STANTON COUNTY SCHOOL Unified School District #452 Johnson, KS 67855 BOARD OF EDUCATION MEETING MINUTES Monday November 14, 2016 6:00 p.m. BOE Conference Room I. CALL TO ORDER: Board President, Daren Ruth, called the meeting to order at 6:00 p.m. Board members present: Daren Ruth, Sheila Walker, Wade Tucker, Brian Peterson, Chris Floyd, Tyce McMillan, and Colleen Kelly. Administrators present: Superintendent, Mrs. Kim Novack; Principals: Ms. Sonja Gayer and Mr. Homer Board Clerk present: Rachelle Siebert II. III. APPROVAL OF AGENDA: Sheila made a motion to approve the agenda. Chris seconded it. Motion carried 7-0. AWARDS/RECOGNITION: A. Reading Horizons Daren made a motion to recess at 6:02 p.m. to the Jr./Sr. High library for an award ceremony. Sheila second it. Motion carried 7-0. Recess to Jr/Sr High School Library at 6:02 p.m. Mrs. Novack publicly recognized the efforts of the entire elementary staff for providing exemplary reading instruction to the students. Robyn Kendrick and Kyla Cook were thanked for taking leadership roles in the implementation of the Reading Horizon program at Stanton County Elementary School. She thanked the staff in attendance and introduced Mr. Tyson Smith, CEO and President of Reading Horizon. It is a special honor to receive the first ever Reading Horizon national literacy award. Mr. Smith and Zach Allred traveled from Utah to present the first Charlott F. Lockhart Award. Mr. Smith thanked the elementary staff and administration for their hospitality and all the details of his day in Stanton County. He recognized the staff for their excellent instruction within the classroom adding that in his travels across the world he has visited thousands of schools and the quality of reading and literacy instruction provided at Stanton County Elementary School exceeds the others. That is the reason main the district has been awarded the inaugural national award by his company. He then present the Charlott F.
Lockhart award to USD 452 Stanton County Elementary School. Mrs. Novack and Mr. Homer asked Kyla Cook and Robyn Kendrick and the entire elementary staff to come forward and receive the award. IV. PUBLIC COMMENT: A. P1 Group Daren introduced Dana Dunn from P-1 Group, Inc. Mr. Dunn was recommended to USD 452 by Gary Sechrist, KASB school board trainer. Mr. Dunn has been reviewing facility data on the district and studying previous bond elections and financial reports to assist the district with energy performance needs. He went over advantages and disadvantages of an energy performance contract. P1 Group is able to provide predictable budgeting for the cost of improvements within the district by utilizing deferred maintenance plans. He then reviewed the process, Performance Assessment, Investment Grade Audit, and improving the schools. Lastly, he answered questions from the board. V. FINANCIAL AUDIT REVIEW: A. Mathew Medill Daren welcomed Mr. Medill, auditor and CPA. He reviewed the fiscal audit for 2016. He identified areas of improvement and reviewed revenue and expenditures of individual funds within the district budget. He reported there were no statutory violations. Lastly, he answered questions form the board. Mrs. Novack complemented Mr. Medill and his staff for their work, training sessions, and helpfulness on financial matters throughout the year. The Board took a ten minute break, from 7:35 p.m. until 7:45 p.m. VI. VII. DIRECTOR REPORTS: A. Josh Tucker Maintenance Report Josh addressed the need to update the HVAC system in the north bathrooms, gym lobby, and hallways of the elementary school. He also reviewed the federal safety inspection. There were no major findings. Areas to improve include: exit signs, eye wash stations, and protective equipment for custodians/maintenance employees. Mrs. Novack informed the board of the inspector s compliments of Josh Tucker and his staff for outstanding knowledge and skills in the maintenance department. SUPERINTENDENT S REPORT: A. Kim Novack Mrs. Novack spoke highly of the inspirational speaker, Jared Estes, who shared his motivational message with the Jr./Sr. High students and staff last week. She
reviewed monthly budget reports answered questions from the board. She also shared information regarding district accreditation and the KASB recommendations for upcoming delegate assembly. VIII. PRINCIPAL S REPORTS: A. Bob Homer Elementary Report Mr. Homer spoke about the elementary site council. The council met last Tuesday and elected Kelly Brooks as the chair person and DeAnn Gaddis as vice chair. The council s main focus this year is improved attendance. They plan to create a certificate to recognize and celebrate attendance at the Trojan Bash that will encourage improved attendance throughout the school. B. Sonja Gayer Jr/Sr High Report Ms. Gayer s explained that her main priority as new Jr./Sr. high school principal, is to build constancy and trust within the school. She reviewed the individual plans of study implementation. She invited counselor, Mrs. Jeri Howard- Rodriguez, to share in more detail. Mrs. Howard-Rodriguez added that the Commissioner of Education, Dr. Watson, and state board member, Sally Cauble, were helpful to provide more opportunities to the students in rural areas. As students develop their individual plan of study, they will have an electronic file available to them even two years after graduation from high school. IX. BOARD REPORTS: A. HPEC Sheila Walker This month they reviewed training opportunities on local and state levels. The board also reviewed changes within the KIDS reporting system. X. TECHNOLOGY REPORT: A. Donnie Morgan Technology Director Donnie gave an update pertaining to the district e-note system. There are three categories of notifications: high school level, elementary level, and district level. Donnie attended parent teacher conferences to assist parents and students in registering for the alert messages. She reviewed a bid for additional security cameras outside of the bus barn, the weight room, and the outdoor stadium. Donnie also collected nearly sixty-five base units and monitors that she needs the board to declare as surplus. Quotes for copy machine leases and purchases from vendor Southern Office Supply were provided to the board. She reported the need to replace copying machines in the district. She concluded by answering questions from the board.
XI. CONSENT AGENDA: A. Approve minutes from the October 17, 2016 Special BOE Meeting B. Approve minutes from the October 17, 2016 Regular BOE Meeting C. Approve payment of claims Chris made a motion to approve the Consent Agenda. Brian second it. Motion carried 7-0. General Fund $34,357.78 Supplemental General $13,068.35 At Risk Fund (4 Year Old) $136.75 At Risk Fund (K-12) $1,411.09 Special Capital Outlay $17,762.20 Food Service $10,166.37 Professional Development $3,089.98 Special Education $58,206.02 Vocational Education $1,163.26 Recreation Commission $1,623.10 Rec.Comm.Employee Benefits $402.95 Title Ii-A Teacher Quality $35.00 Building Blocks Grant $414.82 Total $141,837.67 XII. INFORMATION/DISCUSSION/ACTION ITEMS: A. District Copy Machines (I/D) The board discussed the pros and cons of owning copy machines verses the leasing options. They requested additional competitive bids along with information on single service call prices compared to a service agreement package. B. Board of Education Emails (I/D/A) The board discussed USD 452 district e-mails. Colleen made a motion to continue using personal emails. Chris second it. Motion carried 7-0. C. KASB Legal Department Publications Resources (D/A) The board discussed the various KASB legal publications. Colleen made a motion to purchase the Guide to Boardsmanship and the Open Meetings Handbooks. Sheila second it. Motion carried 7-0. D. BCS Contract (D/A)
Mrs. Novack reminded the board of the costs associated with continuing the service agreement with BCS approximately $3,000 a month. Wade made a motion to non-renew the BCS contract once the funds are zeroed out from the current contract. Daren second it. Motion carried 7-0. E. Elementary Bathroom Heating Systems (I/D/A) The board members discussed the need for the units to maintain efficacy in north end of the elementary school. Colleen made a motion to approve the mini split units presented by Josh Trucker for the north bathrooms, gym lobby, and hallways at the elementary school utilizing funds, if available, within the remaining BCS contract. Chris second it. Motion carried 7-0. F. Board Goals (D/A) Mrs. Novack provided the updated board goals. The board members reviewed Board Goal One. They discussed adding wording to ensure students on grade level and above are challenged. Daren made a motion to amend the agenda and add XII. G. Technology Surplus. Sheila second it. Motion carried 7-0. G. Technology Surplus Chris made a motion to declare the technology items reported by Donnie Morgan as surplus and may be disposed of appropriately. Wade second it. Motion carried 7-0. The Board took a ten minute break, from 10:15 p.m. until 10:25 p.m. XIII. EXECUTIVE SESSION: A. Personnel Daren made a motion to go into Executive Session for thirty-five minutes, from 10:25 p.m. to 11:00 p.m. to discuss nonelected personnel matters and protect the privacy interests of the individual to be discussed, with Mrs. Novack and Ms. Gayer joining the board. Colleen seconded it. Motion carried 7-0. Open Session at 11:00 p.m. Daren made a motion to go into Executive Session for thirty-five minutes, from 11:00 p.m. to 11:35 p.m. to discuss non-elected personnel matters and protect the privacy interests of the individual to be discussed, with Mrs. Novack and Ms. Gayer joining the board. Colleen seconded it. Motion carried 7-0.
Open Session at 11:35 p.m. XIV. APPROVE CONTRACTS: A. Jamie Werkowitch Board of Education Clerk Chris made a motion to approve Jamie Werkowitch as Board of Education Clerk. Sheila second it. Motion carried 7-0. B. Azuree Jones Chris made a motion to approve Azuree Jones as Jr./Sr. High School Student Support Assistant. Tyce seconded it. Motion carried 7-0. XV. BOARD COMMENTS: Colleen asked Mrs. Novack for an update regarding the golf meet hosted by Stanton County High School. Mrs. Novack will check with Athletic Director, Deniese Barber, to share the details of the event. The board also discussed bullying prevention policies and procedures.. XVI. ADJOURNMENT: Chris made a motion to adjourn at 12:14 a.m. Wade second it. Motion carried 7-0. Board President, Daren Ruth Board Clerk, Rachelle Siebert