1 Introduction Anglia Ruskin University Assessment Offences 1. As an academic community, London School of Marketing recognises that the principles of truth, honesty and mutual respect are central to the pursuit of knowledge. Behaviour that undermines these principles weakens the community, both individually and collectively, and diminishes our values. Anglia Ruskin is committed to ensuring that every student and member of staff is made aware of the responsibilities s/he bears in maintaining the highest standards of academic integrity and how those standards are protected. 2. This section of the Academic Regulations describes London School of Marketing s policy for managing an alleged assessment offence by students registered for an undergraduate or postgraduate award conferred by London School of Marketing, including all students registered at a UK or international local study campus, students registered on online or Blended Learning courses. 3. We are required to forward to the Director of the Academic Office of Anglia Ruskin University (or nominee) any case of an alleged assessment offence by a student enrolled on an Anglia Ruskin Top-Up course for investigation by Anglia Ruskin University. Such students are subject to the Academic Regulations of Anglia Ruskin University. 4. This policy has been approved by the board of London School of Marketing Ltd. 5. The Senate has approved procedures for dealing with an alleged assessment offence and these are conducted under the auspices of the Academic Regulations Subcommittee which is formally responsible for the investigation of all such cases. Through its Chair (or nominee), the Subcommittee establishes a Panel to hear each case, where appropriate, chaired by a member of the Subcommittee. 6. The consideration of an alleged assessment offence, determining whether such an offence has occurred and the determination of any penalty that is required if an allegation is upheld is not a matter for the relevant awarding body. Once the process for an alleged assessment offence case has been concluded, the awarding body merely implements the outcome of the process with regard to the student s academic profile. 7. The Academic Department maintains a record of all assessment offences and penalties and presents this information to the Board on an annual basis. 8. The principal method of communication with a student throughout the assessment offences process is the student s Anglia Ruskin account and e-vision (the latter is used for the official publication of outcomes and results related to the assessment process). Written letters are sent as attachments. Communication is not conducted via postal services expect for the issuing of Completion of Procedures Letters in accordance with procedures for the Office of the Independent Adjudicator (see Regulation below).
2 9. If the behaviour of student becomes threatening or abusive during Stage 1 or Stage 2 of the process detailed below, then the Director of Academic Compliance or Panel Chair respectively is empowered to suspend the process and refer the matter to the Board of Directors. The process may resume at a later date, pending the outcome of the disciplinary process. Definitions 10. Assessment Offence For the purpose of these Academic Regulations an assessment offence is the generic term used to define cases where a student(s) has sought to gain unfair academic advantage in the assessment process for him/herself or another student(s) An assessment offence may be committed in relation to work undertaken for any assessment method used by London School of Marketing and its awarding bodies, or by Anglia Ruskin University. There are many forms of assessment offence including (this is not an exhaustive list): Any relevant breaches of the Anglia Ruskin Academic Regulations governing the Conduct of Anglia Ruskin Examinations; Any relevant breaches of the Student Learning Agreement or Terms and Conditions of London School of Marketing Limited governing conduct in respect of assessments; taking unauthorised material into the examination room; impersonating another student; causing any disturbance (and continues to do so after warning) such as disruption caused by a mobile telephone, shouting, talking, whispering, eating and/or drinking; submitting someone else s work as one s own (known as plagiarism : see below for a definition); falsifying data; obtaining an examination paper or access to an online assessment in advance of its authorised release; the unauthorised and unattributed submission of an assessment item which has been produced by another student or person; the behaviour of one or more students which may result in the poor academic performance of another student or students; any attempt to bribe or provide inducements to members of London School of Marketing staff, or to internal or external examiners in relation to the assessment process in its entirety; any attempt which, if enacted, is designed to undermine or breach the Student Learning Agreement, Terms and Conditions, or Anglia Ruskin University Academic Regulations
3 11. Multiple Concurrent Offences For the purpose of these Academic Regulations, multiple concurrent offences are cases where a student has committed more than one offence of the same nature within the same semester or trimester AND where the process for considering the former offence(s) has not been concluded (at either Stage 1 or Stage 2) by the time the student undertakes/submits the latter assessment task(s) where an offence is committed. In such cases multiple concurrent offences (which may extend over one or more modules) are regarded as a single offence for the purpose of this regulation. 12. Plagiarism and collusion are common forms of assessment offence. They are defined as follows: Plagiarism Plagiarism is the submission of an item of assessment containing elements of work produced by another person(s) in such a way that it could be assumed to be the student s own work. Examples of plagiarism are: the verbatim copying of another person s work without acknowledgement; the close paraphrasing of another person s work by simply changing a few words or altering the order of presentation without acknowledgement; the unacknowledged quotation of phrases from another person s work and/or the presentation of another person s idea(s) as one s own Copying or close paraphrasing with occasional acknowledgement of the source may also be deemed to be plagiarism if the absence of quotation marks implies that the phraseology is the student s own Plagiarised work may belong to another student or be (purchased) from a published source such as a book, report, journal or material available on the internet Collusion Collusion occurs when two or more individuals collaborate to produce a piece of work to be submitted (in whole or in part) for assessment and the work is presented as the work of one student alone If students in a class are instructed or encouraged to work together in the pursuit of an assignment, such group activity is regarded as approved collaboration. However, if there is a requirement for the submitted work to be solely that of the individual, joint authorship is not permitted. Students who, improperly, work collectively in these circumstances are guilty of collusion.
4 Initial Reporting of an Assessment Offence 13. Any suspicion of an assessment offence during the marking process for assessed work which is not a formal examination is reported to the Module Leader, who in turn reports it to the Academic Department within 20 working days of the original submission (or extended) deadline for consideration under paras 12 and 13 below. 14. An allegation of an assessment offence which is brought to the attention of the Faculty s Director of Studies after 20 working days69 have passed since the original submission (or extended) deadline can only be progressed if new evidence which leads to the allegation emerges that was not previously available. The Faculty Director of Studies must be satisfied that a case for progressing the allegation exists, based only on the new evidence. 15. On occasion, an allegation pursued under Regulation above may, if proven, require the retraction of credit previously awarded for the module(s) in question. In such cases, the Chair of the Academic Regulations Subcommittee seeks the authority of the Vice-Chancellor (as the Chair of the Senate) to retract the credit and amend the student s academic record accordingly. 16. A student whom an invigilator believes to be using unfair means during a formal examination (including unauthorised aids, copying or communicating with others) is so informed and his/her answer book marked at the appropriate place. Unless the candidate is required to leave the examination room for any other reason, he/she is permitted to continue the examination and a report is made by the invigilator to the Academic Department at the end of the examination who then forward this to the Director of Academic Compliance. 17. The Director of Studies is responsible for determining if there is sufficient evidence that an assessment offence has occurred and, in so doing, determines the nature of the formal allegation to be put to the student (eg: plagiarism, collusion etc.). In reaching this conclusion, the Director of Studies may consult the Chair of the Academic Regulations Subcommittee who may ask a member of the Subcommittee (who is not a member of the Faculty concerned) to consider the issue and provide a second opinion to the Director of Studies. 18. Where the Director of Studies believes that no assessment offence of any nature has occurred, a formal allegation is not made against the student and no further action is taken. For assessed work at levels 3 and 4, the Director of Studies may deem a student s first allegation of plagiarism or collusion to be an example of poor academic practice70. In such cases, the student receives appropriate academic counselling at this point from the Module Leader or Module Tutor rather than the allegation progressing further. The piece of work is marked appropriately (including the possibility of a fail mark) to take account of the poor academic practice. 19. The Director of Studies maintains a record of students who receive academic counselling for poor academic practice to avoid any subsequent allegations of plagiarism or collusion being wrongly considered as a first allegation of plagiarism or collusion.
5 20. If a student s first allegation of plagiarism or collusion occurs at levels 5, 6 or 7, it cannot be considered as poor academic practice. Additionally, an alleged assessment offence that occurs in an examination situation cannot be considered as poor academic practice at any level of study. 13. The Academic Manager responsible for the course (CIM/CAM, EduQual, ARU Top-up) Compliance is responsible for determining if a prima facie case exists against the student. In reaching this conclusion, the Academic Manager may consult with the Director of Academic Compliance and, where appropriate, with a representative of Anglia Ruskin University to consider the issue and provide a second opinion to Academic Manager. 14. Where the Academic Manager believes there is no case to answer, the allegation is dropped and no further formal action is taken. 21. If the Academic Manager is satisfied that a prima facie case does exist, the allegation progresses to Stage 1: a full investigation by the College. Stage 1: College Investigation 22. Within 20 working days of the alleged assessment offence being brought to the attention of the Academic Manager, he/she informs the student of the exact nature of the alleged assessment offence in writing and sends the student copies of relevant documentary evidence detailed below (to both their term-time and home addresses) by recorded delivery, asking for a response to the allegation within 15 working days (20 if to an address outside of the UK, including international local study campuses) of the date of the letter (the response may constitute a meeting between the Academic Manager and the student to discuss the allegation further): evidence of the original source materials; the student s work cross-referenced against the source materials; brief written statements from staff bringing the allegation. 23. If the student admits to the offence, the Academic Manager confirms the assessment offence and appropriate penalty, as prescribed in paragraphs 44-45, to the Director of Academic Compliance (or nominee). Formal notification of the penalty is communicated to the student, in writing, by the Director of Academic Compliance and is copied to the student s file. The student s academic record on our, and where appropriate Anglia Ruskin University s student record systems, is amended accordingly (but no reference to the assessment offence appears on the academic transcript).
6 24. If no response is received from the student within 15 working days (20 if notice was sent to an address outside of the UK, including international local study campuses) of the date of the letter, the student is deemed as not contesting the allegation and, therefore, admitting to the offence and the process outlined in paragraph 17 is applied. 25. In all cases where a student admits (or fails to respond) to the allegation as a first offence the student is interviewed by the Director of Academic Compliance (or a nominee), is told of the seriousness of the offence and receives advice on good academic practice and the accepted conventions in the preparation of their work in whatever form it takes. 26. If the student denies the alleged assessment offence the matter is referred to Stage 2: a Panel hearing, which is conducted in accordance with paragraphs 21 4 below. Stage 2: Panel Hearing 27. If a student has denied an alleged assessment offence presented by the Academic Manager, the Chair of the Academic Regulations Subcommittee convenes a Panel to hear the allegation to give the student an opportunity to demonstrate that the offence has not occurred. 28. The Academic Office is responsible for arranging and servicing Panel hearings. The Panel comprises: The Director of Academic Compliance (who acts as Chair); A member of academic staff of London School of Marketing who is not responsible for the course on which the student is registered nor has taught the student or in any other way have been closely associated with the student; A student nominated by the President of the Students Union in consultation with the Executive Secretary; The Director of the Academic Compliance (or nominee) also minutes the Panel meeting and deliberations. In addition, the following have the right to be in attendance: the President of the Students Union (or an elected representative of the Students Union); the presenter(s) of the case (Module Leader (where appropriate) and Academic Manager or nominee); the student whose case is being heard and his/her friend or a representative of the Students Union. 29. Neither London School of Marketing nor the student whose case is being heard is legally represented during the conduct of a hearing.
7 30. The Panel hearing is formal in nature and takes place as soon as possible and no later than three months after the formal allegation is first made in writing to the student. 31. London School of Marketing reserves the right to involve such other individuals at the hearing as it thinks appropriate to the presentation of the case. 32. The hearing is conducted in the following sequence: Academic Manager (or nominee) presenting the allegation with a view to demonstrating that the offence has occurred. The evidence may be in writing and/or witnesses may be called; witnesses in support of the allegation; the student (or his/her friend) with a view to rejecting the allegation and demonstrating that the offence has not occurred. The evidence may be in writing and/or witnesses may be called; witnesses in support of the student; final statement by Academic Manager (or nominee) and his/her witnesses; final statement by student (or his/her friend) who is the subject of the allegation. 33. The members of the Panel have the right to put questions to any person attending the Hearing. 34. The Academic Manager (or nominee) and witnesses, the student who is the subject of the allegation and his/her friend, have the right to be present during the taking of evidence. All have the right to put questions to the witnesses and to each other, except that neither has the right to put questions on the others' final statements. 35. If the student who is the subject of the allegation does not appear at the hearing, the Panel may proceed to deal with the allegation in his/her absence provided the Panel membership is satisfied that the student has received proper and timely notification of the Panel hearing. 36. In reaching its decision, the Panel sits in private and considers whether the case has been proved. After the Panel has reached a conclusion, the outcome is verbally communicated to the student at the end of proceedings. 37. If the Panel concludes that the case has not been proved, the allegation is dismissed and no further action is taken. 38. If the Panel concludes that an assessment offence has been proved, the appropriate penalty, as prescribed in paragraphs 44 45, is
8 implemented. 39. The Director of Academic Compliance notifies the student of the Panel s conclusion, in writing, within ten working days of the Panel hearing. This notification also highlights that, under paragraphs 46-48, the student has the right to appeal to the Board of Directors against the outcome of the Panel hearing within ten working days of the date of the letter. 40. If the student has not exercised their right to appeal to the Directors by the deadline set by the Director of Academic Compliance, he formally confirms the outcome of the Panel hearing to the student in writing within ten working days of the deadline and this is copied to the student s file and Director of Academic Compliance. The student s academic record on our, and where appropriate on Anglia Ruskin s, student record system is amended accordingly (but no reference to the assessment offence appears on the academic transcript). 41. If the student indicates his/her wish to submit an appeal the Director of Academic Compliance informs the Directors within three working days. 42. In all cases where an assessment offence is proved at a Panel hearing, the student is subsequently interviewed by the Director of Academic Compliance (or a nominee) and told of the seriousness of the offence. If relevant to the offence, the student receives advice on good academic practice and the accepted conventions in the preparation of their work in whatever form it takes. 43. A report of the hearing is submitted to the Registry Department for information. Penalties 44. A range of penalties exist which are implemented according to: the academic level at which the offence occurred; whether the offence occurred at the initial assessment or re-assessment stage of a module; whether the offence is admitted by the student during Stage 1 of the Assessment Offences process or the offence is proved through a Panel hearing during Stage 2 of the Assessments Offences process. 45. Table A at the end of this section of this policy details the penalties to be implemented for assessment offences admitted by the student (during Stage 1 of the process). All elements of each penalty are applied equally on all occasions.
9 46. Table B at the end of this section of the Academic Regulations details the penalties to be implemented for assessment offences proven by a Panel hearing (during Stage 2 of the process). All elements of each penalty are applied equally on all occasions. 47. The count of the number of assessment offences for a student does not continue for separate registrations between an undergraduate and a postgraduate course. In such cases, the count is reset to zero for a student registered on a postgraduate course irrespective of any assessment offences committed in a previous registration on an undergraduate course73. The count is maintained for separate registrations on courses at the same (undergraduate or postgraduate) level In cases where the prescribed penalty is the recommended expulsion of the student, the Director of Academic Compliance is required to present the recommendation to the Directors who consider the request. 49. If during Stage 1 or 2 of the process, the student provides evidence of mitigating circumstances that he/she asserts directly led to the assessment offence being committed, such information does NOT impact on the either the Director of Academic Compliance or the Panel s decision as to whether or not the assessment offence has occurred. However, if the Director of Academic Compliance (during Stage 1) or Panel (during Stage 2) believes that, as a result of the mitigating circumstances, the prescribed penalty is exceptionally inappropriate, the Director of Academic Compliance (following consultation with two other Directors of Studies) or the Panel can, at his/her/its discretion, review the default penalty and propose an alternative penalty in light of the mitigating circumstances presented by the student. The application of an alternative penalty must be supported by relevant documentary evidence. The Director of Academic Compliance monitors the extent to which such discretion is exercised. 50. Formal notification of the conclusion of the assessment offences procedure, including details of any penalty, is made to the student, in writing, by the Academic Manager. 51. Table A Level of Study First Offence Second Offence Third or Subsequent Offence Assessment Re-Assessment Assessment Re-Assessment 5-6 Mark of 0% awarded and overall module result of Fail Resubmission permitted as reassessment; Mark of 0% awarded and overall module result of Fail No resubmission is Mark of 0% awarded and overall module result of Fail Resubmission Mark of 0% awarded and overall module result of Fail No resubmission is Recommended Expulsion
10 module result capped at 40% Capped module result compulsorily included in classification calculation If the student fails the module on reassessment, the module result (if passed) for any retake or replacement module (if permitted) is capped at 40% Warning letter is placed on record in student file Academic counselling Academic permitted (student therefore fails module) Module result (if passed) for any retake or replacement module (if permitted) is capped at 40% Module result compulsorily included in classification calculation Warning letter is placed on record in student file Academic counselling permitted as reassessment; module result capped at 40% Capped module result compulsorily included in classification calculation AND final classification calculation reduced by 5 percentage points (this may result in a lower award failed award) If the student fails the module on reassessment, the module result (if passed) for any retake or replacement module (if permitted) is capped at 40% and is compulsorily included in classification calculation For unclassified awards only, deferral of conferment of award by six months permitted (student therefore fails module) If a student fails a module in which they have committed an assessment offence, the module result (if passed) for any retake or replacement module (if permitted) is capped at 40% Module result compulsorily included in classification calculation AND classification reduced by 5 percentage points (this may result in a lower award classification but not a failed award) For unclassified awards only, deferral of conferment of award by six months Warning letter is placed on record in student file Academic counselling Warning letter is placed on record in student file Academic counselling 7 Mark of 0% awarded and overall module result of Fail Resubmission permitted Mark of 0% awarded and overall module result of Fail No resubmission is Recommended Expulsion Recommended Expulsion Recommended Expulsion
11 as reassessment; module result capped at 40% Capped module result compulsorily included in classification calculation AND classification reduced by 5 percentage points (this may result in a lower award failed award) If student fails the module on resubmission/reassessment, the module result (if passed) for any retake or replacement module (if permitted) is capped at 40% and is compulsorily included in classification calculation For unclassified awards only, conferment of award is deferred for six months Warning letter is placed on record in student file permitted (student therefore fails module) Module result for any retake or replacement module (if permitted under the Academic Regulations) is capped at 40% AND classification reduced by 5 percentage points (this may result in a lower award classification but not a failed award) For unclassified awards only, conferment of award is deferred for six months Warning letter is placed on record in student file Academic counselling Academic counselling
12 52. Table B Level of Study First Offence Second Offence Third or Subsequent Offence Assessment Re-Assessment Assessment Re-Assessment 5-6 As for Stage 1 and: the arithmetic mean resulting from the calculation of the award classification is reduced by 5 percentage points (this may result in a lower award classification but not a failed award) if the award is not classified, thereby precluding use of the penalty of a lower award classification, conferment of the award is deferred for six months 7 As for Stage 1 except that the arithmetic mean resulting from the calculation of the award classification is reduced by 10 percentage points (this may result in a lower award failed award) As for Stage 1 and: the arithmetic mean resulting from the calculation of the award classification is reduced by 5 percentage points (this may result in a lower award failed award) if the award is not classified, thereby precluding use of the penalty of a lower award classification, conferment of the award is deferred for six months As for Stage 1 except that the arithmetic mean resulting from the calculation of the award classification is reduced by 10 percentage points (this may result in a lower award failed award) As for Stage 1 except that the arithmetic mean resulting from the calculation of the award classification is reduced by 10 percentage points (this may result in a lower award failed award) As for Stage 1 except that the arithmetic mean resulting from the calculation of the award classification is reduced by 10 percentage points (this may result in a lower award failed award) As for Stage 1 As for Stage 1 As for Stage 1 As for Stage 1
13 Appeals Arising From Panel Hearing 53. A student may appeal against the outcome of a Panel hearing to the Board if an alleged assessment offence has been upheld and there is evidence that the procedures for considering the allegation were not followed. There are no grounds for appeal on the basis of the following: new evidence (unless pertaining to procedures) not disclosed at the hearing for whatever reason; disputing the academic judgement of the Panel; disputing the competence of Panel members. 54. Any appeal must be confirmed by the student to the Director of Academic Compliance as Chairman of the original Panel hearing within ten working days of the date of the letter that confirms the Panel s decision to the student. By the same deadline, the student must specify, in writing, precise details of those aspects of the procedures that were not followed and which therefore form the basis of the appeal. The Director of Academic Compliance informs the Company Secretary (or his nominee) to the Directors of the student s intention to appeal against the Panel s decision, and forwards the written submission from the student which details the basis of the appeal, within three working days. 55. The Company Secretary or his nominee convenes an Appeals Committee of the Board of Directors to consider the appeal. Office of the Independent Adjudicator 56. If a student is not satisfied with the decision of the Panel of the Appeals Committee of the Board of Governors, he/she may make representation to the Office of the Independent Adjudicator for Higher Education.
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