Agenda Membership Workshop Sharing Members Responses Presentation Group work Closing

Transcription

1 Agenda Membership Workshop Sharing Members Responses Presentation Group work Closing

2 1.Why did you join DKG? 2.What do you like best about your chapter? 3.Why are you attending this workshop today? Take about a minute to write down your responses

3 As we are going to share these responses I would like you to stand if the respond given applies to you as well. Or if standing is not good for you, please raise your hand and stay like this until we have had heard all of the responses... Is there anyone who did not have an opportunity to stand/raise your hand?

4 Look around you- What is apparent to you? What does it say about us, about DKG? Hence, we can state, we all pretty much joined DKG for the same reasons, and we all joined in the exact same manner. We joined and received a Red Rose

5 A rose with petals, leaves, stem and yes even thorns Scholarships Professional growth Access to professional publications Opportunities to publish professional/educational articles and comments

6 Strengthen your own leadership skills as chapter committee member, chair or officer Attend international, regional and state conventions, workshops as state committee member, chair, or officer Emotional Health making personal connections with chapter, state, international members

7 I believe we cannot emphasize enough the personal satisfaction and emotional well being achieved when you make the personal connection with another DKG member. Someone who 100% understands the challenges of teaching, education, but is not connected to your specific school as a supervisor, mentor or even as a black cloud.

8 Technology Training represents the stem, holds us all up DKG, Sigma State, the executive board, particularly webmaster, Barb Cody are all diligently working bringing us all into the 21 st century. Now that we all agree why we became DKG members What s next? How does it help enhancing membership?

9 Time to Walk the Talk Time to Take the Rose on the Road

10 How? Let s review We discussed last fall the Green Flags of a healthy chapter

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12 DKG Bucket The Green Grass of Home of DKG Green Flags of a Healthy Chapter *Strong Leadership *Positive Leadership *Delegates *Meeting Attendance is good *Member count is greater than 20 *Majority of members are actively working

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14 * State Reports are completed in a timely manner *Completes Form 990 with IRS in timely manner filing must be directly through IRS website *Communication with State organization is evident *Society Membership Information is current *Newsletter is informative *Yearbook is accurate

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16 * Programs reflect interests of members * Knowledge of Society Inspiration & Motivation Then last spring at the leadership training we looked at the more practical approach and coined the phrase.

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18 R: Reason for being a DKG Member DKG offers Stress especially for potential younger members, who have greater need of the many DKG offered services. O: Opportunities to enhance membership - this depends on you

19 S: Seating Sit with different individuals at meetings and socialize with different members. E: Encouragement Encourage, excite fellow members to be part of your chapter, Sigma State, encourage prospective, particularly younger members to join your chapter Embrace diversity enthusiastically.

20 B: Be Present, be here. U: Understanding Understand and know Seven Purposes of DKG Understand how to market your chapter: (Sept/Oct 2016 DKG News) Facebook, Twitter, Instagram, Goody bags for educators, New teacher orientation, Local service projects, Brochures in faculty lounges

21 D: Doing your best. Drive someone to a meeting, do host a meeting, do plan a program, do call a member who has not been attending a meeting, especially the reserve member. Do accept leadership responsibilities within your chapter, there are plenty of committees that can use your expertise, brilliance and creativity.

22 D: Double your effort Do act with enthusiasm, positivity, supportiveness, reliability, resourcefulness, do pay your dues on time, do assist each other to complete all the necessary forms for your chapter, do read and utilize DKG publications, do attend meetings Most of all Do avoid gossiping; Do watch your tone when offering constructive criticism, and Do your part in inviting and initiating new members, especially the younger ones.

23 Y: You are DKG You are the beautiful present; You reflect the glorious past; You are the exhilarating future of your chapter, of Sigma State and of International. YOU are indeed DKG. Without You There is No DKG

24 Specific steps to help us walk the talk, take the Rose on the Road Deal with the thorns Make arrangements to meet the generational differences and needs Accept CHANGE enthusiastically Learn about DKG Such as The Seven Purposes Go to the website View the Big Picture

25 To learn about DKG, or needing forms- All forms are accessible at the DKG website Then create your own account in order to download any form. Username: Your 6 digit membership ID number Password: contact the Sigma webmaster, Barb Cody, or your chapter president. Then change your password if desired. FYI Barb Cody has a beautiful site created Forms, Forms, Forms on the Sigma State website

26 Purposes 1. To unite women educators of the world in a genuine spiritual fellowship 2. To honor women who have given or who evidence a potential for distinctive service in any field of education 3. To advance the professional interest and position of women in education 4. To initiate, endorse and support desirable legislation or other suitable endeavors in the interests of education and of women educators

27 5. To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to non-member women educators 6. To stimulate the personal and professional growth of members and to encourage their participation in appropriate programs of action 7. To inform the members of current economic, social, political and educational issues so that they may participate effectively in a world society

28 Chapter Resources Recruitment Plan New Member Kit Orientation Chapter Strengthening Reorientation Chapter Leader Guidelines Chapter Leaders Calendar mber/dkghome.aspx?hkey=51e8b38f-6e47-4d75-8d67-9b19c59f8c32

29 Tips for Chapter Strengthening Growing a stronger chapter can seem challenging and, sometimes, overwhelming. Where can a chapter find new members? How can a chapter keep current members engaged and active? What attracts members to meetings? How can a chapter inspire members to take leadership roles? Chapter_Strengthening.aspx

30 As a chapter president with these questions, remember to engage the chapter's other officers and chairs in the efforts to strengthen the chapter, as well. Working together with the appropriate tools can make the task easier and more effective. Engage the entire chapter in accomplishing this goal! Chapter_Strengthening.aspx

31 Tools for Chapters Engage the chapter or the executive committee/board in a discussion about how healthy the chapter is at the current time. Have an open and honest conversation. Use the diagnostic grid from "It Doesn't Take Barbells to Strengthen a Chapter" series. Check up on the health of the chapter using Green Flags Indicating a Healthy Chapter or the Generational Survey. As a chapter, note what the DKG Constitution indicates about the required business of a chapter. Read Mandates for Chapters from the Delta Kappa Gamma International Constitution.

32 For helpful strategies, visit the documents listed on this page. They directly relate to the quadrant in which chapter members place the chapter. Strategies for Chapters in Quadrants 1 & 3 Strategies for Chapters in Quadrant 2 Strategies for Chapters in Quadrants 3 & 4 For more helpful tips, visit the pages in this website for the International Membership Committee and the International Leadership Development Committee. For further assistance, call membership services at or mem@dkg.org. Resources

33 DKG Recruitment/Membership Plan Chapters throughout the Society are searching for new ways to increase membership. Previous International President Lyn Schmid encourages the use of this new plan that has been used successfully to revitalize struggling chapters, to energize healthy chapters, and to develop new chapters in several state organizations Schmid s easy to use recruitment plan includes complete instructions and all the resources your chapter needs to begin building membership. cruitment_plan_.aspx

34 Chapters that are having difficulty adding new members can use this plan to help turn the tide. The newest chapter in Premont, Texas, used the plan to develop a list of new members and other chapters in Texas are growing as a result of its use, as well. Joanne Davis, past Texas State Organization President who is working on chapter development, states, All chapters should use this approach if they want a professional, new way of offering membership.

35 During a chapter meeting, members receive prospect cards on which they record the name and contact information of an educator they would like to nominate. Chapter members might nominate an enthusiastic teacher they noticed at a district training session or a talented music teacher they noted directing her school s student musical. A retired teacher could nominate a beloved teacher she learned about from a grandchild or a teacher she noticed while volunteering in a school. A member could record the name of an educator whose outstanding teaching ability she witnessed while receiving instruction at a photography or painting class, a master gardener session, or technology training. hip_recruitment_plan_.aspx

36 Step 1: This plan emphasizes the honor of membership in DKG. The chapter membership committee should request members to submit a name via a prospect card (See sample document, DKG Prospect Card) at one or two meetings. They should then compile a list to present to the membership for a vote. These active public and private school teachers and retirees do not have to be contacted before recommendation. (Key to making up this list is to choose those women whom you really want in your chapter assume nothing would prevent them from saying yes. Don t eliminate them because you assume they would say no. Let them decide for themselves!)

37 DKG Prospect Card Name Address Employer Position Phone Sponsor

38 Step 2: Each should be informed in a special, personal letter that she has been chosen for membership in our prestigious society. (See sample document, Prospect Letter) Key elements of the letter are that the prospect was recommended by a member (named) based on her stellar qualities as a teacher and approved by the entire chapter. Brief info on DKG and the chapter is included, as well as the invitation to an orientation meeting. The letter emphasizes the honor of membership and asks them to RSVP for the meeting.

39 The (Name) State Organization, (Name) Chapter Date of Prospect Letter Name of Prospect Mailing Address City, State, Zip Dear First Name: A member of (Name) Chapter of The Delta Kappa Gamma Society International, (sponsor s name), has enthusiastically recommended you for membership in (Name) Chapter of The Delta Kappa Gamma Society International. All of us would personally like to see you become a member of our Chapter. The Delta Kappa Gamma Society International is a professional honorary Society of women educators. The Society promotes professional and personal growth of its members and excellence in education. Some of the benefits of membership include scholarships, grants, a professional journal, and state and international conferences where networking and relationships flourish. Established in 1929, Delta Kappa Gamma has attained major objectives in improving opportunities for qualified women employed at every level of education, as well as in advancing the status of women educators. Our current local project is the support of (Name of Project) in (Location of Project). We also join globally with our 17 member countries in the International Project, Schools for Africa, a joint campaign founded by UNICEF, the Nelson Mandela Foundation and the Hamburg Society to promote education for children in Africa. The campaign will increase access to quality basic education for children with a special focus on girls, orphans and vulnerable children. We meet (number) times during the year for a business meeting, a meal, and a very informative program. Our meetings are held in one of the private dining rooms of (Location), (City), (State/Province/Country). We want you to give favorable consideration to becoming a member, joining us in the projects and committees that interest you, and participating in our activities. You are invited to be our guest at an upcoming orientation meeting on (Day, Date, Location, and Time of Prospect Meeting). You will meet (Name) Chapter members and learn more about membership in Delta Kappa Gamma. To RSVP, please contact me at (Your ), or (Your phone number) by (Date). Sincerely, (Your Name), Membership Chairman Chapter Name, State Organization

40 Step 3: Some may decline; some may call with questions; and some may agree to come immediately. For each of those who plan to attend, invite an equal number of current members to serve as buddies at the orientation. aspx

41 Step 4: At the orientation, provide social time for current and prospective members and then present the Pride in the Big Picture slide show (available for download at Current members can meet with the prospects in small groups to answer any questions. At the conclusion of the meeting (which lasts only one hour), ask them to make a decision to accept or decline the invitation to become members. (Remember, no one has approached these women about joining prior to the letter.) ship_recruitment_plan_.aspx

42 Step 5: The current member buddy can use the Chapter Member Application (See sample document, Chapter Member Application) to obtain information about the prospective member. This application serves as the former Recommendation for Membership or Form 11 used by many chapters to obtain member information. It can also serve as a commitment from the prospective member. mbership_recruitment_plan_.aspx

43 Step 6: Invite the prospective members to the initiation ceremony with the Initiation Letter (See sample document, Initiation Letter). Remember to plan ahead and order all necessary supplies in preparation for the ceremony. bership_recruitment_plan_.aspx Continued on next page

44 During the meeting. All the members are involved at least 3 different ways so the new member is actively engaged and starting to recognize more names and faces. By participating she is also beginning to develop leadership confidence. Meetings need to be fun, not just sit and listen. Three easy ways to involve members at every meeting include singing a simple familiar song, an icebreaker, and having a shared discussion related to the program topic.

45 To summarize - Rose buddy takes the ROSE on the Road But roses have thorns? So let s eliminate the thorns so we all can carry beautiful roses pain free In your group you will work out a plan that shaves off, diminishes the thorns/challenges Remember though what some might see as a big thorn others only see it as an inconvenience

46 However, since we are committed as Rose Buddies to take the ROSE on the ROAD We need to change our seating Everyone pick one red card from your table Then together work out where everyone on your table should sit based on the following order by shuffling your cards appropriately Member s name, Then her chapter Finally her role within Sigma State. GOAL - To take the ROSE on the ROAD Task: 1. If you have not done so introduce yourself to each other 2. Put your own name on the back of the red card 3. Respond to the following:

47 1. What are your chapters thorns/ challenges? 2. List them on the provided paper 3. Prioritize them by placing the appropriate # next to it - 1,2,3,4,5, 4. Then discuss and record which ways have worked or might work to overcome these thorns/challenges - SOLUTIONS 5. Finally, let s share, so we can all walk the talk, Get on the Road with a thorn free Rose

48 Key: Marilyn Lambert, Zeta, Sigma State President Leslie Bakkum, Theta, First Vice President Mary Kenne, Alpha Gamma, Second Vice President Conclusion Thank you for sharing and if you don t mind I like to collect your group responses Are there questions, comments?