Welcome to the PMRN! (Progress Monitoring & Reporting Network)

Transcription

1 Welcome to the PMRN! (Progress Monitoring & Reporting Network) PMRN User s Guide - Version 11.0 School Year

2 About the PMRN User s Guide The PMRN User s Guide is intended to assist educators in using the Progress Monitoring and Reporting Network (PMRN) to plan reading instruction for grades K through 12. Both the PMRN Website and User s Guide are often updated to meet the needs of educators. Please contact the PMRN Help Desk at the Florida Center for Reading Research for assistance in using the PMRN or to suggest improvements to the PMRN or this User s Guide. Contact the PMRN Help Desk (School Days, 8 a.m. - 4 p.m. ET) Phone: (Local) (Toll Free) (Fax) helpdesk@fcrr.org The latest information about the PMRN, including Registration pages are available on the Internet at:

3 Contents - Section 1 Table of Contents Section 1: Introduction Preface: Dr. Barbara Foorman, FCRR About the PMRN Equipment Browser Minimum Requirements Monitor Resolution Macintosh Users Security Saving Passwords Signing Out Protect Your Identity PMRN Internet Address Accessing the PMRN Identifier, User Name, and Password Signing In Possible Errors FERPA Statement News Reset Password Possible Errors Forgot Your Password? Home Page Your Profile PMRN User s Guide Version 11.0 Page i

4 Contents - Sections 1, 2, 3 Change Your Password Need Assistance Section 2: Principal s Entries Overview About Data Submission School Configuration Confirm Calendar Non-Instructional Days School Configuration Completed Section 3: Users and Access Overview Administrative Users School Level 1 User School Level 2 User School Level 3 User Non-Administrative Users School Level 4 User Reading Level User Resource Level User Data Entry Level User Coach s Log User Assessment Team Member Users and Access Levels Adding a New User PMRN User s Guide Version 11.0 Page ii

5 Contents - Sections 3, 4 Verify User About Social Security Numbers Deleting a New User Activating Teachers as Users User Access Level Selection Teacher Handout - First Sign In Section 4: PMRN Administration Overview Initial Rostering - Survey Additional Surveys Review Teachers Add New Teacher Verify User Reassign a Class Remove a Teacher Change Teacher Name Review Class Lists Delete a Class About Class and Period Assignments Add a New Class Classes List Complete Print Class Lists Distribute Class Lists Class List Tips Quick Tips Add a Student PMRN User s Guide Version 11.0 Page iii

6 Contents - Sections 4, 5 Enroll a Student Search for a Student Change Student Grade Level Remove a Student Withdraw a Student From School Facilitate Testing Print Student Labels About Label Sheets Exclusion Rule Exclusion Tip Exclude Students From Progress Monitoring Select Students Section 5: PMRN Administration - DEL Users / Reading Teachers Overview Initial Rostering - Survey Additional Surveys About Class and Period Assignments Review Class Lists Print Class Lists Distribute Class Lists Class List Tips Quick Tips Transfer Students or Add a Student Search for a Student Facilitate Testing Print Student Labels PMRN User s Guide Version 11.0 Page iv

7 Contents - Sections 5, 6, 7 About Label Sheets Section 6: Student Scores Overview Roles of Data Entry Level Users K-2 Electronic Scoring Tool Web-Based Assessment Module K-2 Data Entry Assessment Calendar K-2 Data Entry/EST Lockdown Dates Save and Submit Scores Enter Student Scores Error Analysis Administrative Stops Reading Comprehension Data Entry Spelling Data Entry Modify Student Scores Modify Score Error K-2 Score Invalidation Invalidate K-2 Scores Score Invalidation Invalidate 3-12 Scores Missing Score Report Section 7: Overview of Reports Overview PMRN User s Guide Version 11.0 Page v

8 Contents - Section 7 Research Behind the Assessments Assessment Types Broad Screen/Progress Monitoring Tool BS/PMT for K BS/PMT for Broad Diagnostic Inventory Targeted Diagnostic Inventory Success Probabilities Score Types for K Probability of Reading Success Percentile Ranks Fluency Score (WCPM) Percent Accuracy Score Target Passage Meets Expectations/Below Expectations Score Types for FCAT Success Probability Percentile Ranks FCAT Reporting Categories Passage Text Complexity Adjusted Maze Score Report Components Report Legend Success Box Pie Graph Column Header Magnifying Glass Student Score Detail Box PMRN User s Guide Version 11.0 Page vi

9 Contents - Sections 7, 8, 9 Dagger Copied Score Duplicate Score Viewing Reports Active Header Menu Section 8: Student Reports Overview Types of Reports Accessing Student Reports Student Score Detail Report Where to find the Score Detail Report Student Cumulative Report Where to find the Cumulative Report Parent Letter Where to find the Batch Parent Letter Where to find the Customized Parent Letter Parent Letters in Spanish and Hatian Creole Section 9: Class Reports Overview Types of Reports Accessing Class Reports Class Status Report Where to find the Class Status Report School Level Users PMRN User s Guide Version 11.0 Page vii

10 Contents - Section 9 Reading and Resource Teachers Class Success Zone Report Where to find the Class Success Zone Report School Level Users Reading and Resource Teachers Class Progress Report Where to find the Class Progress Report School Level Users Reading and Resource Teachers Class Student Progress Report Where to find the Class Student Progress Report School Level Users Reading and Resource Teachers Class Grade Summary Report Where to find the Class Grade Summary Report School Level Users Reading and Resource Teachers Class TDI Report Where to find the Class TDI Report School Level Users Reading and Resource Teachers Class Detail TDI Report Where to find the Class Detail TDI Report School Level Users Reading and Resource Teachers Class Summary Error Analysis Report Where to find the Class Summary Error Analysis Report School Level Users Reading and Resource Teachers PMRN User s Guide Version 11.0 Page viii

11 Contents - Sections 9, 10 Class Detail Error Analysis Report Where to find the Class Detail Error Analysis Report School Level Users Reading and Resource Teachers Class FLKRS Report Where to find the Class FLKRS Report School Level Users Reading and Resource Teachers Class Year-End Outcome Test Report Where to find the Class YEOT Report School Level Users Reading and Resource Teachers Section 10: Teacher Reports Overview Types of Reports Accessing Teacher Reports Teacher Status Report Where to find the Teacher Status Report School Level Users Reading and Resource Teachers Teacher Success Zone Report Where to find the Teacher Success Zone Report School Level Users Reading and Resource Teachers Teacher Progress Report Where to find the Teacher Progress Report PMRN User s Guide Version 11.0 Page ix

12 Contents - Sections 10, 11 School Level Users Reading and Resource Teachers Teacher Grade Summary Report Where to find the Teacher Grade Summary Report School Level Users Reading and Resource Teachers Teacher FLKRS Report Where to find the Teacher FLKRS Report School Level Users Reading and Resource Teachers Teacher Year-End Outcome Test Report Where to find the Teacher YEOT Report School Level Users Reading and Resource Teachers Section 11: School Reports Overview Types of Reports Accessing School Reports School Status Report Where to find the School Status Report School Success Zone Report Where to find the School Success Zone Report School Grade Summary Report Where to find the School Grade Summary Report School Progress Report Where to find the School Progress Report PMRN User s Guide Version 11.0 Page x

13 Contents - Sections 11, 12, 13 School FSP/PRS Demographics Report Where to find the School FSP/PRS Demographics Report School Range Demographic Report Where to find the School Range Demographic Report School Student Status Report Where to find the School Student Status Report School Year-End Outcome Test Report Where to find the School Year-End Outcome Report School Data File Assessment Calendar Where to find the Assessment Calendar School Missing Score Report Where to find the School Missing Score Report Section 12: Resource Classes Overview Creating Resource Teachers Verify User Creating a New Resource Class Adding Students Section 13: Coach s Log Overview Coach s Log Log Reporting Period Log Notifications Professional Information PMRN User s Guide Version 11.0 Page xi

14 Contents - Section 13 Tasks in Log Successes and Concerns Narratives Enter Time Enter Daily Hours Enter Task Totals Edit Teachers Enter Narratives Save, Save, Save Print Log Tracking Your Hours Special Circumstances Weekend, Night Hours Shared Coaches Duties Parts of Hours Print Log Form Save and Submit Coach s Log Reports Coach s Log Report Task Report Year-To-Date Log Report View Narratives Interpreting the Coach s Log Reports Formative Feedback Appropriate Follow-up Support Focus on Improving Teaching and Learning Coach s Log Dates PMRN User s Guide Version 11.0 Page xii

15 Contents - Sections 14, 15 Section 14: Automated s Overview Messages New User Name and Password Assignment for the PMRN Password for PMRN Coach s Log Submission Reminder Coach s Log Submission - Final Reminder Assessment Window Reminder Missing Scores FLKRS Data Entry Closing Soon One More School Day for Entering FLKRS Data FLKRS Reports are Available for Download Section 15: FLKRS Overview Assessment Calendar FLRKS Demographic Information Enter Demographic Information FLKRS Demographics Completed ECHOS Observations ECHOS Observations Entry ECHOS Completed ECHOS Progress Reports Enter Demographic Information FLKRS Demographics Completed FLKRS Reports PMRN User s Guide Version 11.0 Page xiii

16 Contents - Section 15, Text Conventions Types of Reports State FLKRS Report for Public Schools State FLKRS Report for non-public Schools District FLKRS Report School FLKRS Report School ECHOS Progress Report Class ECHOS Progress Report Accessing FLKRS Reports State FLKRS Reports District FLKRS Report School FLKRS Report FLKRS Reports Components FLKRS Report Legend Text Conventions Throughout this manual, text conventions are used to assist you. Words displayed in italics indicate information or text found on a web page or text which is stressed for importance. Words in bold indicate a button, link, or clickable text on the screen to select with the mouse. PMRN User s Guide Version 11.0 Page xiv

17 Introduction - Preface 1.0 Introduction Preface It is with great pleasure that we present Florida s Progress Monitoring and Reporting Network (PMRN). The Department of Education commissioned the Florida Center for Reading Research (FCRR) to develop a Web-based data management system for recording and reporting student data from the Florida Assessments for Instruction in Reading. The primary function of the PMRN is to provide easily accessible, reliable information to Florida educators about their students progress in learning to read. Educators require timely and accurate data about each student s progress in acquiring critical reading skills to effectively plan classroom instruction and provide timely and appropriate interventions. Research has demonstrated the value of reliable and valid assessments of reading growth beginning in Kindergarten. As we monitor progress from Kindergarten through high school, there is a critical need for methods to help organize data and make the data and reports easily accessible to Florida s educators. The PMRN is the primary tool for collecting assessment data in a useful way to guide instruction and provide support to teachers, coaches, and principals in Florida schools. We hope you will fully utilize the capabilities of this important tool in helping to manage reading instruction in your school so that all students may become successful readers. Dr. Barbara Foorman Director, Florida Center for Reading Research PMRN User s Guide Version 11.0 Page 1.1

18 Introduction - Equipment, Security About the PMRN The PMRN is a Web-based data management system available at any time through an active Internet connection. To achieve the most secure connection, thereby protecting sensitive student and staff data, please note the following equipment and security requirements. Equipment Browser Minimum Requirements: To support secure connections the PMRN requires the use of Microsoft Internet Explorer 7.0 or 8.0, Mozilla Firefox 3.0 through 17.0, Google Chrome, or Apple Safari 4.0. Note: For computers utilizing Windows or Apple/Macintosh operating systems, the enabling of JavaScript and Cookies as well as a minimum of Flash Player version 10 are required. You may view a list of the technical specifications at: Monitor Resolution: It is recommended that your monitor resolution be set to 1280 by 768. Macintosh Users: The FCRR has found that student data labels do not print correctly on Epson model printers, but do print successfully on the following printers: HP2200, HP4200, HP4050, and HP5SiMX. Security Saving Passwords: Some computers and Internet browsers allow you to Save Passwords. It is recommended that you do not have your computer remember your PMRN Password. Ask your site technology specialist about disabling the option to Save Passwords. Signing Out: When you complete a PMRN session, please Sign Out. The PMRN will automatically end your session if you are idle for twenty minutes. If you must leave the computer, please Sign Out so that another person who might use your computer cannot have access to information within the PMRN. PMRN User s Guide Version 11.0 Page 1.2

19 Introduction - Identifier, User Name, Password Note: To prevent being timed out, click Save, refresh the page, or load a new report within twenty minutes. Typing is not considered an action that prevents being timed out, as the database is not refreshed. Protect Your Identity: You should keep your User Name and Password in a secure location, and you should not share it with anyone. Details about privacy and security issues can be found on the PMRN site through the Copyright, Privacy Statement, and Disclaimer links found at the bottom of the Sign In page. PMRN Internet Address The PMRN Website is located on the Internet at: Note: Notice the s after http. This indicates that the site is secure for the transmission of sensitive data. Accessing the PMRN Identifier, User Name, and Password Each PMRN User needs three pieces of information to begin using the Website: a Unique Identifier, a User Name, and a Password. Security requirements prohibit the PMRN from sending these three pieces of information in a single document. Each principal receives his or her Identifier in a letter mailed from the FCRR. Each principal s User Name and temporary Password will be sent by . For other school-based Users, the PMRN Unique Identifier is the Identifier. Users will receive their User Names and temporary Passwords by after they have been granted access either by the principal or by the principal s designee, usually the school s Reading Coach. In the PMRN, the principal is known as the School Level 1 (SL1) User, and the designee is known as the School Level 2 (SL2) User. PMRN User s Guide Version 11.0 Page 1.3

20 Introduction - Identifier, User Name, Password SL1 and SL2 Users should retrieve the PMRN Unique Identifier to provide to Users at their school. To retrieve the PMRN Unique Identifier, the SL1 or SL2 should follow the steps below: Sign In to the PMRN using his or her User Name and Password. Select the Users tab. Click on the name of the User that needs his or her Unique Identifier. Review the label named PMRN Unique ID, found at the top of the User Information. Principals should contact the PMRN Help Desk if they have not been given access to the PMRN. Since principals enter their designees into the PMRN, a principal s designee should contact his or her principal if he or she does not have access to the PMRN. All other staff should contact the principal s designee to be granted access. If a staff member has been granted access but does not have a User Name or Password, the staff member should contact the Support Specialists of the PMRN Help Desk (helpdesk@fcrr.org or ). Note: The Support Specialists may only provide User Names and Passwords to the Users themselves. Information to have on hand before you Sign In to the PMRN for the first time: Your received from the PMRN assigning your User Name and temporary Password. Your Identifier which is your Unique Identifier created by the PMRN. Note: At the beginning of the school year, the principal needs to make a number of entries in the PMRN. Please see Principal s Entries, Section 2. Start by going to the PMRN Website, located at: Note: Notice the s after http. This indicates that the site is secure for the transmission of sensitive data. PMRN User s Guide Version 11.0 Page 1.4

21 Introduction - Signing In Signing In At the PMRN Sign In page, type in the User Name and Password as they appear in the you received from the PMRN and click Sign In. Note: The PMRN User Names and Passwords are not case sensitive. Both capital and lowercase letters are accepted. Possible Errors when Signing In to the PMRN: You mistyped your User Name or Password. Please try again. The letter O and the number 0 and the letter I and the number 1 can be difficult to tell apart in some messages. If any of these characters are in your User Name or Password, please try typing the User Name or Password using each, or copy your User Name or Password from your and paste it into the correct fields on the Sign In page. PMRN User s Guide Version 11.0 Page 1.5

22 Introduction - FERPA, News FERPA Statement The PMRN contains official student records. To proceed, you must agree to adhere to the provisions of the Family Educational Rights and Privacy Act (FERPA) and Florida laws regarding access to and disclosure of these records. Click I Agree to continue. At the bottom of the PMRN pages are links to information about privacy and security issues. You are urged to read this information. Note: Information within the PMRN is not to be shared with any person who does not have a defined educational need. News After the FERPA Statement, a News & Information page may be displayed. This page contains the most recent and relevant information pertaining to the PMRN. This page may be accessed at any time by clicking the News link located on the menu on the left of the PMRN Home Page. After clicking the Next button at the bottom right corner, the News & Information page will not appear again at Sign In until a new News item is added. PMRN User s Guide Version 11.0 Page 1.6

23 Introduction - Reset Password Reset Password For security reasons, you must reset your Password upon Signing In for the first time. Follow the onscreen instructions to enter your Identifier and a New Password you select. Note: You will use this Password for future access to the PMRN. After entering your Identifier and new Password, click Submit. Possible Errors: You mistyped your Identifier. Please try again. You did not include the required number of letters and/or a number in your Password. The new Password did not match the re-typed Password. You did not follow the requirements for Passwords. Passwords must be at least 6 characters and no more than 20 characters in length, and must include at least one number. Your new Password matches your old Password. After clicking Submit, you will receive notice on the screen that your Password has been changed. PMRN User s Guide Version 11.0 Page 1.7

24 Introduction - Forgot Your Password? Forgot Your Password? If you forget your Password in the future, click Forgot Your Password? on the Sign In page. Follow the onscreen instructions to enter your address. Click Submit. If the address is valid, is in the PMRN database, and is not shared by two or more Users, the Password will be sent to the address entered. After using the Forgot Your Password? function, you will need to reset your Password the next time you Sign In. PMRN User s Guide Version 11.0 Page 1.8

25 Introduction - Home Page Home Page Congratulations! You have completed the Sign In process and have reached your Home Page, your key navigation page within the PMRN. In addition to your name and Access Level, this page displays the name of your school above the navigation tabs. Below is the PMRN's Home Page for principals (SL1 Users). Different Users will see different pages after they finish their Password, based on their Access Level in the PMRN. You may click the tabs to access different areas of information in the PMRN. When you are working within one of these areas, you can always return to the front page of each section by clicking on its tab. When you wish to end your PMRN session, click Sign Out in the menu column on the left of the screen. The Help and Contact Us links lead to more information about the PMRN and offer ways to reach the PMRN Help Desk. Note: Remember to use your new Password the next time you Sign In to the PMRN. PMRN User s Guide Version 11.0 Page 1.9

26 Introduction - Your Profile Your Profile You are urged to check your personal account information by clicking the Profile link on the menu to the left of the screen. This is where you can change your name if it is incorrect or if it has changed. The name change only affects printed reports, by changing the class name in the roster (but not your User Name). Have your District Human Resource/Payroll department make the official change to your District's files to ensure that your corrected name will appear in the PMRN the next time data is updated by the FLDOE. Teachers, especially, need to check their profiles. This information determines how a teacher's name appears on reports to parents and where s from the PMRN are received. Use the drop-down box next to Title to specify the form of your name on printed reports. To have your name appear as "Jane Doe, " for example, leave the drop-down box at N/A. If you want just your title and last name to appear on reports, select the correct title (Mr., Mrs., Ms., or Dr.) from the drop-down box. That will print out "Mrs. Doe," for example. The address listed is the address that the Password will be sent to if you click the Forgot Password link. After you have made your desired changes, click Save. PMRN User s Guide Version 11.0 Page 1.10

27 Introduction - Change Your Password, Need Assistance? Change Your Password Should you need to change your Password, you may do so by filling in the boxes in the bottom section of the Profile page. Click Save after making any changes to your profile. Note: Please see page 1.7 for Password requirements. Need Assistance? The latest information about the PMRN, including Registration pages and the most recently updated version of the PMRN User's Guide is available online at: In addition, the Support Specialists of the PMRN Help Desk are available to assist you. The Help Desk can be reached by at helpdesk@fcrr.org or at one of the following phone numbers: (Local) (Toll-free) (Fax) The PMRN Help Desk is available School Days, 8 a.m. - 4 p.m. ET. At any time you can click Help on the menu to the left of the screen to receive assistance specific to your Access Level. PMRN User s Guide Version 11.0 Page 1.11

28 Principal s Entries - Overview 2.0 Principal s Entries Overview Note: This section of the PMRN User s Guide is written for the School Level 1 (SL1) User. No other Users are able to perform these steps. At the beginning of the school year, the principal is the school s only User of the PMRN. By entering information on a screen within the PMRN, you will prepare your school to begin using this Web-based tool. These tasks involve: Confirming your school s calendar(s). Identifying your designee (SL2 User) in the PMRN and adding him or her as a PMRN User (usually the Reading/Literacy Coach). Creating Coach s Log (CL) Users. Before the school year begins, the PMRN urges you to: Ensure your District Information Systems (DIS) staff is ready to send appropriate data to the EAIS office of the FLDOE. Review the information in this guide about other Users and enter information into the PMRN about your SL2 User and CL User (Please see Users and Access, Section 3). Once you have completed these additional steps in setting up the PMRN, you and your staff can begin to take advantage of these powerful tools to assist reading instruction. PMRN User s Guide Version 11.0 Page 2.1

29 Principal s Entries - About Data Submission About Data Submission The FCRR relies on its partners in Florida s school districts to ensure the accuracy and timeliness of information within the PMRN. The information listed in the box below must be sent to your District Information Systems (DIS) staff in time for them to Submit it to the FLDOE by the 10th instructional day of the new school year. Student Name Student Identifier Student Alias Student Gender Student Grade Level Student Date of Birth Teacher Name Teacher SSn Teacher District Name School Name Responsible Instructor (Reading) PMRN User s Guide Version 11.0 Page 2.2

30 Principal s Entries - School Configuration School Configuration While working on a computer connected to the Internet, the principal will make a number of unique entries on the initial setup screen within the PMRN. This page is called the School Configuration page and must be completed in a single session, as it will only appear once. Note: It is important that the principal be prepared to complete the School Configuration in one session, which should take approximately 5 minutes. Once the School Configuration page has been accessed and completed, it will not appear again for the current school year. The School Configuration sets important time-frames for each school that determine when scores from student Progress Monitoring assessments can be entered. The page is only completed at the beginning of the school year. Note: If you leave the PMRN site at any time before you complete the School Configuration screen, you will have to reset your Password again. You will not be able to use the same Password a second time. You will need the following information before you Sign In to the PMRN for the first time: Your received from the PMRN assigning your User Name and Password Your Identifier that was sent to you in a letter from the FCRR Your School Calendar with your school s start date and the dates of non-instructional days PMRN User s Guide Version 11.0 Page 2.3

31 Principal s Entries - Calendar, Non-Instructional Days Confirm Calendar The school calendar start date is the date that the principal entered during school registration. This should be the first instructional day for students. The PMRN will use these dates to determine when to open and close windows for Progress Monitoring assessments. Non-Instructional Days A school holiday is an example of a non-instructional day. Your screen may show a list of holidays for your district. Please contact the PMRN Help Desk if you need to add non-instructional days or if the dates on your screen are incorrect. Note: Non-instructional days affect the dates set for Progress Monitoring. It is very important that the list of non-instructional days is accurate. PMRN User s Guide Version 11.0 Page 2.4

32 Principal s Entries - Non-Instructional Days If your selections are correct, click Finish. Note: Once you click Finish, you may no longer access this page. Congratulations! You have now completed the School Configuration page. PMRN User s Guide Version 11.0 Page 2.5

33 Principal s Entries - Configuration Complete School Configuration Completed When you have successfully completed the School Configuration page, the PMRN's key navigation page will be displayed. In addition to providing your name and Access Level, this page also displays the name of your school above the navigation tabs. Note: At this point, we recommend that you continue your session by adding your SL2 and CL User. Please refer to Users and Access, Section 3. You may also examine reports on student progress from the School Reports, Class Reports, Student Reports, and Teacher Reports navigation tabs. Remember: Use your new Password the next time you Sign In to the PMRN. If the School Configuration was not completed before you Signed Out, the process will start over from the beginning and will require you to create a new Password. PMRN User s Guide Version 11.0 Page 2.6

34 Users and Access - Overview 3.0 Users and Access Overview Note: This section of the PMRN User s Guide is written for School Level 1 (SL1) and School Level 2 (SL2) Users. No other Users are able to perform these steps. Student and employee data are very sensitive. PMRN Administrators should take great care in assigning Users access to such data. Please note that different levels of PMRN Users have access to different information. Principals are called School Level 1 (SL1) Users and have access to all information within a school s PMRN site. Principals designees are called School Level 2 (SL2) Users and have access to all PMRN information - except the School Configuration page, which is completed by the principal at the beginning of the school year. SL1 Users are the only Users that have the ability to create Coach s Log (CL) Users. PMRN User s Guide Version 11.0 Page 3.1

35 Users and Access - Administrative Users Administrative Users These Users have the capability to either add or remove other Users or students in the PMRN, create classes, edit and enter student scores, and receive official communications from the PMRN. School Level 1 (SL1) User A principal is the sole SL1 User at a school. The FCRR identifies and assigns principals as SL1 Users. School Level 2 (SL2) User Each school may have only one SL2 User who serves as the principal s designee. This User has the same PMRN access - except to the School Configuration pages - given to principals. The SL2 User, unlike the SL1 User, cannot create Coach s Log Users. Note: For the purpose of this document, the SL2 User is known as the Reading/ Literacy Coach. The SL2 User may also be the assistant principal in charge of curriculum, a curriculum Resource Teacher, or someone else in charge of PMRN administration. School Level 3 (SL3) User The SL3 User can manage class rosters by adding, enrolling, removing, and withdrawing students. An SL3 User may only add new Users if creating a Reading or Resource class. Note: The SL1, 2, and 3 Users receive s and alerts from the FCRR, such as reminders to prepare for each assessment period. No other Users receive these communications. PMRN User s Guide Version 11.0 Page 3.2

36 Non-Administrative Users School Level 4 (SL4) User These Users can view reports within the PMRN at the School, Teacher, Class, and Student levels. Appropriate staff would include an assistant principal, guidance counselor, or any other individual who works with all students at the school. Reading Level User These Users are teachers who provide primary reading instruction to a class. They can view reports for their class(es) and the students in their class(es) only. Resource Level User These Users are teachers who provide additional instruction beyond the primary reading class. They can view reports for themselves as teachers, their students, and their class. Teachers who deliver the primary reading instruction to these students will also be able to view reports for them. Data Entry Level (DEL) User The DEL User enters scores from the FAIR on the Data Entry page and administers the FAIR using the K-2 Electronic Scoring Tool (EST) or the 3-12 Web Assessment Module (WAM). If entering the data through the Data Entry page, a Reading Coach should be both an SL2 User and a DEL User to readily maintain class rosters and ensure data entry is correct. Coach s Log (CL) User This User is responsible for Submitting coaching hours to the PMRN every two weeks. Only SL1 Users (principals) can add a Coach s Log User. Assessment Team Member (ATM) User Users and Access - Non-Administrative Users This User administers the FAIR using the K-2 EST or the 3-12 WAM. This User has no access to reports in the PMRN. PMRN User s Guide Version 11.0 Page 3.3

37 Users and Access - Users and Access Levels Users and Access Levels School Level 1 and 2 Users have access to all School, Teacher, Class, and Student Reports in their schools in the PMRN and are the only ones that can add and remove Users. School Level 3 Users can add teachers but not remove them. The chart below provides the list of Access Levels and recommends who should have each level, the number of persons that can have the level of access, the reports that can be accessed, and the application(s) that can be accessed. Access Level Number allowed Who Notes Can Access K-2 Scoring Tool Can Generate Key for 3-12 WAM School Level 1 (SL1) 1 Principal Assigns Users, Manages Classes/Periods, Views School Reports, Edit Scores School Level 2 (SL2) 1 Reading Coach Assigns Users, Manages Classes/Periods, Views School Reports, Edit Scores School Level 3 (SL3) 1 2 nd Reading Coach or an individual assisting with PMRN administration Manages Classes/Periods, Views School Reports, Edit Scores School Level 4 (SL4) 8 School Administrator or an individual who needs access to school-wide reports Views School Reports Coach s Log (CL) 8 Reading Coach Enters Coach s Log Hours and Narratives Data Entry Level (DEL) 4 Data Entry Level Enters Sco res fro m th e FAIR o n th e Data Entry page, Administers the FAIR using the K-2 EST o r 3-12 WAM Reading Teachers (RT) unlimited Teacher that delivers primary Reading instruction Views Class/Student Reports, Assesses students, Can enter scores for their class through PMRN Resource Teachers (RT) unlimited Teacher that provides intervention or extra support Views Class/Student Reports, Assesses students, Can enter Ongoing Progress Monitoring scores through PMRN Assessment Team Member (ATM) unlimited Any individual who needs to test students on the K-2 EST o r 3-12 WAM Administers the FAIR using the K-2 EST o r 3-12 WAM PMRN User s Guide Version 11.0 Page 3.4

38 Users and Access - Adding a New User Adding a New User At the beginning of the year, the principal should add his or her Reading Coach as the SL2 User for the school. In the PMRN, the principal is the SL1 User and the Reading/Literacy Coach or other designee is the SL2 User. Different PMRN Users have access to different information. Before you assign other Users, please review information about Access Levels, on page 3.4. An SL1 or SL2 User may add a new User. SL3 Users can add Reading and Resource Users. To add new Users, click the Users tab. If a list of your teachers appears, please refer to page 3.10 for instructions on how to provide them access. Click the Add User button. PMRN User s Guide Version 11.0 Page 3.5

39 Users and Access - Adding a New User Fill in the information boxes on the screen. Note: The User Name and Password will be sent to the address of the User being added. Please verify the address with the User. The Identifier is the person s Employee ID number or Social Security number. Access Level refers to the User level you assign this person. A teacher s Employee ID number is usually 6 or 7 digits in length. The School Level User would need to enter their 2-digit District Number in front of the Employee ID number (plus a possible zero) to meet the 9-digit requirement for an Identifier. Click the boxes under the Allow? column to assign Users to appropriate Access Levels. Click the boxes under the Access to PMRN column to give the User access to view PMRN reports. When you have filled in the appropriate boxes, click Submit. PMRN User s Guide Version 11.0 Page 3.6

40 Users and Access - Adding a New User Verify User The new User s name, Address, and Access Level will be displayed. (If there is an error, click Cancel, which will return you to the list of Users at the school.) Click Continue. Later, when you have a list of Users, this step will ensure you are adding the correct person if there are people with similar names or Social Security numbers. The PMRN will send a User Name and Password to this person via . You may want to notify them and share information in this guide on how to Sign In and Reset Passwords, found on pages Note: At the end of this section, there is a page that is designed to be copied and distributed to the teachers at your school to assist them in gaining access to the PMRN (page 3.13). PMRN User s Guide Version 11.0 Page 3.7

41 Users and Access - Deleting a User Deleting a New User To delete a User, begin at your Home Page by clicking the Users tab. Click the name of the User you want to delete. When the information for the teacher is displayed, uncheck the box(es) under the Access column corresponding to their current Access Level(s). Click Submit. PMRN User s Guide Version 11.0 Page 3.8

42 Users and Access - Deleting a User To confirm the deletion, click Continue. Note: A teacher who has Progress Monitoring scores associated with him or her cannot be deleted from the list of this year s teachers. Access to the reports should be removed, but the teacher s name will still appear on the list of Users at the school. PMRN User s Guide Version 11.0 Page 3.9

43 Users and Access - Activating Teachers as Users Activating Teachers as Users Teachers are Uploaded into the PMRN by your district in order to build classes in the PMRN. However, these teachers are not given access to the PMRN as Reading Level Users because the PMRN depends on the SL1 or SL2 User to provide an address. At the beginning of the school year, when clicking the Users tab, the school s SL1 and SL2 Users will see the list of teachers at the school. The list will indicate that a teacher has been given access to his or her PMRN reports by the words Reading Level listed to the right of his or her name. In order to give a teacher at the school access to the PMRN reports, click the underlined name of the teacher. PMRN User s Guide Version 11.0 Page 3.10

44 Users and Access - Activating Teachers as Users The Identifier, First Name, and Last Name fields should be filled in based on information received from the district. Enter the teacher s address in the field, and click the check box(es) that correspond to the Access Level(s) for the User. Click the Submit button. The teacher will then be ed a User Name and Password to access the PMRN and view reports. A handout has been provided to assist teachers during their first Sign In (page 3.13). Clicking the Cancel button will return you to the list of Users at your school. PMRN User s Guide Version 11.0 Page 3.11

45 Users and Access - User Access Level Selection User Access Level Selection PMRN Users can have more than one Access Level. For example, the Reading/Literacy Coach should have at least three or more levels. The PMRN is set up so that Users can use a single User Name and Password and switch between Access Levels. Some tasks required of Reading/Literacy Coaches are best performed with School Level 2 access, while others are more easily accomplished as a Data Entry Level User. Also, if the SL2 User is required to report Coach s Log hours, they will be a Coach s Log User. At the start of the school year, the principal enters the SL2 User into the PMRN. An SL2 User can then add his or her own additional level as a Data Entry Level User. Follow the directions for adding a new User on pages When Signing In to the PMRN, a User with two or more Access Levels will have the option of which level to use. Click the radio button to the left of the row with the Access Level you wish to use, and click Next. To switch Access Levels while working within the PMRN, click on the words Access Level: in the upper left side of the screen, shown at right. This will take the User to the User Access Level Selection screen shown above. PMRN User s Guide Version 11.0 Page 3.12

46 Teacher Handout - First Sign In Page 3.13 As a teacher, you can begin using the Progress Monitoring and Reporting Network (PMRN) to view reports after you have been given access by your school s Reading/Literacy Coach or principal (School Level 1 (SL1) User). First, you must check your for a letter assigning you a User Name and temporary Password, which is required to access the PMRN. You will receive this shortly after your school s Reading/Literacy Coach or principal gives you access. The will have New User Name & Password Assignment for PMRN in the subject line. When you receive your User Name and Password, please follow these directions to Sign In to the PMRN and to reset your Password. You must complete this process before you are able to Sign In to the K-2 EST or 3-12 WAM. 1) Sign In: Go to the PMRN at: Note the s after http. This indicates the site is secure for transmission of sensitive data. Type your User Name and Password and click Sign In. Note: You may use capital or lower-case letters. The Sign In page is not case-sensitive. 2) FERPA Statement: Because the PMRN contains sensitive student and staff data, you will be asked to agree to the provisions of the Family Educational Rights and Privacy Act (FERPA) and Florida laws regarding access and disclosure of records within the PMRN. Click I Agree to continue. 3) Reset Your Password: Follow the directions on this page to enter your Identifier, which is your PMRN Unique ID, and to reset your Password to one you prefer. Note: The Password must have at least six characters, with at least one being a number. Remember to use your new Password the next time you Sign In. If you forgot your Password, click Forgot Your Password? on the Sign In page. Enter your address, and the PMRN will your Password directly to you. Keep in mind that each time the Forgot Your Password? link is used, you will need to reset your Password to a new one. About PMRN Identifiers: Three pieces of information are required to Sign In to the PMRN, a User Name, temporary Password, and Identifier. For the Identifier, teachers can use their PMRN Unique ID. The PMRN Unique ID can be retrieved by the school s principal (SL1 User) or the staff member administering the PMRN for the principal (usually the SL2 User). The SL1 or SL2 Users will find the PMRN Unique ID by clicking on the User s name under the Users tab.

47 PMRN Administration - Overview 4.0 PMRN Administration Overview Note: This section of the PMRN User s Guide is written for School Level 1 (SL1), School Level 2 (SL2), and School Level 3 (SL3) Users. Section 5 is written for Data Entry Level Users and Reading Teachers. It is very important that the steps in this section be followed. They ensure that class lists are up to date for the administration of the FAIR. Since the PMRN works with data from the FLDOE that is provided by your district, your class lists should be complete within the PMRN by the time testing is to begin. However, if you have newly hired teachers, have recently changed classroom assignments, have new students, or if students have left your school, you will need to update your class rosters. Follow this sequence to update classes at your school: 1) Review Teacher List 2) Add New Teachers 3) Delete Teachers 4) Create Classes 5) Review Class Lists 6) Transfer Students 7) Enroll Students 8) Remove Student 9) Withdraw Students from School Begin by reviewing the list of teachers at your school. At the beginning of the school year, the PMRN assigned teachers and students to your school based on data your district sent to the FLDOE. Verify that your teacher list is correct before you begin work on your class lists. What you will need: A list of teachers at your school and the grade level(s) at which they are delivering reading instruction. Identifiers for new teachers. addresses for teachers (in order to give them access to reports). PMRN User s Guide Version 11.0 Page 4.1

48 PMRN Administration - Initial Rostering Initial Rostering - Survey 8 At the beginning of the school year, Survey 8 performs the initial rostering of schools in the PMRN by populating the database with classes, teachers, and students. Districts Submit their data to the Florida Department of Education (FLDOE), and FLDOE processes the data, removing any invalid records. Once this process is completed, only students in the Student File with a Responsible Instructor identified are created in schools in the PMRN. Students without a responsible instructor record are removed. Students and teachers are created in the PMRN based on the information listed above, and classes are created based on the Responsible Instructor information in the student demographic file (i.e., if students are paired with Reading teachers, then the students are rostered with those teachers in the PMRN). Note: As a result, it is important that the district office be notified as to which teacher a student should be rostered with. All Students listed in the Student File with Responsible Instructor information that matches a record in the Staff File will be enrolled in the PMRN. Students not being Progress Monitored should not be listed with Responsible Instructor information. Additional Surveys Surveys 2, 3, and 5 are also Submitted to the PMRN. Surveys 2 and 3 add students to rosters and update demographic data. Survey 5 updates student demographic data at the end of the school year and provides attendance information. Survey 2, Imported in late November, is based on students enrolled into the school during the first week of October. Survey 3, Imported in March, is based on enrollment during the first week of February. Note: Until the Import of Survey 2 in late November, Exclusion Lists updated with student demographic information will not be available. PMRN User s Guide Version 11.0 Page 4.2

49 PMRN Administration - Review Teachers Review Teachers Start at your Home Page. Click the Classes/Periods tab. Review the list of teachers and their grade assignments for reading instruction. The PMRN requires students be identified by grade level. If a teacher is delivering reading instruction to students at different grade levels, he or she will need separate classes for each grade level. Note: A Reading teacher is the teacher who delivers primary reading instruction. A Resource teacher delivers additional instruction. A Resource teacher may also be an ESE, ESOL, speech or pull-out teacher, paraprofessional, or co-teacher. If your teacher list is correct, go to Review Class Lists, page To add a teacher, click Add Teacher. To reassign a class to a new teacher, go to page 4.6. To remove a teacher, go to page 4.7. To change a teacher s name, go to page 4.9. PMRN User s Guide Version 11.0 Page 4.3

50 PMRN Administration - Add a New Teacher Add New Teacher Enter the information requested on the screen for the new teacher you wish to add. Remember, the Identifier is the person s nine-digit ID number provided by his or her district. Under the Allow? column, select the Access Level of the teacher you wish to add. Highlight Reading Level, Resource Level, or both, and click the check box(es) under the Access to PMRN column to determine if the teacher will have access to the reports. Click Submit. At the beginning of the school year, the teacher Access Levels created by the District Import will be Reading Level. The Reading class is where primary reading instruction takes place. For more information about teacher Access Levels, see page 3.4. PMRN User s Guide Version 11.0 Page 4.4

51 PMRN Administration - Verify User Verify User The new User s information and new Access Level will be displayed. (If there is an error, click Cancel, which returns you to the Classes/Periods tab.) If the information shown is correct, click Continue. The PMRN will now send a User Name and Password to this person. Please share the information in this guide on how to Sign In and Reset a Password (Please refer to page 1.7). Remind him or her that Identifiers are nine-digit ID numbers provided by his or her district. Click Add User again to continue this procedure until your teacher list is complete. If your teacher list is correct, go to Review Class Lists, page To reassign a class, proceed to page 4.6. To remove a teacher, go to page 4.7. To change a teacher s name, go to page 4.9. Note: A teacher may need to be both a Resource Level User and a Reading Level User, depending on if the teacher has both types of classes. PMRN User s Guide Version 11.0 Page 4.5

52 PMRN Administration - Reassign a Class Reassign a Class To reassign an entire class of students to another teacher, begin at the Classes/Periods tab. Click the name of the class for which you wish to reassign the teacher (for example: 06 - B, Teacher - U). In the Period drop-down menu, select ALL. Select the teacher to whom this class should now be assigned in the Change the teacher for this period drop-down menu. (If the teacher is not listed, return to Add New Teacher, page 4.4.) Click Submit. If your teacher list is correct, go to Review Class Lists, page To remove a teacher, proceed to Remove a Teacher. To change a teacher s name, go to page 4.9. PMRN User s Guide Version 11.0 Page 4.6

53 PMRN Administration - Remove a Teacher Remove a Teacher Note: Teachers who have students assigned to them in Assessment Periods 2 or 3 cannot be removed. Before you can remove these teachers, you must either reassign their classes to another teacher (see page 4.6) or remove all of the students from his or her class (see page 4.24). Note: You must first delete the classes of the teacher, once the students have been removed, in order for the successful removal of the teacher. Begin at your Home Page by clicking the Users tab. Click the name of the teacher you want to remove. When the information for the teacher is displayed, un-check the Access Level boxes corresponding to the User s levels you wish to remove. PMRN User s Guide Version 11.0 Page 4.7

54 PMRN Administration - Remove a Teacher Click Submit. Note: Teachers cannot be removed after Progress Monitoring scores have been Submitted. They will continue to be displayed until the beginning of the next school year. You will receive a notice asking if this is the teacher you want to remove. If you click Continue, this teacher will be removed from your school s User list in the PMRN. The teacher will remain in the PMRN database should he or she move to another school. If scores have been Submitted for the teacher, the teacher will continue to appear in the school s list of Users for the remainder of the school year, but the teacher will not have access. You will return to the Users tab. If your teacher list is correct, go to Review Class Lists, page, PMRN User s Guide Version 11.0 Page 4.8

55 PMRN Administration - Change Teacher Name Change Teacher Name If a teacher s name was incorrect in the data Imported into the PMRN or if a teacher has changed his or her name, it can be changed in the PMRN by the User via the Profile link. Encourage teachers to check and correct their profiles as necessary. See Your Profile, page Notify your District Information Systems (DIS) staff or your district Human Resource/Payroll department of the required name change. The corrected name will appear in the PMRN the next time data is updated from the FLDOE (the next Survey 6). Note: Changing a teacher s name will not change his or her User Name in the PMRN. PMRN User s Guide Version 11.0 Page 4.9

56 PMRN Administration - Review Class Lists Review Class Lists If your list of teachers is correct, you can review your class lists. At your Home Page, click the Classes/Periods tab. Scroll down to see your school s list of classes. Ensure that your list of classes is correct. Remember, teachers instructing students at different grade levels need separate classes for each grade level. Students are assessed at their assigned grade level. Delete a class Delete a class by clicking Delete Class/Period to the right of the class name. Only classes that have no students assigned can be deleted. To remove students, go to Remove Students, page PMRN User s Guide Version 11.0 Page 4.10

57 PMRN Administration - Class/Period Assignments About Class and Period Assignments Traditionally, elementary students remaine with a single teacher throughout the school day and receive instruction for all subjects. Many schools now have students change classes for primary reading instruction. Students may also be grouped into different periods for each class. Within the PMRN, students should be assigned to the teacher who is delivering their reading instruction. Most teachers will only see reports of students in their own reading classes. If students are grouped by homeroom within the PMRN, Reading teachers will not be able to see reports for their students to whom they deliver reading instruction unless a Resource Level class is created for the homeroom teacher. Before you add a new class to a teacher, you will need to know whether the students will be receiving primary or resource instruction from the teacher. In the PMRN, classes can be assigned to periods. These class periods are listed as A through H and U (Unassigned). By default, all students will be assigned to the U Period. Through the PMRN User Interface, School Level 1, 2, and 3 Users are able to create and group students into periods A through H. PMRN User s Guide Version 11.0 Page 4.11

58 PMRN Administration - Add a New Class Add a New Class To add a class, click the Classes/Periods tab. Click the Add Class Period button. Click the V on the first drop-down menu. Highlight either Reading or Resource for the class type. Click the V on the second drop-down menu. Highlight the name of the teacher who will teach the class. PMRN User s Guide Version 11.0 Page 4.12

59 PMRN Administration - Add a New Class Use the third drop-down menu to select a grade for this class. Indicate the periods that will be associated with the class by clicking the box(es) that correspond to each period. Click Submit. You will see the Class name, Grade, and Teacher you just selected. To continue adding classes, click the Classes/Periods tab and follow the previous directions to Add a New Class, page Note: Periods can be used in a variety of ways. Periods can be used to group students by the time that they see the teacher, by students taught by a set of team teachers, or by ability levels. PMRN User s Guide Version 11.0 Page 4.13

60 PMRN Administration - Classes List Complete Classes List Complete When your list of classes is complete, you will be prepared to check your school s class rosters. Prior to testing students, you should correct your class rosters in the PMRN by adding and removing students. Before you make changes to class rosters, however, the Data Entry Level User should print and distribute class lists to faculty and staff to ensure they are current. Print Class Lists This function can be performed by any Data Entry Level (DEL) User at the school. Using a computer connected to a printer, Sign In to the PMRN. For each teacher on your Class List page, click the teacher s name. To print multiple class lists, select the check boxes to each class you wish to print, and click Print List. PMRN User s Guide Version 11.0 Page 4.14

61 PMRN Administration - Print Class Lists When the teacher s class list appears, click Print List. (The number of assessment progress boxes will vary by grade level and by assessment period.) To print the next class list, you may either select another teacher from the drop-down menu at the top of the page or you may use the Back button on your browser to return to the Class List page. Note: If your computer has a slower connection, be sure the new class list has loaded on the screen before you click Print List. Otherwise, you will risk printing the incorrect teacher name with a class list. PMRN User s Guide Version 11.0 Page 4.15

62 PMRN Administration - Distribute Classes Lists Distribute Class Lists Distribute the printed class lists to the teachers. Ask them to mark through students who are not in their class. It is important that you ask teachers or office staff to provide you with all of the information for students who need to be added to classes. The information needed is: Student Identifier* First Name Last Name Date of Birth Gender Grade Level * The Student Identifier is the student s Social Security number followed by an X or the State of Florida Alias.** ** Alias refers to the 10-digit official State of Florida number that is reported to the FLDOE s Bureau of Information and Accountability in lieu of a student s Social Security number. Since the PMRN databases are based on information received from your district, it is important that the student s correct Identifier be used. If the incorrect Identifier is used, past assessment data will not be available and student demographic information will not be updated. When you receive edited class lists from teachers, you might also have your school attendance officer review them to note students who have recently been enrolled or withdrawn. When you begin to receive edited class lists, you can begin adjusting class lists within the PMRN. PMRN User s Guide Version 11.0 Page 4.16

63 PMRN Administration - Class List Tips Class List Tips The PMRN creates links between teachers and students so that teachers can retrieve historical data of their students reading progress. As a result, there are some things to keep in mind as you adjust class lists. There are two ways to put students in a class as a School Level 1, 2, or 3 User: 1) Enroll students into the school 2) Assign students to the class It s important to have the below information on hand for each student before you begin. You will want to ensure spelling is correct. To locate a student in either database you must have: The student s First Name, Last Name, and Birthdate OR The student s Identifier. Quick Tips School Level 1, 2, and 3 Users must use a two-step process to transfer students. The student must be removed from a class before they can be added to another class. See Add a Student, page If you have a new class, you must add the class into the PMRN before you can assign students to it. See Add a New Class, page When you enroll a new student, the student is added to the school. You can then add the student to a class. See Add a Student, page Also see Enroll a Student, page You may have created Reading or Resource Level Users, but you cannot assign them students until you add a class. See Add a New Class, page PMRN User s Guide Version 11.0 Page 4.17

64 PMRN Administration - Add a Student Add a Student Begin at your Home Page and click the Classes/Periods tab. Click the name of the class and period in which you want to add a student. (If the class is not on the list, you must enter the teacher and/or class before you add a student. See Add a New Teacher, page 4.4, and Add a New Class, page 4.12.) When the class list is displayed (below), ensure the correct class and period to which you wish to add the student are showing in the boxes on the top of the page. Click Add Student. PMRN User s Guide Version 11.0 Page 4.18

65 PMRN Administration - Add a Student Within the PMRN, you must first search for a student before you put them in a class. Ensure the correct teacher s class name is at the top of the page. (If it is not correct, click the Classes/Periods tab to return to class lists.) Use one of these methods to search for the student: Type the student s Last Name and click Search. Click on the First Letter of the student s Last Name. If there are fewer than 250 students in a grade, there will be a Show All button to click to show all students for this grade. The PMRN will display a list of students within your school matching your request. Scroll down to see the list. If the student is not retrieved by the PMRN, it is because either: The student is not enrolled in your school (Go to Enroll a Student, page 4.21) OR The student is enrolled at a grade level other than the one you selected (Go to Change Student Grade Level, page 4.23). PMRN User s Guide Version 11.0 Page 4.19

66 PMRN Administration - Add a Student Beside each student s name is an indicator of his or her current status at your school. Shows this student is assigned to another class. (To add this student to this class, you must first remove the student from their current class. See Remove a Student, page 4.24.) Shows this student is already assigned to the class selected. Shows the student can be added to this class. To add one or more students to this class, click the box(es) in front of their name(s). Click Submit. If this completes your additions, click Return To Class Roster. You will return to the Edit Class page. If you need to make more additions to this class or if you did not find your student, click Enroll Student. PMRN User s Guide Version 11.0 Page 4.20

67 PMRN Administration - Enroll a Student Enroll a Student If your search did not retrieve a student, you need to determine if the student is located within the statewide PMRN database before you can enroll them. Begin by clicking the Students tab. Click the Enroll a Student button. PMRN User s Guide Version 11.0 Page 4.21

68 PMRN Administration - Enroll a Student Search for a Student The PMRN needs to search for the student you wish to add. Type in either: The student s First Name, Last Name, and Birthdate OR The student s Identifier. The PMRN tries to find an exact match, so ensure spelling is correct. After you have entered information for the first or second option, click Search. If there are no students in the database with similar information to the student, you will receive a message stating that no matches were found. Any student previously enrolled in a Florida public school will likely be in the PMRN database. If you cannot find the student by searching with one of the criteria, try the other criteria listed. If you are sure your student is not in the PMRN, click the radio button to the left of I want to enroll a new student. Click Next. PMRN User s Guide Version 11.0 Page 4.22

69 PMRN Administration - Change Student Grade Level Fill in the requested information on the screen. The student s Identifier is his or her Social Security number followed by an X or his or her Identifier alias assigned by a Florida School District. Select the appropriate Grade and Gender from the drop-down menus. Please ensure the information has been typed correctly. Click Add. You will return to the Student List page. Although the student has been enrolled in your school, he or she has not yet been assigned to a class (See Add a Student, page 4.18). Change Student Grade Level School Level 1, 2, 3, DEL, and Reading Level Users can change the grade level currently assigned to a student if it is incorrect. Proceed as if you were enrolling a student (See page 4.21) into his or her class under the correct grade level. Performing this step will place the student into his or her correct grade level and class, as well as removing him or her from the incorrect grade level and class. PMRN User s Guide Version 11.0 Page 4.23

70 PMRN Administration - Remove a Student Remove a Student Students can be removed from a class, but their information is still available within the school so they can be transferred to another class. Students can also be withdrawn from a school. Only School Level 1, 2, or 3 Users can remove students from a class or withdraw students from a school. Data Entry Level Users and Reading teachers can transfer students, which removes a student from one class and simultaneously adds him or her to another. (See Transfer Students, page 5.9.) From your Home Page, click the Classes/Periods tab. Click the name of the class in which the student is receiving reading instruction. PMRN User s Guide Version 11.0 Page 4.24

71 PMRN Administration - Remove a Student If the student is in the list of students retrieved, click the Remove Student button. If the student is not in the list, use the Class drop-down menu at the top left of the page to look through other classes for the student. The check marks in front of the students names (below) indicate they are currently on this teacher s list. Select as many students as necessary to remove from this class by clicking the check(s) in front of their name(s) so the box(es) become(s) blank. Click Submit. PMRN User s Guide Version 11.0 Page 4.25

72 PMRN Administration - Withdraw a Student From School Withdraw a Student From School Only a School Level 1, 2, or 3 User can withdraw a student from school in the PMRN. From your Home Page, click the Students tab. From the drop-down menu, select either All Grades, or the student s specific grade. Highlight the grade selection and click. Click either the letter that is the first letter of the student s Last Name or type the student s Last Name in the box. Click Search. If there are fewer than 250 students in the grade you selected, you will also see a Show All button which, when clicked, will display all students in the grade. Note: If a student needs to be withdrawn and is In Progress with a task in the 3-12 WAM, a User will not be able to withdraw the student. Please contact the Support Specialists of the PMRN Help Desk for assistance. PMRN User s Guide Version 11.0 Page 4.26

73 PMRN Administration - Withdraw a Student From School When a list of students is retrieved, click the check box(es) that belong(s) to the students(s) you want to withdraw so that the check is not selected. Click the Withdraw Selected Students button. Note: Users can select as many students as they wish to withdraw. From the data retrieved about the student(s), ensure this is the student(s) you want to withdraw from your school. Click Continue. If the student is not the one whom you wish to withdraw, click Cancel. PMRN User s Guide Version 11.0 Page 4.27

74 PMRN Administration - Facilitate Testing Facilitate Testing Note: Progress Monitoring testing for students will be mainly administered on the K-2 Electronic Scoring Tool (EST) for students in Kindergarten through Second grade. If administering testing on pencil & paper, administrators may still use functions such as printing student labels to affix to the test forms. If you have followed the sequence in this manual, you will have already printed class lists, circulated them to teachers, and corrected class lists. Before your assessment team delivers tests to students, you may want to print your corrected class lists for them. These class lists can be used by your test administrators in a variety of ways to organize testing. They can also be used to record the student scores during testing. When Progress Monitoring tests are administered, the scores students achieve can be written on the class lists you print for administrators. When the completed testing materials are returned, the Data Entry Level User may enter the student scores into the PMRN from either the individual student score sheets or from the class summary sheet. In advance of giving Progress Monitoring tests to students, the Data Entry Level User should: Print class lists from the PMRN Circulate class lists to teachers for corrections Work with the School Level 2 User to correct class lists within the PMRN Print the corrected class lists for test administrators Print student labels and affix them to test forms (if using pencil & paper forms) PMRN User s Guide Version 11.0 Page 4.28

75 PMRN Administration - Print Student Labels Print Student Labels Note: This function should be used for administrators who wish to test Kindergarten through Second grade students with the pencil & paper test form. This is not necessary if using the K-2 Electronic Scoring Tool (EST) or K-2 AIR. After you print class lists for test administrators, you may also print labels with student information to be placed on individual student scoring sheets. From your Data Entry Home Page, click on the name of a class to get the list of students. Click Print Labels. See page 4.30 for specific information on label sheets. Note: Once all student scores in a class have been Submitted, the Print Label button will no longer appear. About Label Sheets Your computer will display a page of students pre-formatted to print on sheets of labels. The printing is offset to leave a blank row of labels at the top and bottom of the page. This accommodates browsers that print the date and web address. Classes with fewer than 24 students will print on one sheet of labels. PMRN User s Guide Version 11.0 Page 4.29

76 PMRN Administration - About Label Sheets Classes with more than 24 students require additional label sheets, and those classes will show a Next button. Print your first sheet by clicking Print. Click Next to display the next sheet to print. To print labels for multiple classes, from your Home Page, select the boxes corresponding to the classes in which you wish to print labels. Print the labels by clicking Print Labels. Note: Student labels will be formatted to print on sheets of Avery 5160-sized address labels. Only 24 labels on a sheet of 30 are printed. The margins should be set to.75 for the Top and Left, and.25 for the Bottom and Right. Macintosh Users: The FCRR has found the labels do not print correctly on Epson model printers but do print successfully on the following printers: HP2200, HP4200, HP4050, and HP5SiMX. PMRN User s Guide Version 11.0 Page 4.30

77 PMRN Administration - Exclusion Rule Exclusion Rule The Exclusion Rule allows schools to select students to exclude from participation in Progress Monitoring in reading. These students are not automatically excluded from Progress Monitoring -- a list of students who are eligible for exclusion will appear on a list within the PMRN. Key school staff should closely review this list and use their best judgment to determine which students to exclude from testing. The list of students eligible for exclusion is generated using information sent by districts directly to the FLDOE. Neither the Support Specialists of the PMRN Help Desk nor the FCRR are able to add students to the Exclusion List. Note: The list of students eligible for exclusion may change throughout the year. Please check the Exclusion List within the PMRN during your test preparations for each assessment period in order to ensure that the proper students are excluded from Progress Monitoring. In some cases, information on the list received by the FLDOE does not include students who the Reading/Literacy Coach feels should be excluded. Please keep a hard copy of the reasons why the student was excluded from testing. The Exclusion List is first updated in November. If a student was just enrolled in the PMRN, he or she will not be available for exclusion until this time. PMRN User s Guide Version 11.0 Page 4.31

78 PMRN Administration - Exclusion Tip Exclusion Tip Reading/Literacy Coaches should use their best judgement when determining whom to assess. The determination should be based on this question: Does the student have very severe limitations in language, sensory skills, and/or cognitive functions that would prevent the student from responding to Progress Monitoring testing? If the answer is: Yes. No reasonable person would consider the assessment activities to be appropriate for this student, then the student should not be tested. Please remember that it is better to err on the side of inclusion rather than exclusion. Exclude Students From Progress Monitoring Only School Level 1, 2, and 3 Users in the PMRN can select students to exclude from Progress Monitoring. From your Home Page, click the Students tab. At the right of the screen, click the Exclude Students From Progress Monitoring button. PMRN User s Guide Version 11.0 Page 4.32

79 PMRN Administration - Exclude Students Select Students The PMRN will display the list of students for whom Progress Monitoring MAY NOT be appropriate. The students will be grouped by grade level. Click the box in front of the name of each student to be excluded from testing so that a check mark appears in the box. In the example below, one student each for grades Kindergarten, 2nd grade, and 3rd grade are listed. (The list for your school may have more or fewer students.) The Reading/Literacy Coach has clicked boxes in front of two students. The check mark indicates these students will be excluded. Before each assessment period, you will want to review the list because the students listed may have changed. If the status of a selected student changes during the year, the box can be clicked again to make it blank. A blank box indicates that you intend to test the student. After you have made the correct selections, click Submit. PMRN User s Guide Version 11.0 Page 4.33

80 PMRN Administration - DEL/RT - Overview 5.0 PMRN Administration - Data Entry Level Users and Reading Teachers Overview Note: This section of the PMRN User s Guide is written for Data Entry Level (DEL) Users and Reading Teachers. Section 4 is written for School Level 1, 2, and 3 Users. It is very important that the steps in this section be followed. They ensure that class lists are up to date for the administration of the K-2 EST and the 3-12 WAM. Since the PMRN works with data that is provided by your district to the FLDOE, your class lists should be complete within the PMRN by Assessment Period 1. However, if you have newly hired teachers, have recently changed classroom assignments, have new students, or if students have left your school, you will need to update your class rosters. Please follow this sequence to update classes at your school: 1) Review Class Lists 2) Transfer Students 3) Enroll Students PMRN User s Guide Version 11.0 Page 5.1

81 PMRN Administration - DEL/RT - Initial Rostering Initial Rostering - Survey 8 At the beginning of the school year, Survey 8 performs the initial rostering of schools in the PMRN by populating the database with classes, teachers, and students. Districts submit their data to the Florida Department of Education (FLDOE), and FLDOE processes the data, removing any invalid records. Once this process is complete, only students in the Student File with a Responsible Instructor identified are created in schools in the PMRN. Students without a Responsible Instructor record are removed. Students and teachers are created in the PMRN based on the information listed in Survey 6. Classes are created based on the Responsible Instructor information in the Student Demographic File (i.e., if students are paired with Reading teachers, then the students are rostered with those teachers in the PMRN). Note: As a result, it is important that the district office be notified as to with which teacher a student should be rostered. All Students listed in the Student File with Responsible Instructor information that matches a record in the Staff File will be enrolled in the PMRN. Students not being Progress Monitored should not be listed with a Responsible Instructor. Additional Surveys Surveys 2, 3, and 5 are also Submitted to the PMRN. Surveys 2 and 3 add students to rosters and update demographic data. Survey 5 updates student demographic data at the end of the school year and provides attendance information. Survey 2, imported in late November, is based on students enrolled into the school during the first week of October. Survey 3, imported in late March, is based on enrollment during the first week of February. Note: Until the Import of Survey 2 in late November, updated Exclusion Lists for students will not be available. PMRN User s Guide Version 11.0 Page 5.2

82 PMRN Administration - DEL/RT - Class/Period Assignments About Class and Period Assignments Traditionally, elementary students remaine with a single teacher throughout the school day and receive instruction for all subjects. Many schools now have students change classes for primary reading instruction. Students may also be grouped into different periods for each class. Within the PMRN, students should be assigned to Reading classes with the teacher who is delivering their reading instruction. Most teachers will only see reports of students in their own reading classes. If students are grouped by homeroom within the PMRN, unless a Resource Level class is created for the homeroom teacher, Reading teachers will not be able to see reports for their students to whom they deliver reading instruction. Before you add a new class for a teacher, you will need to know whether the students will be receiving primary (reading) or resource instruction from the teacher. In Version 3.0 of the PMRN, classes can be grouped into periods. These class periods are listed as A through H and U (Unassigned). By default, all students will be assigned to the U Period. Through the PMRN User Interface, School Level 1, 2, and 3 Users are able to group students in periods A through H. Data Entry Level Users and Reading teachers may assign students to periods if an SL1, 2, or 3 User has created the class. PMRN User s Guide Version 11.0 Page 5.3

83 PMRN Administration - DEL/RT - Review Class Lists Review Class Lists Note: This task may only be performed by a Data Entry Level User. Reading teachers are not provided access to the school s list of classes. Once the School Level 1, 2 or 3 User has corrected the school s list of teachers, Data Entry Level Users can review class lists. At your Home Page, scroll down to see your school s list of classes. Ensure that your list of classes is correct. Remember, teachers instructing students at different grade levels need separate classes for each grade level. Students are assessed at their assigned grade level. PMRN User s Guide Version 11.0 Page 5.4

84 PMRN Administration - DEL/RT - Print Class Lists Print Class Lists Note: Data Entry Level Users are the only Users that can print lists for all classes in the school. Prior to testing students, you should correct class rosters in the PMRN by adding and removing students. Before you make changes to class rosters, however, you should print and distribute class lists to faculty and staff to ensure they are current. This function can be performed by any Data Entry Level (DEL) User at the school. Using a computer connected to a printer, Sign In to the PMRN. For each teacher on your Class List page, click the teacher s name. (If you wish to print multiple class lists, select the check boxes to each class you wish to print, and click Print List.) PMRN User s Guide Version 11.0 Page 5.5

85 PMRN Administration - DEL/RT - Print Class Lists When the teacher s class list appears, click Print List. (The number of assessment progress boxes will vary by grade level and by assessment time period.) Note: A Reading teacher may print lists of his or her individual class(es) by clicking the Scheduled Tasks tab, located on his or her Home Page. The teacher may select his or her classes/periods from the drop-down menu, located in the top left corner. Once a class is selected, the teacher will click Print List. To print the next class list, you may either select another teacher from the drop-down menu at the top of the page or you may use the Back button on your browser to return to the Class List page. Note: If your computer has a slower connection, be sure the new class list has loaded on the screen before you click Print List. Otherwise, you risk printing the incorrect teacher name with a class list. PMRN User s Guide Version 11.0 Page 5.6

86 PMRN Administration - DEL/RT - Distribute Class Lists Distribute Class Lists Note: This task is to be performed only by Data Entry Level Users. Reading teachers may not distribute the school s list of classes. Distribute the printed class lists to the teachers. Ask them to mark through students who are not in their class. It is important that you ask teachers or office staff to provide you with all of the information for students who need to be added to classes. The information needed is: Student Identifier* First Name Last Name Date of Birth Gender Grade Level * The Student Identifier is the student s Social Security number followed by an X or the State of Florida Alias**. ** Alias refers to the 10-digit official State of Florida number that is reported to the FLDOE s Bureau of Information and Accountability Services in lieu of a student s Social Security number. Since the PMRN databases are based on information received from your district, it is important that the student s correct Identifier be used. If an incorrect Identifier is used, past assessment data will not be available and student demographic information will not be updated. When you receive edited class lists from teachers, you might also have your school attendance officer review them to note students who have recently been enrolled or withdrawn. When you begin to receive edited class lists, you can begin adjusting class lists within the PMRN. PMRN User s Guide Version 11.0 Page 5.7

87 PMRN Administration - Class List Tips Class List Tips The PMRN creates links between teachers and students so that teachers can retrieve historical data of their students reading progress. As a result, there are some things to keep in mind as you adjust class lists. There are two ways to put students in class as a Data Entry Level User or Reading Teacher: 1) Transfer students between classes 2) Enroll students in the school and assign to classes It s important to have this information on hand for each student before you begin. You will want to ensure spelling is correct. To locate a student in either database you must have: The student s Identifier OR The student s First Name, Last Name, and Birthdate. Quick Tips When Data Entry Level Users and Reading teachers add or enroll students, it is a one-step process that adds a student to one class and simultaneously removes the student from his or her current class. See Transfer Students or Add a Student, page 5.9. PMRN User s Guide Version 11.0 Page 5.8

88 PMRN Administration - DEL/RT - Transfer or Add Students Transfer Students or Add a Student One way to transfer students from one class to another in your school is by using the Add Student option available to Data Entry Level Users or Reading teachers. When you add a student to a class as a Data Entry Level User, they are automatically removed from their current class. The Data Entry Level User will begin at his or her Home Page. The Reading Teacher will begin at his or her Home Page, click the Scheduled Tasks tab, and go directly to his or her class. Click the name of the class to which you want to add a student. When the class list is displayed (pictured below), click Add Student. PMRN User s Guide Version 11.0 Page 5.9

89 PMRN Administration - DEL/RT - Transfer or Add Students Search for a Student The PMRN needs to search for the student you wish to add. Type in either: The student s Identifier OR The student s First Name, Last Name, and Birthdate. It s important to have this information on hand for each student before you begin. You will want to ensure spelling of the student s name is correct. After you have entered information for the first or second option, click Search. Note: If you are not successful using the student s Identifier, please try searching again using the student s First Name, Last Name, and Birthdate. PMRN User s Guide Version 11.0 Page 5.10

90 PMRN Administration - DEL/RT - Transfer or Add Students If the student is retrieved, click the radio button to the right of the student s name and click Next. (This example shows two students, but you may have more.) If multiple student records are displayed, ensure you are selecting the correct student. If the student is not retrieved, you need to enroll the student. Select I want to enroll a new student. See Enroll a Student, page PMRN User s Guide Version 11.0 Page 5.11

91 PMRN Administration - DEL/RT - Transfer or Add Students If the student was assigned to a different Reading class in the same school, the student is removed from the other class.* If the student was enrolled in a different school, the student is not withdrawn from the other school. Within the PMRN, students may be enrolled in a maximum of two schools during the same assessment period. If you are attempting to enroll a student who is already enrolled in two schools, please contact the PMRN Help Desk. Use the Period drop-down menu to select the correct class period to which the student should be assigned. The default is the unassigned (U) period. Once you have verified that this is the correct student and that the grade level and class period are correct, click Enroll in Class. * Within the PMRN, a student may only be assigned to one Reading class within a school. The same student may be in a Reading class AND one or more Resource classes. PMRN User s Guide Version 11.0 Page 5.12

92 PMRN Administration - DEL/RT - Facilitate Testing Facilitate Testing Note: This part of the section is written for Data Entry Level Users only. Progress Monitoring testing for students will be mainly administered on the K-2 Electronic Scoring Tool (EST) for students in Kindergarten through Second grade. All students in 3rd through 12th grade will use the 3-12 WAM. If administering testing with pencil & paper, administrators may use functions such as printing student labels to affix to the test forms. If you have followed the sequence in this manual, you will have already printed class lists, circulated them to teachers, and corrected class lists. Before your assessment team delivers tests to students you may want to print your corrected class lists for them. These class lists can be used by your test administrators in a variety of ways to organize testing. They can also be used to record the student scores during testing. When Progress Monitoring tests are administered, the scores students achieve can be written on the class lists you print for administrators. When the completed testing materials are returned, the Data Entry Level User may enter the student scores into the PMRN from either the individual Student Score Booklet (SSB) or from the class summary sheet. In advance of giving Progress Monitoring tests to students, the Data Entry Level User should: Print class lists from the PMRN Circulate class lists to teachers for corrections Work with the School Level 2 User to correct class lists within the PMRN Print the corrected class lists for test administrators Print student labels and affix them to test forms (if using pencil & paper forms) PMRN User s Guide Version 11.0 Page 5.13

93 PMRN Administration - DEL/RT - Print Student Labels Print Student Labels Note: This function should be used for administrators who wish to test Kindergarten through Second grade students with the pencil & paper test form. This is not necessary if using the K-2 Electronic Scoring Tool (EST). After you print class lists for test administrators, you should also print labels with student information to be placed on individual student scoring sheets. From your Data Entry Home Page, click on the name of a class to get the list of students. Click Print Labels. See page for specific information on label sheets. Note: Once all student scores in a class have been Submitted, the Print Label button will no longer appear. About Label Sheets Your computer will display a page of students pre-formatted to print on sheets of labels. The printing is offset to leave a blank row of labels at the top and bottom of the page. This accommodates browsers that print the date and web address. Classes with fewer than 24 students will print on one sheet of labels. PMRN User s Guide Version 11.0 Page 5.14

94 PMRN Administration - DEL/RT - About Label Sheets Classes with more than 24 students require additional label sheets, and those classes will show a Next button. Print your first sheet by clicking Print. Click Next to display the next sheet to print. To print labels for multiple classes, from your Home Page, select the boxes corresponding to the classes in which you wish to print labels. Print the labels by clicking Print Labels. Note: Student labels will be formatted to print on sheets of Avery 5160-sized address labels. Only 24 labels on a sheet of 30 are printed. The margins should be set to.75 for the Top and Left, and.25 for the Bottom and Right. Macintosh Users: The FCRR has found the labels do not print correctly on Epson model printers but do print successfully on the following printers: HP2200, HP4200, HP4050, and HP5SiMX. PMRN User s Guide Version 11.0 Page 5.15

95 Student Scores - Overview 6.0 Student Scores Overview Note: Schools using the K-2 EST or the 3-12 WAM do not need to enter scores through the PMRN User Interface. Within the PMRN, Data Entry Level (DEL) Users and Reading teachers are the only Users that should enter student scores. The score entry should be performed by individuals skilled at entering data through a computer interface. Once scores are typed into the PMRN they can be either Saved temporarily or Submitted permanently. Saved scores can be edited by the Data Entry Level User and Reading teacher. Once scores have been Submitted, they can only be edited by School Level 1, 2, or 3 Users. A Reading teacher only has access to enter the scores from his or her class(es). A Data Entry Level User has access to enter scores for the entire school. Roles of Data Entry Level Users A Data Entry Level User at a school plays an important role within the PMRN because DEL Access allows any member of the school staff to enter data into the PMRN. The Data Entry Level User can also assist in verifying class lists. Reading/Literacy Coaches should be both School Level 2 or 3 Users and Data Entry Level Users. This will allow them to readily maintain their class rolls, enroll students, and enter scores. PMRN User s Guide Version 11.0 Page 6.1

96 Student Scores - K-2 Electronic Scoring Tool K-2 Electronic Scoring Tool The K-2 Electronic Scoring Tool (EST) is a Web-based application for scoring students in grades Kindergarten through Second Grade on the Florida Assessments for Instruction in Reading. The K-2 EST reports test scores back to the PMRN and can be used by School Level Users, Data Entry Level Users, Reading teachers, and Assessment Team Members. The K-2 EST will administer the following types of tasks: Broad Screen / Progress Monitoring Tool (BS/PMT) Broad Diagnostic Inventory (BDI) Targeted Diagnostic Inventory (TDI) The User administering the K-2 EST will use his or her PMRN User Name and Password to Sign In to the application and assess students. If a student has a Probability of Reading Success (PRS) greater than or equal to 85 percent (> 85%), the K-2 EST will not allow the student to be administered the tasks within the Targeted Diagnostic Inventory. Data Entry for the K-2 EST takes place at the same time the student proceeds through the tasks. There is no need to go to the PMRN to enter data after the student finishes the tasks on the K-2 EST. Data entry through the PMRN User Interface is only done for those students who are administered the K-2 tasks on pencil & paper. Scores for the grade 2 Spelling task are entered through the PMRN User Interface. Note: The K-2 Spelling task is a group administered task and is not completed in the K-2 EST. PMRN User s Guide Version 11.0 Page 6.2

97 Student Scores Web-Based Assessment Module 3-12 Web-Based Assessment Module The 3-12 Web-based Assessment Module (WAM) is an online assessment module for students in grades 3 through 12. The 3-12 WAM administers appropriate tasks to the students and reports the data back to the PMRN, where reports are generated. The WAM will administer the following required task: Reading Comprehension (RC) The WAM also administers the following optional tasks: Maze Word Analysis (WA) Audio tracks and videos guide the students through the tasks, and varying audio feedback is played based on student performance on the tasks. The following PMRN Access Levels can Sign In to the 3-12 WAM: School Level 1, 2, 3, and 4 Users Reading teachers Resource teachers Assessment Team Members A WAM Manager must have a valid PMRN User Name and Password, which he or she will use to generate a School Key. The students at the school will use this School Key to Sign In to the WAM. For complete instructions on administering the 3-12 WAM, please view the 3-12 Administration Manual. PMRN User s Guide Version 11.0 Page 6.3

98 Student Scores - K-2 Data Entry K-2 Data Entry The PMRN accepts scores for students in grades Kindergarten through Second grade on the Florida Assessments for Instruction in Reading (FAIR). Scores entered into the PMRN through the K-2 Data Entry page can be edited but not invalidated. The following assessment types in K-2 can have data entered into the PMRN: Broad Screen / Progress Monitoring Tool (BS/PMT) Broad Diagnostic Inventory (BDI) to include Vocabulary Targeted Diagnostic Inventory (TDI) Assessment Calendar The Assessment Calendar shows key dates in the PMRN including lockdown dates and dates student score entry can take place. Data Entry Level Users and Reading teachers have access to the Assessment Calendar via the Assessment Calendar button on the Scheduled Tasks tab (Reading teacher) or the Class Selection page (Data Entry Level User). K-2 Data Entry/EST Lockdown Dates The K-2 Data Entry/EST is only available during certain periods of the school year. During periods that scores cannot be entered, it is considered locked down and Users cannot access it to assess students. The lockdown dates for the K-2 Application are: Instructional day 1 Instructional days Instructional days Instructional days 186+ PMRN User s Guide Version 11.0 Page 6.4

99 Student Scores - Save and Submit Scores Save and Submit Scores DEL Users and Reading teachers have two options when entering scores: Save: Temporarily Saves scores and allows for editing Submit: Permanently records the scores and sends them to the PMRN Use the Save option: When you are called away before you have finished entering scores. Remember, for security reasons, the PMRN will end your session automatically if you do not interact with the database for 20 minutes. Unsaved data will be lost. When you have not yet checked your data entries against class score sheets. Click Print List to get a proof sheet for your scores. Use the Submit option: When you have proofed your scores and have no corrections Note: It is recommended that you print and compare the scores you entered to the Student Score Booklet before you Submit scores. Once scores have been permanently recorded by clicking Submit, the DEL User and Reading teacher will be unable to edit student scores. Changes must be made by School Level 1, 2, or 3 Users. The PMRN receives notifications of changes to Submitted scores. PMRN User s Guide Version 11.0 Page 6.5

100 Student Scores - Enter Student Scores Enter Student Scores Sign In to the PMRN as a Data Entry Level User or a Reading teacher. The Home Page of the DEL User is the Class Selection page where he or she can choose which class(es) need(s) scores entered. Note: Only Data Entry Level Users will see the page above. From his or her Home Page, a Reading teacher must click the Scheduled Tasks tab to select the class which he or she needs to enter student scores. The default view under the Selected Tasks tab is the Data Entry Summary tab. This shows the tasks that each student has completed, each task available to the student, and which tasks are not available for each student based on the student s performance. PMRN User s Guide Version 11.0 Page 6.6

101 Student Scores - Enter Student Scores There are four statuses, represented by Task Progress Circles, that each student can have for a type of task: No Circle: This task type is not required to be completed. Empty White Circle: This task type is required to be completed but has not yet been started. Half Circle: This task type is required, has been started, and is in progress. Filled In, Black Circle: This task type has been completed. The Task Progress Circles are updated as students are tested. The circles are also updated as students take tests through the K-2 EST. Each tab shows the applicable tasks for the type of tasks selected - BS/PMT, BDI, or TDI. The task order flow for K-2 is programmed into the PMRN. For example, BS/PMT scores must be entered before TDI scores can be entered. When scores cannot be entered, score boxes will not be available. PMRN User s Guide Version 11.0 Page 6.7

102 Student Scores - Enter Student Scores To enter scores, click the tab that corresponds to the task type. Use the drop-down menu (shown below) to navigate between the different tasks under each task type. Enter the students scores from the Student Score Booklet (SSB) into the boxes on the page and click Save or Submit. If the scores entered are outside the acceptable range, the PMRN will not accept the scores and an error message will be displayed. The error message will display the acceptable range for the score you are trying to enter. Tasks that require multiple pieces of information will require all pieces of information to be entered before the student s scores can be Saved or Submitted. After scores have been successfully Submitted, the User will receive a confirmation message. PMRN User s Guide Version 11.0 Page 6.8

103 Student Scores - Error Analysis Error Analysis Some tasks have Error Analysis which allows Users to indicate which items the student got correct or incorrect instead of just entering a number. Error Analysis is always optional. Multisyllabic Word Reading for Second grade is a task that has the option of Error Analysis available. To use Error Analysis, click the tab which corresponds to the task for which you wish to enter Error Analysis. Select the task from the drop-down menu. Click the Yes radio button for Error Analysis. Click the box(es) that correspond(s) to the Item(s) the student got incorrect. Click Save or Submit. PMRN User s Guide Version 11.0 Page 6.9

104 Student Scores - Administrative Stops Administrative Stops Administrative Stops happen when a student had a stop occur during a task. There are three types of Administrative Stops: Passage Practice Item When an Administrative Stop occurs, a score cannot be entered for the task. To indicate an Item Stop, click the tab which corresponds to the task for which you wish to enter an Administrative Stop. Select the task from the drop-down menu. Click the check box for each student that had an Administrative Stop occur. Click Save or Submit. PMRN User s Guide Version 11.0 Page 6.10

105 Student Scores - Reading Comprehension Reading Comprehension Data Entry When entering scores for Reading Comprehension, you must provide all information from the task, including: Passage grade level Passage number Number of errors The time it took the student to complete the passage The number of Words Read The number of implicit and explicit questions correct To enter scores for Reading Comprehension, click the BDI tab. Select Reading Comprehension in the drop-down menu for First or Second grade. Enter the information listed above for each student. The full set of information must be entered for each student before the scores can be Saved or Submitted for that student. Click Save or Submit. PMRN User s Guide Version 11.0 Page 6.11

106 Student Scores - Spelling Spelling Data Entry The Spelling task is the only group administered task. All schools administering Spelling are required to Submit scores using the Data Entry page, as it is not available in the K-2 EST. The Spelling task is administered to all Second grade students for all assessment periods for the school year. Scores should be taken from the Summary Sheet. To enter scores, click the BDI tab. Select Spelling in the drop-down menu. Enter the Spelling score for each student in the boxes provided. Once finished, click Save or Submit. PMRN User s Guide Version 11.0 Page 6.12

107 Student Scores - Modify Student Scores Modify Student Scores Note: School Level 1, 2, and 3 Users are the only Users that can modify scores in the PMRN after they have been Submitted. Data Entry Level Users and Reading teachers may change scores on the Data Entry page until scores are Submitted. K-2 student scores entered through the Data Entry page are the only scores that can be modified in the PMRN student scores cannot be modified. Scores received from the K-2 EST and 3-12 WAM are not able to be modified and can only be invalidated. For Score Invalidation, see pages There are three types of tasks available for modifying in the PMRN: Broad Screen/Progress Monitoring Tool (BS/PMT) Broad Diagnostic Inventory (BDI) Targeted Diagnostic Inventory (TDI) School Level Users may only modify student scores. Scores cannot be deleted. The PMRN keeps track of all edits to student scores. It is important to remember that the prescribed task flow is programmed into the PMRN and the scores available for modifying are based not only on what scores have been entered for the student, but also on the student s performance on previous tasks. In K-2, scores that occur after the modified score in the task flow will be deleted if that type of score entry would no longer be allowed. PMRN User s Guide Version 11.0 Page 6.13

108 Student Scores - Modify Student Scores To edit student scores, click the Classes/Period tab located on your School Level Home Page. Click the class whose scores need to be modified. Click the Modify Scores button. Edit the students scores that are in the boxes on the page. Click Submit. The User may change the class he or she is editing by choosing a different class on the dropdown menu in the top left of the screen. PMRN User s Guide Version 11.0 Page 6.14

109 Student Scores - Modify Score Error Modify Score Error If the scores entered are outside the acceptable range and you attempt to Save or Submit them, the PMRN will not accept the scores and will display an error message. The error message will display the acceptable range for the score that you were attempting to enter. Please re-enter the correct score. PMRN User s Guide Version 11.0 Page 6.15

110 Student Scores - K-2 Score Invalidation K-2 Score Invalidation Scores received from the K-2 EST can only be invalidated within the PMRN. Scores entered through the Data Entry page cannot be invalidated, only edited. When scores are invalidated, any scores after the invalidated score in the task flow are permanently deleted. A task whose scores are invalidated must be administered again. Possible reasons for score invalidation include, but are not limited to: Incorrect administration of the tasks The student did not perform at the expected level due to external circumstances The wrong student was assessed The FCRR keeps track of the number of invalidations performed by the district, school, student, and User. School Level 1, 2, or 3 Users are the only Users that can invalidate scores within the PMRN. Invalidate K-2 Scores From your School Level Home Page, click the Classes/Periods tab. Click the class or period in which scores are to be invalidated. PMRN User s Guide Version 11.0 Page 6.16

111 Student Scores - Invalidate K-2 Scores Click the Modify Scores button. Click the tab which corresponds to the type of score that is to be invalidated. Check the Invalid? box for each student for whom a score is to be invalidated. Click Submit. Note: Multiple scores can be invalidated at one time. Invalidation of K-2 scores not only invalidates the score for that test, but also clears all scores after that task in the task progression. PMRN User s Guide Version 11.0 Page 6.17

112 Student Scores Score Invalidation 3-12 Score Invalidation Scores received from the 3-12 Web-based Assessment Module (WAM) can only be invalidated within the PMRN scores can not be invalidated until the following day after which they have been achieved. Scores from the 3-12 WAM cannot be edited in the PMRN. When scores in grades 3-12 are invalidated, any scores after the invalidated scores in the task flow are retained. A task whose scores are invalidated should be administered again. Possible reasons for score invalidation included, but are not limited to: Technical issues The student did not perform at the expected level due to external circumstances The wrong student was assessed The FCRR keeps track of the number of invalidations performed by the district, school, student, and User. School Level 1, 2, or 3 Users are the only Users that can invalidate scores within the PMRN. Invalidate 3-12 Scores From your School Level Home Page, click the Classes/Periods tab. Click the class or period in which scores are to be invalidated. PMRN User s Guide Version 11.0 Page 6.18

113 Student Scores - Invalidate 3-12 Scores Click the Modify Scores button. Note: For grades 3-12, both score types (BS/PMT and TDI) are grouped under a single tab. Check the Invalid? box for each student for whom a score is to be invalidated. Click Submit. Note: Multiple scores can be invalidated at one time. Invalidation of 3-12 scores only invalidates the scores for the selected task. PMRN User s Guide Version 11.0 Page 6.19

114 Student Scores - Missing Score Report Missing Score Report School Level Users have access to the Missing Score Report via the School Missing Score Report link on the School Reports tab. Data Entry Level Users have access to the Missing Score Report via the Missing Scores button on the Class Selection page. The Missing Score Report shows which students are missing scores and which type of score(s) each student is missing. PMRN User s Guide Version 11.0 Page 6.20

115 Student Scores - Missing Score Report When a school has no missing scores, a message stating All of the students have been tested. will be displayed. The Missing Score Report is not punitive and is used to assist in students not falling through the cracks. The Report only advises of which students do not have a score on a required task. All students rostered in the PMRN are required to take the Broad Screen task(s). If a student does not have the ability to take the Broad Screen task(s), the student should be excluded or withdrawn from the PMRN. To withdraw students from the PMRN, please see page To exclude students, please see page PMRN User s Guide Version 11.0 Page 6.21

116 Overview of Reports - Overview 7.0 Overview of Reports Overview After data has been Submitted to the PMRN, reports will become available. Most reports in the PMRN display student assessment data, to include scores from Progress Monitoring and Year- End Outcome Tests. In addition there are reports that display Coach s Log data, students with missing scores, and key dates in the PMRN. The reports that display student data are useful in many ways, including: Analyzing student progress Planning student reading instruction Communicating student achievement Planning professional development There are several different types of reports in the PMRN. These reports range from displaying a single student s performance on a single assessment to the performance of an entire school population. For the purposes of this User s Guide, student data that is gathered will be discussed as displayed in four levels of reports: school, teacher, class, and student. The following are examples of information that can be found in PMRN reports. Success Zone Reports: Show the percentage of students in each Success Zone for all assessment periods in a school year Status Reports: Show the most immediate individual performance of students by showing the ScoreType details of each student Cumulative Reports: Show the results at the individual student level of all assessments recorded in the PMRN across all years, including scores from other schools Progress Reports: Show the results of all assessments recorded in the PMRN across all assessment periods, including scores from other schools PMRN User s Guide Version 11.0 Page 7.1

117 Overview of Reports - Overview Grade Summary Reports: Show the summary of the overall performance on all available tasks for the selected assessment period and selected grade level TDI Reports: Show performance data for TDI tasks on a per-student and class basis (K-2 only) TDI Detail Reports: Show performance data for TDI tasks on a task-by-task basis (K-2 only) Error Analysis Reports: Show the specific errors made by students during task administration Year-End Outcome Test Reports: Show FCAT data ECHOS Reports: Show ECHOS data from the FLKRS for Assessment Period 1 FLKRS Reports: Show FLKRS data from the FAIR portion of the FLKRS for Assessment Period 1 Research Behind the Assessments To view information on the research behind PMRN reports, please refer to the Florida Assessments for Instruction in Reading Technical Manual Edition. The FAIR Technical Manual Edition (Kindergarten - Grade 2) is available at: The FAIR Technical Manual Edition (Grades 3-12) is available at: PMRN User s Guide Version 11.0 Page 7.2

118 Overview of Reports - Assessment Types Assessment Types Progress Monitoring must be reported three times per year for students who are Level 1 and 2 on FCAT or have been identified with a reading deficiency, based upon locally determined assessments, statewide assessments, or through teacher observations. Broad Screen/Progress Monitoring Tool (BS/PMT) The Broad Screen / Progress Monitoring Tool (BS/PMT) must be administered three times per school year to ALL students who are rostered in the PMRN. The assessment type is designed to provide a valid, reliable, and efficient method for identifying students that are on target to read at or above grade level by the end of the school year. BS/PMT for K-2 For grades K-2, the BS/PMT provides a score indicating the probability of the student being at or above the 40th percentile of the year-end assessment at the end of the school year. The BS/ PMT is comprised of three tasks and varies per grade level and assessment period: Letter Naming & Sounds (Kindergarten) Phonemic Awareness (Kindergarten) Word Reading (Kindergarten, 1st grade, and 2nd grade) In Letter Naming and Sounds, students are asked to 1) say the name of the letter, and 2) tell the sound the letter makes. The task is administered to Kindergarten students during the 1st assessment period (only the name portion) and 2nd assessment period (only the sound portion) of the school year. For Phonemic Awareness, students are asked to 1) listen to a word that is segmented into word parts or phonemes, and 2) blend the parts together to make a real word. For example, the teacher says /ch/ /ip/ and the student says chip. The blending task is administered to Kindergarten students during all 3 assessment periods of the school year. PMRN User s Guide Version 11.0 Page 7.3

119 Overview of Reports - Assessment Types For Word Reading, students are asked to read a list of words that represent common early sight words for beginning readers. This task is administered to Kindergarten students during the 3rd assessment period and to First and Second Grade students for all 3 assessment periods in the school year. BS/PMT for 3-12 For grades 3-12, the BS/PMT is comprised of the Reading Comprehension task. For the Reading Comprehension task, students are asked to read a passage, the first being a fixed passage defined by grade level and assessment period, and answer 7 to 9 corresponding comprehension questions. Based upon performance, the student will receive an easier or more difficult passage until a reliable estimate of reading skill is reached (minimum of 1 passage and a maximum of 4 passages). This task is administered to students in grades 3-12 during all 3 assessment periods of the school year. Broad Diagnostic Inventory (BDI) (K-2 Only) The Broad Diagnostic Inventory (BDI) is the second assessment type and is a set of tasks designed to indicate other key areas of instructional need related to reading success (Comprehension, Vocabulary, and Spelling). The grade levels (K-2) and assessment periods in which BDI is administered vary by task. Targeted Diagnostic Inventory (TDI) The Targeted Diagnostic Inventory (TDI) is the third assessment type and is a set of tasks that cover the range of developmental reading skills. For grades K-2, if a student receives a Probability of Reading Success (PRS) of less than 85% then he or she is required to complete the TDI. The student will continue with the TDI tasks until he or she is Below Expectations (BE) - below 80% mastery. Note: In some instances, students are administered the next task regardless of obtaining the 80% criteria. This is to give teachers adequate information on student performance. PMRN User s Guide Version 11.0 Page 7.4

120 Overview of Reports - Success Probabilities For grades 3-12, the TDI is optional for all students. The TDI in grades 3-12 consists of two tasks: Maze and Word Analysis. Success Probabilities After a student s score is Submitted to the PMRN, it is assigned a Success Zone, which corresponds to the Probability Score that is calculated based on student performance on the Broad Screen task for grades K-2 and student performance on the Broad Screen task and the prior year s FCAT score for grades The following Success Zones and corresponding colors are used in the PMRN: Green High Success, Green: 85% chance or higher of success on the Year-End Outcome measure Yellow Moderate Success, Yellow: 16% - 84% chance of success on the Year-End Outcome measure Red Low Success, Red: 15% chance or less of success on the Year- End Outcome measure If the student s performance falls in the Green Success Zone, this means that with continued instruction at the current level of intensity, the student should maintain reading growth at the appropriate rate. If the student s performance falls in the Yellow Success Zone, the student requires additional instruction at varying levels of intensity in order to improve his or her chance of success on the Year-End Outcome measure. If the student s performance falls in the Red Success Zone, this means that the student will require intensive intervention to accelerate reading growth for an end of the year performance that is at least at the 40th percentile for grades K-2 or a Level 3 for grades PMRN User s Guide Version 11.0 Page 7.5

121 Overview of Reports - Score Types (K-2) Score Types for K-2 The assessment types for grades Kindergarten through 2nd contain the following score types: BS/PMT Probability of Reading Success (PRS) BDI - Listening Comprehension, Reading Comprehension, Vocabulary, Spelling Percentile Rank Fluency Score (WCPM) Percent Accuracy Target Passage TDI Meets Expectations (ME) Below Expectations (BE) Probability of Reading Success (PRS) A probability is the relative possibility that an event will occur or is likely to occur. In the FAIR, each child receives a probability score. For K-2, the Probability of Reading Success (PRS) is calculated based on the student s performance on the Broad Screen/Progress Monitoring Tool (BS/PMT). The PRS score predicts the percent chance of a student s success in reading. The PRS is broken into 3 Success Zones: High Success (Green Zone), Moderate Success (Yellow Zone), and Low Success (Red Zone). PMRN User s Guide Version 11.0 Page 7.6

122 Overview of Reports - Score Types (K-2) Percentile Ranks Percentile Ranks are derived scores that are used to rank one student s performance in relation to a specific group (i.e. students in the same grade level). On the Florida Assessments for Instruction in Reading (FAIR), the specified group is a representative sample of Florida students at the same grade. Percentile ranks are the scores given on the Vocabulary and Spelling (2nd grade only) tasks. Note: A percentile rank is NOT a percentage score identifying how many items were answered correctly. Fluency Score (WCPM) Words Correct Per Minute (WCPM) is the fluency score that is calculated for the Reading Comprehension task on the BDI. If using the K-2 Electronic Scoring Tool (EST), fluency is calculated for you, or you can calculate it in your Student Score Booklets (SSB) by using the following formulas: Words in Story - Errors = Words Correct Words Correct / Total Seconds X 60 = Fluency (WCPM) Percent Accuracy Score The Percent Accuracy score is calculated on the Reading Comprehension task of the BDI. Percent Accuracy takes into account how many word reading errors the student made when considering the total number of words read. Note: A Percent Accuracy score also may indicate that a student needs additional support in building a sight word vocabulary or phonics instruction. PMRN User s Guide Version 11.0 Page 7.7

123 Overview of Reports - Score Types (K-2) Reading with at least 90% accuracy is required in order to complete the Reading Comprehension task. This allows the teachers to assess the student s comprehension in a passage at his or her instructional reading level. Target Passage The Target Passage is a passage on the Reading Comprehension task of the BDI that has been identified as the Target Passage for that assessment period and that grade level. The passage provides teachers with a guideline to determine if a student is meeting developmental reading expectations for each assessment period. The following passages are identified as Target Passages: 1st Grade Assessment Period 1 = Passage 1 Assessment Period 2 = Passage 3 Assessment Period 3 = Passage 5 2nd Grade Assessment Period 1 = Passage 2 Assessment Period 2 = Passage 4 Assessment Period 3 = Passage 5 Meets Expectations / Below Expectations Meets Expectations (ME) or Below Expectations (BE) are Criterion Scores that are calculated on the TDI. A Criterion Score is an agreed upon standard used to identify adequate student performance. For Florida Assessments for Instruction in Reading (FAIR), the agreed upon criteria for students to achieve ME is an 80% level of mastery on the TDI. Note: On the PMRN reports, students who meet the criteria will have a ME for that task. Those students that do not meet the criteria will receive a BE. PMRN User s Guide Version 11.0 Page 7.8

124 Overview of Reports - Score Types (3-12) Score Types for 3-12 The assessment types for grades 3 through 12 contain the following score types: BS/PMT Reading Comprehension TDI Maze FCAT Success Probability (FSP) Percentile Rank FCAT Reporting Categories Percentile Rank Average Adjusted Maze Score TDI Word Analysis Percentile Rank FCAT Success Probability (FSP) A probability is the relative possibility that an event will occur or is likely to occur. In the FAIR system each child receives a probability score. In the 3-12 system, the FCAT Success Probability (FSP) is calculated based on the student s performance on the Broad Screen/Progress Monitoring Tool (BS/PMT) and the student s prior year FCAT score if available. For all 3rd grade students (even those repeating 3rd grade), the FSP score is based only on performance on the BS/PMT. In the 3-12 system, the FSP score predicts the percent chance a student will score at or above Level 3 on the Florida Comprehensive Assessment Test (FCAT) at the end of the year. For example, an FSP score of 70% means that we expect this student to have a 70% chance of scoring at or above Level 3 at the end of the year on the FCAT. PMRN User s Guide Version 11.0 Page 7.9

125 Overview of Reports - Score Types (3-12) Percentile Ranks Percentile Ranks are derived scores that are used to rank one student s performance in relation to a specific group (i.e. students in the same grade level). On the Florida Assessments for Instruction in Reading (FAIR), the specified group is a representative sample of Florida students at the same grade level as the student. For example, a student who takes a task and scores in the 50th percentile scores equal to or better than 50 of 100 students at the same grade. The student performed in the middle or average when compared to students who also took the task. Percentile Ranks are a score given on Reading Comprehension, Maze and Word Analysis. Note: A percentile rank is NOT a percentage score identifying how many items were answered correctly. FCAT Reporting Categories Reporting Categories are calculated on the Reading Comprehension (RC) task of the BS/PMT. Previously called Cluster Scores, Reporting Categories measure different areas of the RC task. The four Reporting Categories and the corresponding abbreviations on the Class Status Report and Student Score Detail Report are: 1 - Vocabulary (VC) 2 - Reading Application (RA) 3 - Literary Analysis Fiction / Nonfiction (LA) 4 - Informational Text Process (IT) The questions in the Reading Comprehension task and therefore the Reporting Categories are passage specific. The passage difficulty level differs based on student performance so teachers should interpret these scores considering the adaptive nature of the assessment. PMRN User s Guide Version 11.0 Page 7.10

126 Overview of Reports - Score Types (3-12) The goal should be to help the student achieve sufficiently strong overall reading ability to allow the student to be tested on grade level passages within the adaptive framework. Passage Text Complexity Passage Text Complexity ratings are calculated on the Reading Comprehension (RC) task of the BS/PMT. Text Complexity ratings measure the level of complication in the text of the RC task. The three Passage Text Complexity ratings and the corresponding abbreviations on the Student Score Detail Report are: 1 - Simple (SI) 2 - Moderate (MD) 3 - Complex (CX) Adjusted Maze Score The Adjusted Maze Score is calculated on the TDI - Maze task. The score reported is measured in items correct per three minutes. It represents the student s average performance across the two grade level passages and can be used to compare performance across assessment periods. Note: This score is not the same thing as a fluency score reported in words correct per minute (WCPM). Adjusted Maze Scores are adjusted in two ways: For the amount of time it takes the student to complete the measure For differences in difficulty of individual passages to allow for comparison across passages PMRN User s Guide Version 11.0 Page 7.11

127 Overview of Reports - Report Components Report Components Data collected from the PMRN is displayed on the reports through various report components, including Success Boxes, pie graphs, column headers, and Student Score Detail Boxes. Report Legend Legends are available for each report by clicking on the Show Legend link in the upper right corner of each report. Legends, specific to each report, identify and provide a description of each component of a report. PMRN User s Guide Version 11.0 Page 7.12

128 Overview of Reports - Report Components Success Box Within PMRN reports, Success Boxes represent the student s Probability of a Reading Success score (K-2) or FCAT Success Probability (3-12) for the assessment period being displayed. The boxes are color-coded and represent the Success Zones, which show the student at High Success (Green), Moderate Success (Yellow), or Low Success (Red). For more information on Success Zones, please see Success Probabilities, page 7.5. Success Boxes are displayed in Status and Success Zone Reports. Pie Graph Pie Graphs identify the percent of students within each Success Zone. The number directly under the pie graph represents the number of students calculated in the percentages. The pie chart and list of students includes all students who were in the class at the time of assessment when the assessment was administered during the norming window, even if the student is removed from the class. Students with an asterisk (*), were not assessed in the class, the scores were copied from another class, and are not calculated in the pie chart. PMRN User s Guide Version 11.0 Page 7.13

129 Overview of Reports - Report Components Students with Daggers were assessed outside of the norming window and are not part of the pie chart. If a student is currently enrolled in a class, tested during the assessment, and assigned to another class, the student will still be a part of the population in the pie graph for that assessment period. Column Header Column Headers signify the type of data that is displayed in the column below. Some reports (i.e., the Class Status Report) and their data may be sorted in various ways by clicking on the multiple Column Headers. For example, if you wish to view students in a 4th grade class by their Prior Year Matched FCAT Level, click Prior Year Matched FCAT Level on the Class Status Report. Note: Default sorting for PMRN reports is alphabetical order. The Prior Year FCAT will be displayed for those students who took the FCAT during the previous year s Spring administration. The Identifier used in the FCAT data file is the same as the one listed in the PMRN. Magnifying Glass The Magnifying Glass icon is used to indicate that a more detailed and specific look at student data is available on the report being viewed. Once the icon is clicked, a pop-up window will display the Student Score Detail Box. PMRN User s Guide Version 11.0 Page 7.14

130 Overview of Reports - Report Components Student Score Detail Box The Student Score Detail Box (SSDB) displays a more specific view of the data that is shown in the original report. The SSDB includes all specific scores for each task the student completed for the assessment period being reported. The SSDB can be printed and placed in the student s cumulative folder as a point of reference for the student s performance for the assessment period. To print the individual SSDB, click the Print icon at the bottom of the box. PMRN User s Guide Version 11.0 Page 7.15

131 Overview of Reports - Report Components Dagger A Dagger icon represents a score that has been achieved by a student outside of the norming window being displayed on the report. The scores are not aggregated. A description of the Dagger icon can also be found at the bottom of the report. Copied Score A copied score occurs when a student moves to another school after the student s score was Submitted from the previous school during the same assessment period. The User enrolling the student into the new school will be given the option to either copy or not copy the scores from the previous schools. If the scores are copied, the student s scores shown in the PMRN reports are displayed with an asterisk. The scores are not aggregated (Asterisks are also displayed for students that have been moved to another class during the same assessment period.). If the scores are not copied, the student may be re-assessed for the assessment period, and the scores may be Submitted in the PMRN. PMRN User s Guide Version 11.0 Page 7.16

132 Overview of Reports - Viewing Reports Duplicate Score As a result of the high migration rate throughout Florida schools, students may be enrolled in more than one school (up to 2) at the same time in the PMRN. These students are able to have scores Submitted in both schools. These scores are known as duplicate scores. Duplicate scores appear normally on PMRN reports with the exception of the District and School Data File. Duplicate scores are flagged in these reports. At regular intervals, the Support Specialists of the PMRN Help Desk work to resolve all duplicate scores and ensure that only one of the scores is permanently kept. Viewing Reports Each Access Level has a tab for each level of reports that the User is able to access. For example, a School Level User has a School Reports, Reading and Resource Class reports, Student Reports, and Teacher Reports tab. A State Level User has a State Reports, Region Reports, District Reports, and School Reports tab. After Signing In to the PMRN, click the tab for the type of report you would like to see. Note: Scores may take up to 24 hours to appear on reports after testing is complete. The first example below is the page for a Reading teacher. The Home Page is the Student Reports page. There are also tabs for Class Reports and Teacher Reports. PMRN User s Guide Version 11.0 Page 7.17

133 Overview of Reports - Viewing Reports The second example below is the page for a School Level User who has selected the Teacher Reports tab. The Home Page is the School Reports page. There are also tabs for Class Reports, Student Reports and Teacher Reports. After the report has been accessed via the corresponding tab, a User is able to navigate to other reports using the Active Header Menu (AHM) as well as links available on the reports. For example, a School Level User viewing the School Status Report can access a Class Status Report for an individual class by selecting the class from the AHM. More information about specific reports can be found in sections of the PMRN User s Guide. PMRN User s Guide Version 11.0 Page 7.18

134 Overview of Reports - Active Header Menu Active Header Menu Most reports in the PMRN have an Active Header Menu (AHM) at the top. The AHM allows easier navigation via drop-down menus and also allows the User to apply various filters to the data that is displayed. The number of drop-down menus active in the AHM depends on the report and the Access Level of the user that is viewing the report. For example, School Level Users can move between the classes of the different teachers while Reading and Resource Level Users can only view the classes that they teach. Where there is only a single option for navigation, a label is displayed instead of a drop-down menu. Beneath the AHM, a Click Here to Print this Report link is displayed. Clicking this link brings up the browser s print dialog and allows you to print the current view of the report. In the PMRN, the print button on the browser s toolbar is disabled and this is the only way to print reports. PMRN User s Guide Version 11.0 Page 7.19

135 Student Reports - Overview 8.0 Student Reports Overview Student Reports provide information about an individual student s progress that an educator will find valuable when making decisions regarding the student s instruction. A letter designed to be sent home to parents or used in parent-teacher conferences is also available. For information on how to read graphic displays in reports, please see Overview of Reports, section 7 of the PMRN User s Guide. Types of Reports Student Score Detail Report: Displays detailed comprehensive score information for a student on different tasks for a given assessment. Student Cumulative Report: Provides a comprehensive overview of a student s Progress Monitoring and Year-End Outcome Test scores for a given school year. This report is designed to be printed on an 8.5 x 11 sheet of paper and placed in the student s cumulative folder. Parent Letter: Designed to be sent home to parents or used in parent-teacher conferences, the Parent Letter gives detailed information about each child s progress, and also provides suggestions for parents to help them support their child s reading development. It also provides an area for teachers to enter additional comments. Parent Letters may be printed for an individual student or a whole class. PMRN User s Guide Version 11.0 Page 8.1

136 Student Reports - Accessing Student Reports Accessing Student Reports Each Access Level that has access to Student Reports (Reading, Resource, School Levels 1-4, District Levels 1-3, and Region Level 1) has a Student Reports tab on his or her Home Page. Depending on the Access Level of the User, he or she may first have to select a district, school, teacher, and/or grade level before being provided with a list of students. A Reading or Resource teacher will be limited to those students in his or her class(es), while a School Level User can access all students in the school. District and Region Level 1 Users can access the reports of all students in the district or region, respectively. When the list of students is populated, follow these steps in order to view the reports: Click the drop-down menu labeled Select a Student and select the name of the student whose reports you would like to view. Click the link for the report you wish to view. The report will now open in a new window in the PMRN. If a report window was previously open in the PMRN, the report will be displayed in that window. Within this section of the PMRN User s Guide, the following questions will be answered for each Student Report: What is it? Where can it be found? PMRN User s Guide Version 11.0 Page 8.2

137 Student Reports - Student Score Detail Report Student Score Detail Report The Student Score Detail Report displays all score information for individual students on different assessment tasks administered during a single assessment period. The report displays the student grade level and assessment period at which scores are obtained. The data on the report shows scores that correspond with the student s grade level and the selected assessment period. For descriptions of the various types of scores, refer to Overview of Reports, Section 7 of the User s Guide. PMRN User s Guide Version 11.0 Page 8.3

138 Student Reports - Student Score Detail Report Where to find the Score Detail Report From your Home Page, click the Student Reports tab. The example below is a Reading teacher s Home Page. Note: For a Reading or Resource teacher, the Student Reports tab is his or her Home Page. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the correct grade level of the student whose report you wish to view from the Select a Grade drop-down menu. Select the student via the Select a Student drop-down menu. Click the Student Score Detail Report link. PMRN User s Guide Version 11.0 Page 8.4

139 Student Cumulative Report Student Reports - Student Cumulative Report The Student Cumulative Report provides a comprehensive overview of a student s Progress Monitoring and Year-End Outcome Test scores for a given school year over multiple assessment periods. The report is designed to be printed and placed in the student s cumulative folder and follows the student from school to school. If a student was excluded during an assessment period, the report will display an E instead of a score. If a task was optional, but the student received a score, the corresponding box will be gray. N/A shows that the task was not required and not taken or not available. A Key and Terms List are displayed at the bottom of the report to assist Users in interpreting the report. PMRN User s Guide Version 11.0 Page 8.5

140 Student Reports - Student Cumulative Report Student Cumulative Reports for 3-12 students have additional displayed student performance via the reporting of prior year FCAT performance. The FCAT Reading Level will be displayed for all prior years (up to 7) that the student was assessed. Where to find the Cumulative Report From your Home Page, click the Student Reports tab. The example below is a Reading teacher s Home Page. Note: For a Reading or Resource teacher, the Student Reports tab is his or her Home Page. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the correct grade level of the student whose report you wish to view from the Select a Grade drop-down menu. Select the student via the Select a Student drop-down menu. Click the Student Cumulative Report link. PMRN User s Guide Version 11.0 Page 8.6

141 Student Reports - Parent Letter Parent Letter The Parent Letter available in the PMRN is a pre-prepared document designed to be either sent home to the parents or guardian of a child or used during parent-teacher conferences. The letter consists of several sections, some preset and others able to be modified by the User accessing the Parent Letter: Overview of the tasks given to the student, including the student s performance on each task administered. If the last assessment period of the school year is selected, Year- End Outcome Tests and their scores will also be present Suggested home activities Additional comments provided by the User Reading teacher contact information Note: A student s required assessment tasks must be completed before his or her Parent Letter can be generated. Where to find the Batch Parent Letter To print a batch Parent Letter for all students in the class from your Home Page, click the Reading Class Reports tab if a School Level User Reading teachers should click the Class Reports tab. PMRN User s Guide Version 11.0 Page 8.7

142 Student Reports - Parent Letters If a School Level User, select the teacher and class via the Select a Teacher and Select a Class drop-down menus before clicking the Class Status Report link. If a Reading teacher, select the class via the Select a Class drop-down menu and click the Class Status Report link. Click the Print All Parent Letters link at the bottom of the Class Status report that is retrieved. PMRN User s Guide Version 11.0 Page 8.8

143 Student Reports - Parent Letters Where to find the Customized Parent Letter To print a letter customized for an individual student from your Home Page, click the Student Reports tab. Click the name of the student for whom you wish to customize a Parent Letter via the Select a Student drop-down menu. Click the Parent Letter link. Upon accessing the Parent Letter, a window will open allowing the User to customize the Parent Letter. Note: Parent Letters from previous years are not available. Selecting Parent Letters from the Student Reports tab will process the Parent Letter for the most recent assessment period. PMRN User s Guide Version 11.0 Page 8.9

144 Student Reports - Parent Letters Note: Options to personalize the Parent letter may be used for both the batch and customized letter. Any personalizations to the batch letter will be applied for every student in that batch. The first option that the User must select is the option to address the Parent Letter to Parent(s), Guardian, or Family. After the description of tasks administration and the student s score on each task, the User will be able to select from suggested home activities for the student. If the User selects one or no check boxes, the PMRN will automatically select up to two pre-defined activities. After Selecting the suggested home activities, the User will be able to enter additional comments. These comments are limited to 2000 characters. PMRN User s Guide Version 11.0 Page 8.10

145 Student Reports - Parent Letters When the letter is ready to be printed, click the Preview Report button. This will generate the letter in a new window with the selections and additional comments (if entered). Please note that the Reading teacher s name and phone number are present in the last paragraph of the letter. This information comes from the data sent by the district. If the name, salutation, or phone number is incorrect, the Reading teacher may change it in his or her profile in the PMRN. For example, a User s salutation may be changed from Mrs. Teacher to Ms. or Dr. Teacher. Note: The phone number listed in the letter is the school s default number. This may also be changed through the teacher s profile. For instructions on how to change the above information in the User s profile, see Your Profile, page Parent Letters in Spanish and Haitian Creole Parent letters are also available in Spanish and Haitian Creole and may be downloaded from the FCRR Website at: Note: Spanish and Haitian Creole Parent Letters are available in template form only. Once downloaded, the User must manually customize the letter for each student. PMRN User s Guide Version 11.0 Page 8.11

146 Class Reports - Overview 9.0 Class Reports Overview Class Reports in the PMRN provide a variety of data, including reports that show a class performance on a single assessment to those that show a class performance over multiple assessment periods. You may also use the Sort and Filter options to assist you in making instructional decisions in reading. Many reports are linked to instructional resources and a User can navigate between reports using active links. For information on how to read graphic displays in reports, please see Overview of Reports, section 7 of the PMRN User s Guide. Types of Reports Class Status Report: Provides information about the performance of individual students in a class. Pie charts represent the Probability of Reading Success (PRS) and FCAT Success Probability (FSP). Information regarding students performance on the Broad Diagnostic Inventory (BDI) for grades K-2 or the Targeted Diagnostic Inventory (TDI) for grades 3-12 is also reported. Class Success Zone Report: Displays data showing the progress of students PRS (K-2) or FSP (3-12) over multiple assessment periods for the school year. Class Progress Report: Displays the summary of class performance on a single task for each assessment period in the selected school year. Class Student Progress Report: Displays the summary of class performance for each student on a single task for all assessment periods in the selected school year. (3-12 only) Class Grade Summary Report: Displays a summary of the overall performance of a class on all available tasks for the selected assessment period. Class TDI Report: Displays performance data for TDI tasks on a per-student basis. (K-2 only) Class Detail TDI Report: Displays performance data for TDI tasks on a task-by-task basis for all students with TDI Results. (K-2 only) PMRN User s Guide Version 11.0 Page 9.1

147 Class Reports - Accessing Class Reports Class Summary Error Analysis Report: Displays the specific errors made by students during task administration. Class Detail Error Analysis Report: Displays the specific students that missed each item during the selected task. (K-2 only) Class FLKRS Report: Displays score information for the tasks required by the Florida Kindergarten Readiness Screener (FLKRS). This information is provided in order to bubble the Scantron sheets. (Kindergarten Assessment Period 1 only) Class Year-End Outcome Test Report: Displays FCAT data. (3-12 only) Class ECHOS Progress Report: Show ECHOS data from the FLKRS for Assessment Period 1. (Please see section 15 of the User s Guide) Accessing Class Reports Each Access Level that has privileges to view Class Reports (Reading, Resource, School Levels 1-4, District Levels 1-3, and Region Level 1) has a Class Reports tab on his or her Home Page. A School Level User has both a Reading Class Reports tab and a Resource Class Reports tab on his or her Home Page. Depending on the Access Level of the User, he or she may first have to select a district and school before being provided with a list of classes. A Reading or Resource teacher will be limited to his or her class(es), while a School Level User can access all classes in the school. District and Region Level 1 Users can access the reports of all classes in the district or region, respectively. When the list of classes is populated, follow these steps in order to view the reports: Click the drop-down menu labeled Select a Teacher and click the name of the teacher whose class reports you would like to view. Click the drop-down menu labeled Select a Class and click the name of the class of the teacher selected. Click the name of the report you wish to view. The report will now open in a new window in the PMRN. If a report window was previously open in the PMRN, the report will be displayed in that window. PMRN User s Guide Version 11.0 Page 9.2

148 Class Reports - Class Status Report Class Status Report The Class Status Report displays a snapshot of a student s performance in comparison to other students. The report also shows individual student data at the class level for multiple tasks for one assessment period. The first column of data is the PRS score for grades K-2 or the Prior Year Matched FCAT Level score for grades The remaining columns display information about BDI tasks for grades K-2 and TDI tasks for grades The pie chart at the bottom of the column identifies the percent of students within each Success Zone. The number directly under the pie chart is the number of students that have data. The report may be sorted in various ways by clicking on the multiple column headers. For example, if you wish to view students in the class by their Prior Year FCAT Level (grades 3-12), click Prior Year Matched FCAT Level. This report is initially sorted alphabetically. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 9.3

149 Class Reports - Class Status Report Clicking on the instructional links above the columns allows the User to access the Student Center Activities Search (In the report below, RC, Maze, and Word Analysis instructional links are available.). The Student Center Activities Search allows the User to select and access activities for his or her students in order to supplement current instruction. The Student Center Activities Search is available at the following address: Click each student s name to access the Student Cumulative Report. For information on the Student Cumulative Report, please see page 8.5. Each row of the Score Details column displays a Magnifying Glass icon which opens the Student Score Detail Box (SSDB) that has detailed score information for the student. PMRN User s Guide Version 11.0 Page 9.4

150 Class Reports - Class Status Report Where to find the Class Status Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Status Report link. PMRN User s Guide Version 11.0 Page 9.5

151 Class Reports - Class Status Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Status Report link. PMRN User s Guide Version 11.0 Page 9.6

152 Class Reports - Class Success Zone Report Class Success Zone Report The Class Success Zone Report shows each student s success probability over all of the assessment periods for a school year. Under each assessment period column, each student has a probability of success score which is written in a colored bar corresponding to a Success Zone. The pie chart at the bottom of the column identifies the percent of students within each Success Zone. The number directly under the pie chart is the number of students with data. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 9.7

153 Class Reports - Class Success Zone Report In addition to showing the student s Success Zone, the report may also display the following status when appropriate: Removed - The student is no longer in the class Note: Copied scores (*) and scores entered outside of the Progress Monitoring Window ( ) are not included in the calculation percentages of the pie charts at the bottom of the report. For more information on copied scores and scores entered outside of the Progress Monitoring Window, please see Section 7, Overview of Reports. Click each student s name to access the Student Cumulative Report. For information on the Student Cumulative Report, please see page 8.5. PMRN User s Guide Version 11.0 Page 9.8

154 Class Reports - Class Success Zone Report Where to find the Class Success Zone Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Success Zone Report link. PMRN User s Guide Version 11.0 Page 9.9

155 Class Reports - Class Success Zone Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Success Zone Report link. PMRN User s Guide Version 11.0 Page 9.10

156 Class Reports - Class Progress Report Class Progress Report The Class Progress Report shows performance for a single score type on one assessment task. The report shows aggregate class level data over multiple assessment periods. The report may be viewed in either bar graph or table form. BS/PMT and BDI tasks are the tasks available for the Class Progress Report. Other reports may be accessed from links at the bottom of the report. For grades K-2, the tasks available are: Broad Screen/Progress Monitoring Tool Reading Comprehension Listening Comprehension Spelling Vocabulary For grades 3-12, the tasks available are: Reading Comprehension Maze Word Analysis PMRN User s Guide Version 11.0 Page 9.11

157 Class Reports - Class Progress Report Where to find the Class Progress Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Click the Class Progress Report link. PMRN User s Guide Version 11.0 Page 9.12

158 Class Reports - Class Progress Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Click the Class Progress Report link. PMRN User s Guide Version 11.0 Page 9.13

159 Class Reports - Class Student Progress Report Class Student Progress Report (3-12 Only) The Class Student Progress Report shows the performance of each student in the class for a single score type on one assessment task. The report shows aggregate class level data over multiple assessment periods. The report may be viewed in either bar graph or table form. BS/ PMT, BDI, and TDI tasks are the tasks available for the Class Student Progress Report. Other reports may be accessed from links at the bottom of the report. The tasks available are: Reading Comprehension Maze Word Analysis PMRN User s Guide Version 11.0 Page 9.14

160 Class Reports - Class Student Progress Report Where to find the Class Student Progress Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Click the Class Student Progress Report link. PMRN User s Guide Version 11.0 Page 9.15

161 Class Reports - Class Student Progress Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Click the Class Student Progress Report link. PMRN User s Guide Version 11.0 Page 9.16

162 Class Reports - Class Grade Summary Report Class Grade Summary Report The Class Grade Summary Report displays performance data for all BS/PMT and BDI tasks in grades K-2 and all BS/PMT and TDI tasks in grades Other reports may be accessed from links at the bottom of the report. The report may be viewed in either bar graph form by clicking View as Bar Graphs or table form by clicking View as Tables. PMRN User s Guide Version 11.0 Page 9.17

163 Class Reports - Class Grade Summary Report Where to find the Class Grade Summary Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Grade Summary Report link. PMRN User s Guide Version 11.0 Page 9.18

164 Class Reports - Class Grade Summary Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Grade Summary Report link. PMRN User s Guide Version 11.0 Page 9.19

165 Class Reports - Class TDI Report Class TDI Report (K-2 Only) The Class TDI Report displays data for TDI tasks. The report shows individual student data at the class level on a per-assessment period basis. TDI task scores are shown as either ME (Meets Expectations) or BE (Below Expectations). Click on the links at the top of each column to access the Student Center Activities Search. Other reports may be accessed from links at the bottom of the report. Each row of the Score Details column displays a Magnifying Glass icon which opens a window that has TDI task detail information for the student, including raw scores. PMRN User s Guide Version 11.0 Page 9.20

166 Class Reports - Class TDI Report Where to find the Class TDI Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class TDI Report link. PMRN User s Guide Version 11.0 Page 9.21

167 Class Reports - Class TDI Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class TDI Report link. PMRN User s Guide Version 11.0 Page 9.22

168 Class Reports - Class Detail TDI Report Class Detail TDI Report (K-2 Only) The Class Detail TDI Report displays performance data for TDI tasks. This report is for grades K-2 only. The report shows the names and number of students that scored Below Expectations (BE) for each TDI task in a class. The TDI tasks will vary on a class report, depending on how many scores are present for the class and how students performed on those tasks. If a student has copied scores, an asterisk will be placed by his or her name. If a student has scored BE on a task but will still be able to take the next K-2 task, two asterisks will be placed next to his or her name. These symbols are explained at the bottom of the report. Click on the links at the top of each column to access the Student Center Activities Search. Click on the Show Class TDI Report link to access the Class TDI Report for the class whose report is being viewed. PMRN User s Guide Version 11.0 Page 9.23

169 Class Reports - Class Detail TDI Report Where to find the Class Detail TDI Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Detail TDI Report link. PMRN User s Guide Version 11.0 Page 9.24

170 Class Reports - Class Detail TDI Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Detail TDI Report link. PMRN User s Guide Version 11.0 Page 9.25

171 Class Reports - Class Summary Error Analysis Report Class Summary Error Analysis Report The Class Summary Error Analysis Report shows data at the class level for BDI and TDI tasks where error analysis information is available in the PMRN. Error analysis data may be entered from the PMRN User Interface or received from the K-2 EST or 3-12 WAM. TDI tasks are reported for students in Kindergarten through 2nd grade as well as students in 3rd grade through 12th grade. Error Analysis is displayed for each of the tasks. The task options for each grade are: Kindergarten (TDI): Letter Name and Sound Knowledge Kindergarten (BDI): Letter Sound Knowledge 1st Grade (TDI): Letter Sound Knowledge 2nd Grade (TDI): Multisyllabic Word Reading 3rd through 12th Grade (TDI): Word Analysis PMRN User s Guide Version 11.0 Page 9.26

172 Class Reports - Class Summary Error Analysis Report The Magnifying Glass icon in the Details column can be clicked to display a list of the names of the students represented in the Number Incorrect column for that row. Where to find the Class Summary Error Analysis Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Summary Error Analysis Report link. PMRN User s Guide Version 11.0 Page 9.27

173 Class Reports - Class Summary Error Analysis Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Summary Error Analysis Report link. PMRN User s Guide Version 11.0 Page 9.28

174 Class Reports - Class Detail Error Analysis Report Class Detail Error Analysis Report The Class Detail Error Analysis Report displays the names and numbers of students that missed an item. The report displays task data in table form with three columns. The report will display error analysis data for one task based on grade and task selections which are: Kindergarten: Letter Name and Sound Knowledge 1st Grade: Letter Sound Knowledge 2nd Grade: Multisyllabic Word Reading Click on the Show Class Summary Error Analysis Report link to access the Class Summary Error Analysis Report for the class whose report is being viewed. PMRN User s Guide Version 11.0 Page 9.29

175 Class Reports - Class Detail Error Analysis Report Where to find the Class Detail Error Analysis Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Detail Error Analysis Report link. PMRN User s Guide Version 11.0 Page 9.30

176 Class Reports - Class Detail Error Analysis Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Detail Error Analysis Report link. PMRN User s Guide Version 11.0 Page 9.31

177 Class Reports - Class FLKRS Report Class FLKRS Report (Kindergarten - AP1 only) The Class FLKRS Report displays score information for the tasks that are required by the Florida Kindergarten Readiness Screener (FLKRS). This information is provided in order to bubble students Scantron sheets. The report will only display class data for Assessment Period 1 of the selected school year. PMRN User s Guide Version 11.0 Page 9.32

178 Class Reports - Class FLKRS Report Where to find the Class FLKRS Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class FLKRS Report link. PMRN User s Guide Version 11.0 Page 9.33

179 Class Reports - Class FLKRS Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class FLKRS Report link. PMRN User s Guide Version 11.0 Page 9.34

180 Class Reports - Class Year-End Outcome Test Report Class Year-End Outcome Test Report (3-12 Only) The Class Year-End Outcome Test Report displays FCAT data for the end of the school year. The report shows aggregate data displayed on a class basis. The pie chart at the bottom of the column identifies the percent of students within each FCAT Level. The number directly under the pie chart is the number of students that have data. Click on the Magnifying Glass icon to view FCAT score details for the selected student. The report may be sorted in various ways by clicking on the multiple column headers. For example, if you wish to view students in the class by their FCAT Level, click the FCAT Level link. This report is initially sorted alphabetically. PMRN User s Guide Version 11.0 Page 9.35

181 Class Reports - Class Year-End Outcome Test Report Where to find the Class Year-End Outcome Test Report School Level Users From your Home Page, click the Reading or Resource Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Select the class via the Select a Class drop-down menu. Click the Class Year-End Outcome Report link. PMRN User s Guide Version 11.0 Page 9.36

182 Class Reports - Class Year-End Outcome Test Report Reading and Resource Teachers From your Home Page, click the Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Class Reports. Select the class via the Select a Class drop-down menu. Click the Class Year-End Outcome Test Report link. PMRN User s Guide Version 11.0 Page 9.37

183 Teacher Reports - Overview 10.0 Teacher Reports Overview Teacher Reports are available to Reading, Resource, School, and District Level Users. These reports are particularly useful for teachers who teach more than one class period in a grade, but want to analyze the data for all students at that grade level. For information on how to read graphic displays in reports, please see Overview of Reports, section 7 of the PMRN User s Guide. Overview Teacher Status Report: Shows the percentage of students in each Success Zone and score data for BDI tasks for grades K-2 and TDI tasks for grades 3-12 during a single assessment period. Teacher Success Zone Report: Shows the percentage of students in each Success Zone across all assessment periods of the school year. Teacher Progress Report: Displays performance data for a single task across all assessment periods of the school year. Teacher Grade Summary Report: Displays performance data for BS/PMT, BDI, and TDI tasks for a selected assessment period. Teacher FLKRS Report: Displays score information for the tasks required by the Florida Kindergarten Readiness Screener (FLKRS). This information is provided in order to bubble the Scantron sheets. (Kindergarten Assessment Period 1 only) Teacher Year-End Outcome Test Report: Displays FCAT data. (3-12 only) PMRN User s Guide Version 11.0 Page 10.1

184 Teacher Reports - Accessing Teacher Reports Accessing Teacher Reports Each Access Level that has access to Teacher Reports (Reading and Resource Levels, School Levels 1-4, and District Levels 1-3) has a Teacher Reports tab on his or her Home Page. Depending on the Access Level of the User, he or she may first have to select a district and school before being able to choose a teacher. A School Level User will be limited to his or her school s teachers, while District and Region Level 1 Users can access the reports of all teachers in the district or region, respectively. A Reading or Resource teacher may only view his or her class(es). Please follow these steps in order to view the reports: Click the Teacher Reports tab. Select the name of the teacher via the Select a Teacher drop-down menu. Click the name of the report you wish to view. The selected report will open in a new window in the PMRN. If a report window was previously open in the PMRN, the report will be displayed in that window. Within this section of the PMRN User s Guide, the following questions will be answered for each Teacher Report: What is it? Where can it be found? PMRN User s Guide Version 11.0 Page 10.2

185 Teacher Reports - Teacher Status Report Teacher Status Report The Teacher Status Report shows the percentage of a teacher s students in each Success Zone and score data for BDI tasks in grades K-2 and TDI tasks in grades The report shows aggregate data for one assessment period of all students assigned to a teacher in each grade; information is displayed on a grade level basis and a class-by-class basis (when expanded). Clicking on the icon expands the grade level to display classes for that teacher. Clicking on each class name listed will open the Class Status Report for that class. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 10.3

186 Teacher Reports - Teacher Status Report Where to find the Teacher Status Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Click the Teacher Status Report link. PMRN User s Guide Version 11.0 Page 10.4

187 Teacher Reports - Teacher Status Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Click the Teacher Status Report link. PMRN User s Guide Version 11.0 Page 10.5

188 Teacher Reports - Reports Teacher Success Zone Report The Teacher Success Zone Report shows the percentage of students in each Success Zone for multiple assessment periods. Information in the report is displayed on a grade level basis and a class-by-class basis (when expanded). Clicking on the icon expands the grade level to display classes for that teacher. Clicking on each class name listed will open the Class Success Zone Report for that class. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 10.6

189 Teacher Reports - Teacher Success Zone Report Where to find the Teacher Success Zone Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Click the Teacher Success Zone Report link. PMRN User s Guide Version 11.0 Page 10.7

190 Teacher Reports - Teacher Success Zone Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Click the Teacher Success Zone Report link. PMRN User s Guide Version 11.0 Page 10.8

191 Teacher Reports - Teacher Progress Report Teacher Progress Report The Teacher Progress Report displays aggregate teacher level data for a single score over multiple assessment periods. Other reports may be accessed from links at the bottom of the report. The report may be viewed in either bar graph form by clicking View as Bar Graphs or table form by clicking View as Tables. PMRN User s Guide Version 11.0 Page 10.9

192 Teacher Reports - Teacher Progress Report Where to find the Teacher Progress Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Note: You will select the score type from the Active Header Menu after clicking the report link. Click the Teacher Progress Report link. PMRN User s Guide Version 11.0 Page 10.10

193 Teacher Reports - Teacher Progress Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Use the drop-down menu to indicate which task you would like the report to display. Note: You will select the score type from the Active Header Menu after clicking the report link. Click the Teacher Progress Report link. PMRN User s Guide Version 11.0 Page 10.11

194 Teacher Reports - Teacher Grade Summary Report Teacher Grade Summary Report The Teacher Grade Summary Report displays performance data for the BS/PMT, BDI, and TDI tasks. The report shows aggregate teacher level data for a selected assessment period. Other reports may be accessed from links at the bottom of the report. The report may be viewed in either bar graph form (shown above) by clicking View as Bar Graphs or table form (shown below) by clicking View as Tables. PMRN User s Guide Version 11.0 Page 10.12

195 Teacher Reports - Teacher Grade Summary Report Where to find the Teacher Grade Summary Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Click the Teacher Grade Summary Report link. PMRN User s Guide Version 11.0 Page 10.13

196 Teacher Reports - Teacher Grade Summary Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Click the Teacher Grade Summary Report link. PMRN User s Guide Version 11.0 Page 10.14

197 Teacher Reports - Teacher FLKRS Report Teacher FLKRS Report (Kindergarten only) The Teacher FLKRS Report displays score information for the tasks that are required by the Florida Kindergarten Readiness Screener (FLKRS). This information is provided in order to bubble students Scantron sheets. The report will only display data for the selected teacher s class for Assessment Period 1 of the selected school year. PMRN User s Guide Version 11.0 Page 10.15

198 Teacher Reports - Teacher FLKRS Report Where to find the Teacher FLKRS Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Click the Teacher FLKRS Report link. PMRN User s Guide Version 11.0 Page 10.16

199 Teacher Reports - Teacher FLKRS Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Click the Teacher FLKRS Report link. PMRN User s Guide Version 11.0 Page 10.17

200 Teacher Reports - Teacher Year-End Outcome Test Report Teacher Year-End Outcome Test Report (3-12 Only) The Teacher Year-End Outcome Test Report displays FCAT data for the end of the school year. The report shows aggregate data displayed on the classes assigned to the selected teacher. Rows of data are summarized by grade level and may be expanded to view at the teacher level by clicking the icon located to the left of the grade level summary. The Class Year-End Outcome Test Report may be accessed by clicking the name of the specific class in the expanded view. Click on the Magnifying Glass icon to view FCAT score details for the selected class. PMRN User s Guide Version 11.0 Page 10.18

201 Teacher Reports - Teacher Year-End Outcome Test Report Where to find the Teacher Year-End Outcome Test Report School Level Users From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Select the teacher whose report you wish to view from the Select a Teacher drop-down menu. Click the Teacher Year-End Outcome Test Report link. PMRN User s Guide Version 11.0 Page 10.19

202 Teacher Reports - Teacher Year-End Outcome Test Report Reading and Resource Teachers From your Home Page, click the Teacher Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. The Select a Teacher drop-down menu is limited to only the name of the teacher who is viewing his or her Teacher Reports. Click the Teacher Year-End Outcome Test Report link. PMRN User s Guide Version 11.0 Page 10.20

203 School Reports - Overview 11.0 School Reports Overview School Reports are available for the current assessment period once the first student score for a school is Submitted. The PMRN reports are not comprehensive and they are not intended to provide definite answers to every circumstance. In making decisions based on School Reports, the User should make use of all available resources and be aware of the number of students the data is based on. For general information about reports, please refer to Overview of Reports, section 7 of the PMRN User s Guide. Types of Reports School Status Report: Gives the most immediate information on student performance at each grade and teacher level by showing the percentage of students in each Success Zone as well as data for BDI tasks in grades K-2 and TDI tasks in grades This reports only shows one assessment period. School Success Zone Report: Shows the percentage of students in each Success Zone for all assessment periods in the school year. School Grade Summary Report: Displays comprehensive data representing the students scores on each task (BS/PMT and BDI for grades K-2, BS/PMT and TDI for grades 3-12) administered during the selected single assessment period. School Progress Report: Shows the progress of all students in the selected grade level on a selected task and score type (For example, BS/PMT or Percentile Rank) for multiple assessment periods. School Demographics Reports: Provides performance information (PRS, FSP, and Percentile ranges) for subgroups of students based on demographic information from the PMRN. PMRN User s Guide Version 11.0 Page 11.1

204 School Reports - Accessing School Reports School Student Status Report: Shows student data on an individual basis for a whole grade level (same as the Class Status Report). School Year-End Outcome Test Report: Displays FCAT data. (3-12 only) School Data File: Provides student score and demographic information in a fixed text file format. The file can then be Imported into MS Access, SPSS, Excel, or other statistical software. Assessment Calendar: Provides a calendar with instructional days and information about upcoming Progress Monitoring and PMRN events. School Missing Score Report: Provides a list of students missing one or more scores from the current assessment period. School ECHOS Progress Reports: Show ECHOS data from the FLKRS for Assessment Period 1 (please see section 15 of the User s Guide). Accessing School Reports Each Access Level that has access to School Reports (School Levels 1-4, District Levels 1-3, and Region Level 1 and 2) has a School Reports tab on his or her Home Page. Depending on the Access Level of the User, he or she may first have to select a district before being able to choose a school. A School Level User will be limited to his or her school, while District and Region Level 1 Users can access the reports of all schools in the district or region, respectively. Please follow these steps in order to view the reports: Click the School Reports tab Click the name of the report you wish to view The report will now open in a new window in the PMRN. If a report window was previously open in the PMRN, the report will be displayed in that window. Within this section of the PMRN User s Guide, the following questions will be answered for each School Report: What is it? Where can it be found? PMRN User s Guide Version 11.0 Page 11.2

205 School Reports - School Status Report School Status Report The School Status Report shows the percentage of students in each Success Zone and score data for BDI tasks in grades K-2 and TDI tasks in grades This report will allow School and District Level Users to determine: What skills need to be emphasized Where resources should be allocated Where professional development efforts should be focused The information can be reorganized in order to better serve the needs of the User. Clicking the button expands the School Status Report to view details of different teachers. Clicking on the name of the teacher listed will allow the User to access the Teacher Status Report for that teacher. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 11.3

206 School Reports - School Status Report Where to find the School Status Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Status Report link. PMRN User s Guide Version 11.0 Page 11.4

207 School Reports - School Success Zone Report School Success Zone Report The School Success Zone Report shows the percentage of students in each Success Zone. The report shows aggregate data for multiple assessment periods on a grade level basis and teacherby-teacher basis when expanded. The data on the report is shown by grade level summaries and may be expanded to show teacher level summaries by clicking on the icon on the selected grade level. Clicking on the name of the teacher listed will allow the User to access the Teacher Success Zone Report for that teacher. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 11.5

208 School Reports - School Success Zone Report Where to find the School Success Zone Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Success Zone Report link. PMRN User s Guide Version 11.0 Page 11.6

209 School Grade Summary Report School Reports - School Grade Summary Report The School Grade Summary Report displays the performance data for the BS/PMT and BDI tasks for grades K-2 and BS/PMT and TDI tasks for grades 3-12 during a single assessment period. The report shows aggregate school level data for one assessment period at a time. If a specific teacher is selected, the report will navigate to the Teacher Grade Summary Report of that teacher. Other reports may be accessed from links at the bottom of the report. The report may be viewed in either bar graph form by clicking View as Bar Graphs or table form by clicking View as Tables. PMRN User s Guide Version 11.0 Page 11.7

210 School Reports - School Grade Summary Report Where to find the School Grade Summary Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Grade Summary Report link. PMRN User s Guide Version 11.0 Page 11.8

211 School Reports - School Progress Report School Progress Report The School Progress Report shows the progress of students in a selected grade level and on a selected task. Clicking on the name of the teacher listed will allow the User to access the Teacher Success Zone Report for that teacher. Other reports may be accessed from links the bottom of the report. The report may be viewed as table graphs by clicking on View as Tables or viewed as bar graphs by clicking on View as Bar Graphs. PMRN User s Guide Version 11.0 Page 11.9

212 School Reports - School Progress Report Where to find the School Progress Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Use the drop-down menu to indicate which task you would like the report to display. Note: You will select the score type from the Active Header Menu after clicking the report link. Click the School Progress Report link. PMRN User s Guide Version 11.0 Page 11.10

213 School Reports - School FSP/PRS Demographics Report School FSP/PRS Demographics Reports The School FSP and PRS Demographics Reports provide student performance information aggregated at the school level. Information is displayed as success probabilities (PRS for grades K-2 and FSP for grades 3-12) in different demographic categories for one assessment period at a time. The School PRS Demographics Report provides Probability of Reading Success (PRS) performance information for grades K-2, while The School FSP Demographics Report provides FCAT Success Probability (FSP) performance information for grades Clicking on specific categories in the Category column will allow the User to access sub-reports for that category. For the example below, clicking on the Population category will allow the user to access the School PRS Distribution Graph by Population. Click on the Show School Status Report link at the bottom of the report to access the School Status Report. PMRN User s Guide Version 11.0 Page 11.11

214 School Reports - School FSP/PRS Demographics Report Where to find the School FSP/PRS Demographics Report From your Home Page, click the School Reports tab. Confirm that the correct school year and grade level is selected from the Select a Year and Select a Grade drop-down menu. Click the School FSP Demographics Report or the School PRS Demographics Report link. PMRN User s Guide Version 11.0 Page 11.12

215 School Reports - School Range Demographic Report School Range of Reading Percentile Outcomes Demographic Report (3-12 Only) A new report to the PMRN, the School Range of Reading Percentiles Demographic Report provides student performance information aggregated at the school level. Information is displayed as success percentile ranges in different demographic categories for one assessment period at a time. Click on the Show School Status Report link at the bottom of the report to access the School Status Report. PMRN User s Guide Version 11.0 Page 11.13

216 School Reports - School Range Demographic Report Where to find the School Range Demographic Report From your Home Page, click the School Reports tab. Confirm that the correct school year and grade level is selected from the Select a Year and Select a Grade drop-down menu. Click the School Range of Reading Percentile Outcomes Demographic Report link. PMRN User s Guide Version 11.0 Page 11.14

217 School Student Status Report School Reports - School Student Status Report The School Student Status Report gives a snapshot of student performance in comparison to other students. The report shows individual student data at the school level by grade level on multiple tasks and a single assessment period. The first column of data, which is color coded, is the PRS score for grades K-2 or the FSP score for grades The remaining columns display information about BDI tasks for grades K-2 and TDI tasks for grades The pie chart at the bottom of the column identifies the percentage of students within each Success Zone. The number directly under the pie chart is the number of students in the class. The report may be sorted in various orders by clicking on the multiple column headers. For example, if you wish to view students in the class by their PRS, click the PRS link. Other reports may be accessed from links at the bottom of the report. PMRN User s Guide Version 11.0 Page 11.15

218 School Reports - School Student Status Report Click each student s name to access the Student Cumulative Report. For information on the Student Cumulative Report, please see page 8.5. Each row of the Score Details column displays a Magnifying Glass icon which opens the Student Score Detail Box (SSDB) that has detailed score information for the student. PMRN User s Guide Version 11.0 Page 11.16

219 School Reports - School Student Status Report Where to find the School Student Status Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Student Status Report link. PMRN User s Guide Version 11.0 Page 11.17

220 School Reports - School Year-End Outcome Report School Year-End Outcome Test Report (3-12 Only) The School Year-End Outcome Test Report displays FCAT data for the end of the school year. The report shows aggregate data displayed on a grade level basis and a teacher-by-teacher basis when expanded. Rows of data are summarized by grade level and may be expanded to view at the teacher level by clicking the icon located to the left of the grade level summary. The Teacher Year-End Outcome Test Report may be accessed by clicking the name of the specific teacher in the expanded view. PMRN User s Guide Version 11.0 Page 11.18

221 School Reports - School Year-End Outcome Report Where to find the School Year-End Outcome Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Year-End Outcome Report link. PMRN User s Guide Version 11.0 Page 11.19

222 School Reports - School Data File School Data File The School Data File is available to all School and District Level Users. This fixed formatted file provides rostering information (district, school, teacher, and grade), as well as student demographic and all score data (Progress Monitoring and Year-End Outcome Tests) for the selected school year. The data file does not have TDI data at the K-2 level. The fixed-format file can be Imported into a statistical management program such as Excel, Access, SPSS, or SAS to run queries and statistical analyses. A document explaining how to Import the file into other programs can be found at: To open the data file, click the School Data File link under the School Reports tab. Note: At larger schools, the report may take a few moments to generate. To see the format of the file, click the Show Format portion of the link. PMRN User s Guide Version 11.0 Page 11.20

223 School Reports - Assessment Calendar Assessment Calendar The Assessment Calendar provides a School Level or District Level User with the most upto-date information relevant to the Progress Monitoring Assessment Schedule based on the school s instructional days. The three left columns show the calendar month, date, and day. The fourth column shows instructional days at the school. Weekends and school holidays are shown, but they are not calculated as instructional days. School start dates and school holiday dates shown are based on information received from the school district, which is then confirmed by the school principal at the beginning of the school year. If the calendar is incorrect, the District Level 2 (DL2) User needs to contact the PMRN Help Desk. The next page contains a list and definitions of each event shown on the calendar. PMRN User s Guide Version 11.0 Page 11.21

224 School Reports - Assessment Calendar Schools have each of the following dates provided on the Assessment Calendar for each assessment window: PMRN Period Begins - Students lists are available beginning at this time. Reading Coaches and other school personnel should begin test preparations, such as printing labels (Section 4 of the PMRN User s Guide). Data Entry Lockdown Begins - Students may not be assessed using the K-2 EST or 3-12 WAM. PMRN Reports and administration of the PMRN may continue. Progress Monitoring Begins - The data entry page is unlocked and the Data Entry Level User(s) and Reading teacher(s) can Submit scores to the PMRN for K-2 scores. FLKRS Adminstration Begins - The data entry page is unlocked and the Data Entry Level User(s) and Reading teacher(s) can Submit scores to the PMRN for FLKRS (Section 15 of the PMRN User s Guide). End of Norming Period - All students should be tested. FLKRS Adminstration Ends - The data entry page is locked and the Data Entry Level User(s) and Reading teacher(s) cannot Submit scores to the PMRN for FLKRS (Section 15 of the PMRN User s Guide). PMRN Period Ends - The new PMRN period will begin on the next instructional day. After this day no scores for the current assessment can be edited. PMRN User s Guide Version 11.0 Page 11.22

225 School Reports - Assessment Calendar Where to find the Assessment Calendar From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the Assessment Calendar link. PMRN User s Guide Version 11.0 Page 11.23

226 School Reports - School Missing Score Report School Missing Score Report The School Missing Score Report provides a list of students missing one or more scores for the current assessment period at the selected school. The report displays every rostered student with a missing required score. The data is divided by grade level and grouped by teacher. At the beginning of each grade level there is a summary of the percentage of students with missing data. Not Assigned to a Class will be displayed if a student is enrolled to the school but not assigned to a class. PMRN User s Guide Version 11.0 Page 11.24

227 School Reports - School Missing Score Report Where to find the School Missing Score Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Click the School Missing Score Report link. PMRN User s Guide Version 11.0 Page 11.25

228 Resource Classes - Overview 12.0 Resource Classes Overview Additional reading instruction should be implemented with children as soon as it is determined that they are falling behind in the development of critical reading skills. Groups of students receiving additional instruction should be monitored closely in order to adjust the instruction to each student s specific educational needs. Resource classes can be created to help teachers better monitor the needs of those students receiving additional instruction. Resource classes may also be created for any other teacher who has a need to view a student s reading assessment scores. Resource classes may appear identical to Reading classes, but they differ in 4 main ways: The class lists are designed to be fluid, as students will move in and out of the Resource class as their instructional needs change Students may be assigned to more than one Resource class Resource class sizes should be kept small (no more than students) in order to provide attention in the areas where individual students may be having difficulties Resource teachers cannot print Parent Letters Note: In order to assign students to a Resource class, the School Level 1, 2, or 3 User needs to first create a Resource teacher. While creation of Reading teachers is based on information received from the district at the beginning of the school year, all Resource teachers need to be created manually through the User Interface by a School Level User. If the teacher is already a Reading teacher at the school, he or she will still need to be created as a Resource teacher before being able to have a Resource Level class. PMRN User s Guide Version 11.0 Page 12.1

229 Resource Classes - Creating Resource Teachers Creating Resource Teachers To create a Resource teacher, when Signed In as a School Level 1, 2, or 3 User, click the Classes/Periods tab. Click the Add Teacher button. Enter the User s Identifier, First Name, Last Name, and Address. Click the box on the left side that corresponds to Resource Level. Click the box on the right side that corresponds to Access to PMRN, which allows teachers to view PMRN reports. PMRN User s Guide Version 11.0 Page 12.2

230 Resource Classes - Creating Resource Teachers Please make sure you provided the correct Identifier information for your new User. Click Submit. Verify User The teacher s information will be displayed. If there is an error, click Cancel, which returns you to the Classes/Periods tab. If all information is correct, click the Continue button. The PMRN will now send his or her User Name and Password to the address entered. You can photocopy and share the information on how to Sign In and reset a Password. This information is found in the PMRN User s Guide on page If the teacher is already a User of the PMRN, a new User Name and Password will not be sent. The User s current User Name and Password can be used to access both Access Levels. Note: Resource Level User access can be added to an existing User within the PMRN. An example of this would be a Reading Level User being given Resource Level access. PMRN User s Guide Version 11.0 Page 12.3

231 Resource Classes - Creating a New Resource Class Creating a New Resource Class To create a Resource class, you must first create a Resource teacher. For more information on creating a Resource teacher, please refer to page To create a new Resource class as a School Level 1, 2 or 3 User, click the Classes/Periods tab. Click Add Class Period. Click the V on the first drop-down menu. Highlight Resource for the class type. Click the V on the second drop-down menu. Highlight the teacher s name that will teach the class. If no Resource teachers exist, no names will be shown. PMRN User s Guide Version 11.0 Page 12.4

232 Resource Classes - Creating a New Resource Class Use the third drop-down menu to select a grade for this class. Indicate the periods that will be associated with the class by clicking the box(es) that correspond(s) to each period. Click Submit. You will see the Class name, Grade, and Teacher you just selected. To continue adding classes, click the Classes tab and follow the previous directions to add a new class, page Note: The R in 01R - A, Teacher denotes Resource. PMRN User s Guide Version 11.0 Page 12.5

233 Resource Classes - Adding Students Adding Students Note: Remember that students can be enrolled in only one Reading class and several Resource classes. Begin at your Home Page and click the Classes/Periods tab. Make sure that if a teacher has both Reading and Resource classes that the Resource class is selected. Click the name of the Resource class to which you want to add a student (If the class is not on the list, you must enter the teacher and/or the class before you add a student. See Creating Resource Teachers, page 12.2, and Creating a New Resource Class, page 12.4.). Click Add Student. PMRN User s Guide Version 11.0 Page 12.6

234 Resource Classes - Adding Students Within the PMRN, you must first search for the student before adding him or her to your class. Ensure the teacher s class name is at the top of the page. (If it is not correct, click the Classes/ Periods tab to return to the class list at your school.) Use one of these methods to search for the student: Type the student s Last Name and click Search. Click on the First Letter of the student s Last Name. If there are fewer than 250 students in a grade, there will be a Show All button to click to show all students for this grade. The PMRN will display a list of students within your school matching your request. Scroll down to see the list. If the student is not retrieved by the PMRN it is because: The student is not enrolled in your school (Go to Enroll a Student, page 4.21) The student is not in a Reading class The student is on record at a grade level other than the one you selected (Go to Change Student Grade Level, page 4.23.) PMRN User s Guide Version 11.0 Page 12.7

235 Resource Classes - Adding Students Beside each student s name is an indicator of their current status at your school. Shows this student is already assigned to the class selected. Shows the student can be added to this class. To add one or more students to this class, click the box(es) in front of their name(s). Click Submit. If this completes your additions, click Return To Class Roster. You will return to the Edit Class page. If you need to make more additions to this class or you did not find your student, click Enroll Student. You will return to the screen that allows you to search for more students. PMRN User s Guide Version 11.0 Page 12.8

236 Coach s Log - Overview 13.0 Coach s Log Overview Note: This section of the PMRN User s Guide is written for Coach s Log Users. No other Users are able to perform these steps. Because the Just Read, Florida! Initiative is an extensive project implemented in every region of Florida, there needs to be a mechanism to keep up with school-level activities where the greatest impact on student learning occurs. The Coach s Log within the PMRN is a tool that can be used effectively to improve the reading program at a school and to guide the performance of the Reading/Literacy Coach. The Coach s Log enables formative feedback, which is vital for success in implementing programs to improve student performance in reading. It allows information to be gathered on school-level professional development as well as successes and concerns with program implementation. Data collected in the Coach s Log can be used to identify school needs. In addition, the information allows districts to identify successful efforts that might be replicated and to communicate common concerns that warrant attention. For instance, if several schools in a district consistently report that Reading/Literacy Coaches spend a lot of time at meetings, the District Reading Contact can work to eliminate unnecessary meetings so that coaches will have more time for tasks directly related to coaching. PMRN User s Guide Version 11.0 Page 13.1

237 Coach s Log - Overview Coach s Log The Professional Development (PD) Log for Reading Coaches: Serves as a vehicle for information exchange Enables formative feedback important for students success in reading Enables appropriate follow-up support for schools and Reading/Literacy Coaches Enables a support system for Reading/Literacy Coaches Strengthens program implementation Helps focus the Reading/Literacy Coach s work on improving teaching and learning Helps track the most vital resource - time Coach s Log Users Submit a log of their activities to the PMRN every two weeks. The Coach s Log Reports and coaches comments can be viewed throughout the year by the Coach s Log User, and the principal, as well as District, Regional, and State Level Users of the PMRN. PMRN User s Guide Version 11.0 Page 13.2

238 Coach s Log - Log Reporting Period Log Reporting Period Each Coach s Log covers a two-week period that begins on Monday and ends on Friday. The reporting period begins Monday of the first week and ends at midnight, Friday of the second week. The Log will remain open until it is Submitted. Therefore, the next Log will not be accessible until the previous Log is Submitted. The Coach s Log Form will be available to Reading/Literacy Coaches from the date that they became a Coach s Log User (as entered by the SL1 User when the CL User is added to the PMRN). PMRN Coach s Log Reporting Period M Start Tu W Th F M Tu W Th First Reminder M Final Reminder Log Notifications F End/ Submit Log Tu W Th F During the year, the FCRR will provide reminders to assist you in Submitting your Log. On Thursday of the second week (one day before the Log is due) you will receive an reminding you that it is time to Submit the Log. If the Log has not been Submitted by Friday at Midnight, you will receive a final reminder on Monday. Remember, the Log s purpose is to help facilitate successful program implementation in your district. The more regular and consistent your reporting, the more timely and effective follow up can be to address coaching needs. PMRN User s Guide Version 11.0 Page 13.3

239 Coach s Log - Professional Information Professional Information The first time you Sign In to the PMRN as a Coach s Log User, you will be asked to enter some information about yourself (below). The PMRN will populate your Name, District, and School Name, which will appear in gray text. PMRN User s Guide Version 11.0 Page 13.4

240 Coach s Log - Professional Information A few things you may notice when filling out the Professional Information screen: If the Other box is checked under In which of the following areas are you certified?, the User will be presented with a text box in which to enter the exact certifications earned. If No is selected for I am Reading Endorsed, the User will be presented with a list of competencies 1-6. The User should mark the competencies that he or she has completed. If I am Part-Time Reading/Literacy Coach at this school is selected under Full-time /Part Time Information, the User will select how many schools he or she serves. Please complete the required areas. Click Submit. PMRN User s Guide Version 11.0 Page 13.5

241 Coach s Log - Tasks in Log Should your Professional Information change during the year, you can update it by clicking the View and Edit Professional Information link on the Coach s Log Form (below). Clicking the link will take you to the Edit Professional Information screen ( ). Tasks in Log The Coach s Log Form is divided into 16 task areas in an effort to assist Coaches in categorizing time and in making decisions on how to best use time to improve student performance in reading. For each task, there is a brief explanation of the types of activities that make up this task. 1. Whole Faculty Professional Development: Providing or facilitating whole faculty professional development sessions such as faculty seminars, action research, and/or study groups designated to increase the knowledge of Scientifically Based Reading Research (SBRR) for administrators, teachers, and paraprofessionals. 2. Small Group Professional Development: Providing or facilitating small group professional development sessions such as faculty seminars, action research, and/or study groups designed to increase the knowledge of Scientifically Based Reading Research (SBRR) for administrators, teachers, and paraprofessionals. 3. Planning: Planning, developing, and/or preparing professional development, including: surveying teachers for PD needs; preparing content for PD for teachers, parents, and others; planning a schedule of PD delivery, gathering PD materials; preparing a lesson for modeling and planning a coaching session with a teacher. PMRN User s Guide Version 11.0 Page 13.6

242 Coach s Log - Tasks in Log 4. Modeling Lessons: Demonstrating lessons while teachers observe or co-teaching lessons in classrooms. 5. Coaching: Coaching (initial conversations, observation, and reflecting conversation) teachers in classrooms which includes observing teachers, formulating feedback regarding lessons, discussing feedback with teachers, and reflecting with teachers relating to reading or content area lessons. 6. Coach-Teacher Conferences: Conferencing with teachers regarding lesson planning, grouping for instruction, intervention strategies, and other topics related to reading. Informally conversing with teachers in a variety of ways (phone, or face-to-face) on topics concerning reading such as fluency building, organizing literacy centers, students in need of intervention, etc. 7. Student Assessment: Facilitating and coordinating student assessments, including scheduling the time and place for assessments, and notifying teachers of the assessment schedule. Coaches should spend limited time administering assessments. 8. Data Reporting: Entering assessment data into any data management system. Coaches should spend limited time, if any, on this task. 9. Data Analysis: Analyzing student data to assist teachers with informing instruction based on student needs. This includes personal study of data reports, principal/coach data sessions, and teacher/coach data sessions. 10. Meetings: Attending meetings in the school, district, or region regarding reading issues. Examples include meeting with school/district administrators or coaches, school/community groups, curriculum teams, Reading Leadership Teams, School Improvement Plan Teams, etc. 11. Knowledge Building: Building knowledge of SBRR and/or assessment through personal study or professional development. This includes activities such as: attending a workshop and completing follow-up; attending reading conferences; reading journal articles; participating in a study group; attending state-sponsored PD; attending publisher-sponsored PD and attending assessment training. PMRN User s Guide Version 11.0 Page 13.7

243 Coach s Log - Tasks in Log 12. Managing Reading Materials: Preparing the budget for reading materials, reviewing and/or purchasing the materials, maintaining inventory, and delivering reading materials. Also included are duties such as gathering teacher resources and organizing leveled books for classroom libraries in collaboration with school staff. 13. Other: Other tasks as assigned that are performed during regular contracted hours. Many of these tasks are appropriate and necessary for the coach to perform; however, some may inhibit the effectiveness of the role of the coach. Examples of appropriate tasks may include: traveling between schools or meetings; attending meetings not related to reading; taking charge of a teacher s classroom while the teacher observes a model lesson in another classroom; presenting reading-related information tasks that inhibit the effectiveness of the role of the coach include: substitute teaching, administrative tasks, and excess bus/lunch/hall duty (bus/ lunch/hall duty may be appropriate as long as the time is not beyond what is required of other teachers). 14. Success: Please indicate successes that have occurred in the last reporting period. 15. Concerns: Please indicate any concerns that you have. 16. Hours Outside the Contracted Day: Record hours worked in addition to your regular contracted hours, and describe the activities performed during that time. Common examples may include planning and delivering PD beyond the regular work day, providing parent trainings, taking online reading courses, and pursuing reading certification/endorsement. PMRN User s Guide Version 11.0 Page 13.8

244 Coach s Log - Successes and Concerns, Enter Time Success and Concerns Narratives In addition to the 12 categories, the Coach s Log User can enter narratives including: Other Successes Concerns Hours Outside the Contracted Day The Other, Successes, Concerns, and Hours Outside the Contracted Day narratives are at the bottom of the Coach s Log Form. The Other narrative is attached to the Other category on the Coach s Log Form. Enter Time There are two options for entering Coaching hours into the Coach s Log Form within the PMRN. 1.) Enter daily hours directly into the PMRN Advantage: You need not do any math. The PMRN will automatically calculate total hours and percentages for each task. Disadvantage: You must make an entry on each day that you have spent time on coaching. 2.) Record hours on paper and enter your bi-weekly task totals into the PMRN Advantage: You only enter a single Task Total rather than 10 daily entries. Disadvantage: You must do the math for totals. You do not need to record your hours daily in the PMRN, however, the log entry form within the PMRN does allow you to enter daily hours if you want to take advantage of having the PMRN total coaching hours. The form only requires bi-weekly totals. PMRN User s Guide Version 11.0 Page 13.9

245 Coach s Log - Enter Time When you Sign In as a Coach s Log User, your Name, your District, and your School are listed at the top of the page. Scroll down to see the Instructions (below). Please notice the sentences in the second paragraph, which are in bold type. You will recall the PMRN is a secure Website. If there is no activity for 20 minutes during a session, the PMRN automatically Signs Out your session. Any unsaved information will be lost. Typing is not recognized as an activity by the PMRN, since there is no transfer of information from your computer to the PMRN. In addition, some Internet connections are not reliable. Note: To avoid losing information, click the Save button often when you are entering information into your Coach s Log Form. Any data that is not Saved will be lost if you lose your Internet connection or if your session automatically times out. PMRN User s Guide Version 11.0 Page 13.10

246 Coach s Log - Enter Time Coach s Log Users may identify the teachers they work with and the amount of hours they work with the teachers across four different categories: Small Group Professional Development Modeling Lessons Coaching Coach-Teacher Conference and Conversations At the beginning of the school year, the list of teachers for whom data can be entered will be populated by the initial Upload of teachers from the District. PMRN User s Guide Version 11.0 Page 13.11

247 Coach s Log - Enter Time When the Pencil icon is clicked for one of the four categories listed above, a pop-up window, called the Enter Details screen, will be displayed with the list of teachers in the school. The User may select at least one teacher and enter at least.25 hours. After the information is entered, click the Submit button. If the window was opened mistakenly, the User can click the Close button. Note: Coach s Log Users are not required to select teachers when entering the number of hours in the Enter Details screen (above). If the Coach s Log Users wish, they may just enter the total number of hours spent working with the teachers. PMRN User s Guide Version 11.0 Page 13.12

248 Coach s Log - Enter Daily Hours Enter Daily Hours To begin entering hours, scroll below the Instructions to see the first of the 13 tasks on the Coach s Log Form. Note that the dates for the current two-week period are at the top of the form. In the example below, the Coach has begun to enter hours. When the numbers 6 and 1.25 were entered, the PMRN automatically began to generate totals for this task. As more numbers are entered, the Total Hours and Task % will continue to recalculate to incorporate the added times. Note: Use the Tab key to move from box to box in the categories. PMRN User s Guide Version 11.0 Page 13.13

249 Coach s Log - Enter Task Totals Enter Task Totals In the example below, the Coach has recorded time during the two-week period on paper or has used another method to track total hours during this period for each of the tasks in the log. Only the total hours for the two weeks for the task are entered. Below, the number 12.5 was typed into the Task Total box. The PMRN will begin to automatically generate the Task % as numbers are entered. PMRN User s Guide Version 11.0 Page 13.14

250 Coach s Log - Edit Teachers Edit Teachers On the Coach s Log Form, an Edit Teachers button allows the Coach s Log Users to add new teachers and delete old teachers from the Enter Details screen (the Pencil icon). To add teachers with this function, click the Edit Teachers button. From the page that appears, click Add, and an Add Teacher window will be displayed. Enter the Last Name and First Name of the teacher that you wish to add. Click Submit. To delete teachers with this function, click the check box next to the name of the teacher whom you wish to delete. Click Delete. Once you are finished with either of these actions, click Close to return to the Coach s Log Form. PMRN User s Guide Version 11.0 Page 13.15

251 Coach s Log - Enter Narratives Enter Narratives There are four locations on the Coach s Log Form to enter narratives: Successes - Successes experienced during the implementation of the school s reading program. Concerns - Concerns experienced during the implementation of the school s reading program. Other - This narrative is required if any time is entered in the Other category. This should include what other duties were assigned during the time reported. Hours Outside Contracted Day - General comments not regarding a success or concern. Please note the text above the comment boxes. Remember, the PMRN does not recognize typing as an activity and you could lose what you have typed if your Internet connection fails or if you are automatically Signed Out of the PMRN without Saving or Submitting your Log. PMRN User s Guide Version 11.0 Page 13.16

252 Coach s Log - Save, Print Log Save, Save, Save To prevent losing information entered into the Coach s Log Form, click the Save button every 10 minutes or so. If you are typing a long narrative, you may find it useful to first type into a word processing program and paste it into the narrative box. Print Log Before you Submit your Log on the PMRN, you may wish to print one or more copies for your records. Print buttons are located at the top and bottom of the Coach s Log Form. PMRN User s Guide Version 11.0 Page 13.17

253 Coach s Log - Tracking Your Hours Tracking Your Hours The Coach s Log Form allows you to keep an account of hourly coaching activities, but it is not meant to serve as a time card to record every minute of the day. The data collected in the Log should provide information about the types of activities in which and to what extent Coaches are engaged. You may want to print a blank Log, on which to record your time during the day (Please see Print Log Form, Page 13.20). Of course, you may find another method that better suits your needs. The Coach s Log Form is set up to record the Coach s time into designated categories, or tasks. The tasks are: Whole Faculty Professional Small Group Professional Development Development Planning Modeling Lessons Coaching Coach-Teach Conferences Student Assessment Data Reporting Data Analysis Meetings Knowledge Building Managing Reading Materials Other PMRN User s Guide Version 11.0 Page 13.18

254 Coach s Log - Special Circumstances Special Circumstances Weekend, Night Hours Work done outside the contracted day, such as in the evening or on the weekend, should be entered in the Hours Outside the Contracted Day narrative section on the Coach s Log Form. Shared Coaches Duties 2 or more Schools/1 Coach: A Coach who serves two or more schools will keep a Log for each school. Time spent at a single task that benefits both schools, such as a meeting or workshop can be split between the schools. 1 School/Multiple Coaches: These Coaches will each keep a single Log. Each Coach will enter time into their own Coach s Log Form. Parts of Hours Although the Log is not meant to record every minute, there may be times when you would like to record parts of hours. Please use this format:.25 hours for 15 minutes;.5 for 30 minutes; and.75 for 45 minutes. PMRN User s Guide Version 11.0 Page 13.19

255 Coach s Log - Print Log Form Print Log Form To assist you in recording hours spent on coaching related activities, you may wish to print a paper copy of the Coach s Log Form. After you Sign In to the PMRN, scroll below the Profile Information section. Click Print. Another printable version of the Log is available in the FCRR Website at: PMRN User s Guide Version 11.0 Page 13.20

256 Coach s Log - Save and Submit Save and Submit After you Submit your Log, you will be unable to make any changes. Please ensure that you have entered your totals correctly and that you have entered totals for all tasks. When your log is correct and complete, click Submit. Note: Previous Coach s Logs can be reviewed but not changed. PMRN User s Guide Version 11.0 Page 13.21

257 Coach s Log - Coach s Log Reports Coach s Log Reports Once hours have been entered in the Coach s Log Form and sent to the PMRN using the Submit button, the PMRN generates reports showing the information. To see the reports, Coach s Log Users should Sign In to the PMRN and click the View Report link in the top-right corner of the page. Principals may also view the reports by clicking the Coach s Log Report link under the School Reports tab. PMRN User s Guide Version 11.0 Page 13.22

258 Coach s Log - Coach s Log Report Coach s Log Report The first report to be displayed is the School Coach s Log Report for the latest reporting period in which hours were Submitted. The total hours reported for the two-week period are at the upper left of the graph. The hours entered into the Coach s Log Form have been converted into bars reflecting the percentage of time spent on each of the 13 tasks for the period. At the bottom of the graph, the hours reported are shown in parentheses next to each task. Scroll through the Reporting Period drop-down menu to see reports for prior reporting periods. Other reports can be accessed from this page: Task Report: Please see page Year-To-Date Log Report: Please see page PMRN User s Guide Version 11.0 Page 13.23

259 Coach s Log - Task Report Task Report Reports for individual tasks can be accessed by selecting the desired task from the drop-down box at the top of the Coach s Log Report. Click the V to reveal the tasks. Highlight the task you want to view and click. The bars in the graph (below) show percentage of the total time spent on this task for each reporting period. PMRN User s Guide Version 11.0 Page 13.24

260 Coach s Log - Year-To-Date Log Report Year-To-Date Log Report A summary of the Reading Coach s activities from the beginning of the year through the selected reporting period is accessed from the Show Year-To-Date Log Report link on the School Coach s Log Report. The total hours reported for this task through the selected reporting period are at the upper left. The bar graph shows the percentage of total hours reported for each of the 13 tasks. The total hours to date for each task are at the bottom of the graph labels. PMRN User s Guide Version 11.0 Page 13.25

261 Coach s Log - View Narratives View Narratives Click the Show Narratives link at the bottom of the School Coach s Log Report to see any narratives entered on the Coach s Log Form during the school year. Click on the Show Unreported Coaches link to see any Coaches that have not Submitted Coach s Logs. SL1 Users and District Level Users are the only Users that may view this. Note that you can access the other sets of narratives from the drop-down box at the bottom of the report. PMRN User s Guide Version 11.0 Page 13.26

262 Coach s Log - Interpreting Coach s Log Reports Interpreting the Coach s Log Reports Coach s Log Reports are rich sources of information that are useful at the local level to support implementation of effective coaching. The reports should be used along with other information such as observations, anecdotal data, surveys, interviews, focus groups, etc. Taken as a whole, such data can inform Coaches, principals, and contacts to promote effective practices and decision making. Formative Feedback The Coach s Log Reports present information along the way, thus enabling correction and improvement as Successes, Concerns, and Comments are identified. This informative feedback is critical for successful implementation of school reform and can provide effective tools for examining ongoing practices. For example, if the Activity Reports show very little time has been reported in the categories for modeling lessons or coaching, this would be a red flag requiring more investigation by the principal or District Reading Contact. Since the main area of responsibility for Coaches is to guide teachers in the use of research-based instructional practices, the principal or District Reading Contact may need to touch base with the Coach to ensure he or she understands the role of the Coach. The Coach may need assistance in planning how to assist teachers, or the principal may need to make teachers more aware of the value of coaching and modeling to improve teaching practices. This kind of feedback is very valuable early in program implementation as it allows changes that improve teaching strategies and learning gains. Appropriate Follow-up Support: The District Reading Contact can easily get a bird s-eye-view of coaching activities by studying Reading Coaches Activity Reports. The Year-To-Date Activity Reports allow the District Contact to quickly review coaching activities at every school to date and to compare individual school reports with the district-wide year-to-date reports. If a school report varies considerably from the district-wide report, this can inform the District Reading Contact so he or she asks more appropriate questions and suggests more appropriate assistance resulting in improved follow-up support for schools. PMRN User s Guide Version 11.0 Page 13.27

263 Coach s Log - Interpreting Coach s Log Reports Focus on Improving Teaching and Learning: An important principle of learning is that often the most useful feedback is self-observation. The Coach will find that Coach s Log Reports provide this valuable feedback and can increase the Coach s capacity to be self-reflective and self-accountable. A principal will find that Coach s Log Reports can assist in understanding the tasks of the Coach and can provide documentation of how the Coach s time is spent. The principal and Coach can reflect on reports together to evaluate the distribution and effectiveness of tasks and their effects on teachers and students. PMRN User s Guide Version 11.0 Page 13.28

264 Coach s Log Coach s Log Dates First Day of Reporting Period (Monday) Last Day of Reporting Period (Sunday) Submission of Coach s Log Due (Tuesday) July 1 July 15 July 29 August 12 August 26 September 9 September 23 October 7 October 21 November 4 November 18 December 2 December 16 December 30 January 13 January 27 February 10 February 24 March 10 March 24 April 7 April 21 May 5 May 19 June 2 July 14 July 28 August 11 August 25 September 8 September 22 October 6 October 20 November 3 November 17 December 1 December 15 December 29 January 12 January 26 February 9 February 23 March 9 March 23 April 6 April 20 May 4 May 18 June 1 June 15 July 16 July 30 August 13 August 27 September 10 September 24 October 8 October 22 November 5 November 19 December 3 December 17 December 31 January 14 January 28 February 11 February 25 March 11 March 25 April 8 April 22 May 6 May 20 June 3 June 17 PMRN User s Guide Version 11.0 Page 13.29

265 Automated s - Overview 14.0 Automated s Overview Throughout the school year, the PMRN automatically sends correspondence to specific Users. These s are programmed to be sent from the address pmrn@fcrr.org. Do not Reply to those s as pmrn@fcrr.org is not a monitored account. Note: Any questions or comments regarding automated correspondence should be sent to the Support Specialists using the address helpdesk@fcrr.org. The table below provides a quick summary of these automated messages, when they are sent, who they are sent to, and their purpose. Title What does it say? Who gets it? When is it sent? New User Name and Password Assignment for PMRN The PMRN is providing a User Name and Password to the new User Any User When a new User is created in the PMRN (Sen t to th e address entered for the User) Password for PMRN The PMRN is providing a User s Password because the Forgot Password page is filled out with correct information Any User Each time the Forgot Password? page is Submitted with correct information Coach s Log Submission Reminder The Coach s Log has not yet been Submitted Coach s Log User The Thursday before the end of the Reporting Period Coach s Log Submission Final Reminder The Coach s Log has not yet been Submitted Coach s Log User The Monday after the end of the Reporting Period Assessment Window Reminder The User is reminded of tasks to prepare for student testing School Level 1 User School Level 2 User School Level 3 User Seven days before the start of the Data Collection window Missing Scores One or more students are missing scores in the PMRN District Level 2 User School Level 1 User School Level 2 User Ten days prior to the end of the assessment period for the SL1 and SL2 User, the end of the Data Entry window for the DL2 User FLKRS Data Entry Closing Soon FLKRS Data Entry ends in three instructional days School Level 1 User School Level 2 User Instructional Day 27 One More School Day for Entering FLKRS Data FLKRS Data Entry ends in one instructional day School Level 1 User School Level 2 User Instructional Day 29 FLKRS Data Entry Closing Soon FLRKS Reports Available For Download FLKRS Data Entry ends in three instructional days FLKRS Reports are available School Level 1 User School Level 2 User Late Fall during the school year PMRN User s Guide Version 11.0 Page 14.1

266 Automated s - Messages All s are sent to the address in the User s profile (if the User s has not been changed in the PMRN, this is the same address that was provided when the User was first created). To change your address, please refer to Your Profile, page Messages New User Name and Password Assignment for PMRN This message will contain a User Name and Password to access the PMRN. It is generated as soon as the person granting access to the PMRN clicks Submit and verifies the User. It is sent to the address entered by the person granting access. The message provides two of the three pieces of information needed by a User to access the PMRN. If the is not received by the intended recipient, the person granting access should edit the existing address, ensuring that the address is correct. If the intended recipient still does not receive the message, please contact the PMRN Help Desk (helpdesk@fcrr.org or ). Password for PMRN This message is generated when the Forgot Password? page of the PMRN is Submitted with correct information. The User will receive a new Password to access the PMRN. If the User does not receive this after the Forgot Password? page has been Submitted, please contact the PMRN Help Desk. Note: If this is sent by the PMRN, Users will need to change their Password the next time they Sign In. Coach s Log Submission Reminder This message is sent to the Coach s Log User at a school on the Thursday before the end of the Coach s Log Reporting Period, informing the User that the Log must be Submitted by Friday at midnight. It also reminds the User that he or she cannot access the next Log until the current Log is Submitted. PMRN User s Guide Version 11.0 Page 14.2

267 Automated s - Messages Coach s Log Submission - Final Reminder This message is sent to the Coach s Log User at a school if the Coach s Log form has not been filled out by the Friday after the reporting period ends. It gives the Reading/Literacy Coach until midnight to fill out the Coach s Log for the previous period. Assessment Window Reminder This message is sent seven days before the beginning of student testing. School Level 1 (SL1), School Level 2 (SL2), and School Level 3 (SL3) Users receive this message. The message contains information about what preparations should be made. Missing Scores This message is sent to the SL2, SL1, and District Level 2 (DL2) Users in order to remind administrators about students who may have been overlooked during the current assessment period. It is sent to the SL2 and SL1 Users at the end of the Data Entry period (in order to test the students) and to the DL2 Users two days later. The sent to the DL2 Users contains a reminder to check the Missing Score Report. Note: This is a courtesy . It is not punitive and does not require a response. It is sent out to assist Users in locating students who should have been tested. This is sent regardless of score status. FLKRS Data Entry Closing Soon This message is sent to the School Level 1 and 2 User on Instructional Day 27. This reminds the School Level User that the Data Entry pages for recording FLKRS Demographics, ECHOS observations, and FAIR scores closes at the end of the thirtieth instructional day. PMRN User s Guide Version 11.0 Page 14.3

268 Automated s - Messages One More School Day for Entering FLKRS Data This message is sent to the School Level 1 and 2 User on Instructional Day 29. This reminds the School Level 1 and 2 User that the Data Entry pages for recording FLKRS Demographics, ECHOS observations, and FAIR scores closes at the end of the Instructional Day 30. FLKRS Reports are Available for Download In the late fall, after staff of The Office of Early Learning have completed the processing of student FLKRS information, reports will be available to School Level Users. Notification that the reports, saved as PDF files, are available to download from the PMRN will be ed to School Level 1 and 2 Users. PMRN User s Guide Version 11.0 Page 14.4

269 FLKRS - Overview 15.0 FLKRS Overview This section of the PMRN User s Guide is for Kindergarten teachers at public schools who will be administering the Florida Kindergarten Readiness Screener (FLKRS) and the Data Entry Level and School Level Users at schools that serve Kindergarten students. If you are a User at a non-public school, there is a separate User s Guide for you. The PMRN is the sole repository for the reporting of the FLKRS. There are no bubble sheets to complete, as all information is entered directly into the PMRN. The FLKRS consists of two parts: 1) the Early Childhood Observation System (ECHOS ) and 2) the Florida Assessments for Instruction in Reading (FAIR). The FLKRS is to be administered to all Florida Kindergarten students who are attending a Florida public school for the first time, unless the student: has an extreme disability (SWD) was retained was already screened at another school has excessive absences (ECHOS only) entered the school after Instructional Day 30 There may be other reasons for not screening a student. Case-by-case situations can be addressed by the Office of Early Learning (EarlyLearning@fldoe.org or ). There is also a group of students who attend non-public schools who are to be screened using the FLKRS. Students who attended a Florida Voluntary Pre-Kindergarten (VPK) program the previous year and attend a non-public school are to be screened by the staff at their school. Users at non-public schools have access to the PMRN for the first thirty instructional days of the new school year so that the results of the FLKRS can be recorded. PMRN User s Guide Version 11.0 Page 15.1

270 FLKRS - Assessment Calendar Assessment Calendar Users at schools serving Kindergarten students will notice, when accessing the PMRN s Assessment Calendar, the purple tag at Instructional Day 2 that reads FLKRS Administration Begins. This is the first day that the Data Entry page and K-2 EST will be open for the recording of Kindergarten student demographic information, ECHOS observations, and FAIR scores. On Instructional Day 30, there is another new purple tag that reads FLKRS Administration Ends. At the close of Instructional Day 30, the Demographics and ECHOS Data Entry pages close so that no additional information can be added or edited. The FAIR data will be captured, so that any additional scores or score edits are not reflected in the FAIR data used for the FLKRS. The FAIR can continue to be administered for the purpose of informing reading instruction. PMRN User s Guide Version 11.0 Page 15.2

271 FLKRS - FLKRS Demographic Information FLKRS Demographic Information The second difference in the PMRN that Users at schools administering FLKRS will notice is the addition of two tabs on the Data Entry page. These tabs are found after the User Signs In to the PMRN and selects the Scheduled Tasks tab and a class. The page that is displayed will have a tab for FLKRS Demographics and a tab for ECHOS. The User will also notice that the Summary page has additional columns of summary circles. One for FLKRS Demographics and another for ECHOS. The status of the summary circles follow the rules on page 6.6 of the PMRN User s Guide. Demographic information that is Submitted to the FLDOE with Survey 2 will be used as the official data for the FLKRS. However, for preliminary reports, there is some ESE student information that is requested prior to the entry of the ECHOS. PMRN User s Guide Version 11.0 Page 15.3

272 FLKRS - Enter Demographic Information Enter Demographic Information To enter the demographic information for a student, select the FLKRS Demographics tab and from the Student drop-down menu, select the student for which the data is to be entered. There are two sections that need to be completed: Potentially Limiting Physical Condition Participation Status Potentially Limiting Physical Condition Under the Potentially Limiting Physical Condition section, at least one check box must be checked. Potentially Limiting Physical Conditions that may be selected include: No Potentially Limiting Physical Condition OR Orthopedically (Ortho) Impaired Visually Impaired Deaf/Hard of Hearing Dual-Sensory Impaired Please see an example image displaying the Potentially Limiting Physical Condition section on the following page. PMRN User s Guide Version 11.0 Page 15.4

273 FLKRS - Enter Demographic Information At least one of the limiting physical conditions must be checked. However, both a condition and No Potentially Limiting Physical Condition cannot be selected at the same time. Participation Status As mentioned, some students may be excluded from a portion or all of the FLKRS. Students who are English Language Learners (ELL) may be excluded from the FAIR portion of the screener and students who have excessive absences cannot have all of the behaviors observed in the ECHOS. If the student has an extreme disability (SWD), the screener may not be appropriate. Students, who are returning to Kindergarten (retained) or have been screened at another school this year, do not need to be screened at the current school. PMRN User s Guide Version 11.0 Page 15.5

274 FLKRS - Enter Demographic Information For each portion of the screener, it must be identified if the student is participating and if not, why not. More than one reason may be selected, but both a reason for not participating and the box indicating that the student is participating cannot be checked at the same time. At least one box in each column (ECHOS and FAIR) must be selected. A student may participate in one part of the screener and not the other. A notification bow will appear once each participation status box is selected, stating that by selecting the box, it is ecpected that FAIR scores will not be entered for the student or included in the FLKRS reports. Click OK to continue. PMRN User s Guide Version 11.0 Page 15.6

275 FLKRS - FLKRS Completed FLKRS Demographics Completed After entering a student s information for both sections of the FLKRS Demographics, click the Save button. You may return to edit the information on this page up until the thirtieth instructional day of the school year prior to Submission. When the entry of demographic information is complete for a student, you may use the Student drop-down menu to select a different student, or you may click on the ECHOS tab to begin entering the observational data for a student. PMRN User s Guide Version 11.0 Page 15.7

276 FLKRS - ECHOS Observations ECHOS Observations All Kindergarten students enrolled for the first time in a Florida public school are to be considered for the Florida Kindergarten Readiness Screener (FLKRS). Provided on page 15.3 were directions on how to identify students for which all or a portion of the FLKRS are not appropriate. This section will provide an overview on how to record the observations from the Early Childhood Observation System (ECHOS ). The ECHOS has nineteen benchmarks that are to be observed in each child during the first thirty instructional days of the new school year. Each area has four levels that indicate a hierarchy of benchmark acquisition. The indicators are labeled A, B, C, and Not Yet Demonstrating. There is also an option to show that the teacher did not have an opportunity to observe any indicator within the domain. All nineteen benchmarks do not need to be observed on the same day or in a specific order. If an indicator for domain 14 is observed on instructional day 2 then it can be recorded on Instructional Day 2 and if an indicator for domain 6 is not observed until Instructional Day 29 then it should not be recorded until that day. It is possible that indicator A for a benchmark is observed one day and B or C observed on another. On the day that it is observed, the indicator should be recorded. It is possible that during the first thirty days of school no indicator for a benchmark is observed. Only Reading Level Users (Teachers) may record their own observations in the PMRN. Data Entry Level Users may enter into the PMRN observations recorded by a teacher on a hardcopy of the observation recording form. PMRN User s Guide Version 11.0 Page 15.8

277 FLKRS - ECHOS Entry ECHOS Observations Entry To enter observations in the PMRN, a Teacher (Reading Level User) or Data Entry Level User will access the PMRN under the appropriate Access Level, select the Scheduled Task tab, and click on the name of the class for which observations are to be recorded. As a reminder, before ECHOS observations are recorded for a student, the demographic information for the student must be complete. On the Summary page, verify that the student s circle for FLKRS Demographics is completely filled. If the circle is not filled, complete the demographic information (see page 15.4). PMRN User s Guide Version 11.0 Page 15.9

278 FLKRS - ECHOS Entry To record the ECHOS observations, select the ECHOS tab and use the Student drop-down menu to select the student. The ECHOS recording form will open with the nineteen benchmarks, the three unique indicators for each benchmark, the option for each benchmark to show that the student has not yet demonstrated the benchmark, and an option to record that the teacher has not had the opportunity to observe the student in a setting in which the benchmark would be demonstrated. To the left of each of the five options is a check box. PMRN User s Guide Version 11.0 Page 15.10

279 FLKRS - ECHOS Entry For the benchmark for which indicators are being recorded, check the box to the left of the indicator that was observed (A, B, or C). If more than one indicator was observed, it is appropriate to check more than one box so that A, B, and/or C is selected. If an indicator for a benchmark is observed, the checkbox for No Opportunity to Observe and the checkbox for Not Yet Demonstrating are disabled (cannot be checked). To enable these checkboxes, deselect/uncheck the boxes for indicators A, B, and C. PMRN User s Guide Version 11.0 Page 15.11

280 FLKRS - ECHOS Entry When the appropriate checkboxes are selected, a summary statement will appear under the description of the Benchmark. The summary statement will be reported as: Emerging/Progressing Demonstrating Not Yet Demonstrating OR No Opportunity to Observe After all of the observations made during the day have been recorded, click the Save button at the bottom of the page. Note: Remember, for security reasons, the PMRN will end your session automatically if you do not interact with the database for 20 minutes. Clicking Save will store your information for times when you are called away before you have finished entering observations. PMRN User s Guide Version 11.0 Page 15.12

281 FLKRS - ECHOS Completed ECHOS Completed At any time during the first thirty instructional days of school the ECHOS observation recording page may be opened and observations recorded and edited. If an additional indicator for a benchmark is observed, the additional indicator can have the checkbox selected. Observations can be recorded and edited until the close of the thirtieth instructional day of school. At the end of Instructional Day 30, the ECHOS observation recording page is locked, and observations cannot be recorded. It is important to review the Assessment Calendar on a regular basis, as it can be modified to account for changes in non-instructional days. It is advised that on the thirtieth instructional day, those students who do not have a completed circle on the Summary Page, have, for those benchmarks that were not observed, the No Opportunity to Observe or Not Yet Demonstrating checkbox selected. If the No Opportunity to Observe or Not Yet Demonstrating checkbox has been selected, the checkboxes for indicators A, B, and C are disabled. To enable the checkboxes for indicators A, B, and C deselect/uncheck the box for No Opportunity to Observe or Not Yet Demonstrating. PMRN User s Guide Version 11.0 Page 15.13

282 FLKRS - ECHOS Progress Reports ECHOS Progress Reports - School and Class The ECHOS Progress Reports display status and completion performance information for students within the school. Note: The addition or deletion of students within the school and classes within the schools may not be reflected on the ECHOS Progress Reports until the next instructional day in which the change has been made. School ECHOS Progress Report The School ECHOS Progress Report shows the number of total students in each class within the school and the percentage of which have completed the ECHOS benchmarks. The report may be sorted in various orders by clicking on the multiple column headers. For example, if you wish to view classes in the school by their percentage of completed Benchmarks, click % Completed Benchmarks. Clicking on the name of the class listed will allow the User to access the Class ECHOS Progress Report for that class. PMRN User s Guide Version 11.0 Page 15.14

283 FLKRS - ECHOS Progress Reports Where to find the School ECHOS Progress Report From your Home Page, click the School Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Confirm that the correct grade level is selected from the Select a Grade drop-down menu. Click the School ECHOS Progress Report link. PMRN User s Guide Version 11.0 Page 15.15

284 FLKRS - ECHOS Progress Reports Class ECHOS Progress Report The Class ECHOS Progress Report shows all students in the selected class and the number ECHOS benchmarks completed for each student. The report may be sorted in various orders by clicking on the multiple column headers. For example, if you wish to view students in the class by their number of completed Benchmarks, click Number of Benchmarks with a rating (Out of 19). PMRN User s Guide Version 11.0 Page 15.16

285 FLKRS - ECHOS Progress Reports Where to find the Class ECHOS Progress Report From your Home Page, click the Reading Class Reports tab. Confirm that the correct school year is selected from the Select a Year drop-down menu. Confirm that the correct teacher is selected from the Select a Teacher drop-down menu. Confirm that the correct teacher is selected from the Select a Teacher drop-down menu. Click the Class ECHOS Progress Report link. PMRN User s Guide Version 11.0 Page 15.17

286 FLKRS - FLKRS Reports FLKRS Reports In the late Fall, staff of The Office of Early Learning complete the processing of student FLKRS data, and make FLKRS Reports available to School Level Users through the PMRN. The FLKRS Reports, available for the State, District, and School level, give the most immediate information on FLKRS performance by showing the numbers and percentages of students reported. The ECHOS Progress Reports, available for the School and Class level, provide the most immediate progress information for ECHOS observations by displaying numbers and percentages of students completed. The reports only display data collected during the 30 day FLKRS Administration Period. Types of Reports State FLKRS Report for Public Schools: Displays data showing the performance of students on the FLKRS by District, reflecting public schools and students in that district. State FLKRS Report for non-public Schools: Displays data showing the performance of students on the FLKRS by District, reflecting non-public schools and students in that district. District FLKRS Report: Displays data showing the performance of students on the FLKRS for public schools in the selected district. School FLKRS Reports: Displays data showing the performance of students on the FLKRS in the selected school. School ECHOS Progress Reports: Displays data showing the completion progress of students on the ECHOS in the selected school. Class ECHOS Progress Reports: Displays data showing the completion progress of students on the ECHOS for a class in the selected school. PMRN User s Guide Version 11.0 Page 15.18

287 FLKRS - Accessing FLKRS Reports Accessing FLKRS Reports After being processed in the fall, schools are notified that the FLKRS reports are availble. The State (for both public and non-public schools) and District FLKRS Reports are available to the public by clicking the FLKRS Reports link via the Left-hand menu bar in the PMRN. State FLKRS Reports The State FLKRS Report is formatted into two separate reports to reflect FLKRS administration data for both public and non-public schools. To access the State Report for Public Schools or non-public Schools, click the following links: Download State Results for Public Schools Download State Results for non-public Schools PMRN User s Guide Version 11.0 Page 15.19

288 FLKRS - Accessing FLKRS Reports District FLKRS Report To access the District Report of Schools (Public school data only): Click the drop-down menu labeled District and click the name of the District. Click Download District Report of Schools. School FLKRS Report Each Access Level that has privileges to view the School FLKRS Report (School Levels 1-4, District Levels 1-3, and Region Level 1) has a School Reports tab on his or her Home Page. Depending on the Access Level of the User, he or she may first have to select a district and school before being able to select the report. District and Region Level 1 Users can access the reports of all classes in the district or region, respectively. When the School Reports tab is populated, click the FLKRS School Report (PDF) link. PMRN User s Guide Version 11.0 Page 15.20

289 FLKRS - FLKRS Reports Components FLKRS Reports Components The FLKRS Reports display status and performance information on data collected in the first 30 instructional days under the following administration areas: Early Childhood Observation System (ECHOS ) Status Results Total Number Reported ECHOS Status Percent Reported (District and State FLKRS Reports only) Florida Assessments for Instruction in Reading (FAIR) - Kindergarten Broad Screen/Progress Monitoring (Letter Naming and Phonemic Awareness) Broad Diagnostic Inventory (Listening Comprehension and Vocabulary) For the purposes of the FLKRS, only the Broad Screen/Progress Monitoring tasks (Letter Naming and Phonemic Awareness) are used. Both tasks have a total of 10 items. The Probability of Reading Success (PRS) is determined utilizing a lookup table. The Broad Diagnostic Inventory tasks (Listening Comprehension and Vocabulary) are not used for determining readiness, but provide the teacher with additional information. PMRN User s Guide Version 11.0 Page 15.21

290 FLKRS - FLKRS Report Legend FLKRS Report Legend A Report Legend, located at the bottom of each FLKRS Report page, explains the meaning for each Letter Symbol assigned in a specific reporting area: ECHOS Status ND Not Yet Demonstrating EP Emerging/Progressing D Demonstrating ECHOS and FAIR-K Not Reported NS Non-Scorable ECHOS : Less than 14 items were observed FAIR-K: One or more components missing from Broad Screen or Broad Diagnostic NP M Non-Participation ECHOS : Student entered on instructional day 31 or later, Student with Disability (SWD), retained, already screened, excessive absences, or other FAIR-K: Student entered on instructional day 31 or later, English Language Learner (ELL), Student with Disability (SWD), retained, already screened, or other Missing Asterisk (*) Less than 10 students are reported in the particular demographic area PMRN User s Guide Version 11.0 Page 15.22

291 Need Assistance? The Support Specialists of the PMRN Help Desk are available to assist you via: Phone: Local Toll Free Fax: Address: Florida Center for Reading Research 2010 Levy Ave., Suite 100 Tallahassee, FL helpdesk@fcrr.org Visit us at: