9:00-10:00 p.m. ONLINE 11:00-12:15 BCM Business Communication

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1 Stephen F. Austin State University College of Business Department of General Business Course Syllabus GBU Records Management Spring 2012 Class Information Professor: Dr. Marsha L. Bayless Blackboard: Phone: (936) or Office: 229J, McGee Business Building Meetings: Tuesday and Thursday, 9:30-10:45 a.m. Place: McGee Business Building, Lab 224 Last Day to Drop: Last day to drop full semester courses: Wednesday, March 21, 2012 Last Day to Withdraw: Last day to withdraw from university without WP/WF; Wednesday, M Office Hours: Monday 2:30-4:00 p.m. Face to Face Classes Tuesday 10:00-10:50 a.m. 2:00-4:30 p.m. 11:00-12:15 BCM Business Communication Wednesday Thursday Friday 10:00-12:00 a.m. 9:00-10:00 p.m. ONLINE 10:00-10:50 a.m. 2:00-4:30 p.m. By appointment 11:00-12:15 BCM Business Communication CHATS Chat 1 Tuesday, January 24, 9 p.m. Discuss course and Access Chat 2 Monday, Feb 6, 7:00 p.m. Discuss Exam 1 and Access 1 Chat 3 Monday, March 5, 9 p.m. Discuss Exam 2, Company Report, and Access 2 Chat 4 Tuesday, March 27, 8 p.m. Discuss Access 3 and Computer Project Course Description Records management is an in-depth study of records management programs for organizations. Handson application is included with an appropriate database management software program. Prerequisite: CSC 121 or equivalent. Learning Objectives Upon completion of this course, the student should be able to 1. Describe the value of effective records management in decision making and in improving organizational efficiency.

2 2. List the reasons for maintaining adequate records for litigation and for compliance with legislative and regulatory requirements. 3. Use filing rules used in records management. 4. Determine the role that records play as a historical reference. 5. Analyze the forms of media used for records. 6. Demonstrate the primary functions of a database and use the appropriate terminology. 7. Demonstrate the Microsoft Access 2010 database program in creating, editing, retrieving, querying, and updating records information. 8. Demonstrate the changing dynamic of technology as related to records management and electronic databases. 9. Apply class concepts in practical applications relating to business records. Required Texts and Materials Ashe, C., & Nealy, C. (2004). Records Management: Effective Information Systems. Upper Saddle River, NJ: Pearson, Prentice Hall. ISBN: Townsend, K., & Hayes (2011). Skills for Success with Microsoft Access 2010 Comprehensive. Pearson Education, Inc. publishing as Prentice Hall. ISBN NOTE: Although the book is the same as used in Fall 2011, this is a different ISBN number which provides a 180 day use of the Microsoft Office 2010 Professional Suite which includes Access 2010 for an extra $11. This is the cheapest way we could provide Access for you to use on your computer if your computer can handle the requirements for Access You can use the used book from Fall 2011 but you will have to provide your own Access 2010 software or use a computer in the library or on the 3 rd floor of McGee that has Access. One half-inch three-ring notebook binders for computer project USB flash drive, 4 gig or higher Instructional Techniques Any of the following methods may be used in the course: PowerPoint presentations, discussion, chats, quizzes, hands-on work with Microsoft Access on computers, team projects, lectures, etc. Student MUST have access to Microsoft Office Access 2010 (See note aboe). The student must have the software either on a personal computer or be willing to use the software at the McGee Computer Lab on the third floor of the McGee Building when that lab is available for student use. PowerPoint slides will be available and can be viewed if a student has PowerPoint software on the computer. Access 2010 is included in the Microsoft Office Professional Version of the software. Procedures All jobs and projects are to be turned in on time.

3 Plagiarism will not be tolerated. Computer printouts of jobs must be YOUR OWN work. If it is determined that copying has taken place, NO STUDENTS involved will receive points for the jobs. See addendum for policy on academic dishonesty. Estimated Course Percentages Team Projects (one company report and one computer project) 40.0% Exams 25.0% Access 2010 Units and Exam 30.0% Participation in class, discussions, chats, , quizzes, project presentations, etc. 5.0% Total percentage 100.0% Estimated Distribution of Points Electronic mail, quizzes, discussions, team activities, chats, class participation, etc. 50 Course Evaluation 10 Exams: Exam 1 - Textbook (Chpt 1-4) 100 Exam 2 - Textbook (Chpt 5-8) 100 Exam 3 - Textbook (Chpt 9-12) 100 Access 2010: Access Unit 1: Chapters 1, 2, and Access Unit 2: Chapters 4 and 5 60 Access Unit 3: Chapters 6, 7, and FINAL: Access Hands-on Exam 100 Projects: Computer project 250 Company report 180 Team participation 50 Total *estimated points 1200 *Final points may be higher or lower than estimated. Grading Scale The grading scale will be 90% or higher of the total points for an A, 80-89% of the total points for a B, 70-79% of the total points for a C, and 60-69% of the total points for a D. Access Unit Assignments Access is different from Word and Excel in that when something is saved, it is saved as part of a complete Access database. That makes it difficult to submit individual assignments electronically. Therefore, as you work through the Access Units in the Access Textbook, I will ask you to print out specific assignments and label (print at the top) what the assignment is. You will then submit the assignment sheet and the printouts.

4 Attendance Students are expected to attend class regularly and participate in team activities. Quizzes for the purpose of attendance may be given without prior notice. The quiz may be given any time during the class period. If the student is in class and completes the quiz, the student may earn 5 points. Students not in class who miss the quiz will not be able to make up the quiz. If a student is absent because of official school business, serious illness, or death in the family, the student should notify the instructor within a week of the missed class period. Appropriate Use of Technology. When students have technology available in the classroom or class lab, it should be used appropriately. Using devices for interacting on sites such as Facebook or Twitter is not an appropriate in-class use of technology. Sending text messages, instant messages, or receiving phone calls in class can cause distractions to the teacher and to fellow students. Students are to use the computer labs for projects relating to GBU 440 and not other courses. Students should only use the printers for course work for GBU 440. Inappropriate use of technology can result in point deductions ranging from 5 points to 10 points depending on the misuse. Projects Two projects for this course reinforce the theory and include an opportunity for practical applications. Historically, these projects have been completed as team projects. The team can have two or three members. NOTE: Do not plan to have two individuals work together with one doing one project individually and the other doing the other project individually. This is not an acceptable use of teamwork. The first project is the Company Project. In this project students have the opportunity to see records management in action by conducting an interview of a person who is in charge of records at a company location. This project lends itself well to a team project as all the team members (2 or 3) must meet and interview with the company official(s). Each student must participate in a company interview. After the company official is interviewed, an analytical report about the company is written. Further information will be provided about the project. The second project is the Computer Project The project involves designing a database with Access that has a practical business application. Criteria will be available. For a team to complete this project, arrangements should be made so that they can work together on the project. This project does not work as well as a divide and conquer activity. It works better with students interacting and assisting each other through the project. Projects can also be done individually if schedules do not permit working together on a project. More detail on this will be provided later. Final Exam The final exam will involve completing a series of actions on a provided database and uploading the Access database to the assignments page. The final will be open from Sunday, May 6, at 6:00 a.m. and will close on Tuesday, May 8, at 11 p.m.

5 GBU Spring 2012 Dr. Bayless Tentative Schedule of Events Due Dates Week Chapter Tuesday Thursday Jan 18 RM: Ch 1, RM: Ch 2 Introduction Ch 1 & 2 Jan 23 Begin work on Access 2010 assignments in Access textbook Access 1 Ch 2 & 3 Ch 3 & 4 CHAT 1: Tuesday, Jan 24, 9:00 p.m. Jan 30 RM: Ch 3, RM: Ch4 Access Ch 4 & 5 Feb 6 Exam 1 Ch 1-4 Feb 9 CHAT 2: Monday, Feb 6, 7:00 p.m. Exam 1 Feb 13 RM: Ch 5, RM: Ch 6 Company and Computer Project Information Available Feb 20 RM: Ch 7, RM: Ch 8 Access 2 assignment Feb 14 - Access 1 Due. Deliver or mail printouts Work on Access 2 Ch 8 Feb 27 RM: Ch 9, RM: Ch 10 Ch 9 Ch 10 Mar 5 Exam 2 Ch 5-8 Interview Company for Company project Chat 3: Monday, March 5, 9 p.m. Mar 6 Exam 2 Mar 8 COMPANY INTERVIEW Mar 12 SPRING BREAK Mar 19 Work on company report and Access 2 Work on Access2 and company report Mar 26 RM: Ch 11, RM Ch 12 Work on computer project and Access 3 Chat 4: Tuesday, March 27, 8 p.m. Mar 27 Turn in computer project plan sheet Apr 2 Work on computer project and Access 3 Computer project and Access 3 Apr 9 Work on computer project and Access 3 Classes resume at 4 p.m. on April 9 from Easter Break Apr 16 Work on computer project April 17 Access 3 Due. Deliver or mail March 22 Access 2 Due. Deliver or mail printouts. March 29 Company report due. Upload. April 5 Easter Break April 12 All data entered in computer project databases

6 printouts Apr 23 Work on computer project Computer project Apr 30 May 1 Exam 3 May 6-8 April 26 Computer project Due. Mail or deliver. Dec 8 Course Evaluation Final exam Access Project Will open on Sunday, May 6, at 6 a.m. and the window will close on Tuesday, May 8, at 11 p.m. You will have 2 hours to do the exam. Mailing Address Dr. Marsha Bayless Department of General Business P.O. Box 13060, SFA Station Nacogdoches, TX Course Content Records Mgmt: Effective Information Systems (RM) Microsoft Access 2010, Skills for Success, Comprehensive (Access Ch 1 Introduction to Records & Information Management Ch 1 Work with Databases and Create Tables Ch 2 Classification and Function of Records Ch 2 Manage Datasheets and Create Queries Ch 3 Guidelines & Effective Use of Ch 3 Create Forms Technologies in Records & Information Mgmt. Ch 4 Records Managers: Their Roles & Ch 4 Create Reports Effectiveness Ch 5 Maximizing Use of Technologies to Ch 5 Add Advanced Report Features Enhance Mgmt of Information Records Ch 6 Increasing Professionalism in Records Ch 6 Add Advanced Form Features and Information Mgmt Ch 7 Issues that Affect the Operation and Ch 7 Optimize Tables and Create Macros Success of Records & Information Mgmt Ch 8 Outsourcing as a Means of Storing and Managing Records Effectively Ch 8 Integrate Data with Other Applications Ch 9 Ethics & Federal Laws in Records & Information Management Ch 10 Vital Records Retention & Their Relationship in a Disaster Crisis Plan Ch 11 Expanding Records & Information Management Careers Ch 12 Projections of Trends in Records and Information Mgmt

7 Program Learning Outcomes: Rusche College of Business Syllabus Addendum Program learning outcomes define the knowledge, skills, and abilities students are expected to demonstrate upon completion of an academic program. These learning outcomes are regularly assessed to determine student learning and to evaluate overall program effectiveness. You may access the program learning outcomes for your major and particular courses at General Student Policies: Academic Integrity (A-9.1) Academic integrity is a responsibility of all university faculty and students. Faculty members promote academic integrity in multiple ways including instruction on the components of academic honesty, as well as abiding by university policy on penalties for cheating and plagiarism. Definition of Academic Dishonesty Academic dishonesty includes both cheating and plagiarism. Cheating includes but is not limited to (1) using or attempting to use unauthorized materials to aid in achieving a better grade on a component of a class; (2) the falsification or invention of any information, including citations, on an assigned exercise; and/or (3) helping or attempting to help another in an act of cheating or plagiarism. Plagiarism is presenting the words or ideas of another person as if they were your own. Examples of plagiarism are (1) submitting an assignment as if it were one's own work when, in fact, it is at least partly the work of another; (2) submitting a work that has been purchased or otherwise obtained from an Internet source or another source; and (3) incorporating the words or ideas of an author into one's paper without giving the author due credit. Please read the complete policy at Withheld Grades Semester Grades Policy (A-54) Ordinarily, at the discretion of the instructor of record and with the approval of the academic chair/director, a grade of WH will be assigned only if the student cannot complete the course work because of unavoidable circumstances. Students must complete the work within one calendar year from the end of the semester in which they receive a WH, or the grade automatically becomes an F. If students register for the same course in future terms the WH will automatically become an F and will be counted as a repeated course for the purpose of computing the grade point average. Students with Disabilities To obtain disability related accommodations, alternate formats and/or auxiliary aids, students with disabilities must contact the Office of Disability Services (ODS), Human Services Building, and Room 325, / (TDD) as early as possible in the semester. Once verified, ODS will notify the course instructor and outline the accommodation and/or auxiliary aids to be provided. Failure to request services in a timely manner may delay your accommodations. For additional information, go to Acceptable Student Behavior Classroom behavior should not interfere with the instructor s ability to conduct the class or the ability of other students to learn from the instructional program (see the Student Conduct Code, policy D-34.1). Unacceptable or disruptive behavior will not be tolerated. Students who disrupt the learning environment may be asked to leave class and may be subject to judicial, academic, or other penalties. This prohibition applies to all instructional forums, including electronic, classroom, labs, discussion groups, field trips, etc. The instructor shall have full discretion over what behavior is appropriate/inappropriate in the classroom. Students who do not attend class regularly or who perform poorly on class projects/exams may be referred to the Early Alert Program. This program provides students with recommendations for resources or other assistance that is available to help SFA students succeed. December 20, 2010