Office of the Registrar University of California, San Diego 9500 Gilman Drive, 0022 La Jolla, CA 92093-0022 Application for Enrollment Special Studies Courses 197, 198, 199 Eligible students must have completed 90 units with at least a 2.50 GPA. The official university deadline to add classes (including Special Studies courses) is the end of second week of the quarter. I. To be completed by the student: Name: Last First MI Current Address: City: State: Zip Student PID #: College: Telephone:( ) Email Address: Quarter: Major: Special Studies Course Information: / / / P/NP / / Subject Crse No. Section Grd. Opt. Section ID No. Units List your current Quarter Schedule (including all Special Number of Units Previously Received for this Project: Studies courses): II. To be completed by the instructor and student: Name of Instructor: Teaching Title: Prerequisite course work or knowledge for this project: Nature and frequency of contact (hours per week): Means of Evaluation (Paper, final, etc.): Proposed plan (Please be specific note any readings and/or special instruments to be used): Instructor s Signature Date Student s Signature Date III. To be completed and verified by the department: Student s Cumulative GPA: Student s Cumulative Units Completed: Approved Not Approved AND Department Chair s Signature Department Stamp IV. Exceptions Only: Submit all copies to College: Provost approval is required to enroll: Approved Not Approved In more than 4 units of Special Studies courses in one quarter. With less than 90.0 units completed. With less than a 2.50 cumulative GPA. Exceed 22.0 units. College stamp or signature Date Notice: Form must be presented at the Registrar s Office by the deadline to add classes (Friday of 2 nd week) with required signatures and Department Stamp. Add cards are not accepted or required. Distribution: Original to Registrar s Office; copies to Department, Instructor, Student
SPECIAL STUDIES 197, 198, 199 INFORMATION The official university deadline to add classes (including Special Studies courses) is the end of second week of the quarter. 1. Special Studies courses 197, 198 and 199 are intended to enable students to learn about subjects not taught in regular courses and to engage in research in the laboratory, in the field, or in the library. Such a project should be carefully planned with the faculty advisor along the lines of the student s overall academic plan. 2. Prerequisite knowledge needed for the intended work should be carefully discussed with the instructor and clearly stated on the form. LIMITATIONS 1. A student must have completed at least 90.0 units of undergraduate study and must have a cumulative grade point average of 2.50 or better to be eligible. (Some departments may require a higher GPA.) 2. Only a grade of P or NP is to be assigned for a 197, 198, or 199 course. 3. A student may enroll for no more than a total of four units of 198 and 199 Special Studies courses in one term. 4. On the advice of the instructor(s) and the department chair(s) concerned, the Provost of a student s college may authorize exceptions to the limitations listed 1. and 3. PROCEDURES 1. Student obtains a UCSD Application for Enrollment Special Studies Courses 197, 198, 199 from the Department prior to the start of a Special Studies course. 2. Student checks to see if eligible by having met 90.0 units and 2.50 G.P.A. requirements. If eligible, student completes Section I of the form. 3. Student discusses with a faculty member the possibility of a Special Studies project in the faculty member s field of competence. 4. Student and instructor discuss the nature of the project, frequency of contact, prerequisite knowledge needed, and the means of evaluation. 5. Faculty member completes instructor s portion of form and forwards the form to the Department sponsoring the Special Studies course. 6. Department verifies student s eligibility by checking for required 90.0 units and 2.50 cumulative GPA. 7. Department Chair of the Department sponsoring the Special Studies course reviews the form and denotes approval or disapproval. 8. Student secures the Department stamp on the Special Studies form. (This approval to enroll in a Special Studies course may be granted only after the form has been signed by both the instructor and Department Chair.) 9. Student submits the form to their College Academic Advising Office if any exceptions to the limitations are requested. Provost denotes either approval or disapproval. Approved forms are submitted by the student to the Registrar s Office and disapproved forms are to be returned to the department. Please note that the turnaround time for forms is not immediate within departments. 10. If no exceptions are requested, student submits the original by the end of second week of the quarter to the Registrar s Office. Requests to add classes after week 2 are not guaranteed. Check with the academic department offering the course for specific guidelines. 11. The Registrar s Office staff enrolls a student in the Special Studies course upon receipt of a completed form. Incomplete forms will not be processed.
Division of Biological Sciences BILD 99/BISP 199/BISP 196 Research Plan UCSD GPA Requirement for BILD 99/BISP 199 3.0 overall UCSD GPA Requirement for BISP 196 3.7 overall and in the major For any and all research coursework, students are expected to work a minimum of 3 hours per week per unit of credit (4 units = 12 hours per week) Please answer each question completely and legibly. Attach a separate sheet if necessary. Please note there are separate sections to be completed & signed by the student and faculty. To be completed by the student: 1. What question(s) will be addressed by your research project? Briefly describe how these questions relate to existing knowledge arising from previous work conducted in the sponsoring research laboratory and/or elsewhere. 2. Outline the general plan of your work, including the broad design of activities to be undertaken. This should include a description of your research approach, including an adequate description of the methodologies, procedures and how the results will be analyzed. Any substantial collaboration with other individuals (e.g., graduate students, faculty, and other undergraduates) should be described. 3. List the papers that have been assigned as required readings. 4. Describe how you will participate as a member of the supporting research lab/unit. Safety Training: The PI is responsible for ensuring students receive appropriate safety training. By signing this form, student acknowledges they have discussed this with the PI, has or will complete the training within the allowable time, and provide proof of training to the faculty. http://blink.ucsd.edu/safety/resources/training/general lab.html Signature of the student _ 1
To be completed by the faculty (PI): Division of Biological Sciences BILD 99/BISP 199/BISP 196 Research Plan 1. How will you, as the faculty member responsible for assigning the final grade, be involved in the individual research experience? 2. Who will directly supervise and guide the student research? Describe how the supervision will be conducted. ***Please indicate the status of the supervisor: PI Post doc PhD Student 3. Describe the safety training the student will receive. Safety Training: The PI is responsible for ensuring students receive appropriate safety training. By signing this form, PI acknowledges they have discussed this with the student, that the student has or will complete the training within the allowable time, and that the appropriate records are kept of the student s training. http://blink.ucsd.edu/safety/resources/training/general lab.html http://www ehs.ucsd.edu/lab/pdf/new_worker_checklist.pdf Please indicate the number of individuals in each category currently in the lab: PhD Students Post docs Masters Students 199 s Volunteers Research Scientist/Visiting Scholar Technician Other (please describe) In order for a student to receive a passing grade for individual research, the student should: be able to give at the end of their research experience a coherent presentation or write a report/paper. have participated in the design of the project; have contributed to a coherent/self contained project; have been intellectually engaged and have had an intellectual foundation allowing him or her to make intellectual contributions (rather than just work as a technician). have learned concepts, methods and gained experience with primary literature. have acquired data analysis experience; be at the end of their research experience able to analyze and manipulate data in more than one way. have developed communication skills in presenting scientific work. In order for a student to receive a passing grade, faculty should evaluate the quality of a student s: effort ability to communicate the research project (research question, experimental approach, data and data analysis) overall work Signature of faculty (PI) Print Name Phone Mail Code UCSD Email 2
Division of Biological Sciences, January 17, 2011 Expectations for undergraduate student mentoring and supervision. The Division of Biological Sciences encourages the faculty to actively and enthusiastically participate in undergraduate education at all levels: freshman seminars, lower division courses, upper division courses, 195 courses, 196 courses, and 99 and 199 independent study courses. For the purposes of these guidelines, independent study students include: BS/MS students in their first year (before formally entering into the MS phase); students taking 196 courses (honors thesis); students taking 199 courses (independent study);laboratory volunteers; and student employees (work- study, paid, etc). All such individuals must have basic laboratory safety training and be registered with the USIS for students enrolled in independent study courses or Divisional Human Resources office for volunteers or paid employees BEFORE they can commence work in the laboratory. The expectation is that every PI who mentors/supervises undergraduates understands how to comply with this policy without repeated instruction and reminders from human resources. Although there will occur an occasional transgression, repeated violations of this principle will result in the removal of the privilege to accept undergraduate students into the laboratory, or potentially a complete laboratory shutdown. It is the responsibility of the PI to accurately fill out the required forms and submit them in a timely manner. The Division mandates that undergraduates have a level of supervision commensurate with their need for training in a laboratory environment. To aid the faculty in understanding this principle, the Division has created guidelines to help PIs in deciding how many undergraduates to admit into their laboratories. With no other obligations, a PI can personally supervise 6 undergraduates. For each postdoctoral fellow, whom the PI determines to be interested and able to mentor undergraduates, an addition two undergraduates can be added. For each PhD student, whom the PI determines to be interested and able to mentor undergraduates, an additional undergraduate can be added. Thus: UG = 6 + 2PD + 1GD We note that this is a guideline, and in rare circumstances exceptions may be granted. A PI may petition the Council of Chairs no more than once per quarter for exceptions. The petition will be no more than one page and must explain the reason for requesting the exceptions to the above guideline. The Council of Chairs will consider the exception request within their regular meeting schedule, and will provide a response no later than one week following the meeting in which the request was considered.