Jul-19 4
Route B: Panel 12 Panel reviews PDR and submits lines of enquiry Secretary. Lines of enquiry sent Proposing Team 13 Event held at intended delivery location 14 Secretary generates (a) Summary Report and (b) Full Report which are submitted Education Committee and Senate 15 Proposer completes follow up action on any conditions and recommendations 16 Proposer submits revised programme documents PDR-folder and alerts Secretary 17 Panel Chair considers response any conditions and recommendations. For Off Campus programmes the relevant addendum the contract must be available enable sign-off. 18 Validated programme signed-off and set-up on SITs ready for recruitment -2-3 -2-3 -2-3 -2-3 -2-3 -2-3 -2-3 -2-3 Sep-18 Oct-18 Nov-18 Dec 18 Jan-19 Feb-19 Apr-19 May-19 Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 Week 0 Oct-18 Nov-18 Dec-18 Jan 19 Feb-19 Mar-19 May-19 June-19 (a) + 3 (a) + 3 (a) + 3 (a) + 3 (a) + 3 (a) + 3 (a) + 3 (a) + 3 working working working working working working working working days (b) days (b) days (b) days (b) days (b) days (b) days (b) days (b) <+4 <+4 <+4 <+4 <+4 <+4 <+4 <+4 < +4 < +4 < +4 < +4 < +4 < +4 < +4 < +4 * * * * * * * * < +4 < +4 < +4 < +4 < +4 < +4 < +4 < +4 * * * * * * * * * * * * * * * * * * * * * * * * 5