MEMORANDUM - BARBOUR COUNTY SCHOOLS PHILIPPI WV 26416 TO: BOARD MEMBERS David Everson Joanne McConnell Eric Ruf Adam Starks Ron Phillips FROM: JEFF WOOFTER, SUPERINTENDENT DATE: April 3, 2018 RE: BOARD MEETING AGENDA The Barbour County Board of Education will meet in regular session at 6:00 p.m. on Monday,, at the Board of Education Office, 45 School Street, Philippi, WV 26416. Call to Order Pledge to Flag Invocation Minutes - Recognitions - Delegation(s) Reports Superintendents Recommendations Attendance 1. Recommendation: In compliance with Attendance Policy 8200, approve requests for in-county out-of-zone attendance for school year 2017-2018 contingent upon compliance with pupil-teacher ratio. Enclosure A Business & Finance 2. Recommendation: Approve payment of bills for the period of March 21, 2018 through April 3, 2018 at a total expenditure of $78,451.29. Enclosure B
3. Recommendation: Authorize the April 13, 2018 payroll and federal withholdings not to exceed the amount of $1,000,000.00 to be released in accordance with Federal Law. (Refer to Enclosure B) 4. Recommendation: Authorize the payment of utility bills and copier bills due before next board meeting not to exceed $30,000.00. (Refer to Enclosure B) 5. Recommendation: Approve the final total of the March 28, 2018 payroll check and federal withholdings in the amount of $477,589.74. Enclosure C 6. Recommendation: Approve/Confirm fund raising activity requests as submitted (all candy sales will be done outside school hours) - Enclosure D Belington Elementary School (2 nd Grade) projected revenue - $500.00 Junior Elementary School (4 th Grade) projected revenue - $200.00 Kasson Elem/Middle School (Lego Robotics Team) projected revenue - $441.00; (Student Council) - $100.00; (School) - $1,000.00, $0.00, $0.00 Philippi Elementary School (Preschool) projected revenue - $1,000.00 7. Recommendation: Authorize Joe R. Pyle to auction off Mount Vernon Elementary School Enclosure E Curriculum & Instruction 8. Recommendation: Approve educational leave request for a student at Kasson Elem/Middle School. Enclosure F 9. Recommendation: Approve educational leave request for a student at Kasson Elem/Middle School. Enclosure G 10. Recommendation: Approve educational leave request for a student at Kasson Elem/Middle School. Enclosure H 11. Recommendation: Approve educational leave request for a student at Kasson Elem/Middle School. Enclosure I 12. Recommendation: Approve/Confirm curricular trips. Enclosure J Belington Elem/Philippi Elem. School (PreK) to Westover on April 24, 2018; (PreK) to Hovatter s Zoo on May 17, 2018 Belington Elementary School (2 nd Grade) to EDGE Sports Facility on May 9, 2018 Junior Elementary School (KidREACH) to Wheeling, West Virginia on April 25, 2018; (4 th Grade) to Charleston, West Virginia on May 25, 2018; (PreK-1 st Grade) to Swartz Pond on May 11, 2018; (2 nd -4 th Grades) to Swartz Pond on May 16, 2018; (4 th Grade) to Swartz Pond on May 30, 2018 Philippi Middle School (Band) to Kennywood Park on May 22, 2018
Facilities & Maintenance 13. Recommendation: Approve/Confirm use of buildings and/or grounds. Enclosure K Belington Middle School on March 23, 2018 through June 29, 2018 requested by Jared Nestor for Basketball Skill Development Philip Barbour High School on Saturdays requested by Ben McLean for Girls AAU Basketball team practice 14. Recommendation: Approve building/ground modifications. Enclosure L Food Service Policies Student Support Transportation Belington Elementary School (2 nd Grade - Fetter) replace chalkboard with whiteboard 15. Recommendation: Approve transportation requests. Enclosure M Travel 16. Recommendation: Approve/Confirm requests for professional leave. Enclosure N Vocational Personnel 17. Recommendation: Accept resignation of Joseph Kaiser as head golf coach at Philip Barbour High School effective March 24, 2018. Enclosure O 18. Recommendation: Accept resignation of Ronald Jones as head boys soccer coach at Philip Barbour High School effective March 23, 2018. Enclosure P
19. Recommendation: Employ the following personnel for the 2017-2018 school year. Employment is contingent upon certification and clearance of criminal convictions as defined in WV Codes 18-5-15c(d) and 15-2-24(d) Enclosure Q Regular Employee Assignments 2017-18 Name of Person Location Job ID: Position, Itinerant Job 1809: School Nurse - RN (half-time) PES, Itinerant Job 1810: PreK/Prek Special Needs Instructor (half-time) BES, Itinerant Job 1811: Multi-Categorical w/autism and Severely Profoundly Impaired Instructor Job 1814: Chemistry/Physics Instructor Job 1815: French Instructor JES, Itinerant Job 1816: Music Instructor (half time) Job 1819: Instructor (half-time) Music/theater Substitute Employee Assignments 2017-18 Name of Person Location Job ID: Position BES, Itinerant Job 1812: Long Term Substitute Multi-Categorical w/autism and Severely Profoundly Impaired Instructor PES, Itinerant Job 1813: Long Term Substitute PreK/Prek Special Needs Instructor (halftime) County Job 1817: Substitute Custodian(s) County Job 1818: Substitute Cook(s) County Job 1820: Substitute LPN/Aide(s) County Job 1821: Substitute Aide(s) County Job 1798: Substitute Bus Operator County Job 1829: Substitute School Nurse RN(s) Extra-Curricular Employee Assignments 2017-18 Name of Person Location Job ID: Position Job 1826: Volunteer Assistant Track Coach
20. Recommendation: Reduce in Force and terminate the contracts of the following list of professional employees and subsequently place them on the PREFERED RECALL list for the 2018-2019 school year. Enclosure R 21. Recommendation: Terminate the contracts of the following long-term substitute professional employees at the end of the 2017-2018 school year and eliminate the positions for the 2018-2019 school year. Enclosure S 22. Recommendation: Place the following professional employees on the transfer for specific assignment list and assign them directly to the listed position for the 2018-2019 school year. Enclosure T 23. Recommendation: Eliminate the following professional positions for the 2018-2019 school year. Enclosure U 24. Recommendation: Approve the following list of new professional positions to be created for the 2018-2019 school year to allow the school system to meet the needs of students and fluctuations in funding and student populations. Enclosure V 25. Recommendation: Reduce in Force and terminate the contracts of the following list of service employees and subsequently place them on the Preferred Recall list for the 2018-2019 school year. Enclosure W 26. Recommendation: Place the following service employees on the transfer for subsequent assignment list for the 2018-2019 school year. Enclosure X 27. Recommendation: Eliminate the following service positions due to lack of need for the 2018-2019 school year. Enclosure Y 28. Recommendation: Approve the following list of new service positions to be created for the 2018-2019 school year to allow the school system to meet the needs of students and fluctuations in funding and student populations. Enclosure Z
Items For Discussion, Consideration and/or Possible Action 1. Other Next board meetings: April 17, 2018 at 6:00 p.m. at Board of Education Office (reconvene March 12, 2018 meeting) April 23, 2018 at 6:00 p.m. at Board of Education Office (Regular Session) Adjournment