KIBABII UNIVERSITY COUNCIL STANDING COMMITTEES AND TERMS OF REFERENCE

Transcription

1 KIBABII UNIVERSITY KNOWLEDGEFOR DEVELOPMENT KIBABII UNIVERSITY (Knowledge for Development) Tel: / / P.O. Box Bungoma Kenya enquiries@kibu.ac.ke registrar.adm58@yahoo.com Website: UNIVERSITY COUNCIL KIBABII UNIVERSITY COUNCIL STANDING COMMITTEES AND TERMS OF REFERENCE 2017 KIBABII UNIVERSITY STANDING COMMITTEES OF COUNCIL Page 1 of 10

2 No. Committee Chairperson 1. (a) Appointments and Promotions Committee I (Professors, Ass. Professors & Equivalent Administrative & Library Grades). Dr. Ernest Mwangi Njoroge (b) Appointments and Promotions Committee II (Senior Lecturers, Lecturers, Tutorial Fellows, Asst. Research Fellow & Other Administrative Grades). Vice Chancellor 2. Awards, Honorary Degrees and Sealing Committee Dr. Ernest Mwangi Njoroge 3. Executive Committee Dr. Ernest Mwangi Njoroge 4. (a) Disciplinary Committee Academic Staff, Senior Library & Administrative Staff (ASLA) Prof. Mary Wanjiku Gikungu (b) Disciplinary Committee Middle level & Junior Staff Deputy Vice Chancellor (Administration, Finance and Development) 5. Statutes, Terms and Conditions of Service Committee Mr. Lawrence Omuhaka 6. Audit, Risk and Compliance Committee Ms. Caroline I. Cheptoo 7. Finance, General Purpose, Building and Development Committee Dr. Nicodemus Ojuma Anyang 9. Appeals Board Mrs. Connie Okwisa Mogaka Page 2 of 10

3 MEMBERSHIP TO COUNCIL 1. Dr. Ernest Mwangi Njoroge - Chairman 2. Mrs. Connie Okwisa Mogaka - Member 3. Dr. Nicodemus Ojuma Anyang - Member 4. Prof. Mary Wanjiku Gikungu - Member 5. Mr. Lawrence Omuhaka - Member 6. Ms. Cheptoo Caroline Irene - Member 7. Prof. Isaac Ipara Odeo - Vice Chancellor/Secretary 8. Principal Secretary, State Department of Education, Ministry of Education 9. Principal Secretary, The National Treasury 10. Mrs. Esther Maloba - In-Charge Council Secretariat Invitation on need basis 1. Deputy Vice Chancellor (Administration, Finance and Development) 2. Deputy Vice Chancellor (Academics and Students Affairs) 3. Registrars 4. Deputy Finance Officer I. APPEALS BOARD : 1. Mrs. Connie O. Mogaka - Chairperson 2. Mr. Lawrence O. Omuhaka - Member 3. Dr. Anyang Ojuma - Member 4. Permanent Secretary, Ministry of Education In Attendance 5. Mr. David Butali - Secretariat 6. Legal Officer Term of Reference To consider appeals and make appropriate recommendations to Council. Page 3 of 10

4 II.a) APPOINTMENTS AND PROMOTIONS COMMITTEE 1 For professors, Associate Professors and Equivalent Administrative and Library Grades. 1. Dr. Ernest Mwangi Njoroge - Chairman 2. Ms. Connie Okwisa Mogaka - Member 3. Prof. Isaac Ipara Odeo - Vice Chancellor 4. Mr. Lawrence O. Omuhaka - Member 5. Principal Secretary, National Treasury 6. Principal Secretary, State Department for University Education, Ministry of Education In Attendance 7. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) 8. Deputy Vice Chancellor (Academics and Students Affairs) 9. Deputy Vice Chancellor ( Administration, Finance and Development) 10. Registrar (Academics and Students Affairs) 11. Finance Officer 12. Mr. David Butali - Secretariat a) To consider qualified candidates for filling vacant positions in the University for Professors, Associate Professors and Equivalent Administrative and Library Grades. b) To interview candidates who are considered to have met the job requirements in accordance with the announcement inviting applications for the positions of Professors, Associate Professors and Equivalent Administrative and Library Grades. c) To recommend to Council the appointment of suitable candidates(s) after considering all the requirements for the post or in case of there being no suitable candidate to recommend re-advertisement for the positions of Professors, Associate Professors and Equivalent Administrative and Library Grades * The Committee may consider a candidate in absentia in case any candidate is unable to appear before the committee in person for reasons the Committee consider acceptable. Page 4 of 10

5 II.b) APPOINTMENTS AND PROMOTIONS COMMITTEE - II Appointment and Promotion for Senior Lecturers, Tutorial Fellows, Assistant Research Fellows and other Administrative Grades. 1. Prof. Isaac Ipara Odeo - Vice Chancellor/Chairman 2. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) 3. Deputy Vice Chancellor (Academics and Students Affairs) 4. Deputy Vice Chancellor ( Administration, Finance and Development) 5. Dean of appropriate Faculty 6. COD/HOD, concerned Department 7. Mr. David Butali - Secretariat In Attendance 8. Registrar (Academics and Students Affairs)) 9. Finance Officer : a) To consider qualified candidates for filling vacant position in the University in middle and junior level staff. b) To interview, candidates who are considered to have met the job requirements in accordance with the announcement inviting applications for the positions in question of middle and junior level staff. c) To recommend to Council the appointment of suitable candidates after considering all the requirements for the positions or in case of there being no suitable candidate to recommend re-advertisement for the positions in middle and junior level staff. III. AUDIT COMMITTEE : 1. Miss Caroline Cheptoo Irene - Chairperson 2. Dr. Mary Wanjiku Gikungu - Member 3. Mr. Lawrence O. Omuhaka - Member 4. Internal Auditor - Secretariat Page 5 of 10

6 a) Examine Internal and External Auditors findings and recommendations for the improvement of the internal controls. Monitor management s response to and implementation of internal control recommendations. b) Assisting the Vice Chancellor in enhancing internal controls in order to improve efficiency, transparency and accountability. c) Resolving unsettled and unimplemented Public Investment Committee s (PIC) recommendation. d) Enhancing communication between management, internal and external audit and fostering an effective internal audit function. e) Evaluating adequacy of management procedures with regard to issues relating to risk management, control and governance. f) Reviewing the systems established to ensure sound public financial management and internal controls, as well as compliance with policies, laws regulations, procedures, plans and ethics. g) Initiating special audit/investigation on any allegations, concerns and complaints regarding corruption, lack of accountability and transparency in consultation with thevice Chancellor. h) Review and assess, at least annually, the Audit Committee s Charter and submit changes to the Charter for approval by the Council. i) Advice on Quality and Performance Monitoring. j) Perform other oversight functions as may be requested by the University Council from time to time. IV. AWARDS, HONORARY DEGREES AND SEALING COMMITTEE 1. Dr. Ernest Mwangi Njoroge - Chairman 2. Ms. Connie Okwisa Mogoka - Member 3. Dr. Mary Wanjiku - Member 4. Prof. Isaac Ipara Odeo - Vice Chancellor 5. Mr. David Butali - Secretariat 6. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) Page 6 of 10

7 7. Deputy Vice Chancellor (Academics and Students Affairs) 8. Deputy Vice Chancellor ( Administration, Finance and Development) 9. Registrar (Academics and Students Affairs)) a) To receive and consider proposals to Council and nominations for the award of honorary degrees. b) To recommend to Council award of honorary degrees c) To authorize on behalf of the Council the application of the University seal to documents. V. FINANCE AND GENERAL PURPOSES COMMITTEE 1. Dr. Nicodemus Ojuma - Chairperson 2. Prof. Isaac Ipara Odeo - Vice Chancellor 3. Dr. Mary Wanjiku Gikungu - Member 4. Principal Secretary, State Department for University Education, Ministry of Education. 5. Principal Secretary, National Treasury 6. Mr. David B. Namasaka - Secretariat 1. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) 2. Deputy Vice Chancellor (Academics and Students Affairs) 3. Deputy Vice Chancellor ( Administration, Finance and Development) 4. Registrar (Academics and Students Affairs)) 5. Finance Officer 6. Estates Officer 7. Chairman of department concerned : 1. To take charge of all arrangements for erection of new buildings once the finances have been made available. 2. To receive and consider reports on the performance of various contractors. Page 7 of 10

8 3. To be responsible for authorizing expenditure for all maintenance work with the provision that the Committee will have the authority to delegate the minor maintenance work to an executive sub-committee of the University. 4. To provide progress reports to Council or the Finance and General Purposes Committee. 5. To recommend and effect as appropriate any modification in physical facilities as may be necessary. 6. To consider and make recommendations to the Council on acquisition of new fixed assets including land and to advise the Council on utilization of such assets and land. 7. To act on behalf of Council except in so far as the Council may wish to limit its powers in any respect. However, the Committee shall pay due regard to the necessity to refer matters of major importance to the Council for final approval and shall not have the power to approve the Annual Estimates and Expenditure. VI. a) DISCIPLINARY COMMITTEE (ASLA) For Academic, Senior Library and Administrative Staff 1. Dr. Mary W. Gikungu - Chairperson 2. Prof. Isaac Ipara Odeo - Vice Chancellor 3. Principal Secretary, State Department for University Education, Ministry of Education. 4. Principal Secretary, Public Service 5. Union Representatives of the concerned staff 6. Mr. David Butali - Secretariat 7. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) 8. Deputy Vice Chancellor (Academics and Students Affairs) 9. Deputy Vice Chancellor ( Administration, Finance and Development) 10. Registrar (Academics and Students Affairs)) 11. Finance Officer 12. Legal Officer Page 8 of 10

9 VI. b) DISCIPLINARY COMMITTEE (MLJS) For Middle Level and Junior Staff 1. Deputy Vice Chancellor (Administration, Finance and Development) Chairman 2. Chairman/Head of department concerned 3. Union Representatives of the concerned staff 4. Mr. David B. Namasaka - Secretariat 5. Registrar (Academics and Students Affairs)) 6. Finance Officer 7. Legal Officer i) To consider and advise Council on action to be taken with regard to staff disciplinary matters. ii) To recommend an appropriate disciplinary measure on staff member where necessary. VII. STATUTES, TERMS AND CONDITIONS OF SERVICE COMMITTEE 1. Mr. Lawrence Omuhaka - Chairman 2. Mrs. Connie Okwisa Mogaka - Member 3. Dr. Nicodemus Ojuma - Member 4. Miss Caroline Cheptoo - Member 5. Prof. Isaac Ipara Odeo - Vice Chancellor 6. Principal Secretary, State Department for University Education, Ministry of Education. 7. Mr. David B. Namasaka - Secretariat 8. Deputy Vice Chancellor (Planning, Partnerships, Research and Innovation) Page 9 of 10

10 9. Deputy Vice Chancellor (Academics and Students Affairs) 10. Deputy Vice Chancellor ( Administration, Finance and Development) 11. Registrar (Academics and Students Affairs)) 12. Finance Officer 13. Legal Officer a) To examine the format and the contents of the University Statutes and make appropriate recommendations to Council for appropriate legislation as provided for in the Kibabii University Legal Notice No b) To make recommendations to Council on staff welfare related issues. c) To recommend to Council improvement in the job grading classification as the Committee may consider appropriate. d) To review and make recommendations to Council on Salaries, Terms and Conditions of Service as and when necessary or when directed to do so by Council from time to time for all University employees. VIII. EXECUTIVE COMMITTEE OF COUNCIL 1. Dr. Ernest Mwangi Njoroge - Chairman 2. Ms. Connie Okwisa Mogaka - Member 3. Dr. Nicodemus Ojuma - Member 4. Prof. Isaac Ipara Odeo - Vice Chancellor 5. Principal Secretary, National Treasury 6. Principal Secretary, State Department for University Education, Ministry of Education. 1. Mr. David B. Namasaka - Secretariat To deal with matters of Council as deemed appropriate by Council. Page 10 of 10