Cambridge School Volunteers, Inc. General Information Cambridge Rindge & Latin High School, Room 2402 459 Broadway Cambridge, MA 02138 (617) 349-6794 Website http://www.csvinc.org Organization Contact Jennifer Fries csv@cpsd.us Year of Incorporation 1966 1
Statements & Search Criteria Mission Statement Founded in 1966, Cambridge School Volunteers is an independent non-profit organization supporting the academic and personal success of Cambridge public school children. CSV develops programs that match caring and competent adults with students of all needs and levels. Background Statement CSV s programs operate in all of the public schools in the city: 12 elementary schools, the four new upper schools, at the Amigos K-8 bilingual immersion school, and at the high school, Cambridge Rindge and Latin School. The 6,607 students in the Cambridge public schools are 26.5% African American or Black, 12.5% Asian, 13.8 Hispanic or Latino, 39.8% White, 6.8% Multi-racial, and 0.6% Native American, Native Hawaiian, or Pacific Islander. In the elementary schools, roughly half of the children qualify for free lunch. At the high school, 54% of the CRLS students live in subsidized public housing. Grants and donations support CSV's volunteer programs, including the Tutoring Center, Drop-In Math, Science Olympiad, Learning Centers, NetPals, Reading Buddies, Early Literacy Program, Intergenerational Math Program (K-5), and College/Career Mentoring. These programs provide tutoring, mentoring, academic support, and encouragement to more than 3,000 students. Impact Statement During the 2015-16 school year, 975 volunteers provided more than 39,500 hours of service to public school students through CSV's tutoring and mentoring programs. Our recent accomplishments include: In our newest program, Learning Centers, CSV provided free weekly tutoring after school to 81 middle school students. 78% were low-income, 58% receive special education services, and 45% are current or former limited English proficiency students. Among those served, 94% of the students reported that Learning Center improved their school work. 77% of referring teachers reported an improvement in their student's school work, organization, or motivation. In CSV's NetPals program, 258 seventh-grade students were matched with a mentor who works in science, technology, engineering, or math (STEM). These students correspond with their NetPal over the course of six months and meet face-to-face on three visits to the company, university, or school. For many of the students, it is their first time talking with someone who works inside the biotech and tech companies and labs in Cambridge. In CSV's College/Career Mentor Program, a majority of the students served by the program this year are people of color. More than 75 percent of the students overall were offered admission to five or more schools. 100% completed the FAFSA. More info here: http://www.csvinc.org/college/ CSV celebrated 50 years since our founding in 1966 with a fundraiser in April 2016. CSV produced a short film to document our work, here: http://www.csvinc.org/our-impact/ Needs Statement Our greatest needs are for funding to support the expansion of our programs for at-risk adolescents (grades 6, 7, and 8). The Learning Center program provide free tutoring during out of school time hours to high needs students identified by their teachers. The NetPals program links every 7th grader in a school with a scientist mentor for a year of exchange around STEM topics and careers. Donations to the Campaign for the Upper Schools will go toward Learning Centers and NetPals. We also welcome donations to support our early literacy programs and our Intergenerational Math Program. 2
CEO/Executive Director Statement Cambridge is a city of great economic and racial diversity. Although there is a great deal of wealth here, about half of the public school students live in poverty. Our volunteers bring the intellectual and cultural wealth of our community to all of our students, helping them study and learn at their highest potential. CSV has harnessed the good wishes of the community to improve educational opportunities for students for more than 50 years. Thank you for your support, now and in the future. Board Chair Statement On behalf of our Board of Directors, thank you for your contributions, and especially for helping us to reach our goals to enrich the growth and learning of the children of Cambridge. Please watch our short film to see our programs in action: http://www.csvinc.org/our-impact/ Service Categories Student Services Voluntarism Promotion Remedial Reading & Encouragement Geographic Areas Served Cambridge, MA Please review online profile for full list of selected areas served. 3
Programs Early Intervention Programs Description Major Programs Elementary Schools (Grades K-5): Budget 23646 Early Literacy Programs Volunteers work individually or with small groups of children in classrooms grades K-3 to improve reading comprehension and writing skills. Intergenerational Math Program Volunteers work individually with a students in grades (K-5) who has fallen behind in math. Their goal is to improve the student s skills immediately, and also to increase their enthusiasm for math in the future. Category Population Served Program Short Term Success Program Long term Success Program Success Monitored By Examples of Program Success Education, General/Other Literacy Children Only (5-14 years), Poor,Economically Disadvantaged,Indigent, Immigrant, Newcomers, Refugees Students will be matched with a tutor and receive intensive services throughout the school year within 1 month of referral by the teacher. For early literacy, all students will improve letter recognition and text reading. For Intergenerational Math, 90% of students served will end the year on grade level for math. Assessment tests administered by the school district. Students served by IMP exceed the performance of a control group by the end of the school year. 4
NetPals - STEM mentors Description The NetPals program connects students with a scientist for a year of mentoring via email and through face-to-face visits at the school and at the adult NetPal s workplace. Currently, 280 of the district s 378 seventh graders have a scientist NetPal, a large increase over prior years. Still, only three of the district s five middle schools participate in the program. Budget 68789 Category Population Served Program Short Term Success Program Long term Success Education, General/Other Partnerships in Education Adolescents Only (13-19 years), At-Risk Populations, Every 7th grader in a public school will be matched with a STEM (science, tech, engineering, and math) mentor. 90% of the students will report an increased interest and knowledge of STEM careers. The NetPals program provides a way for students at a transformative age (seventh grade) to meet and correspond with a real-life scientist, developing a relationship and a bond that introduces career options and the importance of educational attainment. Because the NetPals program matches every student in the grade, it allows all students to learn about these opportunities and to envision a STEM career for themselves. CSV has included severely disabled students, new English speakers, students with behavioral issues, and others who might be left out of many mentoring programs in the NetPals program. This requires intensive supervision and maintenance of the mentoring relationships, including staff review of all emails, regular visits to the 7 th grade science classes to support the students and teachers, and close collaboration with the teaching staff. Program Success Monitored By According to America 21, urban youth, particularly Black and Hispanic youth, as well as women, choose STEM careers at a rate far below White males, despite the fact that these careers are the engine of innovation. NetPals will broaden the pipeline of minority and female students who are exposed to STEM careers at a young age, as well as those who receive internships during high school. Employers tell us that these internships in Cambridge are frequently given to suburban youth because Cambridge youth do not apply. This is unacceptable. The program will be evaluated based on: Student self-report Mentor observations of student Teacher evaluation of program Science department evaluation of program 5
Examples of Program Success 93% of NetPals at the Rindge Avenue Upper School in the last school year felt their mentor relationship was worthwhile and expressed the desire to return to the program this year. These mentors came from Vecna, Grace Performance Chemicals, and Cambridge Systematics. Learning Centers - middle school tutoring Description Learning Centers provide 1:1 tutoring for at-risk middle school students in the Cambridge public schools. The tutoring occurs at the school, during OST hours, before and after school. These fledgeling programs opened in all four middle schools in Cambridge in 2012, and at Amigos School in 2013. 81 students received free 1:1 tutoring through the program. Budget 49000 Category Population Served Program Short Term Success Education, General/Other Afterschool Enrichment Children and Youth (0-19 years), At-Risk Populations, 90% of the students will be matched 1:1 with a tutor Program Long term Success 90% of the students participating in the Learning Center will improve their grades in math and English. Program Success Monitored By Student grades - pre and post Examples of Program Success An article about one of the Learning Centers, the Vassal Lane Upper School Learning Center, is available here: http://www.csvinc.org/new-schools-new-upper-school-learningcenters/ 6
College/Career Mentor Program Description CSV provides tutoring and college mentoring at the Cambridge Rindge and Latin School, the city's public high school, to more than 250 students each year. Students are matched 1:1 with a tutor for twice weekly tutoring in our CRLS Tutoring Center. Seniors are matched with a College mentor for help with college applications and essays, Wednesdays after school in the CRLS Career and College Resource Center. Budget 87000 Category Population Served Program Short Term Success Program Long term Success Education, General/Other Afterschool Enrichment At-Risk Populations, Immigrant, Newcomers, Refugees, Adolescents Only (13-19 years) 91% matriculated to college 41% of those served are the first in their family to attend college Last year, five students who worked with College mentors received full, four-year scholarships to a college or university. More than half of the students served live in public housing. Education is a pathway out of poverty for these students. Our goal is that 95% of the students pass MCAS, earn their competency degree (passing English, math, and science MCAS), and matriculate to college. Program Success Monitored By MCAS pass rates College matriculation data Examples of Program Success Recently, four remarkable students, all children of immigrants to the United States, obtained full, four-year scholarships worthy of note, and each with the guidance of one or more CSV College tutors. Filmon Elias received a full scholarship to Worcester Polytechnic Institute after working with his CSV tutor Catherine Doyle at least a dozen times on his application and college essay. Filmon is from Eritrea, and his family moved here to escape war and instability in his homeland. Adem Ahmed, who is of Ethiopian descent, won a Posse scholarship to Bucknell University. As Adem describes it, my tutor team at CSV helped me with everything from the essay to the interview. Two young women also fulfilled their biggest dreams with full scholarships. Naika Clergeau, originally from Haiti, worked with tutor Rich Levine, a CSV volunteer in his 8th year and retired physician. Naika will be the first in her family to attend college. Naika has won a four-year Progressive Scholarship from Colby- Sawyer College in New Hampshire. Another Progressive Scholar award has been conferred on Atetegeb Gabby Fekade, a student matched with tutor Gail Wiggins. Gabby comes from Ethiopia and will be the first in her family to attend a four-year college. 7
Program Comments CEO Comments Cambridge School Volunteers provides a personal, 1:1 way for people in the community to give a hand up to students in the Cambridge Public Schools. The heart of our programs is the 1:1, sustained relationship between a caring, competent adult and a student. These relationships center around learning and are supported through structured and staffed programs. We not only welcome your donations, but we also welcome you to join us as a volunteer tutor or mentor. Please visit www.csvinc.org to learn more. 8
Management CEO/Executive Director Executive Director Ms. Jennifer Fries Term Start Aug 2010 Email jfries@cpsd.us Experience Jennifer Fries, Executive Director, was appointed August 30, 2010. She is an experienced fundraiser, a 2005 graduate of Harvard s John F. Kennedy School of Government with her Master s in Public Administration, and a Cambridge public school parent. Jen s background includes community involvement and work with a number of education, non-violence, and anti-poverty groups. Jen most recently headed up fund development and policy for One Family, Inc. This is her second tenure in the role from 2002-2004, Jen was Executive Director of CSV. Jen is a member of the Steering Committee of Celebrate CRLS, a group that promotes the city s public high school. Jen s daughter attends the Amigos School. Fries said, I am thrilled to be returning to CSV. Today, education is the key to our community s vibrancy and growth. More than ever, we need to ensure that there is no achievement gap between our kids, and that we convey high expectations for all children. CSV s volunteers give kids the boost they need to succeed and excel in math, reading, science, and the humanities. From the retired college professor to the biotech whiz kid, volunteers bring something special to the classroom. Senior Staff Lisa Van Vleck Title Experience/Biography Director of Corporate Programs Lisa Van Vleck, Director of Corporate Programs, is a former Cambridge Public Schools teacher and Peace Corps volunteer. She has extensive experience with volunteer organizations, including 25 years with CSV. In 1998, MIT President Charles Vest honored Lisa with the MIT President s Community Service Award. Lisa has been instrumental in the development of CSV s corporate programs, including the Reading Buddies and NetPals program models. She currently manages six corporate programs serving over 350 students at five elementary schools. Lisa serves on the Leadership Team of the Fletcher Maynard Academy, a Cambridge public elementary school. She is a former trustee of Travelers Aid Family Services and Paine Social Services and a current trustee of the Frederick E. Weber Charities Corporation. Staff Information Full Time Staff Part Time Staff Volunteers 6 5 975 9
Contractors Retention Rate 1 100% Staff Demographics - Ethnicity African American/Black 2 Asian American/Pacific Islander 1 Caucasian 7 Hispanic/Latino 2 Native American/American Indian 0 Other 0 0 Staff Demographics - Gender Male Female Unspecified 1 11 0 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency Senior Management Formal Evaluation Senior Management Formal Evaluation Frequency nmanagement Formal Evaluation n Management Formal Evaluation Frequency Yes Annually Yes Bi-Annually Yes Bi-Annually Plans & Policies Organization has a Fundraising Plan? Organization has a Strategic Plan? Years Strategic Plan Considers 10 Under Development Date Strategic Plan Adopted June 2013 Does your organization have a Business Continuity of Operations Plan? Management Succession Plan? Organization Policy and Procedures ndiscrimination Policy Whistleblower Policy Document Destruction Policy 1 Under Development
Directors and Officers Insurance Policy Registration Permit? Yes Yes Yes Collaborations CSV's work involves long-term collaborations between our non-profit, the educators of the Cambridge Public Schools, and our corporate partners and individual volunteers. The following Corporate Partners provide teams of volunteers in on-going programs. The Broad Institute (NetPals) Cambridge Systematics (NetPals) The Charles Stark Draper Laboratory (KeyPals and NetPals) Grace Construction Products (NetPals) IBM (KeyPals, NetPals) MIT (KeyPals) MIT Department of Chemical Engineering (NetPals) vartis Institutes for BioMedical Research (NetPals) Oracle (NetPals) Sanofi Genzyme (Reading Buddies) Vecna Technologies (NetPals) Volpe National Transportation Systems Center (NetPals, Reading Buddies) Awards Awards Award/Recognition Organization Year Apple Tree Award National School Volunteers 1979 Partner in Title One Intervention MA Dept. of Elementary and Secondary Education 2012 11
Board & Governance Board Chair Board Chair Ms. Sally Peterson Company Affiliation Community Volunteer Term June 2015 to June 2017 Email sallystonepeterson@gmail.com Board Members Name Affiliation Status Emily Axelrod Retired Voting Anya Alexandra Bear MIT Voting Kristen Brown Sanofi Genzyme Voting Alvin Benjamin Carter III Harvard University Voting Daniel Dineen Sanofi Genzyme Voting Holly Donaldson Realtor Voting Rachel Gesserman The Broad Institute Voting Ricardo Maldonado Retired, Harvard U. Voting Denise Mytko MIT Voting Sally Peterson Volunteer Voting Dr. Linda Pursley Lesley University Voting Naveed Rahman Fidelity Investments Voting Sumbul Siddiqui Esq. rtheast Legal Aid Voting William Zamparelli Eversource Energy Voting Board Demographics - Ethnicity African American/Black 1 Asian American/Pacific Islander 2 Caucasian 10 Hispanic/Latino 1 Native American/American Indian 0 Other 0 Board Demographics - Gender Male Female Unspecified 5 9 0 Board Information 12
Board Term Lengths Number of Full Board Meetings Annually Board Meeting Attendance % Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions Percentage Making In-Kind Contributions Constituency Includes Client Representation 2 10 90% Under Development 100% 80% Yes Standing Committees Finance Board Development / Board Orientation Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Board Governance Comments CEO Comments CSV is working to increase the racial and ethnic diversity of our board, staff, and volunteers. We have made stride on all three fronts in the last 3 years. This is to better reflect the population of the students that we serve. 13
Impact Goals We aim to match every seventh grader in the public schools with a scientist, engineer, or technology mentor. A majority of the students are people of color, a group that is underrepresented in STEM careers. Half of the students are low-income. These students are those who are often shut out from careers in science, either due to a lack of connections, a lack of understanding of the jobs available, internalized or external stereotypes about women and/or people of color in science or tech, or a lack of appropriate educational attainment to allow them to pursue higher math and science classes in secondary school. By reaching these students early, in seventh grade, we give them the opportunity to see themselves in the labs and research institutions of Cambridge. Strategies We have been scaling the program up since 2010, when only 60 students were matched with NetPals. In 2015-16, 250 students were matched. This year, 280 will be matched. To do this, CSV has recruited and cultivated new corporate partners to provide teams of volunteers who work in tech, biotech, engineering, or research. The current corporate partners include:the Broad Institute, IBM, vartis, Draper Lab, MIT Department of Chemical Engineering, Volpe National Transportation Systems Center, Cambridge Systematics, Grace Construction Products, Oracle, and Vecna. Capabilities NetPals, CSV's STEM mentoring program, has grown from 60 students in 2012 to 281 seventh graders today. This year, every seventh grader at Cambridge Street Upper School, Putnam Avenue Upper School, and Rindge Avenue Upper School will be matched 1:1 with a NetPal who works in a career in STEM. The program includes the exchange of eight emails as well as two field trips to the company, and one visit at the school for the Science Expo. The program provides students with the opportunity to learn about careers in STEM through 1:1 mentorship. CSV has more than 20 years of experience managing e-mentoring programs. Indicators We will hit our goal when we have every seventh-grader in the district (N=378) working with a STEM mentor through NetPals to spark an interest in a career using science, technology, engineering, and math. Progress We are adding 30 mentor pairs this year. We will hit our goal when we have every seventh-grader in the district working with a STEM mentor through NetPals. 14
Financials Fiscal Year Fiscal Year Start July 01, 2016 Fiscal Year End June 30, 2017 Projected Revenue $519,770.00 Projected Expenses $519,710.00 Endowment? Credit Line? Yes Reserve Fund? Months Reserve Fund Covers 0 Detailed Financials Revenue and Expenses Fiscal Year 2016 2015 2014 Total Revenue $521,785 $506,991 $434,074 Total Expenses $510,994 $484,948 $428,075 Revenue Sources Fiscal Year 2016 2015 2014 Foundation and Corporation -- -- -- Contributions Government Contributions $0 $0 $0 Federal -- -- -- State -- -- -- Local -- -- -- Unspecified -- -- -- Individual Contributions $199,062 $181,388 $148,866 Indirect Public Support -- -- -- Earned Revenue $232,169 $226,404 $197,595 Investment Income, Net of Losses $7 $7 $5 Membership Dues -- -- -- Special Events -- -- -- Revenue In-Kind $90,547 $99,192 $87,608 Other -- -- -- 15
Expense Allocation Fiscal Year 2016 2015 2014 Program Expense $392,110 $374,976 $333,488 Administration Expense $61,820 $62,558 $51,476 Fundraising Expense $57,064 $47,414 $43,111 Payments to Affiliates -- -- -- Total Revenue/Total Expenses 1.02 1.05 1.01 Program Expense/Total Expenses 77% 77% 78% Fundraising Expense/Contributed Revenue 29% 26% 29% Assets and Liabilities Fiscal Year 2016 2015 2014 Total Assets $105,227 $101,234 $98,035 Current Assets $105,053 $100,899 $97,539 Long-Term Liabilities $0 $0 $0 Current Liabilities ($224) $6,574 $25,418 Total Net Assets $105,451 $94,660 $72,617 Short Term Solvency Fiscal Year 2016 2015 2014 Current Ratio: Current Assets/Current Liabilities -- 15.35 3.84 Long Term Solvency Fiscal Year 2016 2015 2014 Long-Term Liabilities/Total Assets 0% 0% 0% Top Funding Sources Fiscal Year 2016 2015 2014 Top Funding Source & Dollar Amount -- -- -- Second Highest Funding Source & Dollar -- -- -- Amount Third Highest Funding Source & Dollar Amount -- -- -- Capital Campaign Currently in a Capital Campaign? Comments CEO Comments CSV is building our cash reserves in order to provide more stability and flexibility for developing needed programs. Foundation Staff Comments Financial summary data in the charts and graphs above are per the organization's reviewed financials. Created 05.04.2018. Copyright 2018 The Boston Foundation 16