Morgan Hill Unified School District Facilities Master Plan FMP Committee Meeting #1 March 1, 2017
agenda Introductions & Committee Welcome LPA Team Process Overview Educational Program Vision Review Completed Ed Specs Visual Listening Group Activity Present Back Defining Success Roundtable Discussion Next Steps 15 minutes 15 minutes 20 minutes 45 minutes 20 minutes 5 minutes 2
Sacramento Irvine San Diego San Jose welcome 52 years LPA Sacramento 355+ people 50% staff dedicated to education LPA San Jose Morgan Hill USD 50+ master plans LPA Irvine LPA San Diego 3
Sacramento Irvine San Diego San Jose meet your team Jim Kisel Katia McClain Caroline Kwak Andrea Pippin AIA, LEED AP BD+C Principal Dir. of School Planning AIA, DBIA, LEED AP BD+C Associate Senior Project Director AIA, LEED AP BD+C Project Manager LEED GA Planning Coordinator 4
facility master plan experience Gilroy USD Redwood City SD Tamalpais UHSD Sequoia UHSD (MAHS) Burlingame SD Dublin USD Pleasanton USD Fremont USD Milpitas USD San Lorenzo USD Alameda USD Lodi USD Fairfield-Suisun USD Modesto City SD Merced City SD Davis USD Galt JUESD Anaheim UHSD Huntington Beach UHSD Centinela Valley UHSD Grossmont UHSD Sweetwater UHSD Tahoe Truckee USD Lake Tahoe USD Western Placer USD Eureka City SD Downey USD Azusa USD Paramount USD Temple City USD Norwalk-La Mirada USD Arcadia USD San Marcos USD Santa Barbara USD Westminster SD Centralia SD Del Mar Union SD Hawthorne SD Norris SD Oxnard SD Lucia Mar USD Irvine USD Fountain Valley SD Hesperia USD Los Angeles USD Compton USD Burbank USD Beverly Hills USD Chino Valley USD Placentia-Yorba Linda USD Long Beach USD 50+ facilities master plans & local bond implementation programs $18.5 b facilities improvements / $6.55 b in local bond elections 5
architecture landscape architecture interiors engineering graphics planning integrated design process single-point LPA contact client-inclusive & stakeholder driven engineering architecture a holistic approach to problem solving that places the client in the center fostering participation and direct interaction with the multidisciplinary team of specialists furniture interior design FMP is first step in facilities improvement process recommended every 3-5 years by CDE and to apply for state funding important to engage district and local community stakeholders data driven decision making sustainable focus facilitates good stewardship educational facility planning landscape architecture development of high performance learning environments building upon MHUSD mission and strategic vision technology 6
create value process overview 7
morgan hill unified school district Mission Statement The Morgan Hill Unified School District s central purpose is to educate students. In partnership with parents and the community, we create learning environments where all students learn and are empowered to achieve their unique potential. We model and nurture civility, respect, compassion, personal responsibility, curiosity, and integrity in an environment of diversity, equity, and service. Values All students can be successful. Individual student opportunity is assured in an equity-driven system. All students learn best in a safe and inclusive environment. All students must be guided to see the connection between education and opportunity. All students must graduate from high school ready to pursue higher learning, including college and career opportunities. Personal responsibility for one s own learning is essential for lifelong success. Student success depends on high expectations for student and staff learning, character, and personal integrity. Excellent education fosters a love of learning and attends to the needs and wellness of the whole child. Excellent education provides options across academics, extracurricular and career pathway programs. Diversity must be embraced and celebrated. Professional excellence and collaboration are essential to student success. Parent and community engagement is essential to student success. Each staff member has a role in student well-being and success. The ideal organizational culture builds sustainability in programs and practices. 8
district facilities master plan goals 1 focused master plan: facilities needs assessment / modernization maintenance & repair driven proposed scopes managed to an available funding budget school & community expectations managed community / parent visioning 2 visionary: academic quality mission & goals / facilities master plan starts with educational vision for how students will learn in the future discovers the impact of educational programs to facilities & technology needs long-term, phased implementation approach 3 implementable: determining scope of work / current bond (measure g) combination of focused and visionary (1+2 above) immediate projects tied to bond sales schedule longer-term opportunities prioritized for future funding defining success an implementable road map to the future 9
facilities master plan components Completed October 2016 Educational Vision & Goals District Mission Statements Guiding Principals Student Learning Methodologies Program Standards Technology Integration Increased Student Outcomes & Achievement Demographics Review Enrollment Trends Site Capacities Student Loading Standards Attendance Boundaries New Development Collaboration Community Stakeholders District Staff & Teachers Parents & Students Communicate Needs Campus Master Plan Concepts Build Support for District Goals Cost Estimates & Prioritization Facilities Condition Assessments Campus Overview Existing Conditions Health/Life Safety Issues Code/ADA Compliance Building Systems Visual Observations Financial Analysis Local Revenue State Eligibility Voter Approved Options Funding Plan Scenarios Final Facilities Master Plan Recommendations 10
proposed schedule 3/1/17 3/29/17 4/26/17 5/31/17 4 11
facilities master plan deliverables 1. educational program vision executive summary guiding principles vision educational program standards new and existing schools technology readiness sq. ft. and physical characteristics 2. facilities needs assessments campus overview code, health and student / staff safety issues classroom capacity and space utilization maintenance and operational efficiency building materials and systems condition 3. implementation planning Completed October 2016 school site master plan diagrams cost estimates funding source analysis and financial plan scenarios scope prioritization to match dollars communication of recommendations facilitating process transparency 12
cost estimating 1 define scope of work at each campus 2 measure existing bldg. modernization areas & site improvements 3 develop new construction program square footages 4 apply hard and soft cost mark ups 5 itemize scope into categories 6 summary total existing & new facilities estimated costs 13
prioritization local funding sources current assets future development redevelopment calculate state eligibility voter approval options modernization new construction proposition 39 energy impact of LCFF general obligation bond recreation assessment district multiple data points to assist board decision making 14
inter+act stakeholder engagement 15
program visioning facilities learning environments GATHER INPUT Program Vision Educational Goals/Program Standards: Focused Discussions, Creating Equity between Sites students community EXPLORE What If Scenarios Visioning Future Teaching & Learning Policies, Programs, Facilities, Operations VALIDATE Master Plan Recommendations Project Scope, Budget, Schedule & Priorities Check for Understanding 16
fmpc meeting agendas Mtg #1 March 1 st, 2017 (6:00 8:00pm) Visual Listening FMP Process & Schedule Overview Program Visioning Overview of Ed Specs Visual Listening & Defining Success Group Discussion Mtg #2 March 29 th, 2017 (6:00 8:00pm) Planning for Growth School Site Walks Needs Assessment Findings Focus Group and District Trades Needs Demographic Projections & Capacity Analysis Mtg #3 April 26 th, 2017 (6:00 8:00pm) Town Hall: Master Plan Proposals FMP Process & Findings Review Draft School Site Master Plan Diagrams Mtg #4 May 31 st, 2017 (6:00 8:00pm) Implementation Planning Scopes of Work Categories Total Program Cost & Potential Funding Sources Prioritization Activity & Next Steps 17
stakeholder outreach school site input school site school site visits students (asb) principal interviews online teacher + staff surveys board of education facility master plan committee district focus groups district focus groups elementary programs secondary programs special education District Focus Groups maintenance & facilities food service technology Completed October 2016 preschool & childcare community outreach community outreach parent survey community forum executive steering committee career technical education (cte) transportation adult education 18
create value ed spec review Available online: mhusd.org > Board Meetings > Board Agendas > 10/4/2016 meeting 19
district-wide: general guidelines 20
21 st century classrooms elementary & k-8 middle high 21
collaboration spaces - students elementary, k-8, middle high 22
district-wide: outdoor learning 23
elementary, k-8, middle, high schools: special education mild/moderate moderate/severe therapeutic 24
elementary, k-8, middle, high schools: learning center 25
k-8 & middle schools: STEM / STEAM labs 26
high schools: band, choir, & dance / flex 27
high schools: performing arts 28
high schools: administration 29
elementary & k-8 schools: media center 30
high schools: media center 31
multi-purpose room (mpr) elementary k-8 middle 32
high schools: competition gym 33
high schools: athletics 34
campus design: facility matrix 35
visual listening activity Place a Green Dot at the spaces / buildings that enhance the learning environment Place a Red Dot at the spaces / buildings that detract from the learning environment and are in need of improvement Discuss comments in group review 36
welcome inspire share gather believe energize learn imagine create practice socialize wonder explore focus collaborate connect play dream discover 37
group review Discuss Green Dots at the spaces / buildings that enhance the learning environment Discuss Red Dots at the spaces / buildings that detract from the learning environment and are in need of improvement Identify highest site needs 38
how will you define success for this master plan? 39
Looking at the campus as a whole Campuses are attractive and safe defining success Benefitting both faculty and students Getting student input Being timely to show stakeholders and community members that we re moving forward with this. Providing a short-term goal as well as long term to show progress and accountability. Identifying potential new sites for schools Having an end document that captures people s goals and is implementable Underground utilities, basic infrastructure Define how we prioritize so each site feels that it s fair (parody) Setting framework for now and future attainable targets Make sure we are competitive with other school districts in Silicon Valley Creating opportunities for more social interaction, project learning diversify the learning experience for students Forward thinking and timeliness for stakeholders No more lipstick on a pig transformational changes Having healthy buildings to be in Aligning spaces to our initiatives and goals for future instructional focuses Every site has some sort of progress that is shown Keeping information out to the public that s easily accessible District websites, school websites Having community outreach, publicizing it well, social media advertising Facilities that support collaboration and 21 st century learning Students feel proud of their schools, going from elementary to middle to high school, a continuity Schools are seen as hubs of the community Improvement on campus security and mitigating traffic concerns A clear list of defensible priorities on the spending of the funds Understanding the financial consequences of decisions that are made Improving regularly Having safe travel to school, being safe at school, and feeling safe going home parking and traffic A clear set of actions that address the health and safety of faculty and students Plan supports a holistic 21 st century definition of academic excellence 40
next steps Principal Interviews + Site Visits March FMP Committee Meeting #2 (6:00 8:00pm) March 29 th, 2017 School Site Walks Needs Assessment Findings Focus Group and District Trades Needs Demographic Projections & Capacity Analysis 41
creating sustainable places and spaces that enrich the lives of those who use them