Canvas implementation, migration & integration William Wan (william.wan@ust.hk) Head of Teaching Technologies Information Technology Services Center, HKUST
Evolution of LMS in HKUST 1997 Basic website for content distribution 2001 WebCT Ease of content update by nontechnical persons 2006 Sakai Open-source Allow Customization 2014 Canvas User-friendly Low maintenance API for integration Content delivery Basic Interaction Customization Cloud Service Require technical skills to set things up need to remember many URLs Bb acquired WebCT >> Unknown future No control of enhancements / fixes License cost Inconsistent UI Not user-friendly Application architecture changes between versions High maintenance cost Not suitable for blended learning No customization on core functions Network latency Privacy / security concerns Remote support
Selection Process Oct-13 Formation of Committee Oct-13 Requirements Nov-13 Vendor list Jan-14 Vendor demo Feb-Apr 14 Tender Process May-Jul 14 PO & Agreement Representatives: CELT* Provost office ITSC PTC Faculty Member Student Union Functional requirements Technical Requirements Evaluation criteria Blackboard Canvas Desire2Learn Moodle Moodlerooms Blackboard Canvas (remote) Moodle Moodlerooms Desire2Learn Tender reply Trial system setup Tender review (Technical) Tender review (Price) Recommendations Tender board approval Legal review and discussion Agreement revisions Signing of PO & Agreement 10-Jul
Canvas Implementation Jul-14 On-site Implementation Workshops (5 days) Jul-14 On-site Trainings (3 days) Aug-14 System Implementation Sep-14 Production Launch 1 2 3 4 Project planning Branding & UI JS customization Basic Setup Authentication Roles/Permission Migration Integration Marketing Support model Admin Training Instructor Training (train the trainer) Course Design & Delivery Assessment / grading / collaboration Communication, analytics Training Strategy Regular web meeting w/ implementation Consultant SIS import Customized URL User Agreement LTI whitelisting Few courses in pilot System walk through with pilot instructors
Canvas Implementation JS Customization Hide delete course button Hide reset course content button Hide conclude course button Hide add token button Hide link to Instructure support site Add user agreement for 1 st time access
JS Customization
JS Customization
Canvas Implementation LTI whitelisting
Canvas Implementation Good question! Do you want a pen, notebook, T- shirt or pin? Kevin, Can we hide this, show that and add that? Hold on! Let me take a picture first. Sure, let me do it tonight!
Canvas Migration Migration plan from Sakai to Canvas Email sent to all teaching staff about the plan Communicated with SU about the new system
Canvas Migration Migration strategy Minimize lead-time Minimize support work Instructor / TA self-service migration A very simple LTI tools was developed for migration use Poster generated by: www.keepcalm-o-matic.co.uk
Migration Migration strategy Instructor / TA self-service migration A LTI tools has been developed for migration use
Canvas Migration (Training) From Aug 2014 Mar 2015 Canvas Basic Canvas Extended 6 sessions held Basic functionalities of Canvas Course & content design Manage student progress Over 200 participants Canvas for CLE 3 sessions held Specific sessions for language course instructors / TAs ~100 participants 4 sessions held Student Groups Conferences Turnitin and other assessments ~150 participants Canvas Exclusive Multiple sessions held Training specific to individual / groups of instructors / TAs
Canvas Integration Integration strategy User-friendly Seamless integration between systems Auxiliary systems can be updated / upgraded independently
Canvas Integration SIS Teaching & Enrollment Records / Grades SFQ Student Feedback Questionnaire CAS Central Authentication System LIB Library toolbox iprs Clicker system ipeer Peer evaluation system
Canvas Integration (CAS)
Canvas Integration (SIS)
Canvas Integration (SIS)
Canvas Integration (SFQ)
Canvas Integration (LIB)
Canvas Integration (ipeer)
Canvas Integration (iprs)
Current status More than 200 course sites created for Spring 2014-2015
Issue: Video thumbnail size
Issue: Allow wait-listed students to view course content
Issue: Distinguish audited students
Issue: Student Photos using LTI tool
Issue: No inactive timeout in Canvas
Issue: Some Instructors want to migrate all his old course sites to Canvas at one go
Thank you! William Wan (william.wan@ust.hk) Information Technology Services Center, HKUST