PEPFAR/MoH Data Alignment Webinar 7 August 8, 2018 1
Overview PEPFAR/MoH Data Alignment - Webinar 7 1. Activity Timeline 2. Milestone Process Flow Diagrams 3. Virtual Workshop 4. Next Steps 5. Q&A
PEPFAR/MoH Data Alignment Activity 2018 Timeline Date Item PEPFAR/MoH Data Alignment Activity 14-May Deadline Submit PEPFAR/MoH Data Alignment Team (PMDAT) USG Member Designation Form 16-May Webinar Introduction, Process Overview & Preparation 1-Jun Deadline Submit Self Assessment/Survey via DATIM Support 1-Jun Deadline Submit PMDAT MoH Member Designation Form via DATIM Support 6-Jun Webinar Process Overview & Indicator Mapping 20-Jun Webinar Indicator Mapping Review 11-Jul Webinar Open Forum / Q&A 18-Jul Webinar Introduction to the Data Exchange process 20-Jul Deadline Complete Indicator Mapping 25-Jul Webinar Introduction to Facility Reconciliation 8-Aug Webinar Process Review and Workshop Preparation 10-Sep 28-Sep Virtual Workshop PEPFAR/MoH Data Alignment Workshop 28-Sep Deadline Complete Facility Reconciliation 1-Oct Submission Open MoH Results Submission Window Open 5-Oct Deadline Complete a 'Test' MoH Results File import 17-Oct Webinar Open Forum / Q&A 8-Nov Submission Close MoH Results Submission Window Closes 28-Nov Webinar Virtual Training Session - Data Analysis 3-Dec Review Open MoH Results Data Review Window Open 21-Dec Review Close MoH Results Data Review Window Closes
Webinar 6 Technical Issues Experienced technical issues with Adobe Connect Reminder to please dial-in United States (toll-free): 866.233.3841 International: (+1) 651.291.3820 Name: PEPFAR/MoH Data Alignment Webinar Re-recording is available on DATIM Support Key points! Two phases for Facility Reconciliation Geopolitical-alignment (organizational hierarchy alignment) Facility Reconciliation (facility level alignment) Specifications for the MoH Facility List file 4
Four Activity Milestones 1. Indicator Mapping 2. Facility Reconciliation Mapping the MoH Indicators and disaggregations to their Data Alignment equivalents App: Indicator Mapping MoH Facility List DATIM Facility List App: Facility Reconciliation 3. MoH Results Data Exchange 4. Data Use MoH Data Repository Extract, Transform and Load (ETL) the MoH Results file App: Data Exchange Indicator Mapping Facility Alignment MoH Results ETL Data Use May Jun Jul Aug Sep Oct Nov Dec
Milestone 1: Indicator Mapping Flow
Milestone 2: Facility Reconciliation Flow
Milestone 3: MoH Results ETL Flow
PEPFAR/MoH Data Alignment - Virtual Workshop 9
Virtual Workshop: Format Dates: September 10 28, 2018 (3 weeks) Structure: A mix of live webinars and self-paced courses/materials (e.g., user guides, job aids, FAQs, etc.) PMDAT Workshop Objectives: The focus of the Workshop is to complete the following actions, while engaging with learning content as needed to guide your teams work Complete Milestone 2: Facility Reconciliation Complete first stage of Milestone 3: MoH Results ETL e.g., test MoH Results ETL file Understand Milestone 4: Data Use goals and purpose Deliverables: Completed Milestone 2: Facility Reconciliation Test Results File for Milestone 3: MoH Results File ETL Run pivot table analysis of PEPFAR data for Milestone 4: Data Use 10
Virtual Workshop: Format (continued) Time Commitment: We ask that key participants actively participate and work to complete specific goals set throughout the workshop. Some countries, primarily 1st year countries, will require more time to complete given activities and will require regular interactions with their Data Alignment Liaisons Self-Paced Courses: These can be completed based on PMDAT preference and schedule. We will provide a suggested schedule of when courses should be completed to guide PMDAT s day-to-day engagement on the Workshop. Live Courses (e.g. webinars) will occur from 8 9:30am EST (on days webinars are scheduled) 11
Virtual Workshop: Participants & Course Structure Who should be participating? USG PMDAT members MoH PMDAT members, and other interested MoH colleagues (USG PMDAT should coordinate MoH participation) What courses will be offered? Core: The core courses (e.g., fundamental to completing Data Alignment) will provide information designed to help PMDATs complete Milestones 2 and 3, as well as assess their approach to Milestone 4. Specialty: The specialty (e.g., ancillary) courses will help PMDATs consider overarching data management topics, such as data governance and systems interoperability. There will also be country-led presentations on lessons learned and best practices related to Milestones 2, 3, and 4. 12
Virtual Workshop: Accessing Courses Courses and materials will be located in two virtual platforms: PEPFAR Virtual Academy: online training platform DATIM Support In the Virtual Workshop course schedule, we will provide specific instructions on where to find each course (e.g., on which platform it is located) Note: Content located on PEPFAR Virtual Academy will also be located on DATIM Support. 13
Virtual Workshop: Engaging with the Team Leverage your team! Data Alignment Liaisons and SI Advisors are part of your team. If you are experiencing any challenges in meeting the Milestone goals, contact your Data Alignment Liaison to set up a meeting. Check-ins should occur at minimum once per week with Data Alignment Liaisons and SI Advisors, and will be scheduled based on PMDAT availability. During these check-ins, Liaisons and Advisors will review the country s progress toward Milestones, and review which upcoming Workshop sessions may be helpful in mitigating any challenges or questions related to Milestones 2, 3, and/or 4. 14
Virtual Workshop: How to Prepare 1. Have Milestone 1 (Indicator Mapping) completed 2. Have your Master Facility List (MFL) ready for Day 1 of the Virtual Workshop Obtained appropriate facility list and formatted in the required structure Met with your Liaison to verify the format Removed sensitive facilities from the list 3. Revisit past webinars for refreshers on Facility Reconciliation (as necessary) Watch the recording of Webinar 6 (introduction to Facility Reconciliation) Note: Detailed information on the Virtual Workshop structure will be provided during the Opening Plenary (September 10) 15
Key Dates September 5 DATIM Site Administration will be disabled September 7 Have your facility list ready and reviewed from your liaison September 10 Virtual Workshop begins Begin phase 1 of the Facility Alignment process 16
Q&A