Classrooms: User Guide. Version 14.1 Last updated 7/31/2012

Transcription

1 Version 14.1 Last updated 7/31/2012

2 Table of Contents Chapter 1. Welcome to the Classrooms User Guide 6 Navigating to the Classrooms Module 6 About My Schoolnet Classrooms Web Parts 6 Core Classrooms Module Functions 7 Clicking: 7 Displays the: 7 User Roles and Permissions 8 Role/ Operation 8 Explanation 8 Chapter 2. Managing Student Groups 11 Creating a Student Group 11 Editing a Student Group 12 Viewing, Editing, and Printing Student Group Detail 12 Adding Students to a Group 12 Adding Score Groups from Standards Mastery 13 Adding Students from Skills Analysis 13 Adding Students from the Student List 14 Chapter 3. Student Performance 15 Viewing the Student Overview 15 Student Profile 16 Viewing Student Benchmark or Classroom Test Performance 17 To view student Benchmark Test results: 17 Viewing Current and Historical Standardized Test Information 18 Viewing Trends in Student Achievement and SPRI Scores 19 Viewing Disciplinary History 19 Viewing Student Enrollment and Academic Record 20 Viewing Student Enrollment in Programs 22 Viewing Learning Plan and Teacher's Notes 23 Viewing Interventions 25 Interventions Permission Matrix 25 Viewing and Editing the Instructional Learning Plan (ILP) 25 Printing a Student Profile in PDF Format 26 Working with the Standards Mastery Section 26 2

3 Running a Benchmark or Classroom Test Report 26 Running a Standardized Test Report 28 Running a Benchmark Trends Report 28 Drilling Down to All Levels of a Standard 29 Understanding Student Mastery Groupings 29 Using the Standards Mastery Tools 30 Working with the Skills Analysis Section 30 Working with the Benchmark and Classroom Test Dashboards 31 Working with the Item Analysis Section 33 Working with the Student List Section 35 Working with the Student Analysis Section 36 Create a Custom Student Analysis Report 36 Additional Report Options. 36 Export Analysis Spreadsheet Data 37 Working with the Intervention Plans Tab 37 Chapter 4. Planning and Scheduling Lessons and Curriculum 38 Viewing the Lesson Planner 38 Calendar Material Types 38 Filtering Planner Data by Section or Item Type 40 Sidebar Functions 40 Schedule Materials 41 Situation 41 Prompt 41 Resolution 41 Create Materials 43 Schedule Standards Coverage 43 Create an Event 44 Alerts 44 PDF Materials 44 Working with Calendar Materials 44 Deleting, Viewing, and Copying Calendar Materials 45 Viewing Past Lesson Planners 45 Viewing Standards Performance 46 Adding Notes and Attachments 46 Searching for Other Calendars (Instructional Managers Only) 46 3

4 Schedule District Curriculum (Curriculum Managers only) 47 Viewing the Schedule District Curriculum Main Page 48 Publishing Curriculum 49 More Actions in Schedule District Curriculum 49 Chapter 5. Adding, Editing, and Mapping Standards 51 Getting Started: Searching for Standards 51 Adding a Standard 53 Editing or Deleting a Standard 55 Mapping a Standard 55 Viewing Related Standards 57 Chapter 6. Creating and Organizing Instructional Materials 58 Instructional Materials Hierarchy 58 Features of the Materials Search Main Page 58 Performing a Basic Search 60 Understanding and Working with Suggested Materials 60 Working with Suggested Materials 61 Material Tools 61 Search Results Common Features 62 Material Search Filters 64 Standards Search and Filters 66 Curriculum Search and Filters 67 Curriculum Search 67 Courses Search 67 My Materials 67 Creating New Instructional Materials 68 Section 1: Defining Properties 68 Creating Content 70 Section 3: Aligning Standards 71 Section 4: Linking Related Materials 73 Identifying Materials Organizers 74 Submitting Materials for Approval 74 Editing Materials 75 Copying Materials 75 Deleting Materials 75 Approving Pending Materials 76 4

5 Chapter 7. Managing, Viewing, and Mapping Curricula 77 Locating and Viewing Curriculum 77 Sections within a Curriculum 77 Searching for Standards Associated with a Curriculum 77 Editing or Deleting a Curricular Unit 78 Mapping a Curriculum to a Course 78 Chapter 8. About State Curriculum Management 80 Importing Curriculum for States 80 Understanding My Materials for States 81 Creating State Instructional Materials 81 To begin creating new instructional materials: 81 Defining Properties for States 82 Creating Content 83 Aligning Standards for State Instructional Materials 85 To align new materials to standards: 85 To align existing materials to standards: 85 Linking Related Materials for States 86 Identifying Materials Organizers 87 Understanding My Materials for States 88 Editing Curriculum for States 88 5

6 Chapter 1. Welcome to the Classrooms User Guide The Classrooms module is Schoolnet s Curriculum and Instructional Management System, designed with teachers as well as curriculum and instructional managers in mind. It provides teachers with a comprehensive classroom profile that conveniently packages their class roster, daily lesson plan, student performance and standards mastery reports into a single interface. Moreover, the Classrooms module helps schools set and achieve higher academic standards. Teachers can track the instructional progress of their classes, create dynamic lessons tied to standards, and include exemplary resources in their lessons. The Classrooms module is designed to: Deliver student performance data, academic standards, and curricular materials to the teacher s desktop. Enable district curriculum staff to distribute standards, curricular materials, and best practices to teachers throughout the district. Provide district staff and teachers with easy-to-use tools to plan and analyze instructional practice based on student performance. Navigating to the Classrooms Module If you can see the Classrooms tab on the main navigation bar when you are logged in, you have access to the Classrooms module. Note: The Schedule Curriculum area is for users with Curriculum Manager permissions only. Click the Classrooms menu on the main navigation bar to display the Classrooms home page. About My Schoolnet Classrooms Web Parts My Schoolnet is a user's personalized instructional portal that brings together the most important data and information from various Schoolnet applications into a single interface. Each Schoolnet application is packaged with a series of Web Parts or modules designed for specific system user types. The modules packaged with the Classrooms module include: My Classroom: Allows you to view a particular a specific Section's information, and provides links to the Lesson Planner, Classroom Pages, Student Data, My Materials, and Gradebook. Classroom Profile: Lets you view your classroom roster, view student profiles, and review student marks. My Calendar: Lets you view events happening at your institution by pulling applicable information from the Schoolnet Outreach module. My Resources: Reveals any web page(s) you have bookmarked. For more information on My Schoolnet modules, please refer to the My Schoolnet User Guide. 6

7 Core Classrooms Module Functions Clicking: Planner Schedule Curriculum Student Performance Displays the: Lesson Planner page, which offers planning calendars to help teachers organize classroom instruction by scheduling curricular units, instructional units, and lesson plans. (See also: Chapter 4: Planning and Scheduling Lessons and Curriculum.) Schedule District Curriculum page, which is only visible to users with administrator permissions. This page offers the ability to schedule Curricular Units and Instructional Units for an entire course and push those schedules onto the calendars of teachers assigned to that course. (See also: Schedule District Curriculum in Chapter 4.) Student Performance page, which displays courses by teacher, the standards addressed in each, students enrolled, and their mastery on each standard according to the various assessment tests. Each student s Instructional Learning Plan (ILP), marks, demographics, programs, enrollment, and assessment scores are accessible. Student Performance contains the following: Benchmark Dashboard. Allows you to view data related to Benchmark tests. Classroom Test Dashboard. Allows you to view data related to Classroom tests (i.e., tests created and administered by a teacher to their own students or sections and administration-assigned or recommended tests for which data is not aggregated at the district level). Item Analysis. Enables you to review student answers to a particular test item and view the corresponding standard. Can be done on Benchmark, Classroom, or Standardized tests. Note: This tab is hidden if your district does not have benchmark reporting. Skill Analysis. View student performance on standards assessed during the year. Can be done on Benchmark, Classroom, or Standardized tests. Standards Mastery. View specific course standards to determine how many times they have been addressed or scheduled,and the collective mastery of that standard by students on recent Benchmark, Classroom and Standardized tests. Student List. View the students enrolled in each of your classes either by collectively by Student Group or individually by Student Profile. Student Analysis. Analyze student data through a variety of categories. You can create an Analysis Spreadsheet and export data to other applications. 7

8 (See also: Chapter 3: Analyzing Standards and Sections.) Instructional Materials Student Groups A repository for units, lessons, resources, and assessments that you have created or saved from the public Materials Bank. The Materials section contains the following areas: Suggested Materials. The main Materials Search page contains standards and recommendation driven suggestions for your sections. Materials Search. Allows you to access the full range of training materials stored within your district s shared materials banks. My Materials. Allows you to access the full range of training materials that you have either created and materials that you have copied and/or tailored and saved from district materials. Standards Search. Allows you to search for standards and standard-aligned materials. Curriculum Search. Allows you to search for materials by curriculum. Courses Search. Allows you to search for materials by course. Note: Lessons and units must be saved in My Materials to be available for scheduling in the Lesson Planner (See also: Chapter 6: Creating and Searching for Instructional Materials.) The Student Groups area of the Classrooms module allows you to place students into definable groups for differentiated planning, remediation, special events organization, seating arrangements, reporting, or whatever your unique activity or need may be. You can include notes, Section data from the current Section, and identify a Category for the group. User Roles and Permissions Schoolnet uses a combination of role membership and operation assignments to grant permission to certain functionality. Your district can assign these authorizations to the appropriate users. Check My Settings to see what roles and operations apply to you. Anyone who has access to the Classrooms module can search public materials, curriculum and standards. Role/ Operation Teachers Users in the Teacher role can: Explanation View the Lesson Planner for all sections they teach (if available from SIS) View / Analyze all Sections they teach (if available from SIS) Create, save, and submit lesson plans and instructional units for approval 8

9 Note: Depending on how grades are reported in your school, the SIS system may not recognize that you teach certain students. For example, if you teach art, your students may actually show up under their homeroom teacher. Staff Users in the Staff role can: Create, save and submit for approval lessons, units, resources and assessments Curriculum Managers Materials Reviewer Users with the Curriculum Manager operation (at the highest level institution) can: Edit or delete a curriculum Create, edit or delete a curricular unit Map a standard (i.e., map two or more sets of standards to each other) Create, edit or delete a standard Create, save and submit for approval lesson plans, curricular units, resources and assessments. Users with the Materials Reviewer operation can: Approve materials (lessons, resources, units, assessments) submitted for approval to the public bank of their primary institution Submit materials in the public bank of their primary institution to the public bank of the tier above them for approval (if applicable) Create, save and submit for approval lessons, units, resources and assessments. Instructional Manager Student Detail Viewer Users with the Instructional Manager operation in their primary institution can: View the Instructional Planner for all teachers in the same institution or lower View the Student Performance area for all teachers in the same institution or lower. If this user also has the Student Detail Viewer role, then he/she will see everything under the teachers Student Performance area. If the user does not have this role assigned, he/ she will not see any Student Profiles or the Student Analysis tab Create, save and submit for approval lessons, units, resources and assessments Instructional Managers who also have the Student Detail Viewer operation: Can access Student Profile information under Student Performance for all students in the same institution or lower Have a Student Analysis tab in Student Performance, allowing the user to look up data about students by class/section 9

10 System Operator Users in the System Operator role can: Set the order of items in many of the dropdown lists throughout the Classrooms module Specify the items that are available in many of the fields, including resource types, differentiated procedure groups, Instructional Learning Plan (ILP), checkboxes, etc. Manage subjects, levels and standard sets Bulk upload lessons, resources, assessments and standards Map a standard (i.e., map two or more sets of standards to each other) Create, edit or delete a standard Those with the student detail viewer (so they can access the student profile) can edit, add, and delete a Teacher's Note 10

11 Chapter 2. Managing Student Groups The Student Groups area of the Classrooms module allows you to place students into definable groups for differentiated planning, remediation, special events organization, seating arrangements, or whatever your unique activity or need may be. You can include notes, Section data from the current Section, and identify a Category for the group. There are three places where you can build a Student Group: From the Student Group tab From the Standards Mastery area of Student Performance From the Student List area of Student Performance Note: Privacy and security are a key part of Student Groups: Only you can see the Student Groups you create. Creating a Student Group You can approach Student Groups in one of two ways: Create a Student Group without students (which you can later edit and add students into), or identify students and then add them to a new group or existing group. To create a Student Group (and add in students later): 1. Click the Student Groups menu. The Student Groups page appears. 2. Click the Create New Group link ( ). The Add to New Group screen appears, prompting you to name the group, include notes, and indicate if you want to include Section data. 3. Proceed by entering the following: a. In the Group Name field, enter a name for the group. b. In the Teacher s Notes field, describe the reason for and general purpose of the group. You can add as much detail as needed including references to websites, links, lesson plans, etc. c. In the Category field, indicate a category for your group, if desired. (This is useful for organizing many Student Groups.) d. Use the Strengths, Concerns and Improvement links to add commentary in those areas. Or, click Save and Edit to access options for selecting Grade Range, Department, Course, and Associated Standards. 4. Click Save. Your group is saved. When you are ready, you can go back to this group to add students to it. To create a Student Group and include students in it: 1. Click the Student Groups menu. The Student Groups page appears. 2. If needed, use a View By option to more readily locate the students you wish to group. The list of Students sorts accordingly. 3. Click the checkbox next to any student name that you want to add to your new group. 11

12 4. After you have selected all desired students, from the Add to Group dropdown menu, select New Group from the menu and click Go. The Add to New Student Group page appears with the number of selected students indicated in red at the top of the screen. 5. Proceed by entering the following: a. In the Group Name field, enter a name for the group. b. In the Teacher s Notes field, describe the reason for and general purpose of the group. Add detail regarding the Strengths, Concerns, and Improvement in those areas. c. In the Category field, indicate a category for your group, if desired. (This is useful as an organizing device if you have many Student Groups.) 6. Click Save. Your group is saved. Editing a Student Group After you have created a Student Group, you can edit it in any of the following ways: Edit the Group Detail page to change the group name, category, custom fields (within the Teacher s Notes), and associated standards, etc. Edit the students within the group (remove students from the group). Edit or remove any Teacher Notes. Viewing, Editing, and Printing Student Group Detail 1. Click the Student Groups menu. The Student Groups page appears, listing out your various groups. Note: If (individual) students are displayed rather than groups, click the radio button beside Group Name in the View By section ( ). 2. From the list, locate the desired Student Group. 3. Click the Student Group Name to select it. The Student Group Detail page appears. Note: You can create a file and print the Student Group clicking the Create PDF icon at the top of the screen. You can edit any of the following items: Student Group Detail: click the Edit button in the right corner of this section to edit the Group Name, Category, Department, Grade Level, Course, and any Associated Standards. Click Save to save any changes you make to this area. Students: click the Edit button in the right corner of this area to remove Students from the group by using the checkboxes provided. Click Save to save any changes you make to this area. Custom Fields: click the name of any field that lives within Teacher s Notes to edit that custom field. Use the HTML toolbar to edit your text as needed. Click Save to save any changes. Adding Students to a Group Note: You can create a Student Group across sections if you have access to multiple sections. You can add students to a group through the Student Group menu or individually select students to add : 1. From the Classrooms menu, click Student Performance. 12

13 2. You can add students to groups from the Standards Mastery page, the Skills Analysis page and the Student List page. Adding Score Groups from Standards Mastery 1. Click the Standards Mastery tab. The Standards Mastery page appears. 2. In addition to the test assessment and standards data displayed on this page, you can also view students by Score Group. Note: Only one Score Group can be added at a time. 3. Under the Students by Score Group area, select any Score Group (using the radio button next to the Score Group name) to add it to a Student Group. 4. Select the Student Group to which students will be added from the Add to Group dropdown menu. 5. Click Go and the page will refresh. 6. If you are adding students to a previously created Student Group, you can simply click Save to add the students to the group. (Optionally, you can also make additions or edits to Teacher s Notes, Category, etc. ) If you are creating a new Student Group, you will need to: In the Group Name field, enter a name for the group. In the Teacher s Notes field, describe the reason for and general purpose of the group. You can add as much detail as needed including references to websites, links, lesson plans, etc. In the Category field, indicate a category for your group if desired. (This is useful as an organizing device if you have many Student Groups.) 7. Click Save. Your group is saved. When you are ready, you can go back to this group to add students to it. Adding Students from Skills Analysis 1. Click the Skills Analysis tab. The Skills Analysis page appears. 2. From the list of students shown near the bottom of the screen, use the checkboxes to indicate students you would like include in the group. 3. From the Add to Group dropdown menu, select the desired Student Group. Click the Go button. The page refreshes. 4. If you are adding students to a previously created Student Group, you can simply click Save to add the students to the group. (Optionally, you can also make any additions or edits to Teacher s Notes, Category, etc. ) 5. If you are creating a new Student Group, then you will need to: a. In the Group Name field, enter a name for the group. b. In the Teacher s Notes field, describe the reason for and general purpose of the group. You can add as much detail as needed including references to websites, links, lesson plans, etc. 13

14 c. Under the Group Detail heading, click the checkbox if you want to include Section data with the group d. In the Category field, indicate a category for your group, if desired. (This is useful as an organizing device if you have many Student Groups.) 6. Click Save. Your group is saved. Adding Students from the Student List 1. Click the Student List tab. The Student List page appears. 2. From the list of students shown, use the checkboxes to indicate students you would like include in the group. 3. From the Add to Group dropdown menu, select the desired Student Group. Click the Go button. 4. If you are adding students to a previously created Student Group, you can simply click Save to add the students to the group. (Optionally, you can also make any additions or edits to the Teacher s Notes, Category, etc. ) 5. If you are creating a new Student Group, then you will need to: a. In the Group Name field, enter a name for the group. b. In the Teacher s Notes field, describe the reason for and general purpose of the group. You can add as much detail as needed including references to websites, links, lesson plans, etc. c. Under the Group Detail heading, click the checkbox if you want to include Section data with the group d. In the Category field, indicate a category for your group, if desired. (This is useful as an organizing device if you have many Student Groups.) 6. Click Save. Your group is saved. 14

15 Chapter 3. Student Performance The Student Performance area allows teachers and instructional managers to generate reports and access instructionally focused data. Specifically, you will see dashboard views with details for each section, indicating the standards covered, students enrolled, and students mastery of each standard (according to the various assessment tests administered). You can report on student benchmarks for any assessment items that are aligned to a core set of standards. You can also create and add students into Student Groups. All features may be viewed at the section or course level. Specifically, Student Performance work as follows, depending upon the role to which you have been assigned within the application. Teacher Role Access Student Performance Access all information within Student Performance for their own sections. Viewing the Student Overview Instructional Manager Role Access Student Performance View Analyze Students sub-tabs and Student Profile information under Analyze Sections for all teachers' sections in the same institution in which those roles are given, as well as all lower institutions. View all information within Student Performance for teachers in the institution where they have the role Student Detail View Role View Student Analysis subtabs and Student Profile information under Student Performance for all teachers' sections in the same institution in which those roles are given, as well as all lower institutions. The Student Overview page of the Student Profile allows you to view a student s: Primary ID and, if applicable, Secondary ID Guardian/Parent Address Telephone Date of Birth Gender Ethnicity Lunch Status Special Education Gifted & Talented Status Current Year School and Class Enrollment 15

16 Current Year Academic Record Current Year District Assessment Performance Student Profile 1. Classrooms > Student Performance > 2. Click on a student name. 3. There are several areas that are available on the student profile. Profile Tabs Student Overview Enrollment Academic Record Benchmark Tests Classroom Tests Standardized Tests Growth Reports Programs Disciplinary Incidents Learning Plan & Teachers Notes Interventions Description Student's personal information, current academic record and Current Year Performance results on district assessments. Enrollment and attendance information including a student's academic record by teacher/course for current and previous academic years. Student's performance on benchmark tests and can be viewed by test or standard. Note: The Total Score format is determined by the score type that has been selected for the test during test creation e.g. Percent, Raw, Proficiency. Student's performance on classroom tests and can be viewed by test or standard. Note: The Total Score format is determined by the score type that has been selected for the test during test creation e.g. Percent, Raw, Proficiency. Student's performance on standardized tests and can be viewed by test or by standard. Note: The Total Score format is determined by the score type that has been selected for the test during test creation e.g. Percent, Raw, Proficiency. The Student Growth Report provides a graphical trend analysis of student growth over time. This report measures changes in an individual student s SPRI Scores (Student Proficiency Ranking Index) over time. The Student Proficiency Ranking Index (SPRI) provides a means to compare the results of disparate testing instruments on a single scale. Student's enrolled programs. The Student Disciplinary Incidents report provides a listing of a student's infractions and responses during the current or previous academic years. Student notes and plans for the current or previous academic year. Student's intervention assignments: 16

17 Profile Tabs Description Group Interventions Individual Interventions ILP Student's individual learning plan for the current or previous academic year. Viewing Student Benchmark or Classroom Test Performance The Benchmark Tests page of the Student Profile allows you to view, by standard or by test, all benchmark tests a particular student has taken. The Classroom Tests page gives you the same data, but for Classroom Tests. Tests are sorted by the following data: Test Name Test Date Points / Possible Points Score Group You can also click an Item Analysis link, next to any test, to display an item (i.e., question-by-question) analysis for a given benchmark test. To view student Benchmark Test results: 1. Dashboard > My Classrooms web part > or Classrooms > Benchmark Tests or Dashboard 2. Click a student s name. This can be performed anywhere in the application to display the Student Profile page. 3. Click the Benchmark Tests tab. 4. Choose a year from the year drop-down and click Go to display a past year s data. 5. Click the by test or by standard link to view data by test or standard, respectively. 6. Click an Item Analysis link next to any benchmark test to display an item (i.e., question-by-question) analysis for a given benchmark test. The benchmark assessment item analysis page displays. The benchmark assessment item analysis page reveals each item, its related standard, the correct answer, the student s answer, and the number of points for the item. 7. Click the View link next to any item number to see the related item detail. 8. Some Benchmark Tests have also been designated as predictive tests. These tests use student performance to predict how he or she will score on a specific future standardized test. If a test is predictive, the Predictive Details link appears below the Item Analysis link. Viewing Predictive Details enables you to view the score, score group, scaled score, and standard error for the benchmark test. You will also be able to see a variety of information on how the student is predicted to perform on an upcoming standardized exam, including predicted scaled score, standard error of measurement, predicted score group, and the predicted percentage likelihood that the student will score in each score group. Note: The score format is determined by the score type that has been selected for the test during test creation e.g. Percent, Raw, Proficiency. 17

18 Viewing Current and Historical Standardized Test Information The Standardized Tests page allows you to view all standardized tests a student has taken, sorted by the following data: Test Level Test Section Score Group Alt. Score (varies by test) To display the Standardized Tests page of the Student Profile: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. Note: You can search for a student at any time by using the Search field in the upper right corner of your page. 2. Click the Standardized Tests tab. The Standardized Tests page displays. 3. You can click the Detailed Performance Table or Score Group Distribution links for more detail. 18

19 You can also: Roll over a section of the bar graph to display the value or percentage Click a section of the bar graph to run an Analysis Spreadsheet Click the Save Report link to save the report. Viewing Trends in Student Achievement and SPRI Scores The Student Growth page reveals trends in the student s Math, ELA, Writing, Social Studies, or Science achievement and measures changes in an individual student s SPRI Scores (Student Proficiency Ranking Index) over time. The SPRI provides a means to compare the results of disparate testing instruments on a single scale. Non-proficient students have SPRIs that are less than zero. The closer the SPRI is to zero, the closer that student is to proficiency. To display the Student Growth page: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Growth Reports tab. The Growth Reports page of the Student Profile displays. 3. Choose ELA, Writing, Math, Science, or Social Studies and click Go. A line graph displays the student s subject-specific trends. The following data displays below the graph: Year/Grade, Test, SPRI Score, and Score Group. Note: Settings found in the General System area allow system operators and administrators to hide some fields (e.g., Score Groups) from viewing in the Student Profile. Please refer to the General System Operation Guide for more information. Settings made in the System General area are also reflected in any print-outs or PDFs of the Student Profile. Viewing Disciplinary History The Disciplinary Incidents page provides an overview of a student s current attendance and his or her disciplinary infractions (if any). The page also lists the student s enrollment status and current academic performance. To display the Disciplinary Incidents page of the Student Profile: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Disciplinary Incidents tab. The Disciplinary Incidents page displays. 19

20 Viewing Student Enrollment and Academic Record The Enrollment & Academic Record page reveals historical data on the student s enrollment and attendance, and academic record. To display the Enrollment & Academic Record page: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Enrollment & Academic Record tab. The Enrollment & Academic Record page of the Student Profile displays. 20

21 3. If the student's courses are in your district (usually the case), the course name in the Academic Record is shown as a hyperlink; you can click the link to display a Section Mark Distribution Report for any of the student s classes. The Section Mark Distribution Report displays.the Section Mark Distribution Report displays. 21

22 Note: Colors in the graph correspond to various marking periods. You can also: Click a section of the bar graph to run an Analysis Spreadsheet. Click the Save Report link to save the report. Viewing Student Enrollment in Programs The Programs page of the Student Profile allows you to view information for any program in which the student has enrolled, including: Program Name Activity Enrollment Date Status/Withdrawal Date To display the Programs page of the Student Profile: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Programs tab. The Programs page displays. 22

23 Viewing Learning Plan and Teacher's Notes The configurable Learning Plan & Teacher s Notes page of the Student Profile allows you to view entries made by a student s teachers and administrators. You will see fields with such labels as: Strengths Weaknesses Recommended Actions Strategies and Concerns Student Work/Other Evaluations To display the Learning Plan & Teacher s Notes page of the Student Profile: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Learning Plan & Teacher s Notes tab. The Learning Plan & Teacher s Notes page displays. 23

24 From here you may: Choose a year from the year dropdown and click Go to display a past year s data. Click an Add a new strength, Add a new weakness, or Add a new action link to change the Student Profile. The Add New Note page displays. In the Student Work/Other Evaluations area (of the Learning Plan & Teacher's Notes page), you can click the Add a Document link to add or remove a document to the Student Profile. Each student has 1024 kb of space available for each year. Enter the Title and a Description of the document. Click Browse. A dialog box prompts you to upload a document from your local computer or network server. The document displays in the Student Work/Other Evaluations section of the Learning Plan & Teacher s Notes page of the Student Profile. 24

25 Note: If you want to clear space, click the Remove a document link on the Learning Plan & Teacher s Notes page of the Add a Document page. Viewing Interventions If your school district uses theinterventions module, the Student Profile also includes an Interventions tab. This tab provides at-a-glance information on students' active and inactive intervention plans. The page includes the areas of concern, eligibility areas, status, and start date. Depending on your permissions, you may also be able to view the entire intervention plan and make modifications. To access this information: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the Interventions tab. The Interventions page display. Interventions Permission Matrix All teachers may: Team Members may: Case Managers may: View if the student s plan is active or inactive View which Eligibility Areas the student s plan covers (may include Reading, Math, Suspension, Day Absent, and/or BHS) View the plan s Date Started, Days Remaining, and Status View plans from previous years by using the top dropdown Progress Monitor Do everything all teachers may do View the full intervention plan by clicking View Plan, or the Eligibility Area names Add a note, or view all notes Do everything Team Members may do View whether or not a student without a plan is eligible for one Create plans for eligible students by clicking Team Setup or Plan Setup Manage group plans Viewing and Editing the Instructional Learning Plan (ILP) The Instructional Learning Plan (ILP) tab provides a way for students to contribute to their learning plan. Students enter responses to ILP questions about academic goal setting, barriers, strategies and more. Students may enter responses from their student profiles at any time, but students may not edit or delete this input. Teachers and administrators may enter new information, edit existing entries, and delete entries. To display the ILP: 1. Click a student s name anywhere in Schoolnet. The Student Profile page displays. 2. Click the ILP tab. The ILP page displays. From here you may: Add a new entry to a section. Click Add a new [Section Name] and enter text. When you are finished, click Save. Edit or remove an entry. Click the [edit or remove] link next to the entry you would like to edit or remove. Make changes to the original text and click Save to edit, or click Delete to remove. 25

26 Add or remove information related to the schooling level (Elementary, Middle, or High School). Click Add/remove [list of items] to check or uncheck the boxes you would like to change. Add attachments of student work or other evaluations. Click Add a document, then fill in a title and description, and select a document. Click Save. Remove attachments of student work or other evaluations. Click Remove a document, then Remove next to the document you would like to remove. Click Cancel to return to the ILP. Printing a Student Profile in PDF Format Assessment Admin > Student Performance 1. Click on Student's name. 2. Click Create PDF. 3. Select the student's performance data to be included e.g., Benchmark Test Data, Classroom Test Data, Standardized Test Data, Learning Plans and Teachers Notes, Individual Learning Plan, Growth Reports, Enrollment & Academic Record, and Programs. 4. Click the Create PDF button. Working with the Standards Mastery Section The Standards Mastery section of the Student Performance allows you to view the specific standards that you have addressed (or plan to address) in each of your classes. Using this report, you can view the student s collective mastery on recent assessments or course standards as measured by those assessments. 1. Classrooms > Student Performance Select a course > Select a section > Click the Standards Mastery tab. 2. Choose a Test Type using the corresponding radio buttons. (Benchmark Test, Classroom Test, or Standardized Test) to filter the view to the selected test type. 3. Filter your view, optional. Select from the Subject, Test Level, Test Standard Set, and Test Category drop-down menus. 4. Select a test from the Test Name drop-down. 5. Select the View by options, optional. 6. Click on a Standards Mastery tool icon( ) to display the standard detail page, schedule standards coverage, or map the standard to related materials. Running a Benchmark or Classroom Test Report Note: The following instructions reference benchmark tests. You may follow the same set of instructions for classroom tests. The Benchmark Test Report reports in detail on one administration of a benchmark test. It displays the number of students who scored in each proficiency group. Only the skills that were assessed on the assessment are displayed. The proficiency groupings are configured by the district and are based on the percent of questions answered correctly. 26

27 To run the report: 1. From the Classrooms menu, click the Student Performance menu item. The Student Performance page displays. If necessary, select an Institution, Teacher and Course/Section from the dropdown menus provided. 2. From the Standards Mastery tab, choose the Benchmark Test radio button and the desired Grade.. The relevant Benchmark Test(s) will display, based on the criteria selected. 3. Use the Score Groups and Section Average radio buttons to list standards accordingly. Note that the selection you make will also be reflected in your PDF, if you print this information. Optionally, you can click the View or Link Materials icons in the Tools column, to view standard details or to linked related materials to a standard, respectively. 27

28 4. From the bottom portion of the page, click the numeral link in the desired proficiency group column (e.g., Below Basic). You will see a list of the names of the students who fall into the proficiency group for a given standard or skill. 5. Click a student s name to view his/her Student Profile. (See also: Viewing a Student Profile in this chapter.) Running a Standardized Test Report The Standardized Test Detail Report displays the number of students who scored in each Score Group by either course standard or assessment section. To run the report: 1. From the Classrooms menu, click the Student Performance menu item. The Student Performance page displays. 2. From the Standards Mastery tab, choose the Standardized Test radio button from the Report Type link. (See also: Running Standards Mastery Reports in this chapter.) 3. Select the desired Test Name, Level,and Date from the dropdown menus. By default View Mastery By is set to display assessment standards. The Standardized Test Detail Report displays. Note: If your district has mapped test sections to standards, you can view results as measured by course standards. 4. You can view each standard, the times each is taught, and when each is scheduled. Optionally, you can click any icon in the Tools column, or a standard link in the Standard column, to drill down to a detailed view of each standard displayed. Running a Benchmark Trends Report This report allows for results from up to three assessments to be compared for students in a teacher s course or Section. It displays the percent of students classified as proficient in each high-level course standard. The proficiency cut point is set by the district. The key at the bottom of the page displays the range students need in order to achieve a particular color status. Note that this report shows only the standards covered on the assessments (rather than all standards covered in the class). Note: Proficiency is an indicator that may be based on only a small number of questions per standard, and therefore may not be statistically valid. To run a Benchmark Trends Report: 1. From the Classrooms menu, click the Student Performance menu item. The Student Performance page displays. Use the institution, teacher and course dropdown menus if needed. 2. From the Standards Mastery tab, choose thetrends radio button and indicate the desired grade. The Benchmark Trends Report displays. (See also: Running Standards Mastery Reports in this chapter.) 3. You have several options: Use the Score Groups and Section Average radio buttons to list standards accordingly. Note that the selection you make will also be reflected in your print-out, if you print this information. Click the View or Link Materials icons in the Tools column to see standards details or link related materials to the standard, respectively. Click a standardlink in the Standard column, to see a detailed view of each standard displayed. (See also: Drilling Down to All Levels of a Standard in this chapter.) 28

29 Click a link to the assessment s Item Analysis Report and Individual Benchmark Test Report. (See also: Working with the Item Analysis and Running a Benchmark or Classroom Test Report in this chapter.) Click a colored cell to view the names of the students who fall into each proficiency group for a given standard or skill. Click a link under the Times Assessed column (which indicates by how many different assessments the standard has been covered) to display the Items Assessed page, which lists the: Test administration date Test name Test booklet used Drilling Down to All Levels of a Standard Standards are typically hierarchical in nature. The Standardized Test Detail Report and Benchmark Trends Report allow you to drill-down to standards reported at more than one level. The ClassroomsClassrooms module accepts an unlimited number of standard levels, (e.g., strand, skill, and sub skill), although benchmark questions are generally aligned to one level only. See also: Running a Standardized Test Report.Note: Different standard sets use different naming (e.g., the highest-level standard appears in the Standard column by default). For standardized tests, note that assessment sections are treated as standard sets (e.g., reading/vocabulary). To drill down to all levels of a standard: 1. Classrooms > Student Performance > Standards Mastery 2. Click a standards link ( ) (e.g., 2.8.7: Algebra and Functions). 3. Click on any Proficiency Group link to view the students performing at each level for the selected standard. 4. Repeat this process to drill down to as many levels as you want (depending on the number of standards levels available). When a standard is no longer hyperlinked, you have reached the lowest level of the standard. Understanding Student Mastery Groupings From the Standards Mastery Report page, you can view the names of the students who fall into each proficiency group for a given standard or skill. You can also display the corresponding Student Profiles: 1. Begin from a Report page. (See also: Running Standards Mastery Reports in this chapter.) 2. Click a proficiency group link (e.g., Students Scored 80% - 100% Correct). The names of students who fall into the proficiency group for a given standard or skill will appear. 3. Click a student s name to view his/her Student Profile. (See also: Viewing a Student Profile in this chapter.) 29

30 Using the Standards Mastery Tools Working with the Skills Analysis Section The Skills Analysis section allows you to view student performance on each standard assessed during the year. To conduct a skills analysis: 1. Select the Student Performance menu item. The Student Performance page displays. 2. Use the Section Chooser area to select the Classroom Profile you wish to view. Standards Mastery is selected by default. 3. Click the Skills Analysis tab. The Skills Analysis section displays. The Grade dropdown defaults to that of the selected section. Note: If the selected course is Homeroom, there is a section indicated for each student grade level represented in the class. If there are students who took a different level test, use the Test Level dropdown to select the appropriate grade level of the test. 4. Choose a Subject, Grade, and Test Administration Date. 5. Optionally, click the All Students link to display past-year students (Currently Enrolled Students is selected by default). 6. You can click the: View All at Skill Level link to display your data by standard and substandard. View All at Standard Level link to display your data by highest-level standard only. Scroll down to display the skill detail portion of the page, which describes the skill in detail. To send a test to the Gradebook: 30

31 Gradespeed users can send test data to the Gradebook from the Skills Analysis tab by clicking the Send Test to Gradebook link in the upper-right corner of the page. Use the dropdowns to select an Assignment Type and Category, then click OK. Note: This action can only be performed from the Skills Analysis and Item Analysis tabs. Working with the Benchmark and Classroom Test Dashboards Benchmark data is frequently used to differentiate instruction, inform teaching and target remediation and enrichment in the classroom. The Benchmark Dashboard allows you to: Access benchmark data for your sections and students View assessment results by test administration by section Search, browse, sort and filter assessments See predictive data for student performance on a future test Classroom tests serve a similar function as benchmark tests do, but on a local level: they allow teachers and school administrators to build and administer tests geared toward particular students or class sections to target specific evaluative needs. Though data from classroom tests is not aggregated at the district level as with benchmark data, the Classroom Test Dashboard provides the same functionality as described above for the Benchmark Dashboard. The steps for using the Benchmark Dashboard that are listed below apply to the Classroom Test Dashboard as well. To use the Benchmark Dashboard: 1. Select Student Performance from the Classrooms menu. The Student Performance page appears. 2. Choose a section from the Course/Section dropdown. The Benchmark Dashboard page appears with the tests listed in descending order by test start date. Note: You can also choose a section from the Section Chooser drop-down on the Classrooms module homepage and then click on the Student Performance link located beneath the section name. Note: If the section you have selected is associated with more than one subject that has test results then a Filter option will display at the top of the dashboard. Choose a subject to filter the benchmark tests displayed. If the section only has one subject with test results then the filter will not display. 3. Locate the desired test by clicking on the Test Start Date header to change test date from descending order to ascending order, as needed. Click on the green"expand" icon ( ) to the left of the Test Start Date column to expand the row. 31

32 The expanded view of the benchmark test includes the following sections: Details: reveals the test details including number of test items, test taken, number of student results, average points scored and average points possible Percent Correct or Percent Proficient: reveals overall percent correct or percent proficient for the section, school, region (if applicable) and district. This section also includes the percent correct/percent proficient by standards. Your district will decide whether to use percent correct or percent proficient. To view to standard click on the standard name link underneath the Standards header 32

33 To view the percent correct and number of students, rollover any bar within the percent correct section. Note: Districts that do not use School & District Data will not see percent proficient information for the school, region or district. Benchmark Reports: reveals links to the Item Analysis, Skills Analysis, Standards Mastery and Benchmark Trends reports. Click on any of these links to generate the corresponding report. Working with the Item Analysis Section The Item Analysis section allows for question-level analysis for any Benchmark, Classroom or Standardized test (that reports at an item level) taken in the selected course or section. Administrators Access Item Analysis: 1. Classrooms > Student Performance > Institution > Select Region / School > Select Teacher > Select Course/Section. 2. Click Item Analysis. 3. Choose a Test Type using the corresponding radio buttons. (Benchmark Test, Classroom Test, or Standardized Test) to filter the view to the selected test type. 4. Filter your view, optional. Filter the available tests by selecting from the Subject, Test Level, Test Standard Set, and Test Category drop-down menus. 5. Select a test from the Test Name drop-down. View Summary Item Analysis Report and Student Detail Report for each student. 6. For open response questions, click to view the Student Answer. Use Previous/Next to page through a response. Teachers Access Item Analysis: 1. Classrooms > Student Performance > Select Course/Section. 2. Click Item Analysis. 3. Choose a Test Type using the corresponding radio buttons. (Benchmark Test, Classroom Test, or Standardized Test) to filter the view to the selected test type. 4. Filter your view, optional. Filter the available tests by selecting from the Subject, Test Level, Test Standard Set, and Test Category drop-down menus. 5. Select a test from the Test Name drop-down. View Summary Item Analysis Report and Student Detail Report for each student. 6. For open response questions, click to view the Student Answer. Use Previous/Next to page through a response. Summary Item Analysis Report: The top portion of the Item Analysis report presents an item-by-item summary of student data. Use this area to view: Percent correct by item. The Section-Wide Percent Correct row displays what percentage of students answered each item correctly. To view how this section compares to your school, region, or district, expand (+) the report for further analysis. 33

34 Aligned standards. Standard IDs are listed for each item. Expand (+) the report to view any secondary standards. Point values and correct answers. Item details. Click on the item you would like to view detail for in the top header including question content, distribution of student responses, and standard alignment details. Items organized by Standards Performance or Percent Correct. Results are organized by Item Number by default. Use the Order by: selector above the report to change the way items are organized. Standards Performance groups items by standard, and displays the average percent correct for that standard. Percent Correct orders the items from lowest percent correct to highest. Student Detail Report: The lower portion of the Item Analysis report contains student-by-student data. This section details how each individual student answered each assessment item. Where available, a Scale Score is also shown. The table uses the following icons to represent responses to each item: Icon Meaning Correct response A - T True/False Incorrect multiple choice response Incorrect true/false response, sometimes depicted as "T" or "F" Incorrect gridded response - None or multiple responses [#] OE Number of Points awarded, open-ended response The student detail section allows you to: Click a student s name to view his/her Sort students based on their responses to a single item. Click the Sort column header to reorder students based on those responses Highlight students in the lowest score group. Select the Highlight Low Performing Students checkbox. Add students to a Student Group. Use the checkboxes next to student names to select students, then use the Add to Group dropdown below the student names to select an existing Student Group or create a new one. Click Go after making your selections. Note: The score format is determined by the score type that has been selected for the test during test creation e.g. Percent, Raw, Proficiency. Additional Student Performance Tools: There are two special tools associated with Item Analysis. Tools are located in the upper right area of Student Performance. View Past Year Sections: View student performance from previous courses and sections for a selected test. View Curriculum: View and update curriculum properties. 34

35 Batch-Create PDF Files: Creates a PDF of test data and provides additional print options. Create PDF: Creates a PDF of test data. Export to Spreadsheet: Creates a comma-separated value (CSV) report of test data. Working with the Student List Section The Student List section displays students enrolled in the class indicated in the Course /Section dropdown and a link to each student s Student's Profile. Note: Users with the Instructional Manager role who do not have the Student Detail Viewer role or do not teach students will not be able to view the Student Profile or Student List tab. (See also: Viewing a Student Profile in this chapter.) 1. Click the Student Performance menu item in the Classrooms menu. The Student Performance page displays. 2. Use the Section Chooser area to select the Classroom Profile you wish to view. The Standards Mastery tab is selected by default. 3. Click the Student List tab. The Student List section displays. 4. From here you can: Use the View by option to view students by Roster, Marks, Benchmark Results, or Student Groups Note: If students have taken a Benchmark test that is designed to predict student performance on a future standardized assessment, select Benchmark Results to view those predictions. 35

36 Use the checkboxes next to student names and use the Add to Group drop-down menu to add them to a new or existing group. Click a student s name to view his/her Student Profile. (See also: Viewing a Student Profile in this chapter.) Working with the Student Analysis Section The Student Analysis section packages the student list (as selected in the Course/Section dropdown menu, and shown on the Student List page) as a student set that you can use to form or add to a Student Group (see Chapter 2: Managing Student Groups for more details) or in an Analysis Spreadsheet. Simply use the Student Group radio button and corresponding dropdown menu to add students into a new or existing group. The Analysis Spreadsheet allows you to specify up to ten columns of filtered data for a student list. Data set options vary by district, but may include grades, gender, date of birth, ethnicity, absences, tardies, standardized assessment scores, etc. You can also export data to another application for further analysis. Note: This tab is not visible for users with the Instructional Manager role who do not have the Student Detail Viewer role or teach the students in the selected section. (See also: User Roles and Permissions.) Create a Custom Student Analysis Report 1. Classrooms > Student Performance 2. Click the Student Analysis tab. The Student Analysis page displays, listing any Student Analysis Reports that have been created. Reports displayed here will be from the Report Banks of the current section s school, region, and district. Note: If no Student Analysis reports appear, reports may not have been configured yet. Contact your System Operator for more information. 3. Click the Advanced: create your own report button. The Analysis Spreadsheet: Define Columns page appears. 4. You can choose multiple Spreadsheet columns using the Analyze By dropdown (e.g., Attendance, Benchmark Tests). Note that when you select any category the web page refreshes. 5. After defining your column data, click the Add this Column button to include it in your spreadsheet. Note: The data displayed is only as current as the most recent data update. For example, if you select a Days Absent data set -- and the data was last updated two months ago -- the Classrooms module will display the days absent data as of two months ago. 6. Click Go to Spreadsheet. 7. Select students to include on the report. 8. By clicking the Advanced: edit this report link, you can add more columns (up to 10 columns total, follow same steps above) or edit the ones you have. Additional Report Options. Click the Export to Excel link to export the Analysis Spreadsheet data to Excel. (See also: Exporting Analysis Spreadsheet Data to Excel in this chapter.) Sort your data by clicking a column header (repeat this to reverse the order). Click a student name to drill down to the student s Student Profile. (See also: Viewing a Student Profile in this chapter.) 36

37 Click the Add to Group dropdown menu (shown at the bottom of the screen) to add this collection of students to a Student Group. Export Analysis Spreadsheet Data 1. Assessment Admin >Student Performance 2. Select Item Analysis tab. 3. Click Export to Spreadsheet. A dialog box prompts you to save the file to a location on your computer. Make sure the file extension is:.xls. 4. Click Save. A dialog box prompts you to save the file to a location on your computer. 5. Open the file in Excel to view the imported Student Set data. Working with the Intervention Plans Tab If your school district uses Interventions, the Schoolnet Response to Intervention (RTI) module, an Intervention Plans tab will be included in Student Performance. This tab gives you a quick way to view which of your students have active intervention plans, and in what areas. Depending on your permissions in Interventions, you may also be able to view full intervention plans and create new plans from this page. 1. Click the Student Performance tab to load the Student Performance area. 2. Click the Interventions Plans tab. Most users will see a list of students similar to the one shown above. From here you may: View the names, start dates, days remaining, and statuses of students in the selected section who have an active intervention plan. View for which Eligibility Areas each student is receiving an intervention. These areas include Reading, Math, Suspensions, Days Absent, and BHS. View the intervention plans where you are a Team Member. The View Plan button will appear in the rightmost column for these plans. Identify the Case Manager on plans where you are not a Team Member, by clicking the expand icon ( ) by the student name. Note: See the Interventions: User Guide for more information on intervention plans. 37

38 Chapter 4. Planning and Scheduling Lessons and Curriculum The Lesson Planner (also referred to as Planner or Instructional Planner ) is the Classrooms module calendar and scheduling tool that helps teachers and Instructional Managers (e.g., principals, department heads) coordinate long-term Curricular Units, medium-term Instructional Units, and daily Lesson Plans. Calendars display information in week view by default. Viewing the Lesson Planner Teachers and administrators can access their Lesson Planners by clicking the Classrooms module s Planner sub navigation header. It can also be accessed by clicking Lesson Planner in the My Schoolnet My Classroom Web Part. The Planner allows teachers with SIS Authorization to view, schedule, and edit upcoming calendar materials. There are multiple components to the Planner landing page. 1. Calendar. The calendar portion displays the weekly view by default. Use the tabs on the top left (Day, Week, Month) to switch to an alternate view. Today s date is outlined in dark blue. 2. Section bars.each section assigned to a teacher is marked on the calendar by a color-coded horizontal bar. The Instructional Unit(s) and Lesson Plan(s) assigned to each section appear in the space underneath that section s bar. The Personal bar is always the topmost section. 3. Week / Day / Month. Listed along the top of the calendar, the current week displays by default. Use the blue arrows to navigate forwards and backwards on the calendar. If your institution has been using calendars for multiple years, click the hyperlinked year to select a different year. 4. Calendar filters. Users may filter by section and calendar item type. (See Filtering Planner Data by Section or Material Type in this chapter for more information.) 5. Sidebar. Facilitates functions including Schedule Materials, Create Materials, Schedule Standards Coverage, Create an Event, Alerts, and PDF Materials. 6. Settings. Click the Settings link in the upper right corner of the Planner to assign section nicknames and reorder the way the sections appear on the screen. Calendar Material Types There are several types of materials that may appear on your calendar: Calendar Item Type Curricular Unit Details Intended for long-term planning (e.g., Six Week Literacy Cycle ). When viewing the calendar in the default Week View, the orange Curricular Unit name will appear on the first day of the week only. If a new Curricular Unit starts in the same week, the name will display on its first day. Curricular Units may not overlap. If there is more than one Curricular Unit scheduled for the same time period, a dropdown appears on the upper right of 38

39 Calendar Item Type Details the section bar (Week View), or in the top right of the daily schedule box (Day View). To view a different curriculum and the associated Instructional Units and Lesson Plans select it from the dropdown. Note: Some schools may choose to use a single Curricular Unit for an entire school year. Instructional Unit Lesson Plan Event Designed for medium-term unit planning (e.g., Week One- Writing Sentences ). Up to three green Instructional Units may overlap. A teacher s day to day instructional plan (e.g., Using Adverbs ) which is displayed stacked under a corresponding Instructional Unit. Note: Lesson Plans may have attached Assessments or Resources. If so, a small + will appear in the bottom right corner of the Lesson Plan as it appears on your calendar. Users can schedule reminders for daily events (e.g., field trips). Standards Coverage Notes The Classrooms module is the most useful when it has complete information about which standards have been taught. Teachers should schedule standards coverage when teaching off of lesson plans that have not been uploaded into the Classrooms module to be scheduled. Notes can be added to a specific day and section. They are typically used as short reminders for personal use. Attachments Like Notes, Attachments can be uploaded to a specific day and section. There is a maximum of 5 attachments. Resource Assessment Includes a wide variety of educational media to aid lesson plans, including worksheets, videos, websites, and more. Resources are always attached to lesson plans; they cannot be added to the calendar individually. Assessments are created similarly to Resources and Lesson plans, meaning that they are made either by following a template, uploading a file, or linking to a different URL. Assessments are always attached to lesson plans; they cannot be added to the calendar individually. Note: Users with Assessment Admin should note that this 39

40 Calendar Item Type Details assessment platform is unconnected to Assess s test creator and scheduler. District Star Materials that have been added to the Planner by administrators (through the Alerts section of the sidebar) are marked with this star. Filtering Planner Data by Section or Item Type Users can control what types of information are visible on the calendar. 1. Filtering by calendar item type. The calendar items appear color coded on the planner. All are selected by default. Users can control what types of calendar items they are viewing by selecting and deselecting the appropriate checkboxes - located on the upper right side of the screen - then clicking OK (shown below). 2. Filtering by section. The names of teachers classroom sections are listed across the top of the Planner. By default, the first time the Planner is accessed only Personal and one classroom section are selected. To show other sections, click the appropriate section name boxes. The Planner will remember these selections the next time you log in. To hide a section from the calendar, click on the section name box again. The dark blue outline around the section box disappears when the section is hidden. Sidebar Functions The sidebar contains up to six collapsible panels that enable a wide range of calendar functionality. These include: 40

41 Icon Function Description Schedule Materials Schedule Materials Schedule Standards Coverage Create an Event Alerts PDF Materials Allows user to schedule existing materials to the calendar (This section also provides a list of possible prompts and resolutions to common scheduling issues). (See Schedule Materials in this chapter for details.) Allows user to create new materials, then schedule them to the calendar. (See Create Materials in this chapter for details.) Allows users to account for standards that have been covered in lesson plans not scheduled in the Classrooms module. (See Schedule Standards Coverage in this chapter for details.) Adds events to the calendar such as field trips and interventions. (See Create an Event in this chapter for details.) Notifies the user when changes have been made to the calendar by an administrator. (See Alerts in this chapter for details.) Provides options for users to create printable PDFs of calendar materials. (See PDF Materials in this chapter for details.) Schedule Materials The tools contained within this collapsible panel allow the user to look up existing materials and schedule them to the calendar. Materials can be added from the Materials Bank, School Bank, and My Materials. To search for materials: Use the tabs to select where to search (i.e., Materials Bank, Schools Bank, My Materials). Use the first field to search by keyword (optional), fill in the Grade and Subject dropdowns (required), then click Search. The results will display in the same window. You may filter your results by Material Type by using the checkboxes under the Filter By dropdown. To place the material on your calendar, click anywhere within the material box and drag it onto your planner. Curricular Units may have associated Instructional Units. Instructional Units may have associated Lesson Plans. The calendar will prompt you to make choices about how you would like new items to be scheduled. See the table below for possible calendar prompt options and resolutions. Situation Prompt Resolution You want to unschedule a curricular unit that has other curricular units occurring after it What do you want to do after unscheduling this curricular unit? Choose the appropriate radio button 41

42 Situation Prompt Resolution and click Save. Click Cancel to keep the original curricular unit on the calendar. You want to extend the duration of a curricular unit outside the current school year Changing the duration of the instructional unit makes it longer than its curricular unit Changing the duration of a lesson plan makes it longer than its instructional unit Changing the duration of the instructional unit makes it overlap with another instructional unit Changing the duration of a lesson plan makes it overlap with another lesson plan Increasing the duration will push the curricular unit outside the current school year The instructional unit durations exceed that of the curricular unit. Would you like to increase the duration of the curricular unit? The lesson plan durations exceed that of the instructional unit. Would you like to increase the duration of the instructional unit? Changing the duration of this instructional unit will make it overlap with other instructional unit(s). What do you want to do? Changing the duration of this lesson plan will make it overlap with other lesson plan(s). What do you want to do? Click Yes to allow and No to undo. Click Yes to increase, or No to cancel the instructional unit s duration change. Click Yes to increase, or No to cancel the lesson plan s duration change. Choose the appropriate radio button and click Save. Click Cancel to maintain original instructional unit duration. Choose the appropriate radio button and click Save. Click Cancel to maintain 42

43 Situation Prompt Resolution original lesson plan duration. You attempt to make the instructional unit duration shorter than the cumulative duration of the associated lesson plans You attempt to schedule more than three instructional units at the same time You attempt to schedule more than three lesson plans at the same time The instructional unit duration must span the length of all embedded lesson plan durations No more than three instructional units may be scheduled at the same time No more than three lesson plans may be scheduled at the same time N/A N/A N/A Create Materials Expanding the Create Materials panel reveals links to create Instructional Units and Lesson Plans. Click the type of material you would like to create and follow the directions for creating your material. When you are finished adding content to your materials, click Save, then return to View Materials. You will be given a summary of the material you created, along with list of relevant tools (Edit this [material], Submit for Approval, etc.). If you are satisfied with your material, click Back to Previous Page to return to the planner. The material you just created now appears in the Schedule Materials panel, ready for you to schedule onto your Planner. Schedule Standards Coverage If you are teaching from a lesson that is not in the Classrooms module, you can quickly enter just the standards covered per day for a given course/section in the Lesson Planner. Doing so makes the Standards Mastery section more accurately reflect the skills taught. To schedule Standards Coverage: 1. Click the Schedule Standards Coverage icon ( ). 2. Select the appropriate grade from the dropdown. 3. Select the subject from the dropdown. 4. A list of standards will appear. Use the green buttons to drill down to more specific standards (if applicable). 5. Drag the standard you would like to schedule onto the desired day on the Planner. 6. Enter a Title and Notes for the Standards Coverage. 7. Click the + in the upper right corner to finish (the information you entered has been auto-saved). The Standards coverage is scheduled in the Planner. 43

44 Create an Event Clicking the Event icon ( ) will reveal several types of event icons (i.e., Meeting, Vacation, Birthday, Conference, Field Trip, Intervention, School Event, and Other). To schedule an event: 1. Click the appropriate icon, then drag and drop it onto the calendar. 2. The event details box will pop up, providing the opportunity to enter the event s Name, Description, and Location, extend the event s time parameters across multiple days, and create a recurring event. 3. Click the blue add ( ) icon to finish and save. Note: A prompt will appear if the event extends outside of the current school year. Alerts Alerts appear when new material is scheduled onto a calendar by a different user. Possible alerts: 1. Material added appears when Lesson Plans are added to Instructional Units, when Instructional Units are added to Curricular Units, or when a new Curricular Unit is added. 2. Material removed appears when Lesson Plans, Instructional Units, or Curricular Units are removed from the calendar. 3. Material order changed appears when Lesson Plans, Instructional Units, or Curricular Units are moved to a different day on the calendar. 4. Material duration changed appears when the number of days a Lesson Plan, Instructional Unit, or Curricular Unit has changed. If you would only like to accept some of the changes to your calendar, hover over the change you would like to discard so the x appears in the corner. Click it to remove the change, then click Yes above to accept the remaining changes. Select No to discard all changes. PDF Materials It may be helpful for teachers and administrators to batch print materials on their calendar. This panel allows calendars to be customized before saving or printing. Note: Only one section s calendar may be made into a PDF at a time. 1. Choose a Material Type from the first dropdown. If All Material Types is selected the PDF will contain details on Curricular Units, Instructional Units, Lesson Plans, Assessments, and Resources. 2. Use the Days dropdown to select which days you would like to print materials from. If All is selected materials will be printed for the entire week. To print materials from a different week, first change the week you are viewing using the blue arrows on the top of the calendar. 3. Select the section you would like to print materials for using the radio buttons. 4. Click Create PDF. Working with Calendar Materials The Planner's Calendar is designed to be an interactive source of several types of information. 44

45 Deleting, Viewing, and Copying Calendar Materials Once an item has been placed on the calendar it is possible to make changes to it directly from the calendar. Generally, you will only be able to see the tools for making these changes when hovering your cursor over the material on the calendar. Below, Figure 1 shows a lesson plan as it appears on the calendar. Figure 2 shows the same Lesson Plan when the cursor is hovered over it. All functionality described below is based on Figure 2. To delete material: Click the x on the right of the material. This will remove the material from the calendar but will not delete the material from the Materials Bank. Warning: The material is removed from the calendar as soon as the x is clicked. No alerts will pop up to confirm. To view material: Click the name of the material (i.e., Mini Lession #40). A box will pop up displaying the material s Properties and content. To copy material: Click the blue and white icon (located next to the delete x ), then drag and drop the icon to where you would like the copy to appear on the calendar. This is useful for copying materials across multiple sections. To change material duration: Drag the gray bars on either side of the item to adjust the start and end dates of the material. To edit material: Materials cannot be edited through the Planner page. Enter the Materials area and see Editing Materials in Chapter 6 for more information. Viewing Past Lesson Planners If your district has consistent Teacher IDs from year to year you will be able to view your Planners from prior years. To view a past Planner, click on the year (e.g., 2011) as written across the top of your Lesson Planner. A box appears below that lists the dates you can access. Click on the arrows to view the Planner from that time period. 45

46 To return to the current year, click on the year again and select the current school year. Viewing Standards Performance The Standards Performance icon ( ) appears in the bottom right corner of a section s calendar space any time materials with associated standards are scheduled. Clicking the icon will display performance statistics for those standards. Results will display for standards aligned to Curricular Units, Instructional Units, and Lesson Plans. Data will be an average of the three most recent benchmark or classroom assessments taken by students that tested the applicable standard. Standards are sorted from the highest percent correct to the lowest percent correct. Because several materials with several different standards may be scheduled to a single day, you can use the material names to toggle between which standards you are viewing. The name of the material whose standards are being viewed is shaded gray while the other material names display in blue (in the image above, the user is viewing the standards associated with "Part 2: Quadratic, Exponential, and Square Root Functions"). Adding Notes and Attachments Notes and attachments can be added to each section on every day. You may add up to five attachments per section per day. To add a note or attachment: 1. Hover the cursor over the calendar space (section and day) where you would like to add the attachment or note. The notes and attachments add icons appear. 2. Click the left icon ( ) to add a note. Enter your note s Title and Content (both optional) and click the Save icon ( ). Click the minimize icon ( ) to leave the Notes area. Once you have added a note, the Notes icon will always appear on that section s calendar space with the number of included notes to its right. 3. Click the right icon ( ) to add an attachment. Click Choose Files to select the file you would like to add from your computer. Click ADD to finish. Once attachments have been added, the Attachments icon will always appear on that section s calendar space with the number of attachments to its right (up to five). Click the icon again to view a list of attachments or to add more. Searching for Other Calendars (Instructional Managers Only) Note: This section applies to users with Instructional Manager permissions only. 46

47 1. Click the Search other calendars link on the top of the page to reveal the Find a Calendar search box. The search box s type-ahead functionality allows you to search by instructor, course, or school. 2. Select the calendar you would like to view. The user s calendar will display. From this page, the calendar may be viewed but not edited. 3. Click Back to My Calendar to return. Schedule District Curriculum (Curriculum Managers only) Users with administrator permissions can schedule Curricular Units, Instructional Units, and Lesson Plans onto teacher calendars using the Curriculum Manager sub navigation header. Scheduling a Curricular Unit from this area allows Instructional Managers to push calendar items onto the Planners of teachers who are assigned to the courses/subjects mapped to the curricula. By default, this area displays the calendar in year view. To view scheduling by month, drill down into a set of scheduled curricula until the green instructional units are visible. Doing this automatically changes the calendar to month view. 47

48 Viewing the Schedule District Curriculum Main Page There are several key features on the Schedule Curriculum main page. 1. Search(circled above). To search among the available curricula, use the search tools to refine by keyword, grade, and/or subject. Note: The Keyword box searches the titles of curricula, not individual curricular units. 2. Curriculum list. A complete list of sets of curricular units, organized by course. Click the arrow on the bottom (circled) to scroll down to see more. 48

49 3. School Year Calendar. Shows the complete school year for planning purposes. Non school days are shaded dark gray. 4. Recycle icon. The green recycle icon (circled) indicates that a curriculum had been scheduled for the previous school year. Publishing Curriculum Note: Internet Explorer 6 and lower are not supported Publishing Curriculum for scheduling curriculum. Once the curriculum you would like to work with has been located, click Schedule next to the title. If you have already begun working within this set of curriculum, that icon will read Scheduled even if not all curricular units inside have been scheduled. Curricula that have already been published will read Published. To schedule a Curriculum: 1. Drag the Curriculum you would like to schedule onto the calendar day you would like it to begin. The calendar will automatically estimate the proper duration of the curricular unit based on its contents. 2. Once a curricular unit has been placed on the calendar, the Scheduled icon will appear. The duration of the unit (e.g., 26 days) will also display. 3. Curricular Units typically include aligned Instructional Units and Lesson Plans. When the Include all materials when scheduling checkbox is checked, these materials will also be added to teacher Planners, automatically. 4. Once a curricular unit is on the calendar, it can be moved, lengthened, shortened, or removed directly on the calendar. Click and drag the CU icon to move the unit. To lengthen or shorten the unit, click and drag the solid gray bars at the beginning and end of the curricular block. 5. When you are satisfied with the placement of your curriculum, click Publish (on the lower right corner of the screen). All teachers who are mapped to the applicable course will now have the option in the Alerts section of their Planner to accept this schedule on their calendar. 6. Once some or all of the curricula in a course has been scheduled, the Publish button will change to Update. If you would like to make changes to the curriculum schedule, click Update to push the suggestions into the Alerts area of teacher Planners. Note: If a curriculum is being reused from a previous year it will display the recycle icon. Clicking on Schedule will show the curriculum as it was on the calendar in previous years, accounting for minor date changes. Adjust the curriculum as needed and click Publish. More Actions in Schedule District Curriculum Besides scheduling curriculum, there are several other actions that can be performed once you have selected a curriculum. 1. Unschedule curriculum. Place your cursor on the calendar over the curriculum you would like to unscheduled. The days that curriculum covers will be shaded dark orange, and an x appears on the last scheduled day. Click the x to remove the curriculum from the calendar. Note: If there are curricula scheduled after the one that is being removed, a prompt will appear asking whether they should be moved up or remain on the same dates. 2. Unschedule all curricula (for a given course). Click Unschedule All on the sidebar under the curriculum name to remove all curricula for a given course. 49

50 3. View curriculum details. Click the name of a curriculum on the sidebar to view a popup with the unit s properties, content, and linked materials (instructional units and lesson plans). 4. Expand curriculum to view linked Instructional Units. Click the gray expand button ( ) to view the instructional units contained within the curricular unit. If they have assigned durations, those will display. Note: Expanding curriculum to view Instructional Units changes the calendar to month view, and displays instructional unit detail. IUs may be moved, lengthened, shortened, and removed from this page. 5. View instructional unit details. Click the name of an instructional unit from the expanded sidebar to view the instructional unit s properties, content, and linked materials (lesson plans). 50

51 Chapter 5. Adding, Editing, and Mapping Standards The Standards section within Materials Search provides details on the Standards set(s) used by your district. If there are multiple sets, one set serves as the primary source to which other standards are mapped. You can search for any standard loaded into the system. The Standard search results page, in turn, contains links to materials (i.e., units, lessons, resources and assessments) linked to the standard. Materials can be linked to the overall standard and/or to specific parts of the standard (e.g., skill, sub-skill, and benchmark). When scheduling a lesson that has been linked to a standard and is part of your class curriculum, the Standards Mastery section is updated to reflect that standard. Any user with access to the Classrooms module can search for standards. But only users with the Curriculum Manager or System Operator role at the highest level institution (e.g., district) can add, edit, map, and delete standards. (See also: User Roles and Permissions in the Classrooms Module in Chapter 1.) Getting Started: Searching for Standards Anyone with access to the Classrooms module can search for standards. To search for a standard: 1. From the Classrooms menu, click the Materials Search header. The Search page displays. 2. Click Search. You do not have to enter anything into the Search field. 3. Click the Standards tab to display the Standards results. 51

52 4. Narrow your search results by using the filters on the left or by entering keywords into the Search field and clicking Search. See Creating and Searching for Instructional Materials in Chapter 6 for more information. 5. The Search Results page displays standards that meet your criteria (if any). All standards are listed in alphabetical order by name (regardless of subject), grade or level associated, or course number. To see Standards Details, click on the hyperlinked name of the standard that interests you (see example below). The Standards Detail page will appear. 6. The Standards Detail page shows you a portion of standard tree that the standard you selected is associated with. Your standard is highlighted in blue. 52

53 From the Standards Detail page you can: View annotations to a standard by clicking the View Standard Annotations link wherever one appears. See how many curricula, instructional units, lesson plans, assessments and resources each sub-standard is aligned with, or see those materials that the sub-standard is related with by clicking on the corresponding linked number in the columns to the right of the sub-standard. Create a PDF version of the Standard Details page by clicking the Create PDF link in the top-right corner of the page. Note: Remember that only users with the Curriculum Manager or System Operator role at the highest level institution (e.g., the district) can add, edit, map, and delete standards. Adding a Standard 1. From the the Classrooms module menu click the Materials Search header, perform a Search, and click the Standards tab within the results page. 53

54 Note: Only a user with Schedule Manager permissions can edit or delete a standard. You cannot add standards to a locked standards set. 2. Click the Add Standard icon to display that page (circled to the right in the image above). The Add Standard page will appear (shown below). 3. Provide the following information (* = required): Standards Document* Subject* Grade Level* ID Title* Choose a standards document. Choose a subject. Choose a narrow grade range (e.g., 1 to 1) or broader grade range (e.g., 1 to 12) or choose a specific level, i.e., Algebra I. If available, enter the official ID for the standard. Enter the title of the main standard. Optionally, after completing the required fields you can click the Add Standard button ( additional sub-standard levels. 4. Click Save. The standard is added to your database of standards. ) to create 54

55 Editing or Deleting a Standard Note: Only a user with Curriculum Manager permissions can edit or delete a standard. 1. From the Classrooms Materials tab, click the Standards tab, search for a standard and display its detail page by clicking on the standard s hyperlinked name. 2. Click the Edit icon in the top-right corner of the Standards Details page. 3. The Edit Standard page displays From here you can: Edit the Standard by changing any the following information and clicking Save when you are done: *Subject *Grade Level ID *Title Choose a subject. Choose a narrow grade range (e.g., 1 to 1) or broader grade range (e.g., 1 to 12) or choose a specific level, i.e., Algebra I. If available, enter the official ID for the standard. Enter the title of the main standard. When you edit the standard, a table at the bottom of the page displays the counts of items aligned to any standard in the standard set. Rows indicate the material types (e.g., lessons, resources, etc), while columns indicate if the material is public or private. Delete the Standard Set (possible only if the standard set is empty) or Delete the Standard. Standards can not be deleted if the standard set is locked or if there are any benchmark test items aligned to a standard in the standard set.) When the dialog box prompts you to confirm the delete click OK. The standard is deleted. Mapping a Standard Note: Exercise care in deleting standards. All material linked to the deleted standard will lose the reference to that standard. Any teacher who teaches a curriculum that includes the standard will have it deleted from the Standards Mastery section of Analyze Sections. (See also: Chapter 3: Analyzing Standards and Sections.) Users who have Curriculum Manager permissions can map a standard. 55

56 Note: The mapping standards function is not available for Macintosh users or those using a Netscape browser. The mapping standards feature allows you to map secondary standard sets (e.g., standardized test sections, local standards, etc.) to the primary standard set. Consequently, you can see and report on student achievement for all the standard sources relevant to your district. Note : Mappings affect many areas of the Classrooms module s functionality -- most directly in the Student Performance: Standards Mastery section. Exercise care when changing and creating mappings. To map a standard: 1. From the Classrooms module's Materials Search page, click Search, then click the Standards tab. If needed, perform a search for a specific standard and display its detail page by clicking on the standard s hyperlinked name. 2. Click the Map Standards icon in the top-right corner of the Standard Details page. The subjects for your primary standards source display on the left side of the page. You cannot change your primary standards source, which has been established during the Classrooms module's setup. 3. Choose a secondary standards source from the Source dropdown. 4. Click View Standards and the subjects for your secondary standards source (chosen in the Source dropdown) appear on the right. 5. Your choices are explained in the table below: If you want to display: A standard s underlying levels (represented by a folder icon) A level's underlying standards (represented by a standard icon) Map a given standard to a secondary (also represented by a standard icon) The standard's skills (also represented by a standard icon). Collapse data Book icon Folder icon Then click the: Checkbox next to the standard icon Plus icon next to a standard icon Minus icon next to a folder icon or a standard icon Note: If you click a standard icon that has underlying skills you will, consequently, select all the standard's skills. You may want to select/de-select individual skills associated with the standard (explained below). Once you have drilled-down to the desired standards in each source, you can select items to be mapped by checking: A standard with all its sub-skills Individual sub-skills 56

57 Click Create Mapping. A Mappings Successfully Created message displays. Un-check all mapped standards and repeat this process, as needed. Viewing Related Standards Standards can be considered related to one another up to two levels apart. For example, if Standard A is mapped to Standard B, which in turn is mapped to Standard C, then Standard A is considered related to Standard C. Anyone with access to the Classrooms module can view standards related (mapped) to any given standard. 1. Search for a standard and display its detail page. (See also: Getting Started: Searching for Standards in this chapter.) 2. Click the Related Standards link. The Classrooms module lists the links to all mapped (related) standards. 57

58 Chapter 6. Creating and Organizing Instructional Materials Creating materials and searching in the Classrooms module are linked through the Materials Search area, though some of these capabilities can also be accessed through the Lesson Planner. This chapter is primarily devoted to understanding the hierarchy of materials, how to get the most out of the Classrooms module s Materials Search capabilities, and how to create a new instructional material. Search offers the ability to search for all kinds of information within the Classrooms module. The main function of the Materials Search page is to locate Materials (Curricular Units, Instructional Units, Lesson Plans, Assessments, and Resources), Standards, Curricula, and Courses. This area also suggests materials based on standards performance and user recommendations, and provides quick access to My Materials. Instructional Materials Hierarchy Schoolnet sites adhere to an institutional hierarchy: (STATE >) DISTRICT > (REGION >) SCHOOL. Instructional Units, Lesson Plans, Resources, and Assessments submitted for approval by a teacher to the School Bank can, in turn, be approved at higher levels such as the Region Bank and District Bank. Materials submissions follow these steps: 1. When a teacher initially creates educational material, that material is private and invisible to other Classrooms module users. However, if the material has been scheduled, it will become visible to instructional managers on their Planners. 2. If teachers wish to share materials with colleagues, the material must be submitted for approval to the designated Materials Reviewer(s) - typically a principal or other school administrator. 3. Upon approval, the material appears in the School Bank search results and is available to other users in the school and the school s district administrators. 4. If a Materials Reviewer decides to share the teacher s material with all district users, it may be submitted to the district for additional approval. 5. The district-level Materials Reviewer can also add material to the District Bank, making it available to all district users. Features of the Materials Search Main Page Teacher and administrators share many tools and features on the Materials Search main page. Though the primary function of this portion of the Classrooms module is to help locate different types of materials and information, Materials Search also provides several other helpful functions. 58

59 Search field. Type keywords and click Search to locate materials, standards, curriculum, and courses. See the next section for more information. Go to My Materials link. Click to view and search only the materials you have personally created or saved. Create: Select the material type you would like to create from the dropdown and click Go. (See Creating New Instructional Materials in this chapter for more information.) Section selector. The color-coded section blocks under Today s Suggested Materials let you select the section for which you would like to see recommended materials. The selected section s outline will be darker than the other sections. Only one section can be displayed at a time. 59

60 View Standards link. Click to view a filterable list of standards for the selected section. If the section is not mapped to a subject, all standards for your assigned grades will appear. For Upcoming Instruction suggestions. If the selected section has upcoming instruction scheduled on the Planner, a randomized material suggestion based on those standards is displayed.(see Understanding and Working with Suggested Materials in this chapter for more information.) Based on Recent Assessment suggestions. Displays a randomly selected material based on the most recent assessment taken by the section. (See Understanding and Working with Suggested Materials in this chapter for more information.) Based on Upcoming Assessment suggestions. If the selected section has upcoming assessments scheduled on the Planner, a randomized material suggestion based on those standards is displayed. (See Understanding and Working with Suggested Materials in this chapter for more information.) Other material suggestions. When a user has no assigned sections or no recommended materials, three random popular selections will display. Performing a Basic Search The basic Search field is used to search for all types of materials, including Curricular Units, Instructional Units, Lesson Plans, Assessments, Resources, Standards, Curriculum, and Courses. All of these diverse material types can be searched for by typing keywords (i.e., titles, topics, or terms contained within the material) into the search field and clicking Search. You can refine your search by selecting one or more subjects or grades from the corresponding dropdowns. Users with assigned sections will have their corresponding subjects and grades preselected. Note: Leave the search field blank and click Search to return all results for the grade(s) and subject(s) selected. Also see Search Results Common Features in this chapter for more information. Understanding and Working with Suggested Materials There are three categories of suggested materials: For Upcoming Instruction. Based on Upcoming Assessments. Based on Recent Assessment performance. 60

61 Some or all of these categories may not display if there is insufficient data. Teachers and administrators should keep their Planners updated to ensure accurate recommendations. Materials suggestions are selected based on material popularity, recommendations of other users, and standards performance. Users with no assigned sections or no standards-based suggested materials will see up to three random materials based on the most popular and newest materials. Working with Suggested Materials All categories of suggested materials have common features. Material details.the material title, grade, subject, and description display automatically. Click the material title to view the Material Details page containing additional properties, content, linked materials, and tools. Preview. Mouse over the Preview button to view the material creator, publisher, duration, and extended description. Tools. Located to on the right-hand side of the material information, the tool box tells you how many people have recommended the material and provides links to Save to My Materials and Schedule. To schedule material: Clicking the Schedule link opens scheduling options. Choose the Calendar you would like the material to be scheduled to, then click either Save and Go to Planner or Save and Close. The material will be saved to the current day. More Suggested Materials link. Clicking this link in any category will open a list of up to five recommended materials, ordered based on standards performance. The list is populated semi-randomly. You can refresh the page to view different suggestions. Material Tools Open a Material Detail page by clicking the name of the material. This is possible from many places in the Classrooms module, including Materials Search results, Suggested Materials, and the Planner. The following tools are available on most materials: Recommend. Click Recommend in the material s tool box. Your recommendation will be used to guide suggestions for other users. Save to My Materials / Remove from My Materials. Saves or removes the material from the My Materials section of Search. 61

62 Copy this [material type]. Creates and displays an identical copy of the material, amending the title with the word (Copy). The copied material is automatically added to My Materials. Locate the material in My Materials or the All Materials search to Edit the material. Edit this [material type]. Brings you to the five part editing workflow for the material. You can only edit materials that you have created or copied. Submit for Approval. Click Submit for Approval on materials you have added to My Materials to send it to the Materials Reviewer for review. When returned, the material s status will change from pending to public, and the item will be available in Search to others at your institution. View Related Materials. Displays a list of other materials mapped to the same standards, subject, and/or grades as the selected material. Create PDF. Clicking this button causes a PDF of the material to be created and downloaded automatically. Build an Express Test. Brings you to a test creation page where the standards mapped to the material have been pre-selected. See the Assessment Admin: User Guide for more information on the Express Test workflow. Search Results Common Features After you click the Search button to perform a basic search (see Performing a Basic Search in this chapter), the results page will display. Your results are pre-sorted according to the Materials, Standards, and Curriculum tabs (circled below). Each tab has a unique set of filtering tools you can use to narrow your search. 62

63 There are also several elements that are common to all three tabs. Common Elements: Search field: If you entered a term into the Search field on the previous page it will continue to display on the results page. Subject filters: The subject(s) you selected in the initial search will be checked. Uncheck boxes to hide results mapped to that subject, or check additional boxes to display more results. Click + more subjects to view hidden subject options. Click - less subjects to hide. Grade filters: The grade(s) you selected in the initial search will be checked. Uncheck boxes to hide results mapped to that grade, or check additional boxes to display more results. 63

64 Click here to reset all filters link: Clicking this link, located above the Subject filters, reverts your filters to the defaults that have been assigned to you based on your sections mapping. Go to My Materials link: Click to view search results from only the materials you have personally created or saved. Results counts. Results counts are listed in parentheses next to most filter options. These numbers automatically update as filters are added or removed. Material Search Filters Performing any search will automatically bring you to the Materials results tab first. Like the Standards and Curricula results, Materials results display unique information, tools, and filters. Results: Results display the material title, subject, grade level, and description. Mouse over the Preview button to view additional details. Click the title of the material to view the material details page and additional tools. Tools: The tool box to the right of the material provides tools to Schedule, Save to My Materials, and Edit on applicable materials. To schedule a material: Clicking the Schedule link opens scheduling options. Choose the Calendar on which you would like to schedule the material, then click either Save and Go to Planner or Save and Close. The material will be saved to the current day. To access additional tools: Click the material name to open a page with material details and additional tools for applicable materials. From here you can recommend the material or remove an existing recommendation, add or remove the material from 64

65 My Materials, copy the material, view related materials, and build an Express Test (Assessment Admin customers only). Material type filters: Materials are categorized as Curricular Units, Instructional Units, Lesson Plans, Assessments, or Resources. All materials display by default. Click the type of material you would like to view from the bar above the search results. The count of materials that meet your other search parameters are displayed in parentheses after the material type. Filters: In addition to the common filtering elements explained in the previous section, the filter bar on the left of your screen allows you to filter your results by Institution and other advanced options, explained in the table below. Material Filters Institution Cost Restricted Use Resource Formats Teaching Methods Grouping Assessment Student Groupings Bloom s Taxonomy of Cognitive Objectives Description View materials from the State, District Bank, Region Bank, My School Bank, All School Banks, and/or My Materials. See Institutional Materials Hierarchy for more information on your institutional choices. Some materials may require a fee for access. Select Yes to view only materials that have associated cost, or No to view only materials that do not. The use of some materials is restricted. Select Yes to view only restricted materials, or No to view only materials that do not. When no boxes are checked, all resource format types will display. Checking a box or multiple boxes will make only those resource formats display. When no boxes are checked, all teaching method types will display. Checking a box or multiple boxes will make only those teaching methods display. When no boxes are checked, all grouping types will display. Checking a box or multiple boxes will make only those groupings display. When no boxes are checked, all assessment types will display. Checking a box or multiple boxes will make only those assessment types display. When no boxes are checked, all student groupings will display. Checking a box or multiple boxes will make only those student groupings display. When no boxes are checked, all Bloom s levels will display. Checking a box or multiple boxes will make only those Bloom s levels display. 65

66 Material Filters Gardner s Multiple Intelligences: Learning Styles Description When no boxes are checked, all Gardener s Styles will display. Checking a box or multiple boxes will make only those Gardner s Styles display. Lesson Beneficiaries Instructional Strategies SIOP - ESL When no boxes are checked, all lesson beneficiary categories will display. Checking a box or multiple boxes will make only those lesson beneficiary categories display. When no boxes are checked, all instructional strategy types will display. Checking a box or multiple boxes will make only those instructional strategies display. When no boxes are checked, all SIOP-ESL tags will display. Checking a box or multiple boxes will make only those SIOP-ESL tags display. SIOP is an acronym for Sheltered Instruction Observation Protocol. Standards Search and Filters Click the Standards tab to view a list of standards that match your search results. Like the Materials and Curricula results, Standards display unique results information, tools, and filters. Results: Results display the standard ID, name, subject, and grade. Click the title of the standard to view a page with standard details and additional tools. To schedule standards coverage: Clicking the Schedule Standards Coverage opens scheduling options. Choose the Calendar you would like the material to be scheduled to, then click either Save and Go to Planner or Save and Close. The material will be saved to the current day. 66

67 Materials grid: The grid to the right of the standard information tells you how many times the given standard has been linked to Curricular Units (CU), Instructional Units (IU), Lesson Plans (LP), Assessments (A), and Resources (R). Click the number in the grid to view those materials. Filters: In additions to the common filtering elements, the filter bar on the left of your screen allows you to filter your results by Standard Set. Select the Standard Set you would like to view from the dropdown and use the typeahead Standard ID field to refine your search. Curriculum Search and Filters Within the Curriculum tab you can search by either Curricula or Course. Like the Materials and Standards results, Curriculum displays unique results information, tools, and filters. Note: A Curriculum is different than a Curricular Unit. Curriculum is defined as a set of Curricular Units designed to be mapped to the same course. Curriculum Search Results: Curriculum results display in a table. You can sort your results by Title, Grade Range, Subject, and Course Count. Clicking the title of the Curriculum displays a page with the complete Curriculum details. Filters: Curriculum results have no additional filters. Courses Search (Click View Courses in the top bar) Results: Courses results display in a table. You can sort your results by Course Name, Course ID, Grade Range, Department, Number of Sections, or Curriculum in Use. Clicking the Course Name opens a page with the complete Course details. Filters: Instead of filtering Courses by Subject, you must filter by Department. My Materials My Materials are materials that you have either created yourself or saved from elsewhere in the Classrooms module. Going to the My Materials area provides a quick method for searching only these materials. 67

68 Access My Materials by clicking the Go to My Materials link on any Search page. Searching in My Materials functions similarly to a normal Materials search. See Materials Search Filters in this chapter for information. Click the Remove from My Materials link in the tool box next to the material information to remove it from this page. Note: If a material has not yet been approved to the school bank, Remove from My Materials is not available. Delete the material to remove it completely. The Back to Search Results / Back to Suggested Materials link returns you to the wider Search area. Creating New Instructional Materials You can create new materials (i.e., lesson plans, curricular units, instructional units, resources, and assessments) to add to My Materials and schedule to the Lesson Planner and/or submit them for approval and inclusion in the Materials Bank. There are two access points for creating new materials: The Materials Search page, using the dropdown next to the word Create. The Planner page, using the dropdown next to the word Create. Note: When you create new materials, it may take a full day before they are found via a keyword search in the Classrooms module. Creating materials involves a multi-step process of required, recommended, and optional information. You can create the material one step at a time, save your work, and return to it when you are ready. The steps are nonlinear and include: Section 1: Defining Properties. A required step for defining information such as title, subject, description, etc. Section 2: Creating Content. A recommended step for defining information such as file attachments and URLs. Section 3: Aligning Standards. A recommended step for defining the standards aligned to the material Section 4: Linking Related Materials. An optional step for linking additional, related material to the new one. Section 5: Identifying Materials Organizers. An optional step that lets you define your new material with organizers from various categories. Note: New materials created with this process will display content in only one format. However, older materials may display content in multiple formats. Section 1: Defining Properties 1. Select the type of material you would like to create as described in Creating New Instructional Materials in this chapter. The Create New Material page displays and defaults to the Define Properties tab. 68

69 2. Provide the following information (* required fields): Title* Subject * Grade Range* Description* Duration Resource Format Author(s) Publisher Additional Properties Enter a descriptive title for the lesson that will make it easy to locate later. Choose a subject. Choose a narrow grade range (e.g., 1 to 1) or broad grade range (e.g., 1 to 12) depending what is appropriate for the lesson. Enter a synopsis of what the lesson intends to accomplish. The entered value displays in the search results (if the lesson is made public). Enter the duration of the new materials (e.g., days). Only appears if the new material is a resource. The field is required for resources. Indicate the author(s) of the new material. If applicable, enter the name of the publisher (or leave defaulted to your institution's name). Use the View Additional Properties link to define additional properties, including: Cost/Fee, Restricted Use, Rights, and Keyword(s). 69

70 3. After entering the information for your new material, you can click: Creating Content Save: to save your work (you can always return to it for additional entries and editing) Save and Continue: to save your work and continue to the next step in the new materials creation sequence View Material: to save your material and review it Cancel: to cancel your work without saving Delete: to delete the new material only users with delete permissions can do so When creating content for instructional units, lesson plans, assessments and resources, use the built-in HTML Editor to provide standard text editor utilities used for styling and editing content. When creating curricular materials, curriculum and curricular units, this option is not available. The toolset includes controls for fonts and text, images, hyperlinks, layout, and more. Please note that in order for images to display to students, files must be uploaded using the toolbar utility. Images that are pasted directly into the contents pane will not display. Note: Content cannot be created for curriculum or curricular units. 1. Define how your material will be accessed by selecting Schoolnet Instructional Material, File attachment, or website or URL. 70

71 2. Based on your selection above, you will also need to add information for: Schoolnet Instructional Material File attachment Website or URL Enter text into the custom fields displayed. Note: Custom fields are defined in the Classrooms System Operation page. Locate the file with the Browse button, and upload it with the Upload button. Enter the URL where the content can be found. 3. Click on each link to add information to each section of the material (e.g. Big Idea, Goal, Teaching Objectives: What I Will Teach). After entering the information for your new material, you can click: Save: to save your work (you can always return to it for additional entries and editing) Save and Continue: to save your work and continue to the next step in the new materials creation sequence View Material: to save your material and review it Cancel: to cancel your work without saving Delete: To delete the new material only users with delete permissions can do so Section 3: Aligning Standards 1. Find and select standards to align to your new material. Use the Subject and Grade dropdown menus to locate a subject and grade. 2. The standard set appears based on your Subject and Grade selections and is collapsed to the highest level of each standard. 71

72 3. Click on the + to the left of the standard name, as needed, to expand the list. If the standard is expanded and you wish to collapse it, click on the - to the left of the standard that you want to collapse.. Note: Selecting a standard from the hierarchy will not automatically select standards above it in the tree listing. However, it will select all standards below it within the listing. Click the body of the standard (rather than the checkbox) to make this selection. 4. After entering the information for your new material, you can click: Save: to save your work (you can always return to it for additional entries and editing) Save and Continue: to save your work and continue to the next step in the new materials creation sequence View Material: to save your material and review it Cancel: to cancel your work without saving Delete: to delete the new material only users with delete permissions can do so. 72

73 Section 4: Linking Related Materials Before you begin linking any materials to your new one, keep in mind the following linking rules: If your Material Type is: Instructional Unit Lesson Plan Resource Assessment You can link: Lesson Plans, Assessments, and Resources Assessments, Resources None None Note: When you create new materials, it may take a full day before they are found via a keyword Search in the Classrooms module. Find or create instructional materials to link to your new material by selecting an option: 73

74 Click My Materials to get materials from your materials bank. From there you will search for the desired materials (See also: Getting Started with My Materials in this chapter), and then use the Link icon to link your selections. Click Materials Bank to get materials from your institution bank. (See also: Performing a Basic Search in this chapter), then use the Link icon to link your selections. Identifying Materials Organizers Use Identifying Organizers to further define your material. Note: This option is not available when creating curriculum and curricular units. 1. Select from the list of available configurable organizers (e.g., GEM Assessment Types, Bloom s Taxonomy). Use the checkboxes to make your selections.. Use the checkboxes to make your selections. 2. After entering the information for your new material, you can click: Save: to save your material (you can always return to it for additional entries and editing) View Material: to save your material, and review it Cancel: to cancel your work without saving Delete: to delete the new material only users with delete permissions can do so Submitting Materials for Approval Any materials you create have an initial status of Private and may only be used by you. If you think your material (curricular unit, lesson plan, resource, or assessment) might benefit other teachers in your school, you can submit the material for review and approval in your School Bank. Once approved, it can then be submitted for inclusion in the District Bank by the Materials Reviewer. Some districts allow individuals to submit materials directly to the District Bank. Once your material has been approved, you will receive an from the Materials Reviewer confirming approval, and a verification of the material s inclusion in the public School or District Bank. To submit a material for approval and inclusion in the Materials Bank: 74

75 1. Display a Material Details page by clicking the hyperlinked title of the material. 2. Assuming the material has a Private status, click the Submit for Approval link. A dialog box appears, indicating that you are about to submit the material for review. If approved, the item s status will then change to Public, and will become publicly available in the Materials Bank. 3. Click OK. A Pending icon appears in the Status field. After the Materials Reviewer reviews your item, you will receive an indicating that the material is now: Public and available in Search. Still Private and may require revisions. Note: If you submit a curricular unit or lesson plan that includes resources and/or assessments with a Private status, these items are also automatically submitted for approval. Editing Materials If you have saved material in My Materials (i.e., a lesson, unit,resource, or assessment) with a Private or Pending status, you can edit the material: 1. Click the Edit link (circled). Edit the material as needed. 2. Click Save. The edited material is saved to My Materials. Copying Materials If you find material in the Materials Bank or My Materials (i.e., a lesson, unit, resource, or assessment) that you want to modify, you can copy the material and edit it accordingly. Note: Third-party materials are from a different system and are not available to be copied. 1. Display the Materials Detail page by clicking the hyperlinked material name. 2. Click the Copy this [material type] link. A new view displays, with (Copy) appended at the end of the page title, e.g., Resource: Enlightenment (Copy). The material has a status of Private. 3. To edit the copied material, locate it in My Materials and click the Edit tool. 4. Click Save. The copied material is saved to My Materials. Deleting Materials If you have created material and it has a status of Private or Pending, you can delete the material. Note: If you are a Materials Reviewer, you can also delete Pending and Public material at your institution. 1. Locate the material using the Materials Search. (See Performing a Basic Search in this chapter for more information.) 75

76 2. Click the Edit link. Next, click the Delete button at the bottom of the page. A dialog box prompts you to confirm the delete. 3. Click OK. The material is deleted. Approving Pending Materials Permissioned users can approve materials that have been submitted for approval at their institution or district. 1. Hover over the Classrooms header and click Instructional Materials. 2. Click Pending Materials. The Pending Educational Materials page displays all curricular units, lesson plans, resources and/or assessments with a status of Pending. 3. If the list is long, use thetype, Subject, Grade, and Material Bank drop-downs to make selections and click Go to filter your search. 4. You can also: Sort columns by clicking a column header. Approve materials without reviewing them by checking each checkbox in the Tools column and clicking Approve Checked Materials. Review material before approving by clicking its title to display the material detail page. Once viewing the material, you can click Approve this [material type] in the material tools area. 76

77 Chapter 7. Managing, Viewing, and Mapping Curricula Curriculum located either through Schedule Curriculum or Instructional Materials can be scheduled, mapped, and edited. Users with the Curriculum Manager role at the highest-level institution (e.g., district) can: Edit and delete a curriculum Create, edit, delete, and schedule curricular units within a curriculum Map courses to curriculum or vice versa Note: You cannot create a curriculum within the Classrooms module. This is performed from the Curricular Manager Desktop application. The standards included for each curriculum are listed in the Standards Mastery section of Student Performance for the corresponding curriculum. (See also: Schedule District Curriculum in Chapter 4.) Locating and Viewing Curriculum There are two ways to locate and view a Curriculum. 1. Hover over Classrooms and click Instructional Materials. After performing a search, click the Curriculum tab to view curriculum individually or by course. 2. Hover over Classrooms and click Schedule Curriculum. Users with Curriculum Manager permissions will see the Schedule Curriculum header. A list of available curriculum is located on the left-hand side. Once you have located the curriculum you would like to view, click the hyperlinked curriculum name to view the curriculum detail. Sections within a Curriculum Located within a curriculum are several informational tabs. You can click the: Scope and Sequence tab to see details for all curricular units within a given curriculum. Assessments and Resources tab to view materials classified as assments or resources that have been linked to this curriculum. Standards tab to see a list of aligned standards and a links to see a complete inventory of instructional materials aligned to the standard. Course Mappings tab to see all courses (and related IDs, departments, grade ranges, sections) mapped to the curriculum. Create a new mapping link to map the curriculum to a course(s), located in both the Overview and Course Mappings tabs. Properties tab to see a complete list of the curriculum properties (e.g., title, grade range, description, author, publisher, cost, ID, restricted use, etc.). Searching for Standards Associated with a Curriculum 1. Locate the desired curriculum and click the curriculum name to go to the Overview page. 2. Click the Standards tab to see a complete list of standards aligned to the curriculum. From there you can also view a complete inventory of instructional materials aligned to each standard. 77

78 Editing or Deleting a Curricular Unit Editing and deleting curricular units can only be performed in the Curricular Manager Desktop application not through the Classrooms module. Mapping a Curriculum to a Course 1. Locate the desired curriculumand go to the Curriculum Detail page. 2. Click the Course Mapping tab, and click Create New Mapping. 3. Select the course(s) you want to associate with the curriculum by using the Course Finder options: Grade Range: Choose the grade range for which the course is taught. Departments): Choose the department for which the course is taught. Keyword(s): Enter one or more defining words (e.g., geology) 78

79 4. Click Search. The Results page displays courses that meet your search criteria (if any), listed in alphabetical order by name (regardless of subject), along with the corresponding course ID, grade range, department, number of sections, and curriculum in use (if applicable). 5. In the Select row, indicate any courses you want to associate with the curriculum. You can click Select all on this Page, if needed. 6. Click Create Mapping(s). Your course mappings are made and you are returned to the previous page. 79

80 Chapter 8. About State Curriculum Management Using Schoolnet's Curriculum Management utility, state educators as well as district administrators who are associated with a state-wide Schoolnet implementation, can quickly upload valuable curriculum material. State and district curriculum managers can import or create Curriculum, Curriculum Units, Instructional Units, Lesson Plans, Assessments, and Resources and share these materials as best practice materials with affiliated school districts. All material is delivered to a private repository where it can be reviewed and updated prior to publishing to districts. Once published, state-developed materials are added to the Materials Search and are available to school districts. See Also: Importing State Curriculum Creating State Curriculum Materials Understanding My Materials Importing Curriculum for States Using Curriculum Manager, state and district educators operating on a state-wide Schoolnet system implementation, can upload educational materials into their My Materials page. Materials may include a single file or multiple files and can include Curriculum, Curricular Units, Instructional Units, Lesson Plans, Assessments and Resources. Uploading curriculum is done using the Classrooms module: 1. From Classrooms, click on the Curriculum Manager link. 2. Choose the Material Type. You may choose Curriculum, Curricular Units, Instructional Unit, Lesson Plan, Assessment, or Resource. 3. Click Download a sample file. Use the built-in sample files as a template to ensure all of your uploaded materials adhere to the required format. Using a standard spreadsheet tool, you can edit the template to include the curriculum details directly in this template and save it to your curriculum repository. Alternately, you may create new curriculum. Due to a bug in Microsoft Excel for Mac 2011, it is recommended that you edit your file in Windows. 4. Click Upload. 5. Once successfully uploaded, the materials will be available in My Materials page. 80

81 Understanding My Materials for States My Materials is a repository for instructional materials that you have either created or imported. Going to the My Materials area provides a quick method for searching only these materials. Access My Materials by clicking the Go to My Materials link on any Search page. Searching in My Materials functions similarly to a normal Materials search. See Materials Search Filters in this chapter for information. Click the Remove from My Materials link in the tool box next to the material information to remove it from this page. The Back to Search Results / Back to Suggested Materials link returns you to the wider Search area. Creating State Instructional Materials State educators can create instructional materials and share these materials with affiliated school districts that are a part of a state-wide Schoolnet system implementation. The materials are common across all schools and regions throughout the state's districts and may be utilized as best practice curriculum. State educators can create new materials for district- and classroom-use including curriculum, curricular units, instructional units, lesson plans, assessments, and resources. Once saved, instructional materials are automatically added to My Materials, a private repository where materials can be finalized prior to making them available to districts. To begin creating new instructional materials: New instructional materials are created using the Classrooms module and selecting Instructional Materials. When you create new materials, it may take a full day before they are found via a keyword search in the Classrooms module. Creating materials involves a multi-step process of required, recommended, and optional information. You can create the material one step at a time, save your work, and return to it when you are ready. The steps are non-linear and include: 1. Defining Properties: A required step for defining information such as title, subject, grade range, description, etc. 2. Aligning Standards: A recommended step for defining the standards aligned to the material. 3. Linking Related Materials: An optional step for linking additional related materials to the new one. 4. Identifying Materials Organizers: An optional step that lets you define your new material with organizers from various categories. Note: New materials created with this process will display content in only one format. However, older materials may display content in multiple formats. 81

82 Defining Properties for States 1. From Classrooms, select Instructional Materials. 2. Select the type of material you would like to create as described in Creating New Instructional Materials in this chapter and click Go. 3. The Create New Material page displays and defaults to the Define Properties tab. 4. Provide the following information (* required fields): Material Property Title* Subject* Grade Range Description Duration Resource For- Definition Enter a descriptive title for the lesson that will make it easier to locate later. Choose a subject. Choose a narrow grade range (e.g. 1 to 12) depending on the appropriateness of the lesson. Enter a synopsis of the lesson items objective. The entered value displays in the search results (if the lesson is published). Enter the duration of the new materials (e.g. days). Only appears if the new material is a resource. The field is required for resources. 82

83 Material Property Definition mat Author(s) Publisher Additional Properties Indicate the author(s) of the new material. If applicable, enter the name of the publisher (or leave default to display your institution's name). Using View Additional Properties link to define additional properties, including Cost/Fee, Restricted Use, Rights, and Keywords. 5. During completion of this section, there are several available options: Creating Content Save: Saves item to My Materials, a private repository for future editing Save and Continue: Saves current entries and continue to the next step in the creation sequence View Additional Properties: to enter additional properties for the material such as cost/fee, restricted use, rights, etc. View Material: Saves and view material Cancel: Cancels entries without saving changes Delete: Removes new material. Available for users with permissions When creating content for instructional units, lesson plans, assessments and resources, use the built-in HTML Editor to provide standard text editor utilities used for styling and editing content. When creating curricular materials, curriculum and curricular units, this option is not available. The toolset includes controls for fonts and text, images, hyperlinks, layout, and more. Please note that in order for images to display to students, files must be uploaded using the toolbar utility. Images that are pasted directly into the contents pane will not display. Note: Content cannot be created for curriculum or curricular units. 1. Define how your material will be accessed by selecting Schoolnet Instructional Material, File attachment, or website or URL. 83

84 2. Based on your selection above, you will also need to add information for: Schoolnet Instructional Material File attachment Website or URL Enter text into the custom fields displayed. Note: Custom fields are defined in the Classrooms System Operation page. Locate the file with the Browse button, and upload it with the Upload button. Enter the URL where the content can be found. 3. Click on each link to add information to each section of the material (e.g. Big Idea, Goal, Teaching Objectives: What I Will Teach). After entering the information for your new material, you can click: Save: to save your work (you can always return to it for additional entries and editing) Save and Continue: to save your work and continue to the next step in the new materials creation sequence View Material: to save your material and review it Cancel: to cancel your work without saving Delete: To delete the new material only users with delete permissions can do so 84

85 Aligning Standards for State Instructional Materials Once properties have been saved for materials, the next step is to align standards. The Align Standards tab is where you can locate standards to align to your new material. The method for aligning standards differs slightly depending upon whether the alignment is for a new or an existing material. To align new materials to standards: For new materials, complete the required fields and click Save and Continue to go directly to the Align Standards section. To align existing materials to standards: 1. From Classroom, select Instructional Materials. 2. Click My Materials and locate the item you wish to update. You may use the See All Results link or Only materials I have created or edited or other available filter options. When searching for materials, type-ahead functionality makes it easy to locate materials. Simply enter a letter, keyword or phrase to filter the list of materials to those items matching the criteria. You may also select specific Material Types, Subjects, Grades and Institution. 3. Use the Subject and Grade drop down menus to locate a subject and grade to associate with the new material. 4. The standard set appears based on your Subject and Grade selections and is collapsed to the highest level of each standard. 5. Click on the + to the left of the standard name, as needed, to expand the list. If the standard is expanded and you wish to collapse it, click on the - to the left of the standard that you want to collapse.. 85

86 Note: Selecting a standard from the hierarchy will not automatically select standards above it in the tree listing. However, it will select all standards below it within the listing. Click the body of the standard (rather than the checkbox) to make this selection. 6. During completion of this section, there are several available options: Save: Saves item to My Materials, a private repository for future editing Save and Continue: Saves current entries and continue to the next step in the creation sequence View Material: Saves and view material Cancel: Cancels entries without saving changes Delete: Removes new material. Available for users with permissions Linking Related Materials for States Before linking material to higher level material types, be sure that you have created the material types that will inherit the related materials. The material type determines the type of related materials that may be linked to it. The table below shows the related materials that may be linked for each material type: If your Material Type is: Curriculum Curricular Unit Instructional Unit Lesson Plan Resource Assessment You can link: Curricular Units, Assessments and Resources. Once curricular units have been linked to a curriculum, they can be edited to include instructional units and lesson plans. Instructional Units, Lesson Plans, Assessments and Resources Lesson Plans, Assessments, and Resources Assessments, Resources None None Note: When you create new materials, it may take a full day before they are found via a keyword Search in the Classrooms module. 86

87 Find or create instructional materials to link to your new material by selecting an option: Click Search in My Materials to get materials from your materials bank. From there you will search for the desired materials and click to link your selections. (See also: My Materials Search) Click Search in Public Materials Bank to get materials from your institution bank. (See also: Understanding My Materials), then use the Link icon to link your selections. Identifying Materials Organizers Use Identifying Organizers to further define your material. Note: This option is not available when creating curriculum and curricular units. 87

88 1. Select from the list of available configurable organizers (e.g., GEM Assessment Types, Bloom s Taxonomy). Use the checkboxes to make your selections.. Use the checkboxes to make your selections. 2. After entering the information for your new material, you can click: Save: to save your material (you can always return to it for additional entries and editing) View Material: to save your material, and review it Cancel: to cancel your work without saving Delete: to delete the new material only users with delete permissions can do so Understanding My Materials for States My Materials is a repository for instructional materials that you have either created or imported. Going to the My Materials area provides a quick method for searching only these materials. Access My Materials by clicking the Go to My Materials link on any Search page. Searching in My Materials functions similarly to a normal Materials search. See Materials Search Filters in this chapter for information. Click the Remove from My Materials link in the tool box next to the material information to remove it from this page. The Back to Search Results / Back to Suggested Materials link returns you to the wider Search area. Editing Curriculum for States Newly created instructional materials are saved in My Materials, a private repository where materials can be finalized prior to making them available to districts. 88

89 1. Click the Edit link. Edit the material as needed. 2. Click Save. The edited material is saved to My Materials. 89